PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26326Q1028

Jesse Sweesy Jesse.sweesy@va.gov 09-09-2026

10:00 CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

X 100

X

238290

$22 Million

N/A

X

36C636

Department of Veteran Affairs Nebraska-Western Iowa VA HCS Multiple locations

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

The contractor is responsible to provide all labor, material transportation and repair services for the Automatic Door Maintenance requirement for the Omaha and Grand Island VA Medical Centers in accordance with the below Statement of Work.

Wage Determinations are Applicable for:

WD 2015-5005 (Douglas County) WD 2015-5771 (Hall County)

Required Training: TMS 20939 No Access

Firm Fixed Price Contract with 1 year option periods to be exercised at the Government’s discretion.

See CONTINUATION Page

X X

X 1

Jesse Sweesy

VA-VHA-RPOC-2023-0042

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS

MANAGEMENT LANGUAGE FOR CONTRACTS RECORDS MANAGEMENT

OBLIGATIONS

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 IT CONTRACT SECURITY

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 37

C.5 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.6 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.7 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.8 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.10 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.11 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Provide all labor, materials and equipment necessary to maintain all automatic doors in first-class operating condition through a complete preventive maintenance program and emergency repair services to include required replacement parts for all automatic doors.

During preventive maintenance of automatic doors, the contractor shall supply and install all parts recommended by the manufacturer to ensure optimal performance and longevity of the doors. For corrective maintenance, callouts will be assessed and prioritized based on the severity and scale of the issue. After a technician has performed a thorough diagnosis, the appropriate Contract Line-Item Numbers (CLINs) shall be utilized to address and resolve the identified problems. This contract has been summarized as an inspection, testing and maintenance (ITM) contract.

Location of services:

Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105

Facility Size: 813,984 sq. ft

Grand Island VAMC, 2201 N Broadwell Ave, Grand Island, NE 68803

Facility Size: 253,358 sq. ft

Period of performance:

BASE YEAR: 9/15/2026–9/14/2027

OPTION YEAR ONE: 9/15/2027–09/14/2028

OPTION YEAR TWO: 9/15/2028–9/14/2029

OPTION YEAR THREE: 9/15/2029–9/14/2030

OPTION YEAR FOUR: 9/15/2030–9/14/2031

Site Visit

Contractors are encouraged to attend site visits at both the Omaha VAMC and Grand Island VAMC to review existing equipment, models and operating conditions. Site visit schedules will be provided during solicitation. The contractor shall be responsible for restoring all deficient automatic doors to full operating condition. To accurately assess the current state of the facility's automatic door inventory, the contractor shall utilize the site visit, and any Requests for Information (RFIs) offered. This assessment will guide the necessary actions to ensure every door operates correctly and in compliance with relevant standards and guidelines.

Site Visit – Omaha VA Medical Center 4101 Woolworth Ave, Omaha NE 68105 POC: Patrick Cox, Patrick.cox@va.gov, 402-779-5456 Date: 8-27-2026 0900AM CST

Site Visit – Grand Island VA Medical Center 2201 N Broadwell Ave, Grand Island, NE 68803 POC: Anthony Stoppkotte, Anthony.stoppkotte@va.gov , 308-395-5547 Date: 8-28-2026 0900AM CST

Project Management:

The contractor is expected to set up, attend and provide meeting minutes for an initial kickoff meeting no more than 5 business days after the initial award and any subsequent option year renewal awards. During the kickoff meeting the contractor shall discuss, Onsite points of contact including check in/out processes Report on deliverables Schedule to meet the POP Review of the scope of work to remove ambiguity.

The contractor shall provide VA with a list of recommened stocked inventory of common replacement parts to facilitate timely repairs. The contractor shall ensure all staff are adequately trained and certified for working with automatic doors. All maintenance and repair activities should align with safety and accessibility standards.

Preventative Maintenance:

Preventative maintenance shall be performed in the months of on a quarterly basis. The months of March, June, September and December are targeted for preventive maintenance for all automatic doors and door operators. All preventative maintenance shall be performed in accordance with manufacturers’ literature. A sample preventative maintenance checklist (see below, for a BESAM SL500) is included below to show minimum requirements for one specific make/model. The contractor shall provide the required manufacturer’s maintenance for every make/model of automatic door and door operator included in this scope.

At the conclusion of a quarterly ITM activities, the contractor shall provide a written report in pdf of the manufacturer’s recommended preventative maintenance, the actual maintenance performed with results, any deficiencies, and recommendations to include spare parts to have at the facility should future corrective maintenance callouts be needed.

