S02_Solicitation_36C24123R0177.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 70

36C24123R0177

X

10/5/2023

TBD TBD

650-18-201

36C241

Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

Ron Fantasia Ronald.fantasia@va.gov

Project Number: 650-18-201 This solicitation calls for Design-Build services for the site preparation of Room 277 at the Providence VA Medical Center (PVAMC), located in Providence, Rhode Island. See attached SOW, Specifications and drawings for details.

Job-Walk/Site-Visit will commence at: 10:00 a.m. EST on October 18th, 2023.

RFIs are due to the Government by: 10:00 a.m. EST on October 25th, 2023.

Answers to the RFIs are anticipated to be published by: November 1st, 2023.

Phase One proposals are due by: 10:00 a.m. EST on November 15th, 2023.

For further details concerning the times and events noted above, please refer to the "Instructions to Offerors” found In section E of this solicitation.

Awardee shall furnish all labor, equipment, certifications, supervision, design services and materials necessary to perform all operations in connection with this requirement.

Awardee shall perform all work in strict accordance with the General Specifications, Statement of Work (SOW), Attachments, Schedule, Site Drawings, terms, and conditions set forth in the contract.

This requirement is 100% set-aside for Small-Disabled Veteran-Owned Small Businesses (SDVOSB) concerns.

In accordance with VAAR 836.204, the magnitude of this project is between: $500,000 and $1,000,000.

Applicable NAICS code and Size Standard for this acquisition is 236220 / $45M.

All Proposals shall be submitted via email to: ronald.fantasia@va.gov

10 120

X X 52.211-10

X 10

1 10:00a.m. EST

11-15-2023

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

All Line items (Base): $___________________________________

Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

Department of Veterans Affairs Financial Services Center

PO Box 149971 Austin TX 78714-9971

Ronald B. Fantasia III

Table of Contents

PART I - THE SCHEDULE ............................................................. Error! Bookmark not defined.

SECTION A - SOLICITATION/CONTRACT FORM ........................ Error! Bookmark not defined.

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) ............................................................................ Error! Bookmark not defined.

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK ............................... Error! Bookmark not defined.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

B.1 INTRODUCTION

B.2 BACKGROUND / DESCRIPTION OF WORK:

B.3 CONSTRUCTION DOCUMENTS:

B.4 SPECIFICATIONS:

B.5 SPECIFIC REQUIREMENTS:

B.6 CONFORMANCE STANDARDS:

B.7 HOURS OF OPERATION:

B.8 SECURITY, IDENTIFICATION, PARKING & VA REGULATIONS:

B.9 INFORMATION SECURITY:

B.10 POINT OF CONTACT AND PHYSICAL LOCATION:

B.11 PERIOD OF PERFORMANCE:

B.12 SUBMITTALS:

B.13 COMMENCEMENT, COMPLETION, & PAYMENT FOR WORK:

B.14 MODIFICATIONS:

SECTION C - CONTRACT CLAUSES

C.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

C.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

C.3 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

C.4 52.236-4 PHYSICAL DATA (APR 1984)

C.5 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

C.6 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.9 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

C.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) ..53

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.211-4 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED

IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND

COMMERCIAL ITEM DESCRIPTIONS (JUN 1988)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

E.6 52.228-1 BID GUARANTEE (SEP 1996)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 INSTRUCTIONS TO OFFERORS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Design-Build services to prepare room 277 in accordance with the attached Statement of Work (SOW) and attachments.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veterans Affairs 830 Chalkstone Ave.

Providence, RI 02908

USA

1.00 120 Days After NTP is Issued.

MARK

FOR:

Scott D. DaRosa

(401) 459-4760 x21561 Scott.DaRosa@va.gov

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work “Site Prep Room 277 For GE Discovery X-Ray”

