S02. RFQ 36C26326Q0515.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-26-3-5058-0071

36C26326Q0515 05-05-2026

Amanda Patterson-Elliott 319-688-3578 05-18-2026 10:00am CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

X 100

X

238220

$19 Million

N/A

X

Department of Veterans Affairs NWI Omaha VA Health Care Systems

4101 Woolworth Avenue Omaha NE 68105

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

This is a Request for Quotes for the NWI Omaha VA Medical Center. The Medical Center requires maintenance and operations of the Andover/Schneider Electric EcoStruxure automation equipment and other HVAC services, as described in the Statement of Work.

Technical Questions are due by 5:00pm CST on 05/08/2026 to amanda.patterson-elliott@va.gov

Quotes are due by 10:00am CST on 05/18/2026 to amanda.patterson-elliott@va.gov

A site visit is not scheduled for this solicitation.

Wage Determination 2015-5005 applies to this requirement.

See CONTINUATION Page 636-3660162-5058-854100-2543-010055592 636-26-3-5058-0071

X X

John Milroy

VA-VHA-RPOC-2023-0067

36C26326Q0515

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

National Archives and Records Administration (NARA) Records Management Language for Contracts RECORDS MANAGEMENT OBLIGATIONS

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 31

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Project Name: OMVA HVAC System Controls & Services

Location of Services

Omaha VA Medical Center (OMVA), 4101 Woolworth Ave, Omaha, NE 68105

Facility Size: 813,984 sq. ft

STATEMENT OF WORK

Maintenance: The Contractor will be responsible for the maintenance and operations of the existing hybrid system with Andover/Schneider Electric EcoStruxure. The Contractor shall provide building automation system analysis and work, as necessary and in accordance with the manufacturer’s specifications, including, but not limited to, the following:

1. Examination, cleaning, and recalibration of sensors/thermostats, humidity controls, temperature controls, pressure controls, relays, damper actuators, instrumental and accessories directly pertaining to the automatic temperature control system.

2. Check and verify performance of temperature controls equipment in accordance with manufacturer's specifications, original design criteria, and proper maintenance practice.

3. Check and confirm control system sequence of operation to ensure optimum system efficiency and economy.

4. Lubricate as required air compressors, control valve packing glands, damper bearings and linkages as well as other accessories directly pertaining to the control system.

5. Inspect automatic temperature control valves for proper stroke, close off, and packing conditions.

6. Contractor shall ensure proper operation of all mechanical, electrical, control systems in accordance with manufacturer recommendations, OSHA, EPA, ASHRAE, VA regulations and facility-specific requirements. All work shall be consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS).

Equipment list: The Contractor is responsible for the maintenance of the equipment listed below. Any equipment added to the control system by the Contractor will be added onto this list and will be the responsibility of the Contractor to maintain accordingly. The pricing for services shall be at the prevailing labor and materials rates.

After review and a determination of fair and reasonable prices, bilateral modifications will be required prior to additional services commencing.

Quantity Component Location 158 VFDs OMVA campus 1 Enterprise server OMVA campus 28 AS-P OMVA campus 2 AS-B OMVA campus 3 Workstation OMVA campus 53 B3 controllers OMVA campus 346 Infinite controllers OMVA campus 502 MPX controllers OMVA campus

Point-to-Point Checklist for AHU/RTU Controls: The VA requires a qualified HVAC controls Contractor to provide a detailed point-to-point checklist for each Air Handling Unit (AHU) and Rooftop Unit (RTU) at the Omaha VAMC at least once per year. The Contractor shall perform inspections for approximately 5 AHUs or RTUs per month, given the current inventory of HVAC source equipment at the facility.

The Contractor is responsible for:

1. Conducting a comprehensive verification of all control connections, sensors, and actuators for each AHU and RTU.

2. Ensuring all control components, including temperature sensors, pressure sensors, humidity sensors, actuators, dampers, and other related devices, operate correctly and are properly calibrated in the field and on the building automation system graphics.

3. Providing the VA with a monthly update documenting all work performed, including findings, adjustments, and corrective actions taken.

4. Documenting any calibration done to the controls and sensors.

Failure to include this documentation may result in delays in invoice approval. The Contractor must ensure timely and accurate reporting to maintain compliance with the contract requirements.

This thorough and regular inspection ensures reliable and efficient operation of the HVAC systems, contributing to a comfortable and safe hospital environment.

