S02 - SOW - Asphalt and Concrete Repairs Campus Wide.pdf

VA New England Healthcare System | White River Junction VA Medical Center (405) 163 Veterans Drive White Rive Junction, VT 05001 802-295-9363

Statement of Work

7/17/2023

Project: 405-24-001

Project Name: Asphalt and Concrete Repairs Campus Wide

I. Table of Contents I. Table of Contents

II. Project Scope

III. Tasks and Requirements

A. General Contractor Requirements

IV. Period of Performance

V. Work Schedule

VI. Privacy Statement

II. Project Scope

1. The VA New England Healthcare System requires the services of a qualified General

Contracting firm to provide construction services for removal and replacement of damaged or deteriorated road surfaces, curbs, sidewalks and exterior stairs throughout the hospital campus. Work is to include demolition, excavation, grading, and preparation of subgrade and gravel base course where necessary; Installation of new asphalt and concrete to replace damaged sections; Survey, design and layout of replacement curb and sidewalk at locations noted; Design and installation of catch basin retrofit and new catch basin to mitigate surface water issues at one location; Traffic management and safety measures during site work; Soil erosion and sediment control of disturbed areas; Restoration of affected landscaping and disturbed areas.

2. The Contractor shall also be responsible for all damages to persons or property that occurs resulting from the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of all work, except for any completed unit of work which may have been accepted under the contract.

4. Existing Site Conditions: Construction will occur within an active healthcare campus and the construction activities will require work to be phased in such a way as to minimize impact to staff, patients, and campus deliveries.

5. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site Investigation by the selected contractor is required for this project to ensure accuracy of contractor’s design and layout of curb, sidewalk, and storm drainage repairs. Site investigation and survey is to be included in the cost proposal for the work associated with curb, sidewalk and storm drainage repairs. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors).

6. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE).

III. Tasks and Requirements A. General Contractor Requirements

1. Submittals must be reviewed and approved by the VA prior to the start of work.

2. Any new construction shall match surrounding finish elevations unless indicated otherwise.

3. Contractor and their Sub-contractors are to provide necessary submittals and layout plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

4. All damage to site infrastructure occurring as a result of contractor’s work, or any other VA property damaged by contractor’s operations to be repaired/replaced by the contractor.

5. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed. Dumpster location and debris removal haul route to be approved by the VA COR.

6. Contractor shall provide all traffic control to maintain safe and efficient flow of traffic around areas actively under construction.

IV. Period of Performance

1. All phases of work shall be completed within 150 days of the Notice to Proceed.

V. Work Schedule

1. Normal working hours are from 7:30 AM to 4:30 PM.

2. Work Performed After Hours: Mill and Repave Area A, Loading Dock and the portion of Area

D in front of the cafeteria loading dock require weekend work or other means acceptable to the VA to prevent impacts to campus and cafeteria deliveries.

3. In order to maintain schedule, work performed over the weekend, may be allowed.

Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

VI. Privacy Statement Information Security: The C&A requirements do not apply, a Security Accreditation Package is not required. Staff will follow all Privacy & Security policies and procedures.

VII. Records Management The following standard items relate to records generated in executing VA contracts. Contractor and VA staff will follow all Privacy & Security policies and procedures including the following:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.