Project: 650-18-201

18 July 2023 Providence, Rhode Island VA Health Care System (650)

B.1 INTRODUCTION

a) This requirement is for design-build services to provide site preparation efforts to Room 277 in Building One (1) at the Providence VA Health Care System (VAHCS). This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

a) The VAMC Providence intends to procure a new Digital Radiology X-Ray from

GE. The procurement is intended to include the design and construction of site preparation needs to assure a complete and functional installation. It is intended that the new GE Discovery XR656 HD X-Ray be installed in Room 277 of Building 1. It is the intent of this Scope of Work that a contractor/vendor shall provide construction services for site preparation for the installation of the new equipment. This project will provide for construction of utilities services and finishes necessary in the designated locations to allow for the installation of the GE Discovery XR656 HD X-Ray by others. The work shall include, but not limited to, all labor, transportation, materials, apparatus, tools, equipment and permits necessary to provide for the removal of the existing flooring, floor repairs, new flooring, removal of the existing drop ceiling and hard ceiling above that, new ceiling, remounting of existing cassette cooling system, new Unistrut system, and relocation of electrical work, if required. Strict noise and infection control measures shall be followed. Existing life safety systems within Building 1 shall not be impaired at any time during the performance of the work.

B.3 CONSTRUCTION DOCUMENTS:

a) Contractor shall furnish all labor, equipment, certifications, supervision, and materials necessary to perform all operations in connections with this order.

Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, Schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

i. Refer to Section D for list of attachments.

B.4 SPECIFICATIONS:

a) The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

b) A complete list of these specifications can be viewed at the following website:

https://www.cfm.va.gov/TIL/spec.asp. Specifications which address EOSH requirements include, but are not limited to the following:

i. DIVISION 01 – GENERAL REQUIREMENTS

ii. DIVISION 02 – EXISTING CONDITIONS

iii. DIVISION 03 – CONCRETE

iv. DIVISION 05 – METALS

v. DIVISION 06 – WOOD, PLASTIC AND COMPOSITES

vi. DIVISION 07 – THERMAL AND MOISTURE PROTECTION

vii. DIVISION 09 – FNISHES

viii. DIVISION 10 – SPECIALTIES

ix. DIVISION 13 – SPECIAL CONSTRUCTION

x. DIVISION 23 – HEAT, VENTILATING, AND AIR CONDITIONING

xi. DIVISION 26 – ELECTRICAL

xii. DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

B.5 SPECIFIC REQUIREMENTS:

a) Initial Services.

i. After award, but prior to the start of any field work, the contractor shall contact the VA Project Manager to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits, hot work permits and the contractor’s site-specific safety plan. Field work shall not commence until these plans have been submitted, accepted and/or approved as detailed below.

ii. The contractor is to provide the following services for the design, documentation, construction, and construction administration for the preparation of installing a GE Discovery XR656 HD X-Ray.

b) Design Services. The following tasks shall be performed:

i. Provide the services of a design professional that is registered and licensed in the various design disciplines necessary for the work required, to prepare construction documents and to provide construction support services as further described in this Scope of Work.

ii. Incorporate all items of work required or recommended by the equipment manufacturer for the successful installation and operation of the equipment.

iii. Conduct a structural survey and investigation of the project location to the extent necessary to determine the ability of the existing building structure to support all loads imposed by the work of this project. The structural survey and investigation shall be conducted by a qualified structural engineer. The structural engineer shall determine whether the existing structure can support the new equipment. If the structural engineer determines that the existing structure can support all loads imposed by the work of this project and that no supplemental framing and/or reinforcement is necessary, then the structural engineer shall provide a written certification to that effect.

iv. Conduct a survey and perform a study of the existing normal and emergency electrical power distribution systems to determine whether sufficient electrical capacity is available to meet the needs of the proposed use. Determine needs for normal and emergency electrical power. All electrical power needs shall be determined by a qualified electrical engineer and the design of electrical work shall be prepared by a qualified electrical engineer.

v. Conduct a survey and investigation of the mechanical, plumbing, and fire protection systems of Building 1 to the extent necessary to determine their available capacities and the ability of these existing systems to meet the needs of the proposed use.

vi. Contractor shall investigate the existing AC ceiling unit and determine its condition and if the existing system will meet the need of the proposed use. AC needs shall be determined by a qualified mechanical engineer and the design of HVAC work, if any, shall be prepared by a qualified mechanical engineer. The Metasys System is the Providence VAMC’s site energy management system.

vii. Provide telecommunications and data connection devices to suit the needs of the proposed use. Telecommunications and data work shall be performed in conformance with Providence VAMC requirements and standards.