Reporting Requirements: The checklist provided by the Contractor shall include inspection and verification of all connections and items listed below:

1. Supply Air Fan Status

a. Verify the status indicator shows if the fan is On/Off.

b. Check the feedback signal from the fan starter or VFD.

2. Supply Air Fan Speed

a. Confirm the fan speed is being accurately read by the control system.

b. Verify the VFD output matches the commanded speed.

3. Cooling Coil Valve Position

a. Check the percentage open or close position of the cooling coil valve.

b. Ensure the actuator responds correctly to control signals.

4. Hot Water Valve Position

a. Verify the position feedback of the hot water valve.

b. Ensure the valve actuator operates correctly in response to control signals.

5. Outside Air Damper Command

a. Confirm the command signal to the outside air damper actuator.

b. Verify the position of the damper matches the command.

6. Return Air Temperature

a. Verify the temperature sensor is providing accurate readings.

b. Cross-check against a calibrated temperature measurement device.

7. Mixed Air Temperature

a. Ensure the mixed air temperature sensor is correctly placed and functional.

b. Verify the temperature reading is accurate.

8. Filter Differential Pressure

a. Check the differential pressure sensor across the filter.

b. Verify readings align with manual gauges or specified values.

9. Heating Coil Supply Air Temperature

a. Confirm the supply air temperature after the heating coil is accurately sensed.

b. Cross-check with a calibrated temperature sensor.

10. Temperature Low Limit Alarm

a. Verify the system is set to alarm if the temperature falls below the configured low limit.

b. Test the alarm functionality by simulating a low-temperature condition.

11. Cooling Coil Supply Air Temperature

a. Ensure the temperature sensor after the cooling coil is accurate.

b. Compare with a calibrated device for validation.

12. UV Light Status

a. Verify the status of the UV light (On/Off).

b. Ensure any indicator or feedback signal reflects the actual UV light status.

13. Supply Air Temperature

a. Confirm that the air temperature sensor is functional and accurate.

b. Validate with a secondary measurement device.

14. Smoke Alarm

a. Ensure the smoke alarm system is active and can detect smoke presence.

b. Test the alarm functionality according to safety protocols.

15. Supply Air Static Pressure

a. Verify the static pressure sensor in the supply air duct.

b. Compare readings with a manual manometer or calibrated pressure device.

16. CFM (Cubic Feet per Minute)

a. Ensure airflow measurement devices (e.g., anemometer, flow station) are accurate.

b. Cross-check readings with a calibrated flow measurement tool.

17. Cold Water Temperature

a. Confirm the temperature of the chilled water entering the cooling coil.

b. Validate with a secondary temperature sensor.

18. Cold Water GPM (Gallons per Minute)

a. Verify the flow rate of the cold water through the cooling coil.

b. Check against flow meters or manual flow measurement tools.

19. Supply Air Fan Command

a. Ensure the control signal to the supply air fan/VFD is correct.

b. Verify the fan responds appropriately to command signals.

This checklist includes the necessary verification steps for each point description to ensure proper operation and accurate measurements of the AHU/RTU system. The contractor is to also ensure that each equipment is verified, that it is operating and its status matches the status that is shown on the building automation system graphics.

Control Service task: Throughout the duration of the contract, the VA may assign additional tasks to the Contractor. These additional tasks are outside of normal maintenance but considered part of this contract. The Contractor is expected to accomplish these tasks within a reasonable and agreed-upon time frame, depending on the project. The Contractor shall also ensure that these tasks will be compatible and work in sync with our current existing hybrid system, Andover/Schneider Electric EcoStruxure System. Contractor will anticipate completion of tasks and maintenance within normal working hours (Monday-Friday, 6am – 2:30pm) but may encounter tasks that impact patients and/or staff. Tasks significantly impacting patients or staff will need to be completed outside of normal hours. Any task that significantly impacts patients and/or staff needs to be approved by the COR prior to starting the task. VA will provide necessary materials and equipment for assigned tasks, while the Contractor will provide labor and tools accordingly. Listed below are the tasks forecasted for the next 4 years:

• Base year

1. Inpatient pharmacy clean rooms

a. Replace the current air valves in the inpatient pharmacy clean room with high-speed actuating air valves and install air flow monitoring on the supply air.

