S02 Scope for AE_520_23_113 Restore Bldg 19 Exterior Envelope_Upgrade Misc Utilities 03-05-2025.pdf

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ARCHITECT-ENGINEER SCOPE OF WORK

PROJECT NUMBER 520-23-113

RESTORE BUILDING 19 EXTERIOR ENVELOPE, CORRECT FCA DEFICIENCIES, AND

UPGRADE MISC. UTILITIES

I. GENERAL

The Architect-Engineer (A/E) to provide services for preparation of design development documents, specifications, working drawings and cost estimates for “Restore Building 19 Exterior Envelope, Correct

FCA Deficiencies, and Upgrade Misc. Utilities”.

A. The design must, as a minimum, be in accordance with all current and applicable codes (NFPA, JC, OSHA, UBC, EPA) and Department of Veterans Affairs (VA) publications (Master

Construction Specifications, Construction Standards, etc.).

VA DESIGN GUIDES AND ASSOCIATED SPECIFICATIONS:

All VA technical documents necessary for this project are available on the VA website at http://www.cfm.va.gov/TIL/catalog.asp. The documents listed below serve as guidelines for the completion of this design project. The Architect/Engineer (A/E) is responsible for ensuring compliance with all site standards beyond these guides. Any significant deviations from these guidelines must be approved by the Contracting Officer's Representative (COR) and justified in writing.

1. VA Design Alerts:

http://www.cfm.va.gov/cfm/til/alertDesign.asp

2. PG-18-3, Design and Construction Procedures: http://www.cfm.va.gov/CFM/TIL/cPro.asp

3. PG-18-10, Design Manuals for Various Trades:

http://www.cfm.va.gov/cfm/til/dManual.asp

4. Fire Protection Design Manual:

www.cfm.va.gov/til/dmanual/dmfire.pdf

5. PG-18-1, VA Master Construction Specifications:

http://www.cfm.va.gov/til/spec.asp

6. PG-18-9, Space Planning Criteria:

http://www.cfm.va.gov/CFM/TIL/planning.asp

7. PG-18-4, Standard Details: http://www.cfm.va.gov/CFM/TIL/sDetail.asp

8. CFM Cost Estimating https://www.cfm.va.gov/cost/

9. PG-18-12 Design Guides (graphical, by function) https://www.cfm.va.gov/cfm/til/dGuide.asp

10. PG-18-5 Equipment Guide List:

https://www.cfm.va.gov/CFM/TIL/equip.asp

11. H-7545 VA Cultural Resource Management Procedures https://www.cfm.va.gov/til/catalog.asp

12. PG-18-17 Environmental Compliance Manual

Environmental Program Office - Office of Construction & Facilities Management

13. PG-18-15 Minimum Requirements for A/E Submissions https://www.cfm.va.gov/til/aeDesSubReq.asp

14. PG-18-13 Barrier Free Design Guides https://www.cfm.va.gov/CFM/TIL/accessibility.asp

15. PG-18-14 Room Finishes, Door, and Hardware Schedules https://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf

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Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

B. All document packages moving forward for construction procurement pass through legal and technical reviews. The A/E is responsible for revising bid documents to incorporate comments provided by those reviews.

Scope of Work:

This project involves the comprehensive restoration of Building 19’s exterior envelope and the correction of identified Facility Condition Assessment (FCA) deficiencies to ensure structural integrity, energy efficiency, and compliance with current building codes. Additionally, the project includes upgrades to building electrical room, generator, and miscellaneous utilities to enhance functionality and support ongoing operational needs.

Building 19 is a historic building, and all restoration work shall be performed with sensitivity to its historic character. However, the windows are not original and should not be subject to historic preservation guidelines. The design shall adhere to the Historic Preservation requirements outlined in the VA Technical Information Library (TIL). The exterior envelope contains lead-based paint, and full abatement shall only be considered if it can be accommodated within the project’s budget, as determined by the A/E’s construction cost estimates. Any damaged areas shall be addressed and repaired as part of this project in compliance with all safety and environmental regulations.

The Architect/Engineer (A/E) contract shall include investigative services; schematic design;

preparation of design development documents; preparation of construction documents including architectural, structural, electrical, mechanical, and any others necessary for complete construction documents, with reviews; cost estimates; reproduction of design documents; construction period services; final inspections; as-built drawings; and other necessary items pertaining to CPS and As-

Built requirements.

The A/E shall provide complete design services to address the following. FCA’s will be provided below:

1. Exterior Envelope Restoration:

o Replace wood sidings, cornices, fascia, and other architectural elements with damage or decay (Reference FCA #406742).

o Repaint and treat all exterior walls with necessary mold and mildew prevention coatings (Reference FCA #117493).

o Replace all windows with damaged seals or deteriorated components, ensuring proper waterproofing and insulation (Reference FCA #345337).

o Address and repair damaged areas of the exterior envelope containing lead-based paint while adhering to safety and environmental regulations.

Page | 3 o Evaluate and replace exterior doors as needed. The south entrance door will most likely need to be replaced.

2. Accessibility Improvements:

o Replace handrails on the east elevation, ensuring compliance with ADA and VA standards (Reference FCA #345332).

o Add detectable warning strips and handrails where required to enhance safety and accessibility (Reference FCA #345332).

