S02 - Construction Specifications 10-16-2023.pdf

U.S. Department of Veterans Affairs

VAMC White River Junction 163 Veterans Dr., White River

Junction VT 05009

Project No.: 405-24-001

ASPHALT AND CONCRETE REPAIRS

CAMPUS WIDE

Construction Specifications

05-2022

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 – SPECIAL SECTIONS

00 01 10 Table of Contents 05-22

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules 11-21 01 33 23 Shop Drawings, Product Data, and Samples 06-21 01 35 26 Safety Requirements 11-21 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 55 00 Traffic Control 02-23 01 57 19 Temporary Environmental Controls 01-21 01 57 23 Storm Water Pollution Prevention Measures 02-23 01 74 19 Construction Waste Management 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 31 – EARTHWORK

31 20 11 Earthwork 10-12 31 23 19 Dewatering 10-12 31 23 23.33 Flowable Fill 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16 32 12 16 Asphalt Paving 09-15 32 17 23 Pavement Markings 08-16 32 90 00 Planting 07-16

DIVISION 33 – UTILITIES

33 40 00 Storm Sewer Utilities 12-17

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 LAYOUT OF WORK

1.13 AS-BUILT DRAWINGS

1.14 WARRANTY MANAGEMENT

1.15 USE OF ROADWAYS

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 GOVERNMENT-FURNISHED PROPERTY – NOT USED

1.19 PHOTOGRAPHIC DOCUMENTATION

1.20 HISTORIC PRESERVATION

01 00 00 -2

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for construction operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VAMC White

River Junction Asphalt and Concrete Repairs Campus Wide, to provide exterior asphalt and concrete repairs or replacement as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. Before placement and installation of work subject to tests by testing laboratory retained by Contractor, the Contractor shall notify the

COR in sufficient time to enable VAMC personnel to be present at the site in time for observation of testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. General:

1. Work includes general construction, demolition and alterations to roads, parking areas, exterior concrete staircases, walkways, grading, drainage, traffic control, sediment control, restoration, and certain other items. All phases of work shall be complete within

150 calendar days after Notice to Proceed.

2. The Contractor is responsible to verify the location of all public and all private utilities that may be exposed or could be impacted by the work and are within or adjacent to any excavations or

01 00 00 -3 demolition work. The contractor shall call Vermont Dig Safe at 811 and employ a private utility locate company to locate any utilities not covered by the Vermont Dig Safe system. The contractor shall also notify the VA COR and enlist their assistance to obtain their opinion as to the locations of underground utilities that may exist within the construction area and that may or may not be presented in the contract documents.

Base Bid Items

B. Item 01: Repair Roads, Parking Lots and Walkways:

All costs for labor, equipment, and materials related to:

1. mobilizing equipment, establishing temporary access, installing and securing staging areas and project signs, removing all equipment and signage from the site and restoring staging areas at completion of work,

2. maintaining traffic, both pedestrian and vehicular, during construction including preparing traffic management plans, furnishing, installing, and maintaining traffic controls (signs, barriers, etc.), the removal of all traffic controls at the completion of the work, and the provision of traffic management personnel where needed and as directed by the VA, all temporary notifications and signage, barricades, and other traffic control devices required to redirect vehicles and pedestrians safely around areas closed for repair or replacement,

3. removing and replacing 3-1/2 inches asphalt pavement, in Areas A and B,

4. installing deep patches, removing and replacing 2” asphalt pavement and resetting granite curb in Area C,

5. removing and replacing 3-1/2 inches asphalt pavement, removing and replacing concrete curb and gutter with granite curb in Area

D,

6. removing asphalt walkway and replacing with concrete sidewalk and mountable curb and gutter, retrofitting existing catch basin and installing new catch basin, removing asphalt in roadway and

01 00 00 -4 repaving, depth varies, in Area E,

7. removing and replacing 2 inches asphalt pavement surface course, locations 1 – 3,

8. removing and replacing 2 flights of concrete stairs at Building

6.

Unit of measure: Lump Sum (LS).

