S02_Attachment 12 (SWRL)_36C24123R0177.pdf

ATTACHMENT 12

Site Walk & RFI Log

7 pages

31 October 2023

Providence, Rhode Island VA Health Care System (650)

“Site Prep: Room 277”

Design-Build

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DEPARTMENT OF VETERANS AFFAIRS

Network Contracting Office (NCO) 1

SITE WALK SIGN-IN-SHEET

Meeting Date and Time: 18-OCT-2023 110 a.m.

Providence VAMC Ron Fantasia (telecon) 830 Chalkstone Avenue

Facilitator: Location:

James Veilleux (in person) Providence, RI 02908

Trailer 38

MEETING NOTES: The purpose of this meeting is to achieve a clear understanding of all contract requirements.

• The Contracting Officer is the only person authorized to bind the U.S. Government, and then only to the extent of the authority invested in him/her by their appointment.

• This is NOT a Question and Answer Session. The COR does NOT have the authority to answer verbal questions posed during the site walk.

• All questions shall be formally submitted in writing to ronald.fantasia cc va.gov. Questions will be documented in the file as Requests for Information (RFIs).

• This Meeting Sign-In Sheet, Requests for Information, and Answers to submitted RFIs will be published as an Amendment to the Solicitation. Anticipated date for publishing amendment is listed in block 10 of the solicitation.

• In accordance with FAR 5.003, the official Government Point of Entry (GPE) for solicitations and attachments is https://sam.gov/

Project: 650-18-201: Site Prep for Room 277

Request for Information (RFI) Log

Site Prep Room 277 for GE Discovery X-Ray Project: 650-18-201

25 OCT 2023

Providence, Rhode Island VA Health Care System (650)

RFI

Number

Date Question Answer

1. 10/18/2023

Please provide the As-built drawings for Room 277 as indicated in the SOW pg 64 F.

Available as-builts will be provided. AE/Contractor is to verify all existing conditions in the field.

2. 10/25/2023

Will the client provide existing building drawings

- AsBuilts ( Arch, Structure, Mechanical, Electrical, Plumbing, and Fire Protection/Fire Alarm) in AutoCAD?

No - AE/Contractor is to verify all existing conditions in the field.

3. 10/25/2023

Is the client in agreement with specifications on the drawings vs separate specification book?

A separate spec book will not be required, the VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements

4. 10/25/2023

POP of 120 calendar days. Does this include design? Maybe 120days once all material is on-site?

POP of 120 includes the design and site prep of the room. Note the design is limited to the requirements of the SOW and is not a large scale design, rather a site prep for the new X-Ray.

5. 10/25/2023 Submittals – within 10 days of NTP. Does this include design?

The design does not need to be complete within 10 days of NTP.

6. 10/25/2023

Are the dimensions shown in Attachment 11 accurate for RAD Exam Room 277?

Dimensions shown in Attachment 11 are approximate, actual dimensions must be verified by Contractor

7. 10/25/2023

Are the existing walls, floor, ceiling of Room 277 properly lined/shielded for an X-ray?

No, part of the scope is to install shielding

8. 10/25/2023 Is a Dark Room required for the new X-ray room?

No

9. 10/25/2023

Is an industrial hygienist required to provide infection control plans to protect adjacent space from the construction work?

The Contractor will be responsible for installing and maintaining infection control barriers to maintain protection of adjacent spaces. The design of these barriers will also be the responsibility of the Contractor, but does not need to be completed by an IH. Infection control plan shall be approved by the VA

10. 10/25/2023

Assumed Cx will be provided by 3rd party? Is the Design Build AE design team required to provide coordination with 3rd party?

Commissioning will not be required. DB Team will be required to coordinate construction with the equipment vendor.

11. 10/25/2023

It is indicated that there is an existing cooling cassette in the ceiling that will be reinstalled in the new configuration. Can it be confirmed that this unit has enough cooling capacity for the proposed program?

Confirmed, SOW requires the existing equipment to be removed, protected, and re installed. If the existing equipment is damaged during construction, the Contractor shall replace at no additional cost to the government.

12. 10/25/2023

For the purposes of determining structural design effort, can it be assumed that no structural reinforcements are needed to the building structure? It is understood that an assessment as part of due diligence is needed.

The new equipment will have ceiling mounted components that will need to be designed and verified by a structural engineer.

One way joist attachment detail is included for reference.

13. 10/25/2023

Does the existing central electrical service have capacity for this new electrical load?

Designer is to verify this

14. 10/25/2023

Does the existing central generator plant and related ATSs and distribution have capacity for this new electrical load?

Designer is to verify this

15. 10/25/2023

Does the referenced electrical distribution panel in the electrical room have capacity for the new load on the proposed 80A feeder?

Designer is to verify this

16. 10/25/2023

Can the locations be specified where the following is stated in the SOW: “Reinstall/relocate the existing light fixtures within the Site and reconnect to existing circuits located within or near the Site. Clean lights prior to reinstallation.”

Designer is to coordinate final layout of lighting with other work that is to take place.

17. 10/25/2023

Can it be indicated what the adjacent rooms are used for? This is necessary for determining the requirements for the partitions.

Adjacent Room 276 is used for X- Ray. Adjacent Room 278 is used for stress testing

18. 10/25/2023

What is the floor construction? Is there an occupiable space below the area of work?

Concrete slab over one way reinforced concrete joist system.

Floor below is occupied

19. 10/25/2023

What is the ceiling construction? Is there an occupiable space above the area of work?