3. Electrical System Upgrades:

o Replace aging electrical equipment in the building, including distribution panels and

ATS switches nearing the end of their lifecycle (Reference FCA #282821 and FCA

#16071).

o Address deficiencies in secondary electrical distribution systems to improve reliability and efficiency (Reference FCA #16076).

4. Interior Repairs:

o Investigate and correct water intrusion issues around windows, repairing interior walls and finishes as necessary (Reference FCA #406741).

o Ensure all interior finishes are restored to match existing conditions and meet aesthetic and functional requirements.

5. Plumbing System Repairs:

o Replace the domestic water backflow preventer to ensure compliance with plumbing codes and prevent future failures (Reference FCA #346566).

6. Environmental and Structural Enhancements:

o Apply protective coatings to mitigate future environmental impacts, such as water intrusion and material deterioration.

o Reinforce structural integrity where deficiencies have been identified through the FCAs and inspection.

7. Landscaping Improvements:

o Restore and enhance the landscape around Building 19, including replanting disturbed areas, replacing damaged vegetation, and reestablishing irrigation systems as needed.

Landscaping shall be designed to complement the building’s historic character and align with VA guidelines.

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Design Requirements:

The Architect/Engineer (A/E) shall:

• Conduct a full site assessment to verify existing conditions and confirm FCA deficiencies.

• Develop schematic designs, construction drawings, and specifications for all identified work.

• Prepare detailed cost estimates and phasing plans to minimize disruptions to ongoing operations.

• Address all required environmental and safety regulations, including lead and asbestos abatement if necessary.

• Ensure that all design elements comply with the Technical Information Library (TIL).

• Provide bid documents and assist with construction administration, including responding to

RFIs and reviewing submittals.

Facility Condition Assessment Reference:

The following FCA deficiencies are to be addressed within the scope of this project:

• FCA #16071: Emergency Electrical System upgrades.

• FCA #16076: Secondary Distribution System improvements.

• FCA #117493: Exterior Walls restoration and painting.

• FCA #282821: Electrical distribution system repairs.

• FCA #345332: Accessibility enhancements.

• FCA #345337: Window replacements.

• FCA #346566: Plumbing backflow preventer replacement.

• FCA #406741: Interior wall and finish repairs.

• FCA #406742: Restoration of wood siding and architectural features.

• FCA #406743: Handrail repairs and safety improvements.

• FCA #282821: ATS (Automatic Transfer Switch) replacements.

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Expected Outcome:

The project aims to restore Building 19 to a state of full operational efficiency and compliance, with enhanced durability and safety for its occupants. The intent is for the new building exterior to match adjacent building 2. By addressing the identified FCA deficiencies, the building will meet the VA’s standards for sustainability and performance, ensuring it remains a valuable asset for the Gulf Coast

Health Care System.

A. CONSTRUCTION COST LIMITATION:

NA

B. DESIGN SERVICES:

1. The A/E shall prepare all working architectural and engineering plans. There will be three submissions and a final for working drawings, specifications, and cost estimates. Prior to starting the working drawings, concept drawings showing room and site orientation, functions and layout will be prepared. Once the site is approved, the working drawing design shall begin.

2. The floor plans for the HVAC, plumbing, and electrical drawings shall be at the same scale as the architectural drawings to facilitate checking.

3. A/E discussion with the medical center personnel concerning requirements will be arranged by the COR.

4. At each submission, all drawings shall be dated and appropriately labeled, "PRELIMINARY SUBMISSION," "FIRST WORKING DRAWINGS

SUBMISSION," etc., in large block letters above or next to the title block.

5. In each submission, the A/E shall incorporate the material specified in the prior submission, revised per the comments made by the VA at the prior review.

6. Provide computations and sizing calculations for electrical, mechanical, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations or input/output and description of program procedures.

7. Symbol identification of working drawings shall be as follows:

Cover Sheet (includes Index to Drawings

Site Planning Drawings ........................................................... L1

Sub-Surface Identification Drawings....................................... B1

Architectural Drawings ............................................................ A1

Architectural Miscellaneous Drawings .................................... DE1

Structural Drawings ................................................................. S1

Sanitary Drawings ................................................................... W1

Plumbing Drawings ................................................................. Pl

Heating, ventilating, Air Conditioning, and Refrigeration

Drawings .................................................................................. H1 Steam

Generation Drawings .................................................... G1

Outside Generation Drawings .................................................. Dl

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Electrical Drawings ................................................................. E1

i. Building Number shall precede the classification identification (building No. 148 as example) 148-A1, 148-Pl, 148-El.

ii. Drawings shall be number in sequence within each classification, for example 148- Al, 148-A2, etc., referring to Building No. 148-first architectural sheet; Building No.