Total of six rooms

b. The contractor will have to hire a TAB professional to perform proper balancing prior to the contract close out. Any additional deficiencies found during certification of hoods or space will be installed by contractor at the contractor’s expense

c. This needs to be installed and completed by August 1, 2026

2. ARF steam valve

a. Install a 2.5” steam valve for ARF steam converter

3. Inline refractometer glycol

a. Install the refractometer and connect it to the BMS, including the programming and graphics

b. This refractometer will be installed on RTU 2,3, and 7

4. install differential pressure sensors on the prefilters for critical AHU listed below

a. Chemotherapy AHU1&2

b. Cath lab AHU 1&2

c. ER AHU

d. Gastro 8th floor RTU

e. Microbiology AHU

f. RTU 2,3,7

g. SPS

h. B716 OPC AHU 1

i. ICU AHU 1&2

j. Inpatient Pharmacy AHU

k. OPC 1B AHU

l. ACC AHU 5

5. Upgrade thermostat on floors 5-7

a. Upgrade from pneumatic thermostats to digital thermostats on floors 5-7

• Option year 1

1. Isolation rooms post-op

a. Replace the existing air valves in the post-op isolation rooms with high-speed actuating air valves and install air flow monitoring on the supply air of four rooms

2. Front entry RTU and sterile scope RTU

a. Swape the old controls to the current system controls

• Option year 2

1. Unit heaters in the ER FCU heater

a. Install a schneider electric VACnet level controller, onsite control system check-out, testing and starting

up. Also install all required wiring and wiring accessories in the enclosure

2. VAV replacement

a. Replace the VAV in RTU1

• Option year 3

1. ACC Iso room

a. Install a Schneider electric BACnet level controller, install 7” high resolution TFT touch display with dimmable backlight, provide on-sight control system check-out, testing and start-up and install all required wiring and wiring accessories

2. Microbiology humidifiers

a. Re-pipping of the supply and drain lines

• The Contractor shall provide bid pricing for each individual project listed in the

Contract Line Item Number (CLIN) structure. Each project requires the Contractor to be prepared to provide the VA with turnkey solutions, ensuring all aspects of the project are handled from start to finish without additional requirements from the VA.

• No VA Government-Furnished Equipment (GFE) or materials obtained under the existing preventative maintenance contract shall be used to complete these tasks. The Contractor is expected to procure and manage all necessary resources independently.

• Furthermore, these tasks must be performed by Contractors distinct from the staff who regularly maintain the site for recurring services. This separation ensures that there is no overlap in responsibilities and that each project receives the dedicated expertise and attention required for successful completion in adherence to the contractual obligations.

• The Contractor shall be responsible for the proper storage and implementation of VA-acquired materials. The Contractor is also responsible for providing the VA with a quote directly from the equipment supplier for any necessary parts required outside the one-time service projects in each contract year.

Website Graphic Design

• The Contractor will provide a qualified person to develop the graphic design of the website that will be used to monitor the HVAC systems controls and improve the quality of life for the operators.

• They will provide user-friendly BAS program updates

• A qualified person for the graphic design of the website is someone who was trained by Schneider Electric with 2 years of experience.

• This person will have 2 visits a month during normal working hours. Each visit will be 8 hours each, 16 total hours a month. Once the website is fully developed and meets the VAHCS and the control service satisfaction, the person will switch to 1 visit a month. Each visit will be 4 hours a month.

Emergency callout

• The Contractor shall provide emergency service as requested on a ''preferred-customer response" basis. Response time for emergencies or requested service shall not exceed four (4) hours.

• The Contractor will have a slotted sum time of 220 hours for emergency and non-scheduled emergency call outs per year any task/maintenance not done during the normal working hours will be considered non-scheduled emergency callouts.

Each call out should not last longer than 8 hours and be completed at the soonest possible time.

• The VA will be billed for the actual hours worked on for the emergency and non-scheduled emergency call outs

Parts for repairs: The VA shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the Contractor deems appropriate, approval for parts for repair and replacement shall be given from the COR. The COR will rout the purchases as needed.

No used parts will be used to repair this equipment. Contractor shall furnish the VATR with a written estimate of the cost to make necessary repairs. Contractor should also provide a comparison quote to the VATR for what that item would have cost for commercial pricing, so the Government has basis for making price fair and reasonable determination, or as alternative. If cost exceeds cost listed for applicable line item, the contracting officer with VATR and after determination of price fair and reasonableness.