viii. Provide all necessary engineering and design for plumbing, fire protection, electrical systems, alarms, security, radiation shielding, architectural, structural, and all other work to meet the needs of the proposed use and for a complete and usable installation. Radiation shielding requirements will be developed and tested by a PVAMC physicist.

ix. Prepare as-built drawings upon completion of the construction.

x. Structural Engineering Design Services: If the investigations by the contractor/vendor’s structural engineer determine that the existing structure cannot support the new work, the contractor/vendor shall provide design of whatever supplemental framing and/or reinforcement is necessary to carry the weight of the new equipment.

xi. The contractor shall provide the design and installation of the Unistrut system.

xii. Electrical Engineering Design Services: If the investigations by the contractor/vendor’s electrical engineer determine that either the existing normal or emergency electrical power systems, or both, are insufficient to meet the power needs of the new work, the contractor/vendor shall provide design of improvements to the existing electrical power systems that are necessary for the proposed use.

xiii. The contractor shall be responsible for confirmation of existing conditions. The contractor shall also be responsible for developing a detailed infection control plan for the construction work. This plan shall be based on medical center infection control policies and will be site specific for the areas involved in the project. The design must include a phasing plan that minimizes any negative effects to the normal operations of the medical center and this building.

c) Construction Services. Provide all construction of site preparation as shown on the construction documents approved by VA Providence and in accordance with the instructions and recommendations of the equipment manufacturer.

i. Demolition

1. After award, but prior to the start of any construction work, the contractor shall contact the VA Project Manager to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

a. Remove and dispose of existing suspended ceiling, existing plaster ceiling above suspended ceiling, walls that require new shielded GWB, cabinets, floor plates and any other items to receive new work.

b. Remove and dispose of existing flooring down to bare concrete.

c. Carefully remove existing window blinds and store in a safe location for reuse.

d. Contractor to provide dumpster(s) for demolition materials.

ii. New Work

1. Provide construction documents consisting of drawings and specifications for the work to be performed. Construction documents shall be prepared by design professionals who are licensed in any US state in their design discipline. See below for further design requirements.

a. Install new Unistrut system above new ceiling.

b. Upgrade the room to meet Exam Room criteria including relocation of sprinkler system and AC ceiling unit, if required.

c. Install a new control booth partition including modular shielded viewing window. It is expected the technician will be in a standing position, requiring the viewing window to accommodate such. New lead lined control booth shall be constructed with 1/16” gypsum board and steel studs to receive modular system. Height of shielding shall be 7’.

d. Install new counter for the standing workstation in the control room.

e. Install a new ceiling grid system with 2 x 2 tiles.

f. Install new lighting for the entire room.

g. Repair and level the existing concrete floor using Ardex self-leveling concrete or equal material to achieve the standards for level and flatness specified by the manufacturer of the new equipment. Flooring shall be seamless vinyl sheet with integral base and with trim caps. Patterns and colors to be determined.

h. Contractor shall provide firestopping within the limits of work, including the firestopping of existing penetrations that are exposed by the work of the project.

i. Restore all other surfaces, including window blinds, disturbed by the work to pre-existing condition.

iii. Electrical, Data/Telecom, and Fire Alarm

1. Provide electrical work specified by GE, the manufacturer of the new Digital Radiology X-Ray. Provide power connections, outlets, terminal boxes, cables, conduit, pull boxes, controls, switches, conduits and raceways, and devices as required for the installation of the new GE Discovery XR656 HD X-Ray equipment.

2. GE shall install all wiring required for the new equipment as indicated on GE documents and plans.

3. Provide data connection means at the designated control booth location and other locations as required in accordance with the standards of the VAMC Providence. Installation of both telephone and data must be complete to include all cabling and connections.

Work must conform to Providence Cabling and Quad Drop specifications.

4. Termination into the local IT closet and testing of all telephone and data systems is the responsibility of the contractor.

5. Conduit, wiring, connections, and programming to the existing Energy Management System is the responsibility of the contractor.

6. Modifications to the existing Fire Alarm system will require fire protection engineering redesign and support using licensed professionals. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current; Healthcare, National Fire Protection Association (NFPA) & The Joint Commission standards.