148second architectural sheet, etc. Directly below the drawing number, the position within the series that each drawing occupies shall be shown, for example, Sheet 1 of 30

(Plumbing Sheets), Sheet 2 of 30 (Plumbing Sheets), etc.

iii. Drawings for each new project shall begin with number one. The drawings will be distinguished by their project titles and dates.

iv. When more than one classification of work, for example, architectural and electrical, is involved in a single drawing, the drawing number shall show the symbol for the major work classification, the indication that other work is shown on the same drawing shall be noted above the title block.

v. When work including two or more buildings is described on a single drawing, the sheet shall bear the number of the building involving the work on the major magnitude, the indication that work on the other buildings is shown on the same drawing shall be noted above the title block.

vi. Drawings shall be prepared on a reproduction of VA Form 08-6231, Title Block. As- built documents shall be prepared using the VA current Auto Cad version compatible Computer

Aided Design Software.

vii. Equipment capacities shall be listed on working drawings.

viii. All drawings shall be carefully delineated to distinguish between new, existing, and replacement items of work.

8. The A/E shall pay particular attention to the fact that during the working drawing development stage approved design development plans are not subject to change at the request of the hospital staff without proper justification and approval of the COR and/or Contracting Officer.

9. The A/E shall design per VA construction standards, design manuals, etc. located at the following website: http://www.cfm.va.gov/TIL/.

10. The development of design documents and drawings will be done in accordance with all VA criteria PG-18-15 Minimum AE Submission for NRM and Minor Construction (Located in the

VA TIL) projects and including the VACO Physical Security Design Manual for Mission

Critical facilities (Located in the VA TIL). If submission requirements described in this SOW require additional information above and beyond what is required by PG-18-15, Volume C, the A/E shall adhere to the submission requirements of the SOW.

11. Contract documents will have both English and metric units.

12. A/E shall provide the following quantities of review materials at review as indicated:

REVIEW DRAWINGS SPECIFICATIONS COST ESTIMATES

1st 2 sets and

1 half size

1 2

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2nd 2 sets and

1 half size

1 2

3rd 2 sets and

1 half size

1 2

FINAL

2 sets and

1 half size 1 2

Also, provide PDFs of the drawings by CD (individual drawing PDFs and combined drawing set PDF), specifications and cost estimates for each review. Provide a design narrative at each review (both paper copies and PDF). Individual PDF drawing file names shall be labeled so that the entire set is in order in the following arrangement following the symbol identification example above: 1 – 42 - L1 -Cover Sheet to 13 –

42 – E1 – Electrical Drawings.

13. The A/E shall provide metric equivalents to all measurements on construction drawings and specifications.

C. CONCEPTUAL DESIGN

1. DESIGN CHARRETTE REPORT (CONCEPT DESIGN SELECTION):

a. After the site investigations, the AE will be required provide a charrette meeting to present their findings to VA Biloxi and Contracting Officer to develop a conceptual design for the Restore Building 19 Exterior Envelope, Correct FCA Deficiencies, and Upgrade

Misc. Utilities project. Following the meeting the AE will submit a charrette report with concept designs to include a preliminary cost estimate. Following the charrette report the

AE will provide a follow up meeting to select a concept design.

D. DESIGN DEVELOPMENT

1. FIRST CONSTRUCTION DOCUMENTS REVIEW (35% REVIEW):

a. Specifications:

i. Submit an index of all VA Master Construction Specification sections intended for use, including A/E-originated sections.

ii. Submit a list of submittals the Contractor will be required to provide.

iii. Reference the VA Technical Information Library (TIL) for Master Specifications, Design Manuals, and Guides.

iv. Identify any Master Specification sections that are proposed for omission, along with a justification.

b. Architectural:

i. Submit, at a minimum, a double-line layout for each area, including all plumbing fixtures and fixed equipment, at a scale not less than 1/8" = 1'0".

i. Submit 1/4" = 1'0" scale floor plans for special rooms (e.g., endoscopy suites, recovery rooms), showing functional adjacencies, clearance requirements, and identification of all fixed equipment. ii. Include elevation views as necessary, detailing fixed equipment mounting, millwork, and specialty finishes.

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ii. Show schematic sections to define key building and equipment concepts, including vertical circulation, floor-to-floor heights, and ceiling plenum/MEP equipment space.

iii. Provide roof and penthouse plans if required, showing drainage slopes, equipment locations, and access/maintenance paths. Include preliminary screening details for rooftop or penthouse equipment.

iv. Submit legends that include symbols, abbreviations, and material designations reflected on the drawings. Add general notes summarizing architectural assumptions, room functions, and key cross-discipline considerations.

c. Fire Protection:

i. Submit floor plans showing initial assessment of required fire code features of new and remodeled areas.

ii. Show legends which at a minimum reflect all items denoted on drawings at this submission.

d. Fire Code Review:

i. The A/E shall prepare preliminary fire protection drawings and specifications based on the applicable fire protection codes and standards.

ii. Submit the preliminary drawings and specifications to an independent qualified Fire

Protection Engineer (FPE) from a firm that is not the designer of record for review and comment.

iii. The FPE shall review the design for compliance with VHA Directive 7712, Fire Code

Reviews of Delegated Construction Projects (2022) and provide a report identifying any deficiencies or recommendations for improvement.

iv. Submit the FPE’s report to the COR, along with documentation of how the A/E plans to address the identified deficiencies in subsequent design phases.

e. Structural:

i. Show the selected structural system for new procedures, if required. Show beam depths, slab thickness, column sizes, and expansion joints.

ii. Submit supporting calculations.

iii. Show method used to resist lateral loads.

f. Heating, Ventilating, and Air Conditioning:

i. Submit the basis for design, including design calculations, parameters, and factors, which will be used in subsequent computations. Reference the source of all data.