Performance Work Period of Performance

Year Period Begins Period Ends Base year 05/25/2026 05/24/2027 Option year 1 05/25/2027 5/24/2028

Option year 2 05/25/2028 5/24/2029 Option year 3 05/25/2029 5/24/2030 Option year 4 05/25/2030 5/24/2031

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Contact information Contracting Officer Representative / Technical Representative Contact Information

The Contractor shall provide to the contracting officer and the VATR specific mobile number(s), email address (es) and/or SMS texting number(s) which can always be used to alert the Contractor, including weeknights, weekends, and holidays. The Contractor shall also provide a single point of contact that the COR can always contact either during working hours or after working hours. In addition, the Government shall provide the Contractor the names of the agency personnel authorized to initiate emergency service calls – contracting officer, contract monitor (COR/VATR), and/or alternate contract monitor (alternate COR/VATR). Both parties entering the contractual agreement will include three points of contact as a double redundancy.

Work Hours Expected

The Contractor will provide full time services and management for work assigned and during normal business hours. The Contractor shall limit all patient, and staff impacts by phasing work during or after hours in accordance with needs of the medical center.

Normal business hours are 0600-1430. Should services provided not impact on patients or staff services, work can be performed during normal business hours. The Contractor shall provide at least one person on site to work on what is listed in the SOW. Questions on local facility impacts and work proposed by the Contractor shall be directed to the Contracting Officer Representative (COR) for approval of work to be performed during or after hours.

Kickoff Meeting

The general Contractor shall schedule a kickoff meeting no later than 5 business days following notice to proceed. At a minimum the local site COR, and the contracting officer shall attend. The Contractor shall provide an agenda in preparation of the meeting. The Contractor shall take meeting minutes and shall email these notes to all parties included in the meeting invite. At a minimum the Contractor shall provide the general Contractor contact information that can be reached 24/7 as well as subcontractors, and any required onsite coordination for inspection, testing or deliveries during the duration of the period of performance, any hazards expected, preconstruction risk assessments where applicable and infection control risk assessments where applicable.

Certifications

It is the expectation that all Contractors meet the below qualifications. If contracted employees change from the proposal provided in the solicitation the general Contractor shall provide credentials for VA review and approval prior to work.

The Contractor shall be an authorized service provider of the entire existing Schneider Electric EcoStruxure System throughout the period of performance. The Contractor shall provide written proof of status as an authorized service provider from the corporate headquarters. Contractor shall service the existing Schneider Electric EcoStruxure building automation equipment at VAHCS to include the enterprise level software and computers, building controllers, primary equipment controllers and terminal unit equipment controllers. Contractor shall maintain the existing onsite building automation software (both controller and enterprise level) in accordance with the manufacturer’s most current revision level for the life of the contract. The Contractor shall be authorized by the original equipment manufacturer for repairing, replacing, and programming the controls at the VAHCS throughout the period of performance.

The Contractor shall provide at least one person who was trained for Schneider Electric EcoStruxure System and has over 3 years of experience for the performance of the contracted duties. The assignment by the Contractor of a long-term service technician primarily responsible for service under this contract is strongly advised to maintain consistency and continuity at the facility level.

General Requirements

All work shall comply with the most recent edition of USACE EM 385-1-1, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance.

All electrical work shall comply with VHA Directive 1028, NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part 1910 Subpart J – General Environmental Controls, 29 CFR Part 1910 Subpart S – Electrical, and 29 CFR 1926 Subpart K.

All installation, maintenance, and services of equipment or machinery shall comply with 29 CFR 1910.147 except for specifically referenced operations in 29 CFR 1926

All hot work shall be safeguarded in accordance with NFPA 241 and NFPA 51B. Hot work permits shall be issued daily for work in accordance with local policy.

All confined space entry shall comply with 29 CFR 1926, Subpart AA except for specifically referenced operations in 29 CFR 1926.

All floor and wall openings shall comply with 29 CFR 1926 Subpart M and EM 385-1-1.

All crane work shall comply with 29 CFR 1926 Subpart CC and EM 385-1-1. Crane lift plans shall be reviewed and approved by the contracting officer representative prior to work

The fall protection (FP) threshold height requirement is 4ft for ALL WORK in government occupied sites, unless the OSHA 29 CFR 1926 or EM 385-1-1 requirements are more stringent. All work at or above this threshold shall meet OSHA or EM 385-1-1 whichever is more stringent.

Contractor shall maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241

Contractor shall follow OSHA standard 1926.405(a)(2)(i) when applicable which states temporary wiring shall be removed immediately upon completion of construction or the purpose for which the wiring was installed.

Job Hazard Analysis

Shall any of the below hazards be expected or present themselves during the work, an activity hazard analysis also known as a job hazard analyses, job safety analyses and activity safety analyses shall be performed meeting all the requirements from the below.

