S02 Pre-sol Notice 36C78626R0058_1.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* CONS: 833CM3030_Camp Nelson NC FCA Corrections

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22172

SOLICITATION NUMBER* 36C78626R0058

RESPONSE DATE/TIME/ZONE 9-17-2026 10:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Y1PZ

NAICS CODE* 237990

PLACE OF PERFORMANCE Camp Nelson Nation al Cemetery

6980 Danville Rd

Nicholasville ky

POSTAL CODE 40356

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

POINT OF CONTACT*

Contracting Officer

Clarelle Sylvain

Clarelle. Sylvain@va.gov

352-467-9329

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Solicitation Number: 36C78626R0058 Project Description: 833CM3030: Facility Condition Assessment (FCA) Deficiencies Corrections Repairs, Camp Nelson National Cemetery

The solicitation is issued as Request for proposal. This is a Pre-solicitation Notice for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) intends to issue solicitation, number 36C78626R0058 entitled 833CM3030: Facility Condition Assessment (FCA) Deficiencies Corrections Repairs, Camp Nelson National Cemetery on or about August 3rd ,2026 unless additional notice is given, or this notice is modified or cancelled.

THIS OPPORTUNITY SHALL BE FOR A 100% SET ASIDE FOR SERVICE-DISABLED

VETERAN OWNED SMALL BUSINESSES (SDVOSB) ONLY. In accordance with Public Law 109- 461, the Veterans Benefits, Healthcare and Information Technology Act of 2006, Pursuant to 38 USC 8127(d), competition is restricted to SDVOSB construction firms.

The Department of Veterans Affairs, National Cemetery Administration requirement is for a Firm Fixed Price (FFP) contract for a Contractor to provide all Management and Supervision, Labor, Materials, Parts, and Equipment, etc., necessary to 833CM3030: Facility Condition Assessment (FCA) Deficiencies Corrections Repairs, Camp Nelson National Cemetery; the work shall include, but will not limited to certain of other items in accordance with the drawing and specifications.

The Government anticipates the award of one (1), firm fixed price (FFP) contract, with an anticipated contract Period of Performance of Three Hundred and sixty days (360) calendar days after issuance of the Government’s Notice to Proceed (NTP).

The Product Service Code (PSC) for this procurement is Y1PZ – Construction of Other non-building Facilities.

The North American Industry Classification System (NAICS) code for this procurement is 237990 – Other Heavy and Civil Engineering Construction.

The Business Size Standard for this procurement is $45.0 million dollars.

Per FAR 36.204, the magnitude of construction for this project is more than 10,000,000.00

Interested bidders will be required to furnish a Bid Bond; and the awarded Contractor will be required to provide Performance and Payment Bonds.

SCOPE OF WORK

FOR

CAMP NELSON NATIONAL CEMETERY, KY

833CM3030 – CORRECT FCA DEFICIENCIES

A. PART I – PROJECT OBJECTIVES

A1. Statement of Work

STATEMENT OF BID ITEM(S)

A. CLIN 0001 –BASE BID, GENERAL CONSTRUCTION: Installation of all work shown on the plans and described in the specifications and defined in Bid Documents. Includes the following: The scope of this project will Correct Facility Condition Assessment (FCA) Deficiencies at the Camp Nelson National Cemetery (CNNC) located in Nicholasville, KY. The project has various locations throughout the cemetery. There are various facility condition assessment deficiencies by the main cemetery entrance, flagpole, retention pond, maintenance yard facilities, spoils area, and expansion additions to the cemetery. Scope includes temporary trailers for staff and public restrooms. See sheet GI-001 Volume I for all sheets associated with this bid item.

B. CLIN 0002 – Bid Alternate 1: Installation of all work shown on the plans as BID ALTERNATE 1 Historic Cemetery Wall Restoration and in accordance with the specifications. The scope of work includes repairing or replacing damaged capstones, re-pointing masonry joints with lime mortar, and addressing structural issues to preserve the integrity of the historical structure. See sheet GI-001 Volume 2 for all sheets associated with this bid item.

C. CLIN 0003 – Bid Alternate 2: Installation of all work shown on the plans as BID ALTERNATE 2 Demolish and Construct New Materials Storage Building and in accordance with the specifications. Approximately 1,200 SF, 3-bay covered storage building. See sheet GI-001 Volume I for all sheets associated with this bid item.

D. CLIN 0004 – Bid Alternate 3: Installation of all work shown on the plans as BID ALTERNATE 3 Section C-C Identification Layer Replacement and in accordance with the specifications. Remove topsoil, fill, and hardened identification layer. Expose crypt lids and clean of all soil for inspection. Construct identification layer backfill and topsoil.

Install new turf and irrigation. See sheet GI-001 for all sheets associated with this bid item.

A.2 General Conditions

1. All work will be accomplished during normal business hours (8:00 am to 4:30 pm) Monday through Friday, except Federal Holidays.

2. Before beginning any demolition work, the Contractor shall survey the site and examine the drawings and review the scope of work to determine the extent of the work. The Contractor shall take the necessary precautions to avoid damages to existing items to remain in place, to be reused or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the Contracting Officer’s Representative

(COR).

3. Establish construction limits, install safety controls, and install construction fencing as approved by the COR.

4. SITE SURVEY: Locate and stake/flag all underground utilities.

5. SITE CLEARING: Remove grass and other vegetation or obstructions as required to permit grading of the site within the project limits. Dispose/haul away and dump trash, debris and waste to an approved disposal site.

6. EROSION CONTROL AND SITE DRAINAGE: Contractor shall provide erosion control measures to prevent erosion or displacement of soils and discharge of soil bearing water runoff or airborne dust.

7. SITE GRADING AND FINISHING: Perform grading within the limits of the project to the lines, grades, and elevations indicated and as specified. Thoroughly clean up the work area at the end of each day’s work and at completion of the project. Leave premises clean and free of waste, scrap, used equipment or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

8. LANDSCAPING: Provide both turf and seed grass sod as shown in the construction documents. The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

9. Upon completion of contract, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

10. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Contracting Officer and the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

11. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scraps, used equipment or other material intentionally or accidentally delivered to the site by the Contractor or Contractor’s personnel.

12. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs and grass) on or adjacent to the work site not to be removed and do not reasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

13. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be made known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

14. The Contractor shall coordinate with the Cemetery Director for parking, material storage, temporary buildings (e.g., storage trailers, office trailers, portable restroom facilities) and any other needs for the work.

A3. Other Requirements:

1. Contractor shall secure all necessary permits including any environmental permit required to meet compliance.

2. Contractor shall investigate all on-site conditions including all utilities prior to construction.

3. Contractor shall grade the site to maintain proper site drainage.

4. Contractor shall provide daily progress summary and electronic photos (minimum of 10 daily) to show construction progress through e-mail to the COR.

5. Contractor shall provide a certificate of warranty for material supplied and workmanship for a minimum of one year from the date of acceptance.

6. Contractor shall provide two copies of Operation and Maintenance Manuals, if required, at the final inspection.

7. Contractor shall perform daily clean up and final clean up.

8. Contractor shall dispose of all waste materials properly off site.

9. Seal concrete.

10. Protect existing roads and undisturbed infrastructures and environments.

11. Repair and restore all damages to be as good as the original conditions or better due to construction activities.

12. Prior to submitting any bid, a site meeting will be held and participants would include but not limited to the contractor, contracting officer and/or COR, District Engineer, and the Cemetery Director. The purpose of the meeting would be to visit site locations, clarification of scope, and to thoroughly investigate the site to ensure a clear understanding of the project.

A4. Schedule

1. The anticipated completion of this project is 12 months or 360 calendar days after receipt of

Notice to Proceed.

A5. Definitions

1. Construction contract as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for construction services for a specific project.

2. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. The Contracting Officer is the only person authorized to obligate the government, interpret or change the contract.

3. Project Manager / Contracting Officer’s Representative (COR): The COR is the Contracting Officer's authorized representative. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

4. Contract: This term, as used herein, refers to the Contract(s) to perform the construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract.

A6. Location

1. Camp Nelson National Cemetery, 6980 Danville Road, Nicholasville, Kentucky 40356.

B. PART II – RESPONSIBILITIES OF THE DESIGN-BUILD TEAM

1. The section is not applicable for this RFP.

C. PART III - PROPOSAL REQUIREMENTS

1. The section is not applicable for this RFP.

D. PART IV - POST AWARD REQUIREMENTS

1. Construction Period Submittals

• Shop drawings and submittals - The Contractor shall be responsible to ensure that the VA COR reviews shop drawings, detail drawings, schedules, descriptive literature and samples, and review the color, texture and suitability of materials for conformity with the contract documents. The COR shall recommend approval, disapproval, or other suitable disposition. The VA COR will have final approval authority.

• Other submittals – The Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA COR.

• Project record drawings - The Contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

2. Project Close-Out. The Contractor shall comply with the requirements in the “General Conditions”, and “General Requirements”, for submission of final RFP as-built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

3. Site Visits and Inspections. At the behest of the Contractor, the VA COR/inspector shall observe the construction, advise the contractor of any deviations or deficiencies or solutions to issues discussed.

End of Document

B. PART II – RESPONSIBILITIES OF THE DESIGN-BUILD TEAM