Include methods to be used in sizing ducts and piping.

ii. Provide a written description of the air conditioning systems and refrigeration plants considered for the project with final economic and energy analyses to justify final system selections. Analyses shall consider the cost effect of systems on the entire project.

iii. Provide total cooling and heating loads for each affected area in the project.

iv. Provide flow diagrams for the chilled water system, hot water systems, steam systems, and typical air handling units, air distribution, and exhaust systems.

Chilled water diagram shall integrate primary and secondary flow as required.

v. Submit single line duct and piping layouts for typical floor plans. Show smoke and fire protection features of the HVAC system.

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vi. Show equipment locations and layout. Indicate sizes and locations of main ducting and piping.

g. Plumbing and Sanitary:

i. Submit, as minimum, outline plan drawings showing sizes of main lines and points of connection to existing.

ii. Indicate any major equipment changes which may be necessary and sizing and utility requirements of replacement equipment.

iii. Show any modification to roof drains, storm drain connections as required for design.

h. Electrical

i. Submit, as minimum, floor plan showing new and existing panel locations and sizes.

Indicate point of connection to existing distribution centers.

ii. Submit a typical floor plan section indicating location and type of lighting fixture to be used in each space along with any special feature such as under-floor raceways, power outlets, exit lights, fire alarm, and signal system devices.

iii. Provide cut sheets of proposed lighting fixtures. Incorporate LED lighting as allowed for budget and lighting requirements.

i. Asbestos and Lead-Based Paint Abatement

i. Perform or schedule surveys to identify asbestos-containing materials (ACMs) and leadbased paint (LBP) within the project scope.

ii. Identify approximate quantities, locations, and types of hazardous materials that may be encountered.

iii. Outline a preliminary approach for abatement or stabilization, including integration with demolition and construction plans.

j. Phasing Plans

i. Submit a preliminary phasing plan that outlines construction sequencing and identifies areas to remain occupied during each phase.

ii. Provide a narrative describing how critical spaces (e.g., patient care areas, administrative offices) will be isolated and protected during construction.

iii. Include preliminary considerations for infection control, life-safety measures, and egress adjustments as part of the phasing approach.

k. RS Means Cost Estimates:

i. A/E shall submit a construction cost estimate simultaneously with the drawings for this project at each project submission.

ii. This estimate shall show the cost of construction which would be expected to be reflected by the Construction Contractor's bids, if the bids were submitted on the same date as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. Simply stated, this means that if a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable.

iii. The detailed estimate will contain unit cost, quantity, and total cost for both materials and labor. Each division (architectural, electrical, mechanical, etc.) will be broken down in the above manner. Also, provide a detailed letter on how the final cost

Page | 10 estimate was derived. Such as, Sources used (RS-Means), Past Projects, Bidding

Climate, SDVOSB Escalations, and Software Used.

iv. All costs shown shall include all labor insurance and taxes, sales taxes on material, and applicable upper and lower tier Contractor and Sub-Contractor markup.

v. Where labor is used in the cost estimate the A/E shall include welfare and pension fund costs in labor units as appropriate.

vi. Show a sub-total of Labor and Material for each sub-heading. vii. Show sales tax as a percentage of material.

viii. With every submission provide a proposed schedule and project duration.

l. Historic‐Preservation Requirements:

i. Identify and reference all applicable historic‐preservation guidelines (e.g., SHPO, federal/state regulations). ii. Submit a preliminary design narrative explaining how your approach respects the building’s historic character.

iii. Document and justify any proposed modifications, such as window replacements or façade changes, and confirm compliance with preservation standards.

m. Landscaping and Irrigation Systems

i. Submit a preliminary narrative outlining any required modifications or repairs to the irrigation system and plantings. ii. Identify potential impacts to landscaping from construction activities and propose measures to mitigate damage.

n. Life-Safety & Infection Control Requirements

i. Incorporate an Infection Control Risk Assessment (ICRA) plan into the project scope in compliance with VHA ICRA-1.2 (October 1, 2024).

ii. Submit a preliminary approach for occupant protection, including temporary egress routes, barriers, and air quality control measures such as negative-pressure zones, based on VHA

ICRA-1.2 guidelines.

iii. Identify any Interim Life-Safety Measures (ILSM) required to ensure compliance with

VHA regulations for occupied facilities.

iv. Include a narrative describing how construction activities will be managed to minimize the risk of infection, with initial considerations for phasing and sequencing.

2. SECOND CONSTRUCTION DOCUMENTS REVIEW (75% REVIEW): a) Specifications:

i. Submit bound and edited VA Master Specifications of each discipline for review.

