S02 RFP 36C25625R0051 03-31-2025.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Project 520-23-113 AE DESIGN Restore Bldg 19 Exterior Envelope and Upgrade Utility Infrastructure

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25625R0051

RESPONSE DATE/TIME/ZONE 05-05-2025 4:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1AZ

NAICS CODE* 541310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contract Specialist Tammy Tynes Tammy.Tynes@va.gov 228-523-5618

(c) 228-990-8911

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast VA Heath Care System

400 Veterans Avenue Biloxi MS

POSTAL CODE 39531-2410

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Agency Website AGENCY CONTACT’S EMAIL ADDRESS Tammy.Tynes@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

1. Contract Information: Architect Engineer (A/E) Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-

582) and implemented in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria listed herein.

The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work.

The NAICS Code for this acquisition is 541310 Engineering Services and the applicable Small Business Size Standard is $12.5M.

a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current Registration in the System for Award Management (SAM) database at https://www.sam.gov and the SBA Veteran’s Small Business database at Veteran Small Business Certification (sba.gov) as well as have submitted the current cycle VETS-4212 (formerly called VETS-100) Report per the requirements located at https://www.dol.gov/agencies/vets/programs/vets4212. Failure of a proposed SDVOSB to be certified by the SBA at the time the SF330s are submitted shall result in elimination from consideration as a proposed contractor.

b. SDVOSB Requirements: In accordance with VAAR 852.219-75 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service-disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

c. Design Costs: All offerors are advised that in accordance with VAAR 836.606-71(a) the total cost of the architect or engineer services contracted for shall not exceed 6 percent of the estimated cost of the construction project not including any fees for investigative services, special consultant services that are not normally available in organizations or architects or engineers that are not specifically applied to the actual preparation of working drawings or specifications of the project for which the services are required, costs of reproducing drawings and specifications, travel and per diem allowances, etc. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly qualified AE firm selected to complete the design. The magnitude of construction (not design) of this project is between $5,000,000 and $10,000,000.

2. SELECTION CRITERIA: The selection criteria for this acquisition are listed below. Note:

Each Evaluation Factor below is to be specifically addressed not only through the submission of the SF330s but also in Narrative Format to clearly show how each Evaluation Factor is formally addressed and will be clear to the evaluators what information they are evaluating. Information specific to each factor shall be in the same area in the SF330 that is dedicated to the factor (for example: supporting information for factor 4 cannot be co located https://www.sam.gov/ https://veterans.certify.sba.gov/#search https://www.dol.gov/agencies/vets/programs/vets4212 in factor 1). Information that is located elsewhere outside of the specific area may be rated less favorably and considered ambiguous.

Evaluation Factors are Listed in Descending Order of Importance:

1. Professional qualifications necessary for satisfactory performance of required services.

The minimum submission requirement includes:

a. A resume shall be provided for each individual clearly denoting, at a minimum, years of experience, past project experience relevant to this project scope, role on the noted projects and whether the projects entered into construction.

i. Architecture Engineer

ii. Structural Engineer

iii. Civil Engineer

iv. Electrical Engineer

v. Industrial Hygienist

vi. Fire Protection Engineer

vii. Mechanical Engineer

viii. Plumbing Engineer

ix. RCDD

x. Interior Designer

2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. The minimum submission requirement includes:

i. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team,

ii. Example projects should include work at VA Hospitals as well as projects of similar scope and size.

3. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The minimum submission requirement includes:

i. Past performance on contracts with Government agencies and private industry in terms of cost control,

ii. Quality of work,

iii. Compliance with performance schedules,

a. Be sure to include knowledge of VA design standards, technical manuals, and specifications.

b. Provide no more than five (5) recent projects.

4. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates. The minimum submission requirement includes:

i. Professional field inspections during the construction period,

ii. Review of construction submittals,

iii. Support in answering request for information during the construction period,

iv. Support of construction contract changes to include drafting statements of work and cost estimates.

5. Capacity to accomplish the work in the required time. The minimum submission requirement includes:

i. Capacity to accomplish the work in the required time,

a. Clearly denote the capacity of each key personnel prior to award and during the expected award

ii. Maintaining project schedules,

iii. Maintaining project budget,

iv. Cost control effectiveness,

v. Estimating accuracy.

6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. The minimum submission requirement includes:

i. Specific information concern knowledge of work within the Coastal Mississippi area.

Geographical knowledge shall speak to known market behavior for construction, physical geological concerns with the site and considerations to incorporate into design, permitting processes.

7. The extent to which potential contractors identify and commit to the use of Service-disabled Veteran Owned Businesses, Veteran Owned Small Businesses, and other types of small businesses as subcontractors. The minimum submission requirement includes:

i. Clearly denote the classification of the potential contractors (ie SDVOSB/VOSB/EDWOSB/WOSB, etc.)

ii. Outline the estimated amount of work/contribution to the project (percentage of work)

3. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled

Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-73, VA NOTICE

OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESSES (JAN 2023) (DEVIATION). All original Standard Form (SF) 330 packages and Narrative Information shall be submitted by email only to Tammy Tynes at the following email address: Tammy.Tynes@va.gov

(a) All SF 330 submissions shall be clearly marked with the subject line displaying the

Solicitation Number 36C25625R0051. The SF330 may be downloaded from www.gsa.gov/forms. Completed SF330’s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. All submissions shall be in black and white—no color submissions please.

(b) Firms that meet the requirements listed in this announcement are invited to submit an email copy of the completed SF330 including Parts I and II as described herein to the above email address no later than 4:00pm local (CT) on Friday, 05-05-2025. Late submission/proposal rules found in FAR 15.208 will be followed for submittals/proposals not received by the exact date and time listed above so please do not wait until the last minute to submit your SF330s Qualification Packages in the event of a firm’s email or internet connectivity issues which are not considered to be excusable delays.

C. Interested firms shall address each of the seven (7) Selection Criteria in their SF330s and additional documents/submittals. Interested firms shall limit the Narrative Information to support all seven (7) Evaluation Factors to ten (10) pages total (beyond the SF330s). Any additional Narrative Information past ten (10) pages total will not be considered. Failure to provide Narrative Information to support each of the seven (7) Evaluation Factors may negatively affect the interested firms’ Factor(s) Rating and subsequently their Overall

Rating and Standing.

mailto:Tammy.Tynes@va.gov http://www.gsa.gov/forms

4. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION

DOCUMENTS AVAILABLE. This is a request for SF330s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds.

A.1 List of Attachments

See attached document: S02 Scope for AE_520_23_113 Restore Bldg 19 Exterior

Envelope_Upgrade Misc Utilities 03-05-2025