7. Modifications to the system in which to add, delete, extend, or relocate, field devices and or panels require extensive knowledge and experience with this state-of-the-art system. Use existing wiring conventions for all circuit types and perform additional load calculations for audio amplification circuits to ensure maintaining a consistent operable and reliable system by manufacturer’s specifications – no exceptions. A 2-Hour Fire Rated Cable/Conduit is required from panel to panel. Wiring inside a smoke zone for another smoke zone must also be in 2-Hour Fire Rated Cable/Conduit. All tamper and flow switch devices must have their own exclusive addressable interface monitor module (Notifier P/N FMM-1 Flash Scan Monitor Module) – no exceptions.

There will be no substitutes.

8. In addition to the hardware modifications, extensive programming and reprogramming may be required to update graphic files and audio file messages based on smoke zones and floor plans of field device modifications. Voice activated messages may have to be added, deleted, or modified within an evacuation zone or modify alert messages going out to additional DVC’s – DAA’s or FACP’s around the campus outside of the initiating zone. In this case, the ONYX Workstations (2), ONYX First Vision (2), DVC’s (17), NCA-2 (1 each), NFS2-3030 (2), NFS2-640 (16), may require system reprogramming. Service personnel must be authorized and certified by Notifier to add, delete, modify, or repair any fire alarm system component. No exceptions will be allowed.

d) Additional work requirements:

i. Division 1 – General Conditions

1. Provide all project supervision, ICRA, coordination, ILSM requirements to successfully complete the outlined work.

2. Provide submittals/shop drawings for all new work.

ii. Division 2 – Existing Conditions

1. Remove and dispose/reinstall/relocate existing finishes/MEP/FP as necessary to install new work as needed.

2. Remove and dispose existing plaster and wire ceiling above existing ACT ceiling.

3. Patch and repair existing areas to accommodate new finishes.

4. Remove existing GWB/Plaster walls to receive new work.

5. Remove/Reset existing wall mounted equipment as needed to install new drywall. This includes but is not limited to electrical panels, coat racks, call buttons, etc.

iii. Division 5 – Metals

1. Furnish and install a 3-rail overhead equipment support system

(Unistrut Type P1001 or approved equal). Provide hospital grade for all exposed supports attached to the existing overhead facility structure to accommodate the installation of the diagnostic imaging system’s overhead components in the exam room.

2. Furnish the services of a Registered Professional Engineer to design the support structure. Provide stamped plans.

3. Furnish and install metal support materials on the walls to attached, where applicable, the casework and the diagnostic imaging system’s cabinets to the wall.

iv. Division 6 – Wood, Plastics, and Composites

1. Furnish and install one 6'-0" long base cabinet with plastic laminate exterior and melamine interior surfaces in the Control room. The base cabinets include solid surface countertop with a 4" back splash.

Drawers will have full extension heavy-duty slides. Handles will be consistent with the existing facility hardware standards. Interior shelving will be adjustable.

2. Furnish and install an 8’9” long x 30” deep solid surface countertop in the Control Room. This countertop shall be installed at 36” AFF. Provide three 3” holes with grommet covers location selected by the VA.

3. Countertops and casework shall be fabricated and installed in accordance with the “custom grade” specifications and standards set forth in Sections 10 (Casework) and 11 (countertops) of the Architectural Woodwork Standards, 1st edition.

4. Solid surface countertops shall be Corian or approved equal. Finish shall match Finish Schedule. Fabricate and install per manufacturers recommendations.

v. Division 7 – Thermal and Moisture Protection

1. Firestop all penetrations created by new work.

vi. Division 9 – Finishes

1. Provide all surface preparation needed in areas accommodate proper fit and finish of new materials.

2. See Division 13 for specialty wall materials.

3. Furnish and install Control Room wall, wall shall extend the heigh of the counter.

4. Patch and sand existing walls to accept new paint.

5. Furnish and install sheet vinyl flooring.

6. Furnish and install new 2’x2’ suspended ceiling at 9’-0” A.F.F.

7. Paint existing and new walls, door frames, windowsills and other surfaces as shown in the finish schedule.

8. Install new wall protection at new sink area. Color to be selected by the COR. Remove existing wall protection and install new at same locations.

vii. Division 10 – Specialties

1. Furnish and install stainless steel kickplates on wide side of each of the new doors.

viii. Division 13 – Specialty Construction

1. Furnish and install a modular 1/16” lead shielded observation window extending from the top of the control room wall to a height of 7’-0” A.F.F.