Include any A/E-originated sections to be used. Editing and marking up of Master

Specifications shall easily identify modifications, deletions, and insertions.

ii. Submit an updated list of all the submittals that the contractor will be required to provide.

iii. Clearly identify all modifications, deletions, and insertions in the VA Master

Specifications. Use a standard method, such as redlining or annotations, to ensure changes are easily reviewable.

iv. Verify that specifications requiring input from multiple trades (e.g., HVAC and electrical coordination) are consistent and integrated across disciplines.

v. Highlight sections requiring additional review due to specialized project needs.

b) Architectural:

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i. Submit near-complete floor plans, half-complete details, schedules, and large-scale plans. Ensure plans include finalized functional layouts, room-specific dimensions, and coordination with other disciplines.

ii. Show room titles and numbers, door sizes, types, swings, and dimensions for corridors and stairs on the 1/8" scale plans. Clearly indicate and differentiate between fixed and portable equipment and plumbing fixtures.

iii. Provide exterior elevations at 1/8" scale, or 1/16" scale for large facades. Include story heights, penetrations, materials, penthouses, architectural screens, roof enclosures, skylights, and stacks. Cross-reference finish symbols with the room finish schedule in Section 09 06 00 of the specifications.

iv. Submit general notes, door, hardware, and window schedules, ensuring cross references with floor plans and details. Include room finish schedules covering walls, ceilings, and floors.

v. Indicate all fire partitions, smoke partitions, and safety/protective elements (e.g., lead linings, radio frequency shielding), ensuring coordination with life-safety plans and compliance with VHA ICRA-1.2.

vi. Drawings should include reflected ceiling plans (RCPs) for typical areas and special rooms, clearly showing ceiling-mounted equipment, lighting fixtures, air diffusers, registers, ceiling heights, and panel layouts. Cross-reference all elements with MEP plans to ensure coordination.

c) Fire Protection:

i. Submit floor plans showing continued development of required fire code features of new and remodeled areas.

ii. Show legends which at a minimum reflect all items denoted on drawings at this submission.

d) Fire Code Review:

i. Update the fire protection drawings and specifications to incorporate the FPE’s 35% review comments and submit the revised design to the independent FPE for further review.

ii. The FPE shall conduct a detailed review of the updated design and provide a report highlighting any remaining deficiencies or compliance issues.

iii. Submit the FPE’s report, along with documentation of the A/E’s corrective actions, such as revised drawings or specifications.

iv. Coordinate with other disciplines to ensure the fire protection design aligns with all other project components.

e) Interior Design:

i. Where existing spaces occur that require refinishing, a survey shall be prepared to include color, materials, furnishings, and window treatments.

ii. Submit a 75% completed color design containing selected colors, textures, and materials listed in the proper format. This shall include manufacturers by name, number, and pattern. They will be coded and located for both interior and exterior.

Color board shall be NO LARGER than 24” x 30”. The back of the board shall have the finish schedule of the products recommended.

iii. Precisely and clearly illustrate the development and refinements of the interior design.

This may be sketches, illustrations, and/or colored floor plans for typical interior areas. One paste-up board, which may be returned, is required.

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f) Structural:

i. Submit drawings to scale showing tentative sizes of columns, beams, and slabs if structural reinforcing is required. The structural drawings shall be complete enough to correlate with architectural and mechanical features. Submit calculations developed to date.

ii. Show sections and details so that construction features can be defined.

g) Heating, Ventilating, and Air Conditioning:

i. Provide complete load and sizing calculations for all HVAC, including sound attenuation, energy conservation, and steam distribution systems and equipment.

Provide psychometric analysis of each air handling unit. If computerized methods are used, provide supplemental sketches and explanation of terms and abbreviations.

ii. Provide 1/8" scale floor plans showing the HVAC and steam distribution systems and equipment. Coordinate the design with other disciplines.

iii. Provide flow and control diagrams. Include on the diagrams, where applicable, air conditioning, refrigeration systems, steam, condensate, conditioned air systems, exhaust air systems, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment. Diagrams shall be complete with legend and description of operations.

iv. Provide complete design for fire and safety systems that are associated with the

HVAC systems. Show the fire and safety design on the HVAC Plans and control diagrams. Show smoke and fire partitions and related dampers.

v. Provide complete equipment schedule drawings reflecting the sizing calculations of all major equipment, such as chillers, refrigeration elements, cooling towers, pumps, fans and air handling units. Submit calculations for fan pressures and pump heads. vi.

Provide 1/4" scale plans for all mechanical equipment rooms. Provide 1/4" scale sections through each floor in typical locations for any tight spots and mechanical equipment rooms. Show in the 1/4" scale drawings all equipment, piping, ductwork, and other interfacing elements. Provide adequate space for installation, access, and maintenance of equipment.

vii. In the calculations provide a tabular recapitulation indicating the air balance between the supply and exhaust in the design computations showing the volume of air, room names and numbers. Show that individual areas, which normally constitute an integrally balanced system, such as surgery, administration, etc., are in balance and do not adversely affect the balance of the entire building. For air conditioning systems added to an existing building, show the air balance with respect to the existing exhaust and supply systems to provide a complete building study.

viii. For all existing buildings where modification of existing air, water (hot and chilled) or steam is required show riser diagrams with points of interface of existing and new work. ix. Provide demolition drawings showing the extent of removal for existing systems and equipment.

x. Provide separately identifiable drawings of 1/8” scale for asbestos abatement work. xi.

Show room names on HVAC plans so that compliance with criteria can be checked. xii.

Submit any changes, which will affect the economic studies.

