S02 - Questions and Answers - 36C26326R0056 A0001 - SPS Equip Site Prep.pdf

36C26326R0056; PN 618-CSI-240, SPS Equip Site Prep (MPLS) Questions and Answers

# SOW

Reference

Question Answer

1 General Can you clarify if the VA or Contractor is to procure and contract with Steris identified in the scope? The VA will procure and contract with Steris

2 General Can you clarify if the VA or Contractor is to procure and contract with CS Medical identified in the scope?

The VA will procure and contract with CS medical

3 General Can you clarify if the VA or Contractor is to procure and contract with John Bean Technologies identified in the scope?

The contractor is supposed to procure and contract with John Bean Technologies (now known as Formova LLC)

4 General Are All employees of general contractors and subcontractors shall have successfully passed VA background checks can you clarify what type of background checks are required.

All employees of general contractors and subcontractors must successfully pass the background check in order to work on this project.

5 General Does the Period of Performance account for employee badging time frame? Yes.

6 General For obtaining VA badging is the VA willing to provide a limited notice to proceed to allow for the contractor and required subcontractors VA badging? Yes

7 General Can you clarify the requirements for blast loading for the individual components N/A

8 General Has the designer of record and project design accounted for requirements for blast rated components? N/A

9 General Is there an asbestos and lead associated for the areas we are working in? No

10 01 45 00 Section 01 45 00 Can the superintendent perform dual hat responsibility’s functions as

No.

superintendent and quality control manager?

11 01 35 26 Section 01 35 26 Can the superintendent perform dual hat responsibility’s functions as superintendent and SSHO manager? No.

12 01 35 26 Section 01 35 26 Can the superintendent perform Triple hat responsibility’s functions as superintendent, SSHO manager, QCQ Manager? No.

13 General Does the SSHO have to be a direct employee of the Prime Contractor? No.

14 General Does the CQC Manger have to be a direct employee of the Prime Contractor? Yes.

15 01 91 00 Section 01 91 00 Can you clarify and confirm the commissioning agent is contracted by the Contractor?

The contractor is responsible for contracting the commissioning agent. The commissioning agent must be from a 3rd party

16 General Will the VA accept the use of Procore Project Management software as the primary submittal platform? Yes

17 General Will the VA accept the use of Procore Project Management software as the primary RFI’s and Project Management platform? Yes

18 General Is there any seismic design requirements for piping, electrical Mechanical or other scopes of work required for this project? No.

19 General Can the onsite CQC Manager have construction experience with the same qualifications as the superintendent in lieu of a graduate engineer, graduate architect, or graduate of construction management?

As long as the work experience is at least 5 validated years of CQC System Manager experience.

20 General Are the defined phases of work unoccupied during construction work? yes

21 General Can we perform any phases concurrently?

no

22 General Are we required to unload and store Government supplied materials? Storage will be coordinated with the COR

23 General If we are required to store VA materials can you provide location for these materials? Storage will be coordinated with the COR

24 General Can you provide location of available interior storage space?

Storage will be coordinated with the COR

25 General Can you define and provide a list of items that the VA will be relocating by their own team members? Storage will be coordinated with the COR

26 General Infection Control: Please confirm modular walls (such as STARC) are allowed for ICRA Requirements

STARC panels are acceptable as a hard, temporary barrier for ICRA containment

27 07 84 00 07 84 00 1.5 Please confirm the installer qualifications for firestopping or can firestopping be installed by individuals who hold manufacturers’ certifications such as Hilti or 3M? Refer to spec 07 84 00 Section 1.5B

28 General Will VAMC be able to provide attic stock for ceiling tile, wall coverings, flooring where we may be tying into No.

29 General Will any of the commissioning for this project require commissioning services for existing systems in the building? Refer to spec 01 91 00 Section 1.7.

30 General Can you provide the current data/Security Service Provider?

LVC Companies Protection Integration

31 General Who is the vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System? Johnson Controls International (JCI).

32 General Who is the vendor or contractor currently servicing and maintaining the Fire Alarm System? FireNet.

33 General Does the Period of Performance account for all long lead time items?

Period of performance is 330 calendar days from award date. If there is a specific item that may impact critical path, please identify.

34 General Confirm anticipated work hours.

Can work be completed during normal business hours? What are the expectations for off-hours work requirements besides tie-in connections?

Anticipate that the majority of the work will need to occur outside normal business hours, however work hours will have to be coordinated with the COR.

35 General Will work areas, mechanical rooms, etc. be cleared of all stored items prior to the contractor entering those areas?

COR will coordinate with selected contractor on equipment/item relocations.

36 General Please confirm the extent of any duct cleaning scope requirements.

The contractor shall clean all modified and new ductwork from this project. The contractor shall clean all debris after each work shift.