Basis of design is MarShield MB3.

2. Furnish and install 1/16” lead equivalent drywall on the equipment side of the control room and RAD exam room walls. Install all applicable lead strips, plugs and accessories to maintain shielding across the entire wall. Carry new drywall to match new ceiling height. Shielding is not required on the exterior wall. Shielding required on 3 walls and control room half walls.

3. Furnish and install a new 2'-6" wide x 7'-0" high lead-lined door and frame and hardware in the Control room. Lead will be 1/16" thick in the door. New frame will be metal and lined with 1/16" thick lead. Door and frame finish will be consistent with nearby doors.

4. Furnish and install a set of two new lead-lined doors (1'-0" wide and 4'- 0" wide, both 7'-0" high) in a 5'-0" wide by 7'-0" high frame in the Exam room. Lead will be 1/16" thick in the door. Frame will be metal and lined with 1/16" thick lead. Door and frame finish will be consistent with nearby doors. Furnish and install new door hardware that is consistent with the existing facility hardware standards.

ix. Division 21 – Fire Suppression

1. Reinstall the removed fire sprinkler system piping and sprinkler heads in the Exam and Control rooms, relocating and supplementing those components if and to the extent necessary to comply with the governing codes and regulations. Those supplemental sprinkler heads and piping will be consistent with the existing facility fire sprinkler component standards and will be connected to the existing fire sprinkler system piping in the Exam room.

x. Division 22 – Plumbing

1. Furnish and install new hands-free sink at existing sink location. Sink to be similar size and finish of existing. Sink shall have hands free foot pedal operation. The use of pro-press or other similar systems is not allowed.

xi. Division 23 – Heating, Ventilation, and Air Conditioning

1. The existing HVAC system(s) for the Site will remain as is, unchanged, except for reinstalling and

2. relocating the removed supply and return registers, diffusers, and grilles. That Work includes furnishing and installing supplemental ductwork within the Site, if and to the extent necessary to accommodate the location of the diffusers. This included any and all work needed to accommodate new ceiling height. The use of pro-press or other similar systems is not allowed.

xii. Division 26 – Electrical

1. Furnish and install a new 4-wire, 3-phase electrical feeder consisting of new (conduit, wire, and fittings) rated for 80 amps at 480 volts for the new diagnostic imaging system. The feeder will extend from a new breaker in the existing electrical distribution panel located in the

Electrical room (approximately 100 linear feet from the perimeter of the Site) to the new main disconnect panel in the Exam room.

2. Furnish and install approximately 4 new 120-volt quad outlets at various locations throughout the Site, connected to existing circuits within or near the Site. Coordinate locations with COR.

3. Furnish and install a total of 10 new recessed LED can light fixtures, connect to existing circuits located within the site. Coordinate locations with the COR. Install dimmer switch to control new fixtures. Run all wiring to allow for dimming. Basis of design is Elite Lighting Model

RL641

4. Reinstall/relocate the existing light fixtures within the Site and reconnect to existing circuits located within or near the Site. Clean lights prior to reinstallation.

5. The existing electrical cable ducting, junction boxes, conduit, and fittings throughout the Site will be used if adequate for the new diagnostic imaging equipment. They will be supplemented with new electrical cable ducting, dividers and junction boxes, conduit, and fittings that are similar to the existing, if and to the extent necessary for the installation of the diagnostic imaging system.

6. Install only one new GE Healthcare main disconnect panel and the associated system emergency off button.

7. All conduits shall be rigid; the use of MC cable is not allowed.

8. Remove and reinstall the existing panel HHB-1 within the space to accommodate new shielding, provide all labor and materials to reinstall panel as necessary.

9. Furnish and install one new x-ray in use light (like existing x-ray in use lights) above the door to the Exam room with a 24-volt relay and contacts and connections (wire, conduit, and fittings) to the applicable contact points in diagnostic imaging system's power distribution unit.