Alternate Deduct Bid Items

C. Item 02, Alternate Deduct 1: In lieu of remove and replace full depth asphalt paving at Area A (3-1/2-inches), Remove and Replace 2-inch thick bituminous concrete surface course and provide pavement markings at Area A.

Unit of measure: Lump Sum (LS).

D. Item 03, Alternate Deduct 2: In lieu of remove and replace full depth asphalt paving at Area B (3-1/2-inches), Remove and Replace 2-inch thick bituminous concrete surface course and provide pavement markings at Area

B.

Unit of measure: Lump Sum (LS).

E. Item 04, Alternate Deduct 3: Deduct all work in Area E.

Unit of measure: Lump Sum (LS).

F. Item 05, Alternate Deduct 4: Deduct all work to remove and replace Building 6 steps.

Unit of measure: Lump Sum (LS).

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security

01 00 00 -5 procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This

01 00 00 -6 information shall be shared only with those with a specific need to accomplish the project. All project red-line drawings are to remain the property of the VA during execution through to the closeout of the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. A limited number of 5 permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

2. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

01 00 00 -7

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times. There is an ongoing concrete sidewalk and curb repairs contract being performed on site. Coordinate work with VA staff and other site contractors to prevent unnecessary delays or replacement of previously repaired concrete or asphalt features.

01 00 00 -8

G. Execute work to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, by patients or medical personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center Campus areas required to remain in operation. Maintain emergency vehicle access to all areas of the campus at all times.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Vehicular and pedestrian access for VA staff and/or its visitors will be provided for in the Contractor’s phasing plan.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operations occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, temporary means to access buildings, temporary pedestrian and vehicle reroutes, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, or portion thereof. Arrange such phasing to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

3. Contractor shall phase concrete curb removal and replacement at

Veterans Drive to be complete prior to removal of existing asphalt roadway.

4. Areas to have 3-1/2 inches of asphalt removed and replaced shall not

01 00 00 -9 have gravel base exposed and left unpaved for more than 5 calendar days. When asphalt has been removed down to the gravel base the

CONTRACTOR shall be responsible for maintenance of the gravel base for proper drainage, as well as preventing erosion and repairing and recompacting any damage to the gravel base or sedimentation within the storm drains until the specific area receives new asphalt cover.

I. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR

1. No utility service such as water, gas, steam, sewers, or fire protection systems and communications systems may be interrupted without prior approval of COR.

2. Contractor shall submit a request to interrupt any such services to COR in writing, 15 calendar days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged.

01 00 00 -10

K. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for replacement curbs, walks or asphalt cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required asphalt and concrete removal, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of areas in which work will occur and areas which are anticipated routes of access and furnish a report.

This report shall:

1. Note any discrepancies between drawings and existing conditions at site.

2. Provide vertical and horizontal alignment data of the existing Veterans Drive curb lines and pan elevations for reference and reestablishment of new top of curb to match elevations and locations of existing curb.

3. Provide vertical and horizontal alignment data and layout plan of Area E sidewalk, curb and storm drains for VA approval and establishment of new curb, sidewalk and storm drain elevations and locations for construction.

4. Designate areas for working space, materials storage and routes of access to areas where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

01 00 00 -11

COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING

SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR

852.236-88).

C. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of structures, or parts thereof, shall be disposed of as follows:

1. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse.

Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those

01 00 00 -12 facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

01 00 00 -13

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.11 PHYSICAL DATA

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of, or conclusions drawn from, the data or information by the Contractor.

1. The indications of physical conditions on the drawings and in the specifications are the result of site investigations by VA

Medical Center. All dimensions and quantities indicated on the plans and specifications are derived from aerial base maps and should be considered approximates. Contractor shall confirm all dimensions and quantities for bidding purposes. Notify owner of any substantial discrepancies.

B. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work; and, after investigation, decide for themselves character of materials and make their bids accordingly.

Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 LAYOUT OF WORK

A. The Contractor shall lay out the work as indicated on the drawings and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established and approved by VA. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

B. The Contractor shall be responsible for accurately recording the

01 00 00 -14 existing location and elevation of the curb pan along both sides of

Veterans Drive and layout of the new granite curb to match the location and elevation of the existing curb proposed for replacement with this project. Establish and plainly mark all points of curvature, tangency, start and end points of replacement curb on

Veterans Drive and such other lines and grades that are reasonably necessary to properly assure that existing location, orientation, and elevations established from the existing curb data are properly transferred to the new formwork and curbing.

C. The Contractor shall be responsible for accurately recording the existing location and elevations of the walkway, roadway, curb and storm drains along the parking lot 5 walkway and pedestrian crossing of Patriot Drive, Area E on the plans. The contractor shall also provide a new layout plan for Area E with proposed elevations and locations for new concrete sidewalk, curb and gutter, storm drains and asphalt paving for VA approval and contractor layout/execution.

Establish and plainly mark all points of curvature, tangency, start and end points of replacement sidewalk, new curb and storm drains and such other lines and grades that are reasonably necessary to properly assure installation of pedestrian improvements at parking lot 5 walkway and crosswalk.

D. Following completion of general mass excavation of locations to receive 3-1/2 inches of new asphalt or replacement concrete steps and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper or improved drainage, alignment, orientation, and grade of all features of work.

E. Whenever changes are made in line or grading, record such changes on a reproducible drawing, and forward these drawings upon completion of work to COR.

F. The Contractor shall perform the drafting, calculations, surveying and layout work of this and other articles and specifications.

1.13 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to

01 00 00 -15 include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after acceptance of the project by the COR

D. Paragraphs A, B, & C shall also apply to all shop drawings.

E. Red-line drawings are to remain the property of the VA at all times.

1.14 WARRANTY MANAGEMENT

A. Performance Bond: The Performance Bond must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

B. Contractor’s Response to Construction Warranty Service Requirements:

1. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements within 3 work days and work continuously to completion or relief.

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

01 00 00 -16

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair or restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical

01 00 00 -17 distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code.

2. Water is available at no cost to the Contractor from a ½” hose bib located inside building 37 wash bay. Contractor shall coordinate access to wash bay and hose bid with COR and shall not interrupt or delay hospital vehicle washing routine.

3. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from

Medical Center's system.

1.18 GOVERNMENT-FURNISHED PROPERTY – NOT USED

1.19 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress.

B. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm

(8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and

400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Before construction, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the roads, parking and walkways shall be documented. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through notating project drawings.

3. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track

01 00 00 -18 the exterior construction. Exterior Progressions shall track 360 degrees around the site.

4. As-built condition of all utilities exposed by contractor’s work shall be documented prior to placing concrete and/or backfilling.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through notating project drawings.

5. As-built conditions of exterior improvements documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as abutting to existing improvements, steel placement, and finish detailing.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through notating project drawings.

6. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and included on the project drawings.

7. Weekly (21 Max) Site Progressions - Photographic documentation capturing the project at different stages of construction. These progressions shall capture underground utilities, excavation, grading, backfill, landscaping and road construction throughout the duration of the project.

8. In event a greater or lesser number of images than specified above are required by the COR, adjustment in contract price will be made in accordance with clause entitled "CHANGES" (FAR 52.243-4).

C. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) with the indexing and navigation project drawings shall be provided in an electronic media format, typically a DVD or external hard-drive.

1.20 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

11-01-21

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COTR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COTR, within 10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

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B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), an updated schedule generated from monthly project updates. This monthly schedule update will include: three copies of updated project schedule; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report.

B. The Contractor shall be responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of schedule. The Contractor shall reprocess the computer-produced reports, when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 28 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review an electronic file in the previously approved CPM schedule program. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update.

B. Within 14 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

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Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 7 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232.

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

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Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID

ITEMS. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Concrete curing, testing, maintenance and operation tasks, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COTR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

3. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

4. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

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B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COTR’s approval of the

Project Schedule.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a or the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 –

5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 –

Article 70 Without NAS-CPM. The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COTR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other

01 32 16.15 - 6 data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and COR for the contract change(s).

When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the COR. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and

1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once

01 32 16.15 - 7 the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following…