S02 - Updated SOW - 618-CSI-240 SPS Site Prep - A0001.pdf

7/22/2026

Scope of Work (Final) – SPS Equipment Site Prep Project Number #618-CSI-240

Minneapolis VA Health Care System

A. General Intention: This project will upgrade and renovate the current Sterile Processing Services (SPS) space to provide site preparation for replacement of the Steris Medivators and Cart Washers.

1. Background: The current SPS layout is not compliant with SPS sterilization requirements.

2. The following SPS spaces; BM-107, BM-107C, BM-107D, BM-109, and BM-110 shall be remodeled to prepare the site for the change out of existing VA provided medical equipment (cart washers, medivators, scope cabinets, etc.) for new ones. Areas such as CB-88, BM-103, BM-104 will be remodeled as well.

3. The Sterile Processing Services (SPS) department shall remain operational during this project.

4. Work Hours: Work hours will need to be coordinated with the COR. Anticipate that majority of this work will need to occur outside normal business hours (7:00am to 5:00pm).

a. Shutdowns shall be coordinated with the Contractor’s Officer Representative (COR). All shutdown requests must be submitted to the COR, in writing, at least 15 calendar days prior to the desired date of the proposed shutdown. The contractor shall verify all equipment both within and outside of the project scope that will be affected by the shutdown. The contractor shall also notify the COR of all equipment that will be affected by the shutdown. All shutdowns must be scheduled for after normal business hours or during weekend period.

B. Base Bid: The contractor shall provide all labor, materials, and equipment necessary to accomplish the renovation of SPS and site preparation for new medical equipment in SPS per project construction drawings and specifications. This work includes but is not limited to:

1. Infection Control: Contractor shall erect and maintain all necessary infection control barriers and measures necessary to complete construction work. This work includes, but is not limited to; temporary hard barriers, maintaining negative air pressure to isolate construction site from adjacent active areas of the hospital, and maintaining Infection Control standards and requirements required by Minneapolis VAHCS.

2. Demolition: Various existing equipment shall be removed and relocated. Demolition of the existing structural system, walls, finishes, concrete floor slab, plumbing, HVAC, and electrical system shall be included in the demolition. See attached plans and specifications for the full extent of the demolition plan.

a. Existing equipment such as the existing medivators/reprocessors, reprocessing sinks, drying tables, ultrasonic irrigator, 3-bay sinks, computer workstations, and other miscellaneous equipment shall be relocated to the temporary processing space per the construction drawings. It will be the responsibility of the contractor to relocate these items except for the existing medivators/reprocessors which shall be relocated by the equipment vendor, Steris.

b. It shall be the responsibility of Steris to remove the existing cart washers.

c. Various barriers and fences shall be temporary removed for concrete slab removal and excavation of plumbing. The barriers and fences must be reinstalled upon completion of slab work.

3. New Construction: New construction consists of, but is not limited to:

a. Execution of VAHCS infection control procedures necessary to complete the project in accordance with Minneapolis VAHCS, and Life Safety Requirements

b. Remodeling of existing rooms and construction of new rooms to bring the current SPS layout up to SPS sterilization requirements.

c. Installation of new piping, connections to existing facility piping, valves, pumps, diffusers, etc.

d. Creation of temporary scope processing area that will be demo’d at the end of the project.

e. Installation of new HVAC components and plumbing.

f. Installation of new electrical, lighting, and communication wiring and devices.

g. Replacement of existing electrical panels and transformers.

h. Rough-in for manufacturer provided medivators, cart washers, and manufacture supplied medical equipment as identified in plans and specifications.

i. Interior excavation of existing concrete slab for new underfloor piping and drain lines.

j. Installation of new site finishes as identified in plans and specifications.

k. Installation of new interior finishes.

l. Relocation and modification of existing HVAC, Fire Protection Services, Plumbing, Electrical, and Low Voltage Cabling. See plans and specifications for the full scope of what will be relocated and modified.

C. Anticipated Project Construction Value is between $2,000,000 and $5,000,000.

D. Anticipated Construction Phasing:

1. Project shall be phased such that all equipment vendor work is incorporated into the general contractor construction schedule.

a. Installation of ICRA Barriers

b. Relocate sensors and reprogram logistics robots. The contractor shall coordinate this with the robot manufacturer (John Bean Technologies Corporation).

c. Preparation of new anteroom and soiled scope drop-off.

(1) Interior Demolition

(2) HVAC

(3) Electrical

d. Completion of new anteroom and soiled scope drop-off

e. Preparation of temporary scope processing area.

(1) Interior Demolition

(2) HVAC

(3) Electrical

(4) Fire Protection

(5) Plumbing

f. Relocation of existing medical equipment from scope decontamination to the temporary scope processing room.

(1) The contractor shall relocate the existing reprocessing sinks, drying tables, ultrasonic irrigator, existing 3-bay sinks, computer workstations, scope racks, wire racks, glove boxes, Acu-Sinqs, scope buddy, tester leak scope, and any other needed equipment for scope processing from the existing scope decontamination space to the temporary scope processing room.

(2) Steris will be responsible for relocating the existing medivators/reprocessors.

(a) The contractor will be responsible for any wiring/programming that comes with relocating the existing medivators/reprocessors.

g. Completion of the temporary scope processing area

h. Prepare the site for the removal of the existing cart washers and installation of the new cart washers. Steris will be responsible for the demolition of the existing cart washers.