10. Furnish and install the electrical connections (wire, conduit, and fittings) between the new diagnostic imaging system's components and the diagnostic imaging system's new main disconnect panel.

xiii. Division 27 – Communications

1. Furnish and install 3 IT/DATA quad drops. 2 shall be installed at control room desk and 1 at Detector Bin. Patch panel is in main elevator lobby, second floor room TC2.

e) Records Management

i. The following standard items relate to records generated in executing the contract:

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552);

Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

f) DESIGN SITE VISITS and MEETINGS

i. The contractor/vendor shall visit the proposed project site to obtain the details and specifics of the relevant existing field conditions to fully complete the work of this project without omission. Such visits shall include a thorough inspection of normally enclosed or inaccessible areas such as spaces above the ceilings, within walls or chases, in pipe crawl spaces, and in or under basement floors.

Where necessary, contractor/vendor shall arrange to have walls or ceilings opened at no additional expense to the Government, to examine the interior or hidden conditions to provide complete drawings. Arrangements for visits to make inspections shall be made by contacting Facilities Management Service at least 48 hours before the visit.

ii. The contractor/vendor shall attend meetings at the time and place requested by the Contracting Officer or his Representative. Minutes of the meetings shall be taken by the contractor/vendor and submitted to the Contracting Officer or his Representative.

g) ANSWERING INQUIRIES & ISSUING AMENDMENTS

i. The contractor/vendor shall provide prompt answers and recommendations to inquiries made by the Government. In the event of error or omission, the contractor/vendor shall issue design amendments to the project documents to clarify the documents. Those amendments required to correct omissions or errors made by the contractor/vendor shall be at no additional cost to the Government.

h) WARRANTIES / PROJECT CLOSEOUT REQUIRMENTS

i. The contractor shall guarantee all provided materials, equipment, and workmanship for a period of one (1) year from the Date of Acceptance of the entire project. During the term of the guarantee, the contractor shall repair or replace all defective material or equipment within 72-hours of notice without additional cost to the Government.

ii. When the work is completed, the Contractor shall provide one copy of as-built drawings that indicate the changes made during construction from the final design documents. The contractor shall also provide operation & maintenance manuals for any equipment installed by the contractor for which the manufacturer recommends periodic maintenance.

i) STORAGE OF EQUIPMENT & MATERIALS:

i. The contractor shall arrange with the Project Manager for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

j) DEBRIS REMOVAL

i. The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

k) SITE UTILITIES:

i. The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Project Manager prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

ii. In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 15 calendar days in advance) and approved by the VA Project Manager. All utility shutdowns must be reviewed and approved by the VA.

l) INFECTION CONTROL:

i. All work shall be performed in accordance with the Construction Specifications for Infection Control of the Providence VA Medical Center, which is attached (Attachment B). For purposes of this project, the work shall be considered Class IV and shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work shall proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

m) PROJECT SAFETY

i. Contractor shall comply with the Contractor Safety Manual of the Providence

VAMC, dated January 2009 (Attachment A). The US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, is incorporated by reference and the contractor shall comply with the requirements of this manual.

In the event of a conflict between the requirements of EM 385-1-1 and the

Providence VAMC Contractor Safety Manual, the more stringent requirements shall apply.

ii. All employees of the general contractor and its subcontractors who perform any activity or serve any function on the project site shall have completed the 10-hour or 30-hour OSHA Construction Safety course and other relevant competency training. Contractor shall submit training records of all such employees for approval before the start of work.

iii. The contractor shall identify in writing to the government’s Contracting Officer and Project Manager/Engineer a “Competent Person” as defined by 29 CFR 1926 (OSHA Construction Industry regulations). The designated competent person shall be on the project site whenever the general contractor or its subcontractors are present on the project site.

iv. All employees of the general contractor and its subcontractors are required to attend a 1-hour VA safety briefing before the employee commences any work activities on VA property.

v. Obtain a Crane Permit when use of a crane is intended. Comply with requirements of Providence VA Medical Center Facilities Management Service SOP Policy Memo 138-16 at Attachment H.

vi. Contractor shall submit a site-specific Safety Plan that provide project-and site-specific activity hazard analyses and accident prevention plans. The Contractor’s site-specific Safety plan shall be submitted to the VA for information purposes. The Safety Plan shall conform to the requirements of FAR 52.236-13 and shall include, as a minimum, provisions for the following:

1. Site access and control to restrict access by unauthorized persons and allow for separation of VA staff, patients, and visitors from construction personnel.