Deviations will only be approved by the contracting officer.

Job Site Risks associated with the below

1) Emergency response;

2) Contingency for severe weather;

3) Fire Prevention;

4) Medical Support;

5) Posting of emergency telephone numbers;

6) Prevention of alcohol and drug abuse;

7) Site sanitation (housekeeping, drinking water, toilets);

8) Night operations and lighting;

9) Hazard communication program;

10) Welding/Cutting “Hot” work;

11) Electrical Safe Work Practices (Electrical

LOTO/NFPA 70E);

12) General Electrical Safety;

13) Hazardous energy control (LOTO);

14) Site-Specific Fall Protection & Prevention;

15) Excavation/trenching;

16) Asbestos abatement;

17) Lead abatement;

18) Crane Critical lift;

19) Respiratory protection;

20) Health hazard control program;

21) Radiation Safety Program;

22) Abrasive blasting;

23) Heat/Cold Stress Monitoring;

24) Crystalline Silica Monitoring (Assessment);

25) Demolition plan (to include engineering survey);

26) Formwork and shoring erection and removal;

27) Pre-Cast Concrete;

28) Public (Mandatory compliance with

ANSI/ASSP A10.34-2012);

29) Sub-Contractor or cross-trade coordination;

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-Contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

Work shall not begin until the AHA for the work activity has been accepted by the Contracting Officer Representatives and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA. Certification of their competency/qualification shall be submitted to the contracting officer representative for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.

If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

Submit AHAs to the contracting officer, primary contracting officer representative and alternate contracting officer representative. Included with AHA’s for any electrical work shall include a Contractor provided simplified one line diagram indicating all potential power sources and after work ensuring corrections to such diagram occur.

Preconstruction Risk Assessment / Infection Control Risk Assessment

Contractor shall control all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities.

Contractor shall ensure interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

Contractor shall ensure compliance VHA 7715 and post a copy of the latest PCRA and ICRA forms at all jobs sites found at

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

VHA-PCRAs and ICRAs will be re-validated and updated as needed based on but not limited to changes from affected individuals, areas/locations, scope, Contractor means and methods, safety requirements, phasing, Contractor competencies and capabilities.

The COR with concurrence from a VHA infection control specialist, VHA patient safety and VHA occupational health and safety officer will have ultimate decision on activity type and the level of precautions the contract needs to take.

Deliverables

• The contractor shall maintain the equipment in working order. Equipment repairs outside of contracted services, emergency or otherwise, must be approved by the Contracting Officer prior to the services being performed.

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• The contractor will do daily check-in via email. The Contractor will inform the COR any maintenance was done and any problems that has arisen.

• The contractor will be required to conduct a performance review of services provided monthly with VAHCS. Topics may include but are not limited to, review of services provided, discussion of work performed since previous review, progress of projects, questions that may arise at the facility level, and any other methods of maximizing optimum service performance.

• Delays in contractor reporting will result in deductions of the monthly approved invoice. This is to include Contractor’s failure to report clearly and precisely the above requirements.

• The contractor is to provide a detailed schematic of the locations of all the controllers and any device they own that’s installed throughout the hospital. This should also be updated every time they are relocated, removed or installed.

• The contractor is to create a document that contains the logs of any adjustments to the calibration of transducers and critical AHU controllers. This document should be updated and shared with the COR.

Schedule

Contractor shall provide a schedule to meet each aspect covered in the performance work statement no later than 10 calendar days from notice to proceed. Changes to this schedule shall be communicated to the Contracting Officer, primary and/or alternate COR immediately.

Due to the continuous operations of the hospital and sensitive populations served, all equipment or utility outages shall be communicated to the contracting officer, primary and alternate COR for VA approval. The Contractor shall build time for the VA to receive adequate approvals for such outages into their schedule and be prepared to work outside of normal business hours to accomplish any outages to limit impact to the patients, staff and visitors of the NWIHCS.

Site Security

In accordance with FAR 52.204-9 and VA Directive 0735 – Personal Identity Verification of Federal Employees and Contractors, any contract person who requires routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system will be required to verify their identity prior to providing services under the contract. Prior to providing services under the contract, each contract person will be asked to provide two (2) forms of identification from the Accepted Identification Documentation List to the appropriate VA representative to obtain a proper VA-issued identification card (PIV badge). No work onsite shall ensue without issuance of a VA PIV badge or internal escorting. Contractor is expected to build lead times for PIV issuance into schedules. The general Contractor shall be onsite for any subcontractors who do not have a PIV card issued to them for the duration of the subcontractor’s work including escorting subcontractors. The prime Contractor shall check in all subcontractors prior to performing work each day in the engineering office space.