Besam Manufacturers Planned Maintenance Checklist

• Measure / Adjust Speeds – Measure to ANSI/BHMA A156.10 and local codes; adjust if necessary (Open time - 1.5 seconds or longer).

• Measure / Adjust Forces – Measure to ANSI/BHMA A156.10 and local codes; adjust if necessary.

• Measure / Adjust Time Delays – Measure to ANSI/BHMA A156.10 and adjust if necessary.

• Check Functioning – Mats, Sensors, Operator/Control, and Push Plates per device checklist.

• Check Signage – Are all signs in place, readable, and in good condition? • Check Door Hinging / Mechanical Soundness – all attachments, covers, arms, crash bars, etc...

• Check Finger Guards, Glass and Glass Stops, Trip Hazards, Rails, Sharp Edges. • Check Emergency Egress (if so equipped).

• Check all wiring for good connections, proper insulation and clearance from moving parts.

• Check Battery Backup if equipped.

• Go through Daily Safety Checklist with facility manager.

• Visually check door for operation.

• Check activation and threshold detection devices. 1008210-US-2.0 Issue 2012-11-20 21 • Check for tripping hazards.

• Check door function switch.

• Check for proper operation of lock assembly.

• Check for loose glass stops or damaged glass.

• Check all panels for damage or loose weather stripping.

• Check panic latches for proper release force.

• Check panic circuit operation for operator cut off or spring return.

• Check bottom guide assembly for proper adjustment and for excessive wear.

• Remove access cover, and check motor and gear box for leakage and noise.

• Inspect drive pulleys and belt for proper alignment.

• Clean hanger rollers and repair or replace if damaged. Adjust roller height if necessary.

• Inspect anti-riser for damage and/or binding.

• Ensure that all the wiring in the header is properly routed and protected from any moving parts.

• Reinstall and secure access cover and recheck the complete door operation.

• Clean door, glass and header thoroughly.

Corrective Maintenance: Contractor response time for corrective maintenance requests shall be limited to 24 hours from notification. The contractor is responsible for providing contact information for an individual who can attend to service requests 24/7. All replacement parts and services required due to normal wear and tear, or because of accidental damage caused by patients or staff, shall be coordinated with the VA. Any maintenance service needed outside of the scheduled quarterly preventative maintenance shall be addressed under normal or after-hours hourly allotment.

The VA will provide parts as needed under local government purchase card procedures. The contractor shall provide a list of recommended one-time corrective maintenance items that will be stored at each site should the need arise during the period of performance.

Emergency and Corrective Maintenance: While this scope covers preventative maintenance, any urgent repairs or corrective services required between scheduled visits shall be addressed.

Each unscheduled visit will be classified as emergency or non-emergency:

Emergency: Events that present immediate or imminent danger to life, health, safety, security, or significant damage to buildings, equipment, or other property. The VA POC has the ultimate decision as to the classification of this callout type.

o Contractor to be onsite within 4 hours for emergency situations.

Non-Emergency: Corrective maintenance required outside of scheduled visits that do not classify as emergency.

o Contractor to be onsite within 5 business days for non-emergency situations.

Locations and Requirements: For each location, the contractor must respond as follows:

1. Omaha:

o Emergency: Contractor to be onsite within 4 hours.

o Non-Emergency: Contractor to be onsite within 5 business days.

2. Grand Island:

o Emergency: Contractor to be onsite within 4 hours.

o Non-Emergency: Contractor to be onsite within 5 business days.

Definition of Repairs: Examples of repairs are provided for the contractor's reference.

Examples of corrective repairs are as follows below. During large-scale repairs, a general contractor qualified as a 'competent person' according to OSHA standards must be present onsite.

Small Scale Repairs:

1. Sensor Replacement

2. Lubrication and Adjustment

3. Minor Electrical Fixes

4. Track Cleaning and Realignment

5. Battery Replacement

6. Replacement of Small Mechanical Parts

Large Scale Repairs:

1. Motor Replacement

2. Control Board Replacement (including holding beams, motion and door position)

3. Complete Sensor System Overhaul

4. Track Replacement

5. Door Panel Replacement

6. Comprehensive Electrical Rewiring (including auxiliary equipment integration)

The contractor is expected to provide comprehensive quotes that include parts pricing and itemized labor costs for VA approval prior to commencement of any large-scale repair work.