2. Site security to restrict unauthorized entry by contractor personnel into areas of building 1 determined by the VA to be non-accessible; and to address the need for identification badges to be worn by construction personnel; key control; and loading/unloading of materials and wastes.

3. The contractor’s substance abuse policy and training requirements

4. Contractor’s plan for site safety and health inspections

5. Contractor’s plan for safety and health training

6. Contractor’s site-specific fall protection program

7. Contractor’s site-specific electrical safety plan

8. Contractor’s requirements for use of personal protective equipment

(PPE).

9. Contractor’s accident reporting and investigation program. The contractor shall submit a written incident report to the VA Project Manager within 24 hours after any accident, injury, occupational illness, or other safety-related incident occurs, regardless of how minor the nature of the incident.

10. Contractor’s emergency action plan and fire prevention and protection plan, to include training of contractor personnel in the provisions of these plans.

11. Contractor’s minimum safely training requirements for its personnel and the personnel of its sub-contractors.

12. Contractor’s requirements for sub-contractor conformance to the site-specific Safety Plan

13. Identity of the Contractor’s designated “Competent Person” as defined by 29 CFR 1926 (OSHA Construction Industry Regulations). The contractor shall provide a Competent Person who shall be on the project site whenever the general contractor or its subcontractors are present on the project site.

14. Contractor’s protocol for inspections by regulatory agencies.

n) PENETRATIONS OF FIRE AND SMOKE BARRIERS:

i. Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by Facilities Management Service (FMS) of the VAMC Providence. A penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location (Attachment D). After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101, Chapter 8.

ii. Ensure that all penetrations made in fire resistance assemblies of the existing hospital building, to include smoke barriers, fire separation assemblies, and fire walls, are properly fire stopped within 4 hours after making the penetration.

iii. Identify through-penetration fire stop systems with pressure-sensitive, self-adhesive, preprinted vinyl labels. Attach labels permanently to surfaces of penetrated construction on both sides of each fire stop system installation where labels will be visible to anyone seeking to remove penetrating items or fire stop systems. Include the following information on labels:

1. The words: "Warning -Through Penetration Fire stop System-Do Not Disturb. Notify Building Management of Any Damage."

2. Contractor's Name, address, and phone number.

3. Through-Penetration fire stop system designation of applicable testing and inspecting agency.

4. Date of Installation.

5. Through-Penetration fire stop system manufacturer's name.

6. Installer's Name.

iv. Upon completion of any penetration fire stopping, a visual inspection for approval must be requested from, and completed by FMS.

o) INTERIM LIFE SAFETY PROTECTION MEASURES:

i. Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan (Attachment E) that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

1. Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish, and mark alternate means of egress for all building occupants.

2. Contractor shall always maintain escape facilities from the work area for construction workers. Means of egress in construction areas will be inspected daily.

3. Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

4. Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch in accordance with NFPA standards for impairments more than 4 hours in a 24-hour period. Request approval of impairments from the Project Manager in writing a minimum of 72 hours in advance.

5. When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

6. Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

7. Provide signs to identify exit access, exits, and exit discharges as needed for interim life safety measures that are required for the contractor’s work.

8. Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

9. All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

10. Ensure that all penetrations made in fire resistance assemblies of the existing hospital building, to include smoke barriers, fire separation assemblies, and fire walls, are properly fire stopped within 4 hours after making the penetration.

p) PREVENTION OF FALSE FIRE ALARMS:

i. Contractor shall comply with the requirements to prevent false fire alarms as provided in Attachment F. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds 4 hours in a 24-hour period.

ii. Sprinkler systems will not be shut down except for portions of the sprinkler system under renovation, modification, or construction, or for new connections to the sprinkler system. Sprinkler systems will not be shut down to avoid accidental discharge of the sprinkler system caused by unintentional damage to the sprinkler system from construction activity. Provide metal head guards at each sprinkler head within the limits of work.

q) MATERIAL & WORKMANSHIP QUALITY:

i. All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the Medical Center. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the Medical Center Project Manager, in writing, a minimum of 15 calendar days in advance of proposed interruption. A minimum of 15 calendar days is required by Medical Center staff to assess interruption impacts and to prepare mitigation measures; therefore, the requirement to make utility interruption requests a minimum of 15 calendar days in advance of the planned interruption will not be waived.