S02 - Submission Instuctions (1).pdf

SUBMISSION INSTRUCTIONS

Offerors are required to complete Block 17a, and 30a-c of the SF1449, the Schedule of Supplies/Services, FAR 52.212-3 Offeror Representations and Certifications – Commercial Items and acknowledgement of all solicitation Amendments issued, and the information identified below.

THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFQ. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quotation data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quote.

NUMBER OF COPIES TO SUBMIT

Offerors shall submit a SINGLE PACKAGE via email to olalekan.ismail@va.gov include the solicitation in number in the subject line of email. The package shall include:

• Completed SF 1449.

• Block 30 of SF 1449, contract signature block signed.

• PRICE/COST SCHEDULE, unit price, amount, and grand total amount.

• Quoters shall complete and signed 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023)

• 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS

o Paragraph (c) Offerors must complete, if not already completed through SAM.

o Paragraph (q) Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law

Quote Submission - Offerors shall submit one (1) complete copy of their quote via email to olalekan.ismail@va.gov and it shall include:

Standard Form (SF) 1449 Submit the SF 1449 issued under this solicitation, with Blocks 17a, 30a, 30b, and 30c properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued by including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed.

NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

PRICE/COST SCHEDULE

Quoter shall submit price using the price schedule in the solicitation with unit price amount, and grand total amount for the base and all option years.

Technical Capabilities Statement

I. Quoter shall submit a detailed narrative describing their knowledge and technical capability to successfully service the Equipment Inventory listed in the Statement of Work. At minimum, this mailto:olalekan.ismail@va.gov mailto:olalekan.ismail@va.gov should address the quoter’s knowledge and capability to provide all preventative maintenance, corrective maintenance, parts, labor, travel, software updates, and responsiveness for any listed equipment.

II. Quoter shall submit evidence (certificates/trainings) that Service Technicians are trained and certified to perform any services, demonstrated qualifications to perform the services.

III. Use of sub-contractors with subcontractor’s qualifications.

Past Performance Offerors shall provide list previous related contracts. Provide a minimum 3 and maximum of 5 reference forms included in the solicitation.

Failure to submit all the necessary requested information may render the RFQ unacceptable, in which case it will not be considered for award. Quote will be evaluated in accordance with the criteria set forth above. Perspective offerors are encouraged to submit initial quote that represent the best terms and conditions of the offeror.

(End of Instructions to Offerors)

Evaluation Process

GENERAL INFORMATION

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Quotes (RFQ). As a Request for Quotes (RFQ) based on Best Value to the Government of quotes meeting or exceeding the acceptability standards for non-cost factors.

Award shall be based upon:

• Price

• Technical

• Past Performance

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

2. Technical Acceptability

a. Demonstrated experience performing similar scope and complexity to this requirement.

b. Demonstrated qualifications and Managerial/Technical qualifications of the key personnel to perform services.

c. Qualifications of any proposed sub-contractors

3. Past Performance - Will be checked through Contractor Performance Assessment Reporting System (CPARS) and Past Performance Questionnaires.

When evaluating past performance, the government may consider the currency and relevancy of the information, the source of the information, the context of the data provided, and the general trends in the contractor’s performance. The Government shall consider this information, as well as information obtained from CPARS when evaluating past performance.

An offeror that has no record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance.

Failure to submit all the necessary requested information may render the RFQ unacceptable, in which case it will not be considered for award. Quote will be evaluated in accordance with the criteria set forth above. Perspective offerors are encouraged to submit initial quote that represent the best terms and conditions of the offeror.

Basis for Contract Award – This procurement is being conducted under FAR Part 13. Award shall be based upon the overall best value to the Government using Price, and non-price factors using comparative analysis.