There is an existing ATC ceiling with partial plaster/wire mesh ceiling above. Structure above that ceiling is Concrete slab over one way reinforced concrete joist system. Floor above is occupied

20. 10/25/2023

Is the DB contractor team responsible for providing the services of the physicist in determining shielding requirements? Or is this something that the VA will provide?

No, VA will retain the Physicist.

SOW includes shielding requirements

21. 10/25/2023

Two-part question: In "Factor 1 Experience," the solicitation requests details of projects

Part 1 Answer: No, the disclaimer in factor 3 applies to factor 3. It does not apply to factor 1.

completed jointly by the design-build team.

Similarly, "Factor 3 Past Performance" requires referencing the same projects. However, in "Factor 3," there's a disclaimer stating, "Contractors without relevant past performance, or for whom past performance information is not available, will neither be rated favorably nor unfavorably based on past performance." Does this stipulation apply to "Factor 1"? If the only way to meet the criteria for "Factor 3" is by fulfilling "Factor 1," why does this disclaimer exist?

If a proposal addresses Factors 1 and 3 using projects not jointly completed by the design-build team, but instead by one or both members separately, will it be deemed non-responsive?

Factor 1 is for displaying a contractor’s experience. The information required are completed projects and their meta-data. Such as: title, period of performance, location, sub-contractors, client, completion dates, scope of the project and more as outlined in the section.

This section shows what projects the company has successfully worked on.

Factor 3 is for displaying a contractor’s past performance.

The information required are past performance evaluations and/or past performance questionnaire.

This section shows the quality of work a contractor provided to the client on the aforementioned projects.

Past Performance ratings (such as a CPARS report) are not given to every project. Formal evaluations are regulated by dollar values and length of the Period of Performance when dealing with the Government and FAR part 42.15. Therefore, since the two factors request different information, addressing factor 1 does not address factor 3.

Additionally, since it is possible for a company to have worked on many projects under the dollar/time thresholds (resulting in no formal past performance ratings being conducted), the disclaimer was put in place to address this situation. Hence, why the disclaimer exists.

Part 2 Answer: Factor 1 requires proposals include a minimum of one project in which the Offeror’s Design-Build team has worked together on previous projects. If a proposal is received that does not show the Design-Build team working together, then Factor 1 requirements cannot be met, and the offeror will receive a low rating from the review board when they evaluate the proposals. The only instance in which separate projects for members are acceptable is when the company is a Joint Venture; per the information provided in section E.9 Part 3.C.1.i. “Factor 1 Experience”.

22. 10/25/2023

Solicitation page 8 of 70, paragraph c construction services, note i shows demolition for room 277, but demolition plans are missing in drawings, please clarify.

This is a design build, there are no site drawings, demolish items identified in the SOW as well as any other item necessary to accommodate new work. All demo’d items shall be disposed of per the sow

23. 10/25/2023

Solicitation page 9 of 70, paragraph ii new work, note 1, b state: Upgrade the room to meet Exam Room criteria including relocation of sprinkler system and AC ceiling unit, if required, but sprinkler and HVAC are missing in drawings, please clarify.

There are no site drawings, work shall be coordinated in the field.

Location of existing sprinkler heads may be required depending on the final layout of the equipment. It is the responsibility of the AE/Contractor to determine new locations, new locations shall be per NFPA requirements. The use of flexible sprinkler lines is prohibited.

24. 10/25/2023

Solicitation page 9 of 70, paragraph ii new work, note 1, e state: Install a new ceiling grid system with 2 x 2 tiles, but ceiling plan is missing in drawings, please clarify.

This is a design build, there are no site drawings. Layout of new ACT ceiling shall be provided by the AE/Contractor.

25. 10/25/2023

Solicitation page 9 of 70, paragraph ii new work, note 1, f state: Install new lighting for the entire room., but lighting plan is missing in drawings, please clarify.

This is a design build, there are no site drawings. Lighting shall be provided as indicated in the SOW, final locations are to be coordinated in the field with the

COR.

26. 10/25/2023 Solicitation page 9 of 70, paragraph ii new work, note 1, g state: Flooring

This is a design build, there are no site drawings. Finish schedule shall be seamless vinyl sheet with integral base and with trim caps, but finish floor plan and finish floor schedule are missing in drawings, please clarify.

was provided with material types and colors.

27. 10/25/2023

Solicitation page 11 of 70, paragraph iv, Division 6 – Wood, Plastics, and Composites state: Furnish and install one 6'-0" long base cabinet with plastic laminate exterior and melamine interior surfaces in the Control room, but cabinet with countertop in control room are 8'-9", please clarify

OMIT 6’-0” long base cabinet.

Continue to include the 8’-9” solid surface counter top as described in the SOW. Note that this counter top does not call for base cabinets in the SOW.

28. 10/25/2023

Solicitation page 12 of 70, paragraph viii, Division 13

– Specialty Construction note 3 state: Furnish and install a new 2'-6" wide x 7'-0" high lead-lined door and frame and hardware in the Control room, but this door is missing in drawings, please clarify.

This is a design build, there are no site drawings. Install shielded doors as prescribed in the SOW.

29. 10/25/2023

Solicitation page 12 of 70, paragraph viii, Division 13

– Specialty Construction note 4 state: Furnish and install a set of two new lead-lined doors (1'-0" wide and 4'-0" wide, both 7'-0" high) in a 5'-0" wide by 7'-0" high frame in the Exam room, but 1'-0" wide door is missing in drawings, please clarify.

This is a design build, there are no site drawings. The 1’ door is part of a leafed door system with one 1’ leaf and one 4’ leaf creating an overall 5’ opening.

Coordinate final location of door with COR in the field.

30.

S05_RFI Log_36C24123R0177