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xiii. On drawings show double line representation of all ducts, single line representation of piping systems 6" and smaller, and double line representation of piping systems 8"and larger for heating, air conditioning, and ventilating the building. Clearly indicate the sizes of ducts and piping. Locate fire and smoke dampers.

xiv. Determine probable steam demand for heating, ventilating, and humidification.

xv. Major details, elevations, sections, and legends on the drawings are to be completed.

Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade. Show typical sections for entire floor, where applicable.

xvi. This submittal shall have all the HVAC systems substantially completed.

h) Plumbing:

i. Show and Identify all plumbing fixtures and oxygen, medical compressed air, vacuum outlets on 1/8” = 1’0” scale floor plans. Plumbing plans should be complete, including sizing. Submit calculations. Provide schedules for fixtures, etc.

i) Electrical

i. Provide sheet for symbols.

ii. Submit finalized one-line and riser diagrams of electrical power distribution systems and the emergency power systems. (Final equipment ratings may vary, but all equipment should be located, sized, and identified). Submit final load calculations and panel board sizes.

iii. All floor plans shall have room titles and area function shown on this review set of drawings. Location of all lighting fixtures, outlets for power, fire alarm devices, and signal outlets, and devices shall be shown. Layouts of specialty areas should be substantially laid out at this review.

iv. All electrical drawings shall show smoke partitions and fire alarms zones.

v. Submit lighting calculations, typical short-circuit and voltage drop calculations.

vi. Provide reflected ceiling plan showing lighting layout, location of all duct openings, and area smoke detectors.

vii. Show locations and 75% complete details of essential electrical system changes and upgrading.

viii. Present proposed phasing plans for alteration projects if construction area will be vacated piecemeal, or certain rooms within the construction contract need to be in operation. Phasing information shall be complete and in written or chart form. To be incorporated within the proposed schedule and project duration submittals.

j) Asbestos: Asbestos and Lead-Based Paint Abatement

i. Submit draft abatement plans for ACMs and LBP, detailing scope, methods, protective measures, and coordination with other trades.

ii. Ensure abatement activities align with demolition, phasing, and occupant safety measures.

iii. Include draft specifications for removal, disposal, and compliance with VA, federal, and state regulations.

k) Phasing Plans

i. Develop detailed phasing plans that include:

i. Specific construction phases with clear timelines and sequencing.

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ii. Identification of areas to be vacated, areas to remain operational, and any required swing spaces.

iii. Integration of Infection Control Risk Assessment (ICRA) measures per VHA

ICRA-1.2 (October 1, 2024), including barriers, negative-pressure zones, and cleaning protocols.

iv. Egress routes and interim life-safety measures (ILSM) during each phase.

v. Utility shutdowns or interruptions (e.g., mechanical, electrical, plumbing) and their impact on operational areas, with mitigation strategies.

l) Cost Estimate:

i. This submission shall include everything required by the First Submission. It differs from the First Submission Working Drawings only in the level of detail required.

For this submission, a complete quantity survey estimate is required. No lump sums will be permitted without explanation.

m) Address Historic Preservation Requirements

i. Incorporate feedback or approvals from SHPO or cultural resource authorities into your drawings and specifications.

ii. Provide documentation of communication with these authorities, including any preliminary sign‐offs or recommendations.

n) Landscaping and Irrigation Systems

i. Provide updated drawings and details showing proposed adjustments to the sprinkler system, replacement of disturbed grass or plants, and any protective measures for existing landscaping during construction.

ii. Ensure landscaping and irrigation plans are coordinated with other trades, particularly site access and utility work.

o) Life-Safety & Infection Control Requirements

i. Develop detailed ICRA and ILSM plans in accordance with VHA ICRA-1.2 (October

1, 2024), including the following:

i. Locations and details of temporary barriers, negative-pressure zones, and construction enclosures. ii. Adjusted egress routes to accommodate construction activities while maintaining occupant safety.

iii. Air quality management measures, such as HEPA filtration and monitoring, in compliance with VHA ICRA-1.2 standards.

iv. Detailed cleaning and containment procedures, including daily inspections and protocols for addressing breaches in containment.

ii. Coordinate ICRA and ILSM plans with phasing, fire-safety measures, and operational requirements. iii. Provide draft drawings showing the integration of infection control measures with other construction activities.

3. THIRD CONSTRUCTION DOCUMENT REVIEW SUBMISSION (95% REVIEW):

i. General:

i. Contract drawings and specifications and all related documents shall be completed, fully coordinated, bound, and ready for reproduction for bidding and construction purposes at this review.

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ii. The A/E shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design.

iii. Prior to delivery of pdf drawings and specifications for issue for construction bids, the

A/E shall make any changes to the working drawings, calculations, and specifications identified as necessary during the Third Review.

ii. Calculations:

i. Assemble completed computations and engineering data including basis of design and systems narratives. Provide a separate volume for each discipline with an index, numbered pages, and bound with removable metal fastenings or other approved method.

ii. For mechanical systems, provide equipment selections, pipe sizing, duct sizing, recapitulations of the basic heat load calculations, sound attenuation for high pressure systems, all computations and like data.

iii. For electrical systems provide short circuit, coordination voltage drop, load, and lighting calculation. Submit a diagram of the systems with appropriate equipment schedule including the length and size or each electrical primary and secondary feeder. The feeder lengths should not be noted on the contract drawings.

iii. Specifications:

i. When the drawings and specifications are near completion, the A/E shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids.