(1) Interior Demolition

(2) HVAC

(3) Electrical

(4) Fire Protection

(5) Plumbing

i. Steris shall remove the existing cart washers the install the new cart washers.

(1) Underground piping (Steam and condensate piping shall be prefabbed and all piping 2.5” and above shall be tested prior to installation), hot and cold-water supply, data connections, and power supply must be ready and available for connection prior to installation of new cart washers. This shall be the contractor’s responsibility.

(2) Disposal of the existing cart washers shall be the contractor’s responsibility.

j. Prepare the site for the new Scope Processing Room, Locker Rooms, and Housekeeping Closet

(1) Interior Demolition

(2) HVAC

(3) Electrical

(4) Fire Protection

(5) Plumbing

k. Installation of new equipment for the new scope processing room, locker rooms, and housekeeping closet.

(1) STERIS shall install the new Medivators, Scope Drying Cabinets, 3-Bay Sinks, and the Pass-Thru Windows. The Tee Probe Disinfector will be installed by the equipment vendor, CS Medical LLC.

(2) Interior Demolition

(3) HVAC

(4) Electrical

(5) Fire Protection

(6) Plumbing

l. Completion of new scope processing room, locker rooms, and housekeeping closet.

m. Take down the temporary scope processing room and return the area back to how it looked prior to construction. The contractor will need to consult with the VA before disposing of any equipment.

(1) Interior Demolition

(2) HVAC

(3) Plumbing

(4) Electrical

2. Equipment Vendor Contact Information:

a. STERIS

(1) Matthew Basil:

(a) Phone – 612-396-4409

(b) Email – Matthew_Basil@steris.com

(2) Dan Conway

(a) Phone – 612-579-5341

(b) Email – dan_conway@steris.com

b. CS Medical LLC

(1) Kimberly Evans:

(a) Phone – 919-255-9472 Ext: 1312

(b) Email – kimevans@csmedicalllc.com

c. Formova LLC (formerly John Bean Technologies)

(1) Fred Perry:

(a) Phone – 267-772-2931

(b) Email – Fred.Perry@formova.com

(2) Derek Stewart

(a) Phone – 1 (267) 264-7568

(b) Email – Derek.Stewart@formova.com

3. Specific Equipment Supplied and Installed by STERIS:

a. Medivators_Advantage Plus Pass-Thru Reprocessor

b. Scope Drying Cabinet

c. Amsco Pass-Thru Window with Set-Down Counter

d. Amsco 73 Reprocessing 3-Bay Sink

e. Vision 1327 Cart and Utensil Washer/Disinfector

E. General Requirements:

1. Dedicated Meetings:

a. Construction progress meetings will be held weekly in VA Engineering and will be coordinated with the COR.

(1) At least one weekly progress meeting per month will include a site-visit to accommodate inspection of the project by the Design A/E Firm and various other project stakeholders.

b. Weekly project meeting minutes shall be the responsibility of the general contractor to provide within 24 hours after the scheduled meeting time.

2. Garbage and debris removal:

a. Contractor shall provide their own containers.

b. Contractor shall clean all debris and remove all garbage after each work shift.

3. Sensitivity of Information:

a. The sensitivity of information relating to this project is emphasized. The entirety of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

4. Accuracy of Planning Information:

a. The Prime Contractor shall conduct a thorough site visit to investigate all aspects of the subject room and this SOW. Investigation shall include, electric, mechanical, finishes, low voltage and plumbing and their capacities. Prime contractor shall document and validate as-built conditions.

5. Ownership of Drawings:

a. All designs, drawings, specifications, notes, and other work developed in the performance of this task order shall be the sole property of the US Government and may be used on any other work without additional compensation to the Prime Contractor.

With respect thereto, the Prime Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

6. Change Orders:

a. Any work that is not addressed by the task order and is considered a change order shall be immediately brought to the attention of the Contracting Officer and Contracting Officer Representative. No “out-of-scope” or additional work shall be executed by the Prime Contractor prior to negotiation with the Minneapolis VA Medical Center and approval by the Contracting Officer.

F. Additional project specific notes.

1. The key construction personnel member who has completed the certified ICRA training course must provide training to the general contracting staff for the specific Infection Prevention needs for the facility, sterile side of SPS, and decontamination side of SPS

a. General contracting staff must provide their own Protective Personnel Equipment (PPE) per VHA Directive 1116(2) and AAMI ST 79

2. Items not noted as to be demolished during the site walk through shall be protected from damage. Any damage not caused by the owner or deemed to be normal wear shall be corrected by the contractor with no additional time and/or money.

3. Temporary construction items such as dust walls, safety barriers, HEPA filtration, etc. shall be the responsibility of the contractor and must adhere to VA safety standards and ICRA/ILSM. Prime contractor shall obtain permission from VA Engineering prior to installation of such temporary construction.

4. The VA is not liable for any incidents caused by improper use of PPE.

G. Proposed Schedule:

1. Contract Award – D

2. Pre-Construction Conference at VAMC – D+5

3. Notice to Proceed (NTP) – D+5

4. Badging/Background Start – D+5

5. Submittal/RFI Start – D+5

6. Mobilization – D+55

7. Construction Start – D+60

8. Construction Completion – D+310

9. Project Closeout and End – D+335

Schedule Objectives – The anticipated substantial completion of this project is 330 calendar days after “Notice to Proceed” (NTP).