Qualifications: The contractor shall show evidence of having employed a Besam-trained and qualified technician. The contractor shall also employ an AAADM certified technician and have access to Stanley MYQ tech as we have doors that require that software. One individual who will perform the onsite ITM activities may hold both credentials above. The contractor shall provide evidence of 5 years of industry experience performing maintenance of automatic doors in similar sizes and scope.

Regulations: All work shall be performed per the Builders Hardware Manufacturer Associations recommendations, NFPA 101, and OSHA.

VA TPOC: For the purposes of this

TBD

Inventory:

Omaha: The Omaha site has an estimated 50 automatic doors, and the Grand Island site has an estimated 35 automatic doors that fall under the scope of this contract.

All automatic doors on the following list will need annual Inspection & Maintenance. The site visits are on a quarterly basis.

Doors include BESAM SL500 Assa Abloy, Dorma Kaba ESA 200, VersaMax Standard Assa Abloy, Stanley Dora, Gyrotech, Besam SWI200i operators, and others.

OMA Equipment Model Location

1 Single Slider Stanley Dora 185101 Exterior Nain Entrance (South)

2 Single Slider Stanley Dora 185101 Exterior Main Entrance (North)

3 Double Slider Stanley Dora 185101 Interior Main Entrance

4 Single Slider BeSam SL500 ER Exterior West Entrance

5 Single Slider Horton 2003 ER Interior West Entrance

6 Simultaneous Swing Horton 4900 Ambulance Bay interior Corridor entrance

7 Simultaneous Swing LCN 2 seperate units 9500 ER Corridor Entrance

8 Double Slider Dorma Kaba ESA 200 ACC Exterior Main Entrance

9 Double Slider Dorma Kaba ESA 200 ACC Interior Main Entrance

10 Single Slider BeSam SL500 Eligibility

11 Telscopic Dorma Kaba ESA 200 2nd Floor ICU Seclusion Room

12 Simultaneous Swing BeSam Assa Abloy 2nd Floor Nuclear Medicine

13 Simultaneous Swing Horton 4900 2nd Floor ICU Main Entrance

14 Simultaneous Swing Horton 4900 2nd Floor Icu Main Entrance

15 Single Slider BeSam SL500 Inpatient Kitchen by Elevator 5

16 Simultaneous Swing Horton 4900 Back of Inpatient Kitchen

17 Telescopic Record Door 4th Floor OR Entrance (Corridor 4215)

18 Telescopic Record Door 4th Floor OR Entrance (Corridor 4215)

19 Accordian Record Door ICU Accordian 4th Floor OR Entrance (by Office 4805)

20 Single Slider Horton Pre OP Room 4201

21 Single Slider Horton Pre OP Room 4203

22 Single Slider Horton Pre OP Room 4209

23 Single Slider Horton Pre OP Room 4210

24 Single Slider Horton Pre OP Room 4215

25 Single Slider Horton Pre OP Room 4216

26 Simultaneous Swing 4th Floor PACU Entrance

27 Simultaneous Swing Horton mfg 1688678SF 8th Floor Whole Health Entrance

28 Double Slider Gyrotech BUILDING 9 Exterior Main Entrance

29 Double Slider Gyrotech BUILDING 9 Interior Main Entrance

30 Simultaneous Swing Quad One BSMT Corridor by Main Elevators

31 Simultaneous Swing Stanley Dora BSMT Corridor into Receiving Rm B070

32 Simultaneous Swing Stanley Dora BSMT Corridor by SPD Rm B533

33 Besan Assa Abkit SW200 Besam BSMT Corridor by Bio Hazard Rm B090

34 Besan Assa Abkit SW200 Besam BSMT Exit by Receiving

35 Besan Assa Abkit SW200 Besam Receiving Dock Entrance

36 Besan Assa Abkit SW200 Besam Connecting Corridor (South End)

37 Besan Assa Abkit SW200 Besam Connecting Corridor (North End)

38 Dorma Bi-Parter ESA200 ACC Exterior Main Entrance

39 Dorma Bi-Parter ESA200 ACC Interior Main Entrance

40 Besan Assa Abkit SW200 ACC OR Corridor 2211 by Radiology

41 Besan Assa Abkit SW200 ACC OR Corridor by Control Desk

42 Besan Assa Abkit SW200 ACC OR Corridor by Room 2350A

43 Besan Assa Abkit SW200 ACC OR Corridor 2230

44 Besan Assa Abkit SW200 ACC OR Corridor by Room 2300B

45 Besan Assa Abkit SW200 ACC OR Corridor by Room 2433

46 Besan Assa Abkit SW200 ACC OR Room 2407

47 Besan Assa Abkit SW200 Womens Health ACC

48 Stanley D/G Single Slide PT Exterior Main Entrance

49 Stanley D/G Single Slide PT Interior Main Entrance

GI Equipment Make Model Location (details)