The VA will prepare and type the Invitation for Bids and the Bid Form and will forward original copies to the A/E for reproduction and binding in the project specifications.

ii. Submit VA Master Specification sections marked up to suit the project requirements, as well as any sections originated by the A/E. Editing and marking up of Master Specifications shall easily identify modifications, deletions, and insertions. Specifications shall be completely edited.

iii. Submit an updated list of all the submittals that the Contractor will be required to provide.

iv. Ensure specifications are fully coordinated across all disciplines (e.g., architectural, structural, mechanical, electrical).

v. Resolve any discrepancies or conflicts in cross-references, section numbering, or detail callouts between the specifications and drawings.

vi. Verify that all specifications comply with VA Technical Information Library

(TIL)

guidelines and incorporate the latest applicable standards and directives (e.g., VHA

ICRA-1.2).

iv. Architectural:

i. Submit completed plans, elevations, details, and schedules.

v. Fire Protection:

i. Submit completed plans, details and schedules showing all required fire code features of new and remodeled areas.

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vi. Fire Code Review:

i. Finalize the fire protection drawings and specifications based on the FPE’s 75% review comments. Submit the final design to the independent FPE for a final compliance review.

ii. The FPE shall certify that the corrected design complies with all applicable fire protection codes and standards.

iii. Submit the FPE’s final report and a signed compliance statement certifying that the design is code-compliant and ready for construction. iv. Ensure all fire protection elements are fully integrated into the final construction documents with no unresolved deficiencies or inconsistencies.

vii. Color Design:

i. VA interior designer will work with A/E to coordinate color design if applicable.

viii. Structural:

i. Include all structural plans, elevations, sections, details, schedules, boring logs, and general notes necessary to complete the drawings.

ii. Submit completed computations.

ix. Heating, Ventilating and Air conditioning:

i. The drawings and calculations shall be complete.

ii. Duct sizing and pipe sizing computations shall be complete with system layout and tabulated data.

iii. Show complete equipment schedules. iv. Show complete control diagrams.

v. Details, elevations, sections, and legends on the drawing are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade.

vi. Submit any change which will affect the economic studies.

x. Plumbing:

i. All drawings, details, schedules, etc. shall be complete

xi. Electrical:

i. Submit all drawings including complete legend symbol list, details, and schedules.

ii. Indicate all circuiting of all systems on the drawings.

iii. Show complete sections or details of locations where possible conflict with other trades exists.

iv. On the electrical one-line and risers show the final sizes, ratings, feeders, and identification of the electrical equipment. Submit complete short-circuit calculation for all new devices installed. Indicate the short-circuit currents available on the one-line and riser diagram.

xii. Lead-Based Paint Abatement:

i. Finalize abatement plans for ACMs and LBP, ensuring all plans, specifications, and phasing details are fully coordinated with the rest of the project.

ii. Verify that the documents address contractor responsibilities for site safety, containment measures, and proper disposal.

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iii. Confirm that all new finishes and coatings comply with applicable regulations and standards.

iv. Submit fully integrated abatement plans and specifications for ACMs and LBP within the final bid package.

v. Ensure all regulatory requirements and safety protocols are clearly outlined, leaving no gaps in scope or documentation.

vi. This is to include removal and reinsulating drawings, phasing schedule, and specifications consistent with VA, federal, state and local requirements. Any changes in design (mechanical, electrical, plumbing, etc.) throughout the submittal process will be reflected in the asbestos abatement plan.

xiii. Phasing Plans

i. Finalize the phasing plans with all construction, operational, and safety details incorporated, ensuring consistency across disciplines.

ii. Provide comprehensive drawings and specifications that include:

i. Phase-specific layouts showing temporary barriers, egress routes, and swing spaces. ii. Specific instructions for contractor compliance with ICRA protocols during each phase. iii. Detailed timelines for each construction phase, including durations and milestones.

iv. Coordination with mechanical and electrical plans for system shutdowns and reactivations to minimize disruptions to occupants.

v. Clear delineation of contractor responsibilities for maintaining life-safety, infection control, and operational continuity during each phase.

xiv. Cost Estimate:

i. The submission requirements shall be the same as required under the Second

Submission. It differs only in the level of detail required. Cost factors for

“bidding climate” and “SDVOSB escalation” are allowed in order to provide the best estimate of the costs for the project.

ii. Address Historic Preservation Requirements

iii. Ensure that all design elements (e.g., materials, finishes, construction methods) meet historic‐preservation requirements. iv. Verify that all conditions or recommendations from SHPO or similar agencies are addressed in the construction documents.

v. Submit final plans and specifications that fully incorporate historic‐preservation guidelines and approvals. Include all required signatures from reviewing bodies.

xv. Landscaping and Irrigation Systems

i. Finalize landscaping and irrigation plans, including detailed specifications for grass re-seeding, plant replacement, and sprinkler system repairs.

