S02 - Combined Synopsis Solicitation - FLNC Janitorial Services 060120.pdf

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

S201

Florida Natl Cemetery | 1-Year (only) Janitorial Services | July 1, 2020 through June 30, 2021 (NO OPTIONS)

22556

36C78620Q0269

06-15-2020 12:00 p.m. CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

561720

Department of Veterans Affairs National Cemetery Administration (NCA) Contracting Services 18434 Joplin Road Triangle, VA 22172

Tene Becknell, Contracting Officer, NCA tene.becknell@va.gov

Florida National Cemetery 6502 SW 102nd Avenue Bushnell, FL 33513

33513

USA

https://www.cem.va.gov

Department of Veterans Affairs tene.becknell@va.gov

Government Issued Email Address

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0269

Issue Date of Solicitation: June 1, 2020

Response Due Date: June 15, 2020 at 12:00 pm (Central)

Requested Services 1-Year Janitorial Services for the Florida National Cemetery

Place of Performance: Florida National Cemetery 6502 SW 102nd Avenue Bushnell, FL 33513

Applicable NAICS: 561720 | Janitorial Services

Classification Code: S201 | Housekeeping – Custodial Janitorial Services

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: July 1, 2020 through June 30, 2021

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services

18434 Joplin Road Triangle, VA 22172

Attachments: (A) Department of Labor Wage Determination #2015-5730, Revision #12 dated December 23, 2019, Sumpter County, FL

(B) – Scope of Work

(C) – Price/Cost Schedule (CLINs)

(D) – Past Performance Questionnaire

(E) Past Performance – List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0269.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-101 (September 2018).

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, Janitorial Services with a business size standard in dollars of $19.5 million dollars.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. In accordance with FAR 19.502-4, the Government reserves the right to make multiple contract awards to more than one responsible SDVOSB concern.

Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10 (July 2019), Quoters understand that at least 51 percent of the cost of personnel for contract performance will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns. Quoters must demonstrate in their Technical Proposal volume, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract.

NON-PERSONAL SERVICES CONTRACT

The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

SITE VISITS: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award.

If your company plans to conduct a site visit of the Florida National Cemetery, you must do so during the designated date and times below only. No site visits will be scheduled or arranged after June 8, 2020 pertaining to this requirement.

Site Visit Dates: June 3, 4, 5, & 8, 2020 ONLY

Time: Between hours or 8:00 a.m. to 1:00 p.m. (Eastern Standard Time)

Site Visit Location: Florida National Cemetery, 6502 SW 102nd Avenue, Bushnell, FL 33513 – Administration and Maintenance Complex Buildings.

Quoters are not required to schedule an appointment in advance with the Cemetery prior to the above-mentioned appointed site visit date/times.

PRICE SCHEDULE:

Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide complete general Janitorial services for the Florida National Cemetery following applicable federal, state and/or Centers for Disease Control and Prevention (CDC) standards. Units and services to be in accordance with Scope of Work, Technical Specifications, Performance Incentives/Disincentives (Quality Assurance Surveillance Plan, if applicable), and terms and conditions contained in this solicitation.

Quoter is to understand that the quantities stated in the schedule are estimates for pricing purposes only.

The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Quoters shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended proposed price and the total of the CLINs will be recomputed accordingly.

CLIN

No. Supplies/Services Est. Qty Unit Unit Price Total Price

0001 Description $_________ $___________

SEE ATTACHMENT C - PRICE/COST SCHEDULE

Total $___________

Total Estimated Price Base and all Option periods

SCOPE: The contractor shall be responsible for providing general Janitorial services as designated for one (1) year July 1, 2020 through June 30, 2021, at the Florida National Cemetery.

Services to be Provided: See Attachment B – Scope of Work

INSTRUCTIONS TO QUOTERS:

Prospective awardees MUST have a current and active registration with the System for Award Management (SAM) at http://www.sam.gov PRIOR TO AWARD and through final payment, and must complete annual Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED TO

COMPANIES THAT DO NOT HAVE A CURRENT/ACTIVE SAM ACCOUNT

REGISTRATION.

SDVOSB and VOSB socio-economic eligible category concerns SHALL have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) AT TIME OF AWARD if selected.

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm (Eastern) on June 15, 2020. Responses to this announcement will result in a Firm Fixed Priced contract and the Government intends to make award without discussions.

All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Questions: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than June 10, 2020 4:00 p.m., (Eastern). All questions should be consolidated and sent via email to tene.becknell@va.gov. Telephone inquiries will not be accepted. Questions will not be addressed after the designated Questions deadline has expired.

To maintain procurement integrity compliance, please do not contact the Florida National Cemetery or Southeast District personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer by the designated Q&A deadline date.

QUOTATION PREPARATION INSTRUCTIONS:

Quotation Format and Submission Information:

Quotations must be submitted on company letterhead. Commercial format is encouraged. All Quotation documents must be submitted in four (4) SEPARATE volumes and in Adobe Acrobat (.pdf) format – No MS Word documents please.

http://www.sam.gov/ http://www.sam.gov/ http://www.vip.vetbiz.gov/ https://fbo.gov/ mailto:tene.becknell@va.gov

Quotations and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following email address: tene.becknell@va.gov by the above deadline.

The Quoter, not the Contracting Officer, will be responsible for ensuring that a complete proposal and all Volumes have been received the Contracting Officer by the designated deadline date. Quotation packages that do not contain all the above materials will be rejected as non-responsive.