37 01 00 00 Section 01 00 00 General Requirements 1.10 Restoration – Can you provide cross section depth of existing concrete floors for repair and replacement No.

38 01 00 00 Section 01 00 00 General Requirements 1.22 Use of Utility Services – Can you clarify the VA will allow the use of facility water and electricity at the sole expense of the VA for the work?

Yes – Coordinate connections and service panels with COR. Temporary service panels are not the responsibility of the VA.

39 General Is there a geotechnical soil report that can be provided in the bid documents at underground plumbing areas? No.

40 01 58 16 Section 01 58 16 3.2 Temporary Signage – Can you provide a temporary signage schedule to identify the correct signage language and rooms?

Refer to sheet AW111 on the construction drawings.

41 01 74 19 Section 01 74 19 Waste Disposal

– Are we allowed to utilize Elevators for the transportation of waste?

Primary work area is in the basement. The contractor can utilize the freight elevator.

42 08 11 13 Section 08 11 13 2.5 HM Frames

– Can you provide which doors are level 1 or level 2 thickness

Door BM-105 will be level 1 and the other doors will be level 2.

43 08 56 19 Section 08 56 19 Pass Windows – The equipment schedule on the plans indicates item 2 and 2.1 as pass-thru window and is indicated as supplied and installed by VA. Can you please confirm if the VA will provide and install and exclude Section from this contractor work.

VA working with 3rd party vendor for this equipment. Contractor to coordinate with COR and vendor for install.

44 08 80 00 Section 08 80 00 2.2 Heat- Treated Glass – Can you provide location of required heat-treated glass?

a. For any non-fire rated doors with a glass panel, the panel glazing will be tempered glass. The doors BM-107B, BM-

107D, BM-109A, BM-109AA, BM-109AB,

BM-110, and CB-92CA per the opening schedule on sheet AE500 will use tempered glass.

b. Refer to the revised Opening Schedule issued in AS06 Final Addendum set 1 for locations. Item B. Clear Heat Strengthened Glass has been removed from this section.

45 08 80 00 Section 08 80 00 2.9 Fire Glazing

- Can you provide location of required Fire glass?

Fire glass will be used at fire rated doors.

The doors BM-110A and CB-92CB per the opening schedule on sheet AE500 will use fire glass. Refer to the revised Opening Schedule issued in AS06 Final Addendum set 1.

46 09 05 16 Section 09 05 16 Subsurface has there been an asbestos flooring analysis performed on the flooring being removed. Building 70 does not contain Asbestos.

47 09 05 16 Can you clarify Section 09 05 16 Subsurface Preparation 3.2 B Substrates - If the substrates after flooring removal is completed and does not meet the substrate requirements for flooring this would indicate an unforeseen site condition?

Yes, The substrate is concrete and shall be prepared as required by floor manufacturer’s instructions, per Section 3.2C.

48 General Are we required to provide All of the floors including existing floors to include a moisture remediation coating?

All floors impacted by this project.

Moisture remediation coating is as required where issues caused by moisture vapor is a concern and by flooring manufacturer’s instructions, per Section 2.1

49 09 06 00 Section 09 06 00 -Room Finish Schedule – Can you clarify the existing flooring product data

The product for the existing flooring in the temp scope processing room and the temp anteroom is the BASF product in the utilized in the existing spaces to match existing?

Material schedule on sheet AF600, but the contractor will need to both provide and apply it if any patchwork needs to be done.

50 09 22 16 09 22 16 Metal Framing 3.4 Supports - Can the VA please provide the support backing details and material requirements for wall mounted accessories?

Refer to Sheet 1395-AE400 for partition blocking-backing types. Refer to Partition General Notes for more information.

51 09 29 00 09 29 00 Gypsum Board 3.1 B Gypsum Board Heights – Can you clarify which wall type is to be utilized for Gypsum Board to be installed 4” Above the finished ceiling height? If the wall is non-rated.

52 09 29 00 09 29 00 Gypsum Board 3.5 A – Can you clarify either Level 4 or 5 is the required finish level for the new walls?

Provide Level 3 finish at walls to receive full height wall protection. Provide Level 4 finish at walls to receive painted finish.

53 09 65 16 09 65 16 Resilient Flooring 3.3 B Flooring Install – Is there a transition trim between existing flooring to new flooring? No.

54 General Does ICRA HEPA negative air exhaust need to be vented directly outside? Refer to the attached ICRA 1.4 Document.

55 General Regarding the ICRA construction barriers, how much hallway space are we required to preserve for VA use in corridors? 4 feet.