TMS Training Requirements ‘TMS 20939 No Access’ training is required for all contractor employees.

National Archives and Records Administration (NARA) Records Management Language for Contracts RECORDS MANAGEMENT

OBLIGATIONS

Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

includes Department of Veteran Affairs records.

does not include personal materials.

applies to records created, received, or maintained by Contractors pursuant to their Department of Veteran Affairs contract.

may include deliverables and documentation associated with deliverables.

Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

Department of Veteran Affairs and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veteran Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veteran Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract action.

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veteran Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract action. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-Contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-Contractor) is required to abide by Government and Department of Veteran Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veteran Affairs policy.

The Contractor shall not create or maintain any records containing any non-public Department of Veteran Affairs information that are not specifically tied to or authorized by the contract.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

The Department of Veteran Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which Department of Veteran Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veteran Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires Contractors to complete records management training, the agency must provide the training to the Contractor.] Flowdown of requirements to subcontractors

The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract action, and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Preventative Maintenance for 12 months - Field Work

Contract Period: Base POP Begin: 05-25-2026 POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance for 12 months - Software/graphics

POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

1. Inpatient pharmacy clean rooms:

a. Replace the current air valves in the inpatient pharmacy clean room with high-speed actuating air valves and install air flow monitoring on the supply air. Total of six rooms

b. Contractor is to hire a TAB professional to perform proper balancing prior to contract closeout. Any additional deficiencies found during the certification of the hood or space will be installed by contractor at the contractor's expense

c. This needs to be installed and completed by August 1, 2026

Contract Period: Base POP Begin: 05-25-2026 POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

2. ARF steam valve

a. Install a 2.5" steam valve for ARF steam converter

Contract Period: Base POP Begin: 05-25-2026 POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

3. Inline refractometer glycol

a. Install the refractometer and connect it to the BMS, including the programming and graphics

b. This refractometer will be installed on RTU 2,3, and 7

Contract Period: Base POP Begin: 05-25-2026 POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

4. Install differential pressure sensors on the prefilters for critical AHU listed below

a. Chemotherapy AHU 1&2

b. Cath lab AHU 1&2

c. ER AHU

d. Gastro 8th floor RTU

e. Microbiology AHU

f. RTU 2,3,7

g. SPS

h. B716 OPC AHU 1

i. ICU AHU 1&2

j. Inpatient Pharmacy AHU

k. OPC 1B AHU

l. ACC AHU 5

POP End: 05-24-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

5. Upgrade Thermostat on floors 5-7

a. Upgrade from pneumatic thermostats to digital thermostats on floors 5-7

Contract Period: Base POP Begin: 05-25-2026 POP End: 05-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

Contract Period: Option 1 POP Begin: 05-25-2027 POP End: 05-24-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

Contract Period: Option 1 POP Begin: 05-25-2027 POP End: 05-24-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

1. Isolation rooms post-op

a. Replace the existing air valves in the post-op isolation rooms with high-speed actuating air valves and install air flow monitoring on the supply air of four rooms

Contract Period: Option 1 POP Begin: 05-25-2027 POP End: 05-24-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

2. Front entry RTU and sterile scope RTU

a. Swape the old controls to the current system controls

Contract Period: Option 1 POP Begin: 05-25-2027 POP End: 05-25-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

Contract Period: Option 2 POP Begin: 05-25-2028 POP End: 05-24-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

POP Begin: 05-25-2028 POP End: 05-24-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

1. Unit heaters in the ER FCU heater

a. Install a schneider electric VACnet level controller, onsite control system check-out, testing and starting up. Also install all required wiring and wiring accessories in the enclosure

Contract Period: Option 2 POP Begin: 05-25-2028 POP End: 05-24-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

2. VAV replacement

a. Replace the VAV in RTU1

Contract Period: Option 2 POP Begin: 05-25-2028 POP End: 05-24-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

Contract Period: Option 3 POP Begin: 05-25-2029 POP End: 05-24-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

POP Begin: 05-25-2029 POP End: 05-24-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding

1. ACC Iso room

a. Install a Schneider electric BACnet level controller, install 7” high resolution TFT touch…