All Quoters shall include the following information as part of their Quotation in the following four (4)

VOLUMES:

Company Information (VOLUME A)

The following information shall be included in Volume A:

• Legal Business/Company Name (as listed in www.sam.gov)

• Complete Company Address (No PO Boxes)

• DUNS Number

• Company Point of Contact Name & Title

• Telephone number

• Email Address

• Company Capabilities Statement

• Proof of current System for Award Management (SAM) account

• For SDVOSB and VOSB concerns, proof of active/current Vendor Information Pages (VIP) certification (CVE letter is acceptable).

• One (1) signed copy of Acknowledgement of any Solicitation Amendments

• One (1) copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable)

• One (1) copy of Completed FAR Provision 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status)

Technical Proposal (VOLUME B)

The following information shall be included in Volume B:

One (1) copy of Technical Proposal. The following shall also be included as part of the Quoter’s technical submission:

• Company relevant experience descriptions.

• Managerial & Technical Qualifications of key personnel

• Identification of all Subcontractors anticipated to perform work under this contract and percentage of work subcontractors will perform.

• Relevant work qualifications of proposed sub-contractors.

• Employee resumes, CV’s, additional experience related information, etc.,

• Limitations on Subcontracting plan of compliance (see Veterans Affairs Acquisition

Regulation (VAAR) Clause 852.219-10).

Past Performance (VOLUME C)

The following information shall be included in Volume C:

mailto:tene.becknell@va.gov http://www.sam.gov/

• Past Performance Questionnaire (Attachment D) AND at least three (3) Past Performance References – for related Janitorial Services work performed.

• In addition to the past performance questionnaires, the Quoter is responsible for providing a completed copy of the List of References (Attachment E) to the Contracting Officer. The completed list of references shall be included in Volume C of the Quoter’s proposal submission.

Pricing (VOLUME D)

The following information shall be included in Volume D:

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment C).

• One (1) copy of Price Offer/Quote for all items in the schedule – this should be a separate document in .pdf format**. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format only as outlined in Attachment C.

**NOTE: Attachment C is provided in MS Word format for ease of Quoter completion. Finalized proposed quote costs provided in Volume D must be in .pdf format.

Evaluation Process:

The Government intends to award a Firm Fixed Priced contract resulting from this solicitation to the responsible Quoter whose Quotation conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotations will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which Quotation provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

BASIS FOR CONTRACT AWARD

In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best value to the Government in terms of the information provided in response to the non-priced factors while also providing a competitive price.

Comparative Evaluations is the act of comparing two or more Quotations or proposal in response to the RFQ. Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which provides the government with is needed, as identified in the RFQ.

The comparison also performed to compare each Quoter to one another to determine which provides the best benefit to the government.

The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Moreover, the Government is not assigning weight to the factors or listing them in any order of importance. A comparative evaluation of Quotations will be conducted using the following segments of the contractors’ quotation: (1) Price, (2) Past Performance, (3) Socio-economic status, and (4) Quality Control Plan. The Government will evaluate for the following:

Price - The Government is evaluating unit pricing and the total overall price to determine price fair and reasonableness. The evaluation will also consider the possibility that FAR 52.217-8 Option to Extend Services can be exercised at any time and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Past Performance - The Government is evaluating the Contractor’s past performance to determine is previous experience if both recent and relevant to the needs of the Government as stated in the Performance Work Statement. The Past Performance evaluation will be based on the Contractor having successfully completed verifiable past performance that is similar in scope and nature to that identified in the Performance Work Statement. Past Performance will be deemed acceptable if it is determined that that there is substantial confidence the Contractor can perform the effort based on the submitted past performance documentation.

The Quoter is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tene.becknell@va.gov no later than the solicitation’s closing date and time. The references chosen by the Quotation should be selected based on past projects of the same or similar work.

Socio-economic status - The evaluation of Quotations received in response to the solicitation will use proof of current Service-Disabled Veteran Owned Small Business (SDVOSB) Status verification in CVE/Veterans Information Pages (VIP) databases.

Technical Acceptability/ Quality Control Plan

1. Demonstrated experience performing this requirement

2. Demonstrated qualifications to perform services

3. Use of Subcontractors in accordance with VAAR 852.219-74 Limitations on Subcontracting

– Monitoring and Compliance (Jul 2018)

4. Quality Control Plan - The Government is evaluating whether the Contractor understands the requirement and has the quality measures in place to insure compliance with the Scope of Work and Quality Assurance Surveillance Plan (if applicable) throughout the entire performance period of the contract.

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/library/vaar/

FAR 52.212-1 Instructions to Quoters – Commercial Items (MAR 2020) FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) FAR 52.212-3* Offeror Representations and Certifications-Commercial Items (MAR 2020) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors (Oct 2019) VAAR 852.215-71 Evaluation Factor Commitments (Oct 2019)

*Quoters must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (30 days) (shall not exceed 5 years and 6 months) FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR ` VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.219-75 Subcontracting Commitments Monitoring and Compliance (Jul 2018) VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

End of Document

See attached document: ATTACHMENT A - DOL Wage Determintation - Sumpter County FL.

See attached document: ATTACHMENT B - Scope of Work - Janitorial Services - FLNC.

See attached document: ATTACHMENT C - Price Cost Schedule - 1-Year Janitorial Services -

FLNC.

See attached document: ATTACHMENT D - Past Performance Questionnaire - Janitorial Services -

FLNC.

See attached document: ATTACHMENT E - List of References - Janitorial Services - FLNC.