56 General Sheet AE003 General Note 5 at existing suspended systems – Is there a percentage of the ceiling tile to be removed and replaced, The Extremely soiled panels do not define a quantity can you please clarify?

All of the existing acoustical ceiling tiles will be removed and replaced.

57 General Sheet AF111 and Room finish schedule indicates Room BM- 107 to receive RES-1 floor finish

– Can you define the transition location from new to old required area to be replaced? Refer to sheet AF112

58 General Site Visit Requirement: Is aƩendance at the July 8, 2026 site visit mandatory in order for an offeror to submit a proposal, or may a proposal be submiƩed based on the drawings, specificaƟons, and Statement of Work without aƩending in person? If aƩendance is not mandatory, would the Government consider a supplemental walkthrough for firms unable to aƩend the scheduled date/Ɵme?

Site walk is NOT mandatory, but highly encouraged. Supplemental walk-throughs are not anƟcipated to be facilitated prior to proposal due dates.

59 General Proposal Delivery ConfirmaƟon:

SecƟon 13(a) of the SF 1442 idenƟfies electronic PDF submission via email (5MB limit per email) as the required delivery method. Could you confirm this is the only acceptable method for the technical proposal, price schedule, and required cerƟficaƟons, and whether any original hard-copy documents (e.g., the bid guarantee/SF24) would also need to be mailed or delivered in person?

Electronic delivery is the only acceptable delivery method for this project as specified in SecƟon 13(a) of the SF 1442. Electronic commerce is the standard FAR-approved method. Electronic submission is oŌen the preferred method for efficiency, security, and auditability.

60 General Equipment Vendor CoordinaƟon:

The SOW references sequencing with STERIS, CS Medical LLC, and

John Bean Technologies (JBT).

For proposal planning purposes, would the Government facilitate a coordinaƟon call with these vendors prior to proposal submission, or should offerors reach out to them directly to inform their technical approach?

Offeror should coordinate with vendors independently prior to proposal submission.

61 General ATS Robot Route: Regarding the JBT ATS robot relocaƟon/reprogramming noted in the SOW, should offerors assume coordinaƟon and any

Costs and coordinaƟon associated with relocaƟon/reprogramming ATS Robots are the responsibility of the contractor.

associated downƟme costs fall within the base bid scope, or is that handled separately by the Government?

62 General Shutdown Scheduling: Are there any pre-approved shutdown windows already idenƟfied for FY26/FY27 that offerors should account for in their proposed schedules, or should offerors assume shutdown scheduling begins aŌer NTP, per the 15-calendar-day noƟce requirement in the SOW?

Assume shutdowns per the SOW and

NTP. Coordinate shutdowns/phasing with

COR AFTER award and NTP.

63 General Badging Lead Time: For proposal schedule planning, what is the typical turnaround for contractor personnel background invesƟgaƟons and badging under VA DirecƟve 0710?

On average, the turnaround Ɵme could be anywhere from 4-6 weeks from the date all documentaƟon is received from the Contractor. It is advised that the GC and their subcontractors immediately get started on providing the badging documentaƟon as soon as NTP begins.

64 General ICRA Training DocumentaƟon:

For Factor 4 (Key Personnel), is a copy of the ICRA training cerƟficate/course compleƟon sufficient documentaƟon, or does the Government require a specific cerƟficate format or an approved issuing-body list?

Yes, a copy of the ICRA training cerƟficate/course compleƟon would suffice.

65 General ExisƟng CondiƟons Reference

Material: Are as-built drawings, MEP capacity studies, or prior facility assessments available for offerors to review ahead of finalizing technical proposals?

Technical proposals should be provided based on provided Bid Documents.

66 General Funding Timing: Given the funding conƟngency described in the solicitaƟon (FY26 vs. FY27 availability), is there a current expectaƟon as to which scenario is more likely? This would help

The proposed schedule is based on soonest possible award (FY26 – NLT

9/30/2026). This project is scheduled to be funded in FY26. Schedule is independent of funding. Should the FY26 funding lapse, this project is prioriƟzed for FY27 funding.

offerors propose a realisƟc schedule.

67 General Will VA Minneapolis be responsible for procuring the

Formova (JBT) porƟon of the construcƟon project? Or are you expecƟng the contractors to offer a turnkey soluƟon which includes our component?

Per the project scope of work, “Relocate sensors and reprogram logistics robots. The contractor shall coordinate this with the robot manufacturer (Formova LLC

(formerly known as) John Bean

Technologies Corporation)”.

68 General Can we subsƟtute for the

AcousƟcal Ceilings:

ACT-1:

Specified: Armstrong Clean

Room VL unperforated

Proposed: USG Clean Room unperforated

No. This is the facility wide standard. Brand name justification has already been provided in the solicitation.