ii. Include clear instructions for contractor responsibilities, such as protection of existing systems and restoration of disturbed areas.

iii. Submit complete landscaping and irrigation documents, including specifications for plantings, grass, and sprinkler repairs, ensuring all contractor responsibilities are clearly defined.

iv. Submit Verify that final plans integrate protection and restoration measures for all existing landscaping features.

xvi. Life-Safety & Infection Control

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i. Finalize all life-safety and infection control documents, ensuring full compliance with VHA ICRA-1.2 (October 1, 2024) and consistency across disciplines. ii. Submit comprehensive, detailed drawings and specifications that include:

i. Finalized locations and specifications for barriers, negative-pressure zones, HEPA-filtered equipment, and access control measures.

ii. Contractor responsibilities for compliance with ICRA protocols, including daily cleaning, waste management, and containment monitoring.

iii. Clear phasing plans that integrate infection control and life-safety measures, ensuring occupant protection at each construction phase.

iv. Egress routes and emergency access pathways, with signage and protective measures clearly identified.

4. FINAL CONSTRUCTION DOCUMENT SUBMISSION (100%):

i. Following approval of the final (95%) review material and as stated in the DESIGN

SERVICES, the A/E will provide an electronic version of all documents to be used for the electronic bid process. The A/E will furnish the Government with 1 set of the approved contract, drawings, specifications and final cost estimate. Also, provide a detailed letter on how the final cost estimate was derived. Such as, Sources used (RSMeans), Past

Projects, Bidding Climate, SDVOSB Escalations, and Software Used.

E. CONSTRUCTION SOLICITATION SUPPORT (Optional Line Item):

1. The project will be designed and packaged as one construction package for bidding, corresponding to the availability of funding for FY26/27 funding years. The A/E shall provide support during the bidding phase for construction, including, but not limited to:

i. Participating in meetings related to the construction bidding process, including design reviews, pre-bid conferences, and any other meetings as determined by the Contracting

Officer Representative (COR).

ii. Providing technical input and clarification during meetings, as required by the COR.

iii. Responding to Requests for Information (RFIs) during the solicitation process in a timely manner.

iv. Reviewing and verifying bidder-submitted questions and ensuring responses align with the design intent and project specifications.

F. CONSTRUCTION ADMINSTRATION SERVICE The following items are to be taken into consideration and the VA request a proposal for these services for Construction Administration and

Closeout.

i. Communication and Coordination: Incorporate time for calls and meetings with the

Contracting Officer Representative (COR) and the contractor as part of construction period services. These sessions shall address construction activities such as responding to RFIs, reviewing modification requests, issuing Instructions to Contractor (ITC), and other related tasks necessary to support the project.

ii. Construction Project Visual Documentation: Provide visual documentation, such as photographs and videos, during site visits to demonstrate compliance with project specifications and drawings. Submit visual documentation to the COR at agreed-upon intervals.

iii. Review of Requests for Information (RFIs) and Submittals: Review and respond to RFIs and submittals (e.g., construction materials, shop drawings) within the following timeframes unless otherwise directed by the COR:

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i. Critical – 2 days (Cost and Schedule delays)

ii. Urgent – 6 days (Schedule Delays) iii.

Normal: 10 calendar days

Ensure that all responses align with the design intent, project specifications, and applicable VA directives.

iv. ITC Development and Modification Requests:

i. Instruction to Contractor (ITC): At the direction of the COR/CO, prepare and issue Instructions to Contractor (ITCs) to facilitate contractor pricing for proposed modifications. Ensure that each ITC clearly defines the scope of the change and includes sufficient detail to support accurate and timely pricing submissions.

i. The ITC shall include the Independent Government Cost Estimate (IGCE) and clearly define the scope of the proposed change, along with any necessary details for accurate pricing.

ii. Ensure the ITC is sufficiently detailed to facilitate accurate and timely contractor pricing.

ii. Review of Contractor Proposals: Review contractor proposals for construction change orders within seven (7) calendar days of submittal. This includes:

i. Evaluating the contractor’s proposed costs and quantities against the IGCE.

ii. Providing detailed recommendations regarding the contractor’s cost proposal, including a breakdown of costs, quantities, and unit prices. Ensure recommendations address both additions and deductions for labor, materials, and equipment.

iii. Ensuring alignment of the proposal with the design intent, project specifications, and VA requirements.

iv. Preparing additional cost estimates for anticipated changes, as requested by the COR/CO.

iii. For major modifications resulting from unforeseen conditions, scope changes, or redesigns requested by the CO/COR, additional time and document format guidance will be provided by the VA. However, if the modification is based on the original scope and should have been incorporated into the design, it shall be addressed at no additional cost to the VA. The A/E shall clearly document the basis for the modification, categorizing it as either a project oversight or a justified change due to unforeseen conditions or VA-requested alterations.

v. Record Drawings and As-Builts: Following project completion and after incorporating the contractor’s red-lined as-builts, review the contractor’s Record Drawings and provide official project Record Drawings to the government. The Record Drawings shall be delivered in both PDF and DWG formats. The PDF files must be provided as a complete set in a single file, as well as individual files for each sheet. Each individual PDF and

DWG file shall be clearly labeled and sequentially ordered according to the…