1 sliding door Gyro tech 1175 north door facing north to waterfall front entrance 1st floor

2 sliding door Nabco GT1175 south main entrance door 1st floor

3 sliding door Nabco GT1175 south (north) main entrance door 1st floor

4 sliding door Gyro tech 1175 North door to ramp North exit 1st floor

5 sliding door Gyro tech ZZ-4G2011WS West exit east to west 1st floor Canteen single door auto open Gyro tech GT500 south exit door 1st floor west exit canteen single door auto open Gyro tech GT500 North exit door 1st floor east exit Canteen

Pharmacy mixing room BEA n/a Entry to clean room, 1st floor pharmacy

Pharmacy mixing room BEA n/a Entry to clean room, 1st floor pharmacy

Pharmacy mixing room BEA n/a Entry to clean room, 1st floor pharmacy

11 auto door Nabco GT8500 East exit to ambulance bay

12 auto door Nabco GT8710 SW Clinic 1st floor

13 auto door Gyro tech 500 NW Clinic 1st floor

14 auto door Gyro tech 500 SE Clinic 1st floor

15 auto door Stanly Majic force D17

3621 Ground level North exit to courtyard

16 auto door Nabco GT8500 Back double doors to dock

17 auto door Dor o matic 99000 North 104 Women’s bathroom

18 auto door Nabco 710 North 105 Men’s bathroom

19 auto door Stanly PHI North 107

20 auto door Norton 5700 Bathrooms outside SW Clinic, Men’s

21 auto door Norton 5700 Bathrooms outside SW Clinic, Women’s

22 auto door Horton N/A S-306 Shower, 3rd floor

23 auto door Horton N/A N-306 Shower, 3rd floor

24 auto door Horton N/A C-308 Men’s bathroom, 3rd floor

25 auto door Horton N/A C-307 Women’s bathroom, 3rd floor

26 auto door Nabco GT8710 NE Clinic 2nd floor

27 auto door Dor o matic 84561-900 Respitory, 2nd floor

28 auto door Nabco GT8710 North hallway 2nd floor

29 auto door Norton 5900 N214 women’s bathroom 2nd floor

30 auto door Norton 5900 N214 Men’s bathroom 2nd floor

31 auto door Nebco 400 Lab. 2nd floor

32 auto door LCN series

4630/4640 SE 203 bathroom 2nd floor

33 auto door Nabco GT8500 NW416. 4th floor

34 auto door Nabco GT8710 C-403 Men’s bathroom 4th floor

35 auto door Nabco GT8710 C-401 Women’s bathroom 4th floor

Safety: Contractor shall ensure enforcement with OSHA safe work practices including but not limited to 29 CFR 1910.147 for lock out tag out of all energy sources. Contractor shall ensure that all breaker panel schedules are updated as equipment is added or removed.

Contractor shall ensure compliance and post a copy of the latest PCRA and ICRA forms at all jobs sites. The contractor shall read and be able to provide all control measures included for the level of precautions based on the activity type and patient risk category. Prior to work starting, an approved ICRA/PCRA must be signed by VA TPOC and associated VAMC parties.

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

Security: In accordance with FAR 52.204-9 and VA Directive 0735 – Personal Identity Verification of Federal Employees and Contractors, any contract person who requires routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system will be required to verify their identity prior to providing services under the contract. Prior to providing services under the contract, each contract person will be asked to provide two (2) forms of identification from the Accepted Identification Documentation List to the appropriate VA representative in order to obtain a proper VA-issued identification card (PIV badge). No work onsite shall ensue without issuance of a VA PIV badge or internal escorting.

Contractor is expected to build lead times for PIV issuance into schedules.

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS

MANAGEMENT LANGUAGE FOR CONTRACTS RECORDS MANAGEMENT OBLIGATIONS

1. Applicability

1.1. This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

2. Definitions

2.1. “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

2.2. The term Federal record:

2.2.1. includes Department of Veteran Affairs records.

2.2.2. does not include personal materials.

2.2.3. applies to records created, received, or maintained by Contractors pursuant to their Department of Veteran Affairs contract.

2.3. may include deliverables and documentation associated with deliverables.

3. Requirements

3.1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

3.2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3.3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

3.4. Department of Veteran Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veteran Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veteran Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

3.5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract action.

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Department of Veteran Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract action. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

3.6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veteran Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

3.7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veteran Affairs policy.

3.8. The Contractor shall not create or maintain any records containing any non-public Department of Veteran Affairs information that are not specifically tied to or authorized by the contract.

3.9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

3.10. The Department of Veteran Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veteran Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

3.11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veteran Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

4. Flow down of requirements to subcontractors

4.1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract action, and require written subcontractor acknowledgment of same.

4.2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Appendix A: Example of manufacturer’s recommendations for BESAM SL500

Remove dust and dirt from the operator. Dirt on the sliding track should be removed with methylated spirits. If necessary, replace the sliding track. None of the parts need lubrication.

The tooth belt must be kept dry and clean. Check the belt tension.

Check that all nuts and bolts are tightened well.

Adjust, if necessary, the door leaf speed, the HOLD OPEN TIME and the door leaf position to comply with valid regulations and requirements.

Check that the function of emergency escape units always is operational.

If an electromechanical lock, LDP (locked with power) or LDB (bi-stable), is installed check the function as follows:

o Set the operation mode selector to EXIT. The door should open and close without any sound from the lock.

o Set the operation mode selector to OFF. Make sure the door cannot be opened by pulling the door leaf in the opening direction.

o When the operation mode selector is set back to EXIT, two clicking sounds (LDB) or one clicking sound (LDP) indicate that the lock is unlocked. The door should then open and close without any sound from the lock.

Measure / Adjust Speeds– Measure to ANSI/BHMA A156.10 and local codes; adjust if necessary (Open time- 1.5 seconds or longer).

Measure / Adjust Forces– Measure to ANSI/BHMA A156.10 and local codes; adjust if necessary.

Measure/AdjustTimeDelays–MeasuretoANSI/BHMAA156.10andadjustifnecessary.

Check Functioning–Mats, Sensors, Operator/Control, and Push Plates per device checklist.

Check Signage– Are all signs in place, readable, and in good condition?

Check Door Hinging / Mechanical Soundness– all attachments, covers, arms, crash bars, etc...

Check Finger Guards, Glass and Glass Stops, Trip Hazards, Rails, Sharp Edges.

Check Emergency Egress (if so equipped).

Check all wiring for good connections, proper insulation and clearance from moving parts.

Check Battery Backup if equipped.

Go through the Daily Safety Checklist with the facility manager.

Visually check the door for operation.

Check activation and threshold detection devices.

Check for tripping hazards.

Check the door function switch.

Check for proper operation of lock assembly.

Check for loose glass stops or damaged glass.

Check all panels for damaged or loose weather stripping.

Check panic latches for proper release force.

Check panic circuit operation for the operator cut off or spring return.

Check bottom guide assembly for proper adjustment and for excessive wear.

Remove access cover and check motor and gear box for leakage and noise.

Inspect drive pulleys and belt for proper alignment.

Clean hanger rollers and repair or replace if damaged. Adjust roller height if necessary.

Inspect anti-riser for damage and/or binding.

Ensure that all wiring in the header is properly routed and protected from any moving parts.

Reinstall and secure access cover and recheck the complete door operation.

Clean the door, glass and header thoroughly.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

108.00 HR __________________ __________________

Emergency Callout - Omaha Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

NATIONAL STOCK NUMBER: N/A

LOCAL STOCK NUMBER: N/A

Non-Emergency Callout - Omaha Contract Period: Base POP Begin: 09-15-2026

POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

72.00 HR __________________ __________________

Emergency Callout - Grand Island Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

48.00 HR __________________ __________________

Non Emergent Callout - Grand Island Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

4.00 QTR __________________ __________________

Quarterly Preventative Maintenance - OM (32 hours per quarter) Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Quarterly Preventative Maintenance - Grand Island (24 hours per quarter) Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 1 POP Begin: 09-15-2027 POP End: 09-14-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 2 POP Begin: 09-15-2028 POP End: 09-14-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 3 POP Begin: 09-15-2029 POP End: 09-14-2030 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

Contract Period: Option 4 POP Begin: 09-15-2030 POP End: 09-14-2031 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of

Equipment - Electrical and Electronic Equipment Components

MANUFACTURER PART NUMBER (MPN): N/A

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements.