S02 - Attachment Five (5) - SOW Review Requirements.pdf

Appendix A

Submission Review Tools

The A&E is required to complete and submit the following tables to enhance evaluation of each submission.

This should be used by the AE as a self-assessment tool to ensure full understanding of submission requirements. Providing documentation will aid the VA in review by understanding the AE intentions for each submission.

A&E Milestone Schedule Track Milestone

Submission

Planned

Duration

Planned

Date

Revised

Duration

Revised

Date

Actual

Duration

Actual Date

Conceptual

30%

65%

95%

100%

Duration shall be provided as days after NTP. Date shall be calendar date that matches duration.

Applicable Submission Requirements

Program Applicable Not Applicable

Site Development

Architectural

Fire Protection

Interior Design

Structural

Plumbing

Sanitary

HVAC

Electrical

Equipment

Steam Generation

Steam Distribution (Outside)

Solid Waste Disposal System

Automatic Transport

Asbestos Abatement

Space Planning

Critical Path Method

Estimating

Specifications

Complete below checklist for all applicable requirements. Enter “Y” for every submission provided. If A&E believes a specific item on checklist that is generically required is not applicable for this specific project, enter NA with brief explanation below the table.

S02 - Attachment Five (5) - SOW Review Requirements

AE Submission Checklist

SITE DEVELOPMENT: Submit the following

Site Development: 30%* AE Self

Confirmation 65%** AE Self

Confirmation 95%*** AE Self

Narrative ✓

Analysis of site ✓

Circulation study ✓

Phasing analysis ✓

Parking analysis ✓

Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Demolition plan ✓ ✓ ✓

Layout plan showing location of:

• Building and structures ✓ ✓ ✓

• Fire Access ✓ ✓

• Parking ✓ ✓ ✓

• Accessible spaces ✓ ✓

• Mechanical and electrical equipment on grade

• Future expansion ✓

• Off-site roads ✓ ✓ ✓

• Off-site utilities ✓ ✓ ✓

• Service area(s) ✓ ✓

Site Development: 30%* AE Self

65%** AE Self

Confirmation 95%*** AE Self

• Entrances and exits ✓ ✓

• Walks ✓ ✓

• Inlets ✓ ✓

• Contractor's staging area ✓ ✓

• Vertical and horizontal road alignment

• Paving joint patterns ✓ ✓

Grading plan showing:

• Existing contours ✓ ✓

• Proposed contours ✓ ✓

• Spot elevations at structure corners, entrances, equipment pads, etc.

• First floor elevations ✓ ✓

• Rim and invert elevations on storm drainage fixtures

• Erosion and sediment control ✓ ✓

Rock excavation (quantity) ✓ ✓

Planting plan showing:

• List of plant material ✓ ✓ ✓

• Limits of irrigation ✓ ✓ ✓

Site details ✓ ✓

Landscape details ✓ ✓

Signage plan and schedule ✓ ✓

Specifications ✓ ✓

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

FIRE PROTECTION: Submit the following

Fire Protection: 30%* AE Self

DD** AE Self

Confirmation CD*** AE Self

Fire protection narrative:1

• Fire and smoke separation ✓

• Fire sprinkler/standpipe system ✓

• Size of fire pumps ✓

• Water supply available/max. demand ✓

• Water flow testing results ✓

• Fire alarm systems2 ✓

Existing to be modernized ✓

Base loop system for interface of new construction

• Kitchen extinguishing systems ✓

• Size of air handling unit ✓

• Exit paths from each zone ✓

• Distances to stairs ✓

• Occupancy of each area ✓

• Exit calculations for each floor ✓

• Smoke control features ✓

Floor Plans/Drawings:3 & 4

• Sprinkler zones ✓

• Fire alarm zones ✓

DD** AE Self

Confirmation

• Smoke zones ✓

• Building water supply ✓

• Interior sprinkler supply lines ✓

• Standpipes ✓

• Fire extinguisher cabinets ✓ ✓ ✓

• Fireproofing of structural members ✓

• Sprinkler/standpipe riser supply piping

• Termination of sprinkler main and inspector test drains

• Sprinkler alarm valves ✓ ✓

• Waterflow and tamper switches ✓ ✓

• Sprinkler system fire department connections

• Sprinkler design hazards per

NFPA 13

• Exit signs and emergency lighting ✓ ✓

• Occupied areas not protected by automatic sprinklers

Calculations ✓ ✓ ✓

Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

• Fire alarm system ✓ ✓

• Annunciator panels ✓ ✓

• Pull stations ✓ ✓

• Flow switches ✓ ✓

DD** AE Self

Confirmation

• Audio-visual devices ✓ ✓

• Smoke detectors ✓ ✓

• Duct smoke detectors ✓ ✓

• Smoke dampers ✓ ✓

• Fire dampers ✓ ✓

• Fire alarm risers5 ✓ ✓

• Exit signs ✓ ✓

• Emergency lighting ✓ ✓

• Fire sprinklers ✓ ✓

• Standpipes ✓ ✓

• Fire hydrants ✓ ✓

• Fire pumps ✓ ✓

• Post indicator valves ✓ ✓

• Sectional valves ✓ ✓

• Fire extinguisher cabinets ✓ ✓

• Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms ✓ ✓

Excavation plan signage ✓ ✓

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

• Fire pump system (capacity and pressure)

DD** AE Self

Confirmation

• Elevation and isometric view of fire pump

• Stairwell sign ✓

• Annunciator panel ✓

Interconnection of fire alarm system with:

• Smoke dampers ✓

• Air handlers ✓

• Elevator controls ✓

• Kitchen fire extinguishing and fire pump system

• HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

Specifications ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase

NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified.

Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

STRUCTURAL: Submit the following

Structural: 30%* AE Self

DD** AE Self

Confirmation

Three alternative structural systems for typical bays1

Supporting calculations2 ✓ ✓ ✓

Cost estimates for each system3 ✓

Recommend preferred system ✓

Column locations ✓

Shear load resisting elements4 ✓

Boring location plan5 ✓

Structural: 30%* AE Self

DD** AE Self

Confirmation

Structural plans6 ✓ ✓

Sections ✓ ✓

Details ✓ ✓

Size/location of:

• Columns ✓ ✓

• Beams ✓ ✓

Lateral load resisting elements ✓ ✓

Load bearing walls ✓ ✓

Slabs ✓ ✓

Foundations ✓ ✓

Elevations ✓

Schedules ✓

General notes ✓

Boring logs ✓

Subsurface investigation report ✓

Estimated quantity of rock ✓

Specifications ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

6. If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.

PLUMBING: Submit the following

Plumbing: 30%* AE Self

DD** AE Self

Confirmation

Narrative:

• Existing plumbing systems to be used and necessary modifications

• New plumbing systems ✓ ✓ ✓

• New or modified water treatment ✓ ✓ ✓

Floor Plans/Drawings:

• Room names ✓ ✓ ✓

• Identify

Existing plumbing fixtures w/VA numbering system

Plumbing: 30%* AE Self

DD** AE Self

Confirmation

New plumbing fixtures w/VA numbering system

Existing equipment ✓ ✓ ✓

New equipment ✓ ✓ ✓

New medical gas outlets ✓ ✓

New laboratory gas outlets ✓ ✓

Plumbing piping ✓ ✓ ✓

• Size of pipe ✓ ✓

• Equipment schedule ✓ ✓

• Fire & smoke partitions ✓ ✓ ✓

• Demolition plans ✓ ✓

• Riser diagrams ✓

• Legend, notes, and details ✓

Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping) ✓ ✓

List of Required Contract

Specifications

Contract Specifications ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

G. SANITARY: Submit the following

Sanitary: 30%* AE Self

DD** AE Self

Confirmation

Narrative:

• Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

• New sanitary systems ✓ ✓ ✓

• Provide water analysis & expected yield if well required

• Circulation study to assess emergency vehicle access

Install test well, if well is required. ✓

Utility Plans/Drawings showing existing and new sanitary systems:

• Size of pipes ✓ ✓ ✓

• Invert elevations of sewers ✓ ✓ ✓

• Locate/size

Pumps ✓ ✓ ✓

Storage facilities ✓ ✓ ✓

Treatment equipment ✓ ✓ ✓

Fire hydrants ✓ ✓

Sectional and post indicator valves ✓ ✓

Backflow preventer ✓ ✓

• Areas of new irrigation system ✓

Sanitary: 30%* AE Self

DD** AE Self

Confirmation

• New irrigation system ✓

• Profiles of sanitary & storm sewers ✓

• Demolition Plans ✓ ✓

• Legend, notes, and details ✓

Point of connection to sprinkler system ✓ ✓ ✓

Calculations ✓ ✓

List of specifications ✓

Contract Specifications ✓

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

HVAC: Submit the following

HVAC: 30%* AE Self

DD** AE Self

Confirmation

Description of HVAC systems ✓

Equipment for each functional space ✓

Life cycle cost analysis1 ✓

Tentative location/sizes:

• Mechanical equipment room ✓

• Principal vertical shafts ✓

Block layout of equipment ✓

DD** AE Self

Confirmation

Louvers:2

• Outside air ✓ ✓ ✓

• Exhaust air ✓ ✓ ✓

• Relief air ✓ ✓ ✓

Engineering calculations3 ✓ ✓ ✓

Selection of HVAC equipment ✓ ✓

Catalog cuts of equipment ✓ ✓

Room by room heating and cooling loads

Zone by zone heating & cooling loads ✓ ✓

Building block heating & cooling loads ✓ ✓

Tabulation of steam consumption ✓ ✓

Psychometric chart for air handling unit ✓ ✓

Coil entering and leaving conditions ✓ ✓

Fan motor heat gains ✓ ✓

Consumption of humidification loads ✓ ✓

Sound/acoustic analysis ✓ ✓

Room-by-room air balance charts4 ✓ ✓

Chilled water plant:5

• Quantity and type of chillers ✓ ✓

• Capacity in tons of refrigeration ✓ ✓

• Electrical equipment ✓ ✓

Heating system:

• Total heating load ✓ ✓

• Domestic hot water load ✓ ✓

• Humidification load ✓ ✓

• Equipment steam demand ✓ ✓

• Zoning of heating system ✓ ✓

DD** AE Self

Confirmation

HVAC floor plan:6

• Main supply, return and exhaust ductwork

• Volume dampers ✓ ✓

• Fire and smoke partitions ✓ ✓

• Fire and smoke dampers ✓ ✓

• Smoke detectors ✓ ✓

• Automatic control dampers ✓ ✓

• Air quantities for each room ✓ ✓

• Air inlets/outlets ✓ ✓

• Rises and drops in ductwork ✓ ✓

• Expansion loops ✓ ✓

• Anchors ✓ ✓

• Vales ✓ ✓

• Drip assemblies ✓ ✓

• Balancing fittings ✓ ✓

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7 ✓ ✓

Schematic control diagrams8 ✓ ✓

HVAC demolition drawings ✓ ✓

Phasing plan ✓ ✓

Equipment schedule ✓ ✓

Seismic bracing ✓ ✓

VA symbols and abbreviation ✓ ✓

DD** AE Self

Confirmation

Selection of

• Pumps ✓

• Fans ✓

Sizing and selection of

• Expansion tanks ✓

• Steam to hot water convertor ✓

• Heat exchangers ✓

Sound analysis ✓

Complete selection data ✓

Outside chilled water and condenser water distribution9

Standard detail drawings ✓

Automatic temperature control drawings10

HVAC specifications ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required

HVAC NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

ELECTRICAL: Submit the following:

Electrical: 30%* AE Self

DD** AE Self

Confirmation

Narratives:

• Design1 ✓

• Life cycle analysis for electrical systems

Location and size of:

• Electrical equipment2 ✓

• Electric closets3 ✓

• Telephone closets3 ✓

• Signal closets3 ✓

• Electrical distribution equipment ✓

Drawings showing:

• Electrical plot plan of existing and proposed underground power

(including manholes)

• Telephone systems ✓ ✓ ✓

• Signal inter-building systems ✓ ✓ ✓

• Proposed electrical system4 ✓ ✓ ✓

• Electric symbols ✓ ✓ ✓

• Lighting fixture schedule ✓ ✓ ✓

• Emergency Life Safety Equipment

(see fire protection)

• Symbols, note, abbreviations ✓ ✓

List of specialty areas ✓

DD** AE Self

Confirmation

Method of short-circuit calculations ✓

Method of voltage drop and demand calculations

Utility company correspondence ✓

Utility company requirements ✓ ✓

Load calculations for normal & emergency use

Drawings:

• Lighting layouts ✓ ✓

• Power layouts ✓ ✓

• Signal layouts ✓ ✓

• Specialty area layouts ✓ ✓

• Demolition plans ✓ ✓

Riser diagrams ✓ ✓

Branch circuit wiring (typ.) ✓ ✓

Location and size of:

• Primary distribution switchgear/switchboard

• Engine-generator sets ✓ ✓

• Substation/padmounted transformer ✓ ✓

• Manholes ✓ ✓

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Smoke partitions and fire alarm zones ✓ ✓ ✓

DD** AE Self

Confirmation

Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme ✓ ✓

Electrical details ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required

ELECTRICAL NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

EQUIPMENT: Submit the following:

Equipment: 30%* AE Self

DD** AE Self

Confirmation

Equipment (on architectural drawing) ✓ ✓ ✓

Activation Equipment List (Excel format)

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

STEAM DISTRIBUTION (OUTSIDE): Submit the following:

Steam Distribution (Outside): 30%* AE Self

DD** AE Self

Confirmation

Estimate steam and condensate loads ✓ ✓ ✓

Life-cycle cost analysis of steam distribution system

Calculations of pipe sizing ✓ ✓ ✓

Steam distribution plot plan ✓ ✓ ✓

Existing underground utilities

Soil conditions report ✓ ✓ ✓

Steam Distribution (Outside): 30%* AE Self

DD** AE Self

Confirmation

Performance requirements for steam traps

Calculate pipe stress ✓ ✓

Select expansion facilities for piping ✓ ✓

Location of:

• Manholes ✓ ✓

• Pipe expansion devices ✓ ✓

Profile drawings including existing utilities

Plan views/sections/dimensions for major piping, pipe layout and pipe support of:

• Manholes ✓ ✓

• Trenches ✓ ✓

• Tunnels ✓ ✓

Demolition Plans ✓ ✓

* Submit outside steam generation plans at an appropriate scale to show all work involved.

** Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the design development phase.

ASBESTOS ABATEMENT: Submit the following:

Asbestos Abatement: 30%* AE Self

DD** AE Self

Confirmation

Asbestos abatement report including:

1. Summary results of building records

2. Summary results of station personnel interview

3. determination of materials known to contain asbestos

4. visual inspection of building to determine location and condition of asbestos

5. sample strategy on the extent of asbestos present

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing ✓

Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities

Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and

Bag" approach

2. Other abatement features

Asbestos Abatement: 30%* AE Self

DD** AE Self

Confirmation

Summary of:1

• Square meter (feet) of floor space for abatement

• Total linear and square meter (feet) of asbestos to be abated

• Total cost of abatement2 ✓ ✓

Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch. Submit a complete double line layout

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures.

CRITICAL PATH METHOD (CPM): Submit the following:

Critical Path Method (CPM)j: 30% AE Self

DD AE Self

Confirmation CD AE Self

Phasing Narrative ✓ ✓ ✓

Phasing Plans (on reduced site plans) ✓

Phasing Diagram ✓

Phases (marked on full size drawing) ✓

Written list of systems1 ✓ ✓ ✓

Phasing Diagram (drawn on Phasing

Plan)1

CPM Phasing Plans (full size contract drawings)2

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

ESTIMATING: Submit the following:

Estimating: 30% AE Self

DD AE Self

Confirmation

Cost estimate in compliance with

Manual for Preparation of Estimates

(separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building ✓ ✓

Level "A" Summary Sheets for sitework ✓ ✓

Building gross area computation (new) ✓ ✓

Estimating: 30% AE Self

DD AE Self

Confirmation

Building gross area computation

(alteration work)

Project Data Sheet 1 ✓

Project Data Sheet 1 and 2 ✓ ✓

Asbestos abatement ✓ ✓

Detailed estimate take-off sheets ✓

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework ✓

Supplement A to SF 252 ✓

Detail Market Analysis ✓

SPECIFICATIONS

30% AE Self

DD AE Self

Confirmation

Specifications (All Disciplines) ✓ 1, 2. & 3 ✓

4 & 5

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA

Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable

Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review.

Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

5. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

Appendix C: Hazardous Material

1. Asbestos

a. Design:

i. The Asbestos survey provided by the VA is for informational purpose only. It is the responsibility of the A/E to engage an Asbestos consultant, licensed in the State of

Florida pursuant to FS Chapter 469, to perform verification of existing conditions and develop abatement specifications prior to any renovation or demolition activities. The

AE shall perform destructive testing, as needed, in compliance with NESHAP 40 CFR

Part 61 subpart M. The design team shall verify the exact location of RACM and approximate quantity of material to be abated.

ii. The design team shall use the VA master specification guidelines 02 82 11 for the preparation of the Asbestos abatement specification. Each specification must include

CADD drawings indicating the location of RACM to be abated, haul-out route, special conditions, and ICRA compliance.

iii. The A/E shall secure the services a Certified Industrial Hygienist (CIH) to provide expertise in all aspects of identifying, assessing, and making recommendations concerning the management of asbestos and/or lead.

Recommendations will be based on, but not limited to; field investigations, sampling, monitoring, laboratory analysis, review of specifications, drawings, etc. The CIH shall be a current member of the American Industrial Hygiene

Association and maintain current certification on comprehensive practice. In addition, the CIH shall possess current licensure as asbestos / lead consultant as stipulated in Chapter 469 of Florida Statutes (See Appendix C, Section 2 for more details on lead). Results obtained from these findings will be used by the

A/E and CIH to finalize / complete drawings, phasing schedules and specifications which will specify the location and proper procedures for the removal, storage, transportation, disposal, and/or safety precautions to be used when working with asbestos / lead substances (See Appendix C, Section 2 for more details on lead). The CIH will coordinate his/her work with the A/E. The

CIH’s professional judgment and expertise will provide for a complete, thorough and safe construction contract.

Task D1: Visually inspect areas impacted by the project in order to identify

ACM, PCB and/or lead. This will include the sampling of suspected ACM, PCB and/or lead in accordance with AHERA protocols for sampling and number of samples (See Appendix C, Section 2 and Section 3 for more details on lead and PCB). Conduct interviews with station personnel and review building records available (Drawings and Specification) to assist in identifying of asbestos / lead containing material.

Task D2: Based on the results of Task 1, Develop a sampling strategy to:

Sample suspect ACM / lead using AHERA sampling protocols (i.e., develop homogeneous areas) and analyze for potential ACM by approved identification methods at a laboratory participating in the EPA Asbestos Bulk Sample

Quality Assurance Program (See Appendix C, Section 2 for more details on lead). Although asbestos fibers can be recognized through optical microscopy, precise identification of the type of asbestos (e.g. –crocidolite, amosite and chrysotile) requires three additional methods of asbestos fiber identification, namely:

• Polarized Light Microscopy, as performed by a laboratory of recognized competence.

• X-ray Diffraction, if necessary, as a supplement to the polarized light microscopy.

• Electron Microscopy, if doubt persists following analysis by polarized light microscopy and x-ray diffraction.

A complete, written, signed and dated report of the results must be provided by the laboratory. The laboratory must report the following information for each sample submitted.

• Facility Identification

• Sample Identification

• Percentage of Asbestos Present

• Type of Asbestos Present

• Methods used to analyze the Sample

• Type of Other Fibrous Materials Present in the Sample

Analysis of samples will follow the AHERA requirements for analyzing samples of ACM / Lead from the same homogeneous area (See Appendix C, Section 2 for more details on lead).

Task D3: After reviewing the sampling test analyses for asbestos / lead determine the most appropriate approach (removal, transportation or disposal) for managing ACM / PCB / Lead identified (See Appendix C, Section 2 for more details on lead). If available data is not adequate, perform more sampling and testing and then proceed as above. The CIH will be required to provide professional judgment as to the number of additional samples required if any and this should be contained in the CIH’s proposal.

Task D4: Prepare an exposure report reflecting the results of Tasks 1, 2, and 3.

Detail in a report which areas are deemed “hazardous” requiring full protective measures during abatement. For each location include information of specific abatement action, cost of abatement and schedule for completion. Submit this document certified, signed and dated with a cover statement that reflects your findings and recommendations on the project and is in accordance with VA policy and best abatement practice of asbestos abatement is required.

Concurrently with the completion of Task 4 the A/E shall submit a CIH furnished detailed cost proposal to do Tasks 5 through 10 below.

Task D5: Design and specify appropriate techniques and approaches for the execution of work. This submission shall be thorough enough to provide a contractor clear and specific instruction for locations, removing, transporting, disposing, phasing of work, work area preparation and insure maximum protection measures for himself/herself, visitors, patients, employees, or other personnel in or around the work site during the construction phase.

Determine for each typical case how the abatement will be accomplished including entry and exit facilities if required, toilet facilities and other measures that may be required. The CIH will ensure that the Federal Register, OSHA, EPA, State of Florida and VA Standards are complied with in the removal, storage, transportation and disposal of asbestos and that the strictest requirements take precedence. The VA will provide the CIH with existing VA

Circulars and specifications on asbestos removal. The CIH shall use his/her professional judgment in applying those appropriate warnings and the asbestos locations are identified for A/E inclusion drawings and develop the necessary specifications and certify both.

b. Construction Period Services

i. During the construction phase, the A/E firm will be responsible for securing the services of an independent Industrial Hygienist and a Certified Industrial Hygienist, to act as the VA Professional Industrial Hygienist (VPIH) and the VA Certified

Industrial Hygienist (VPCIH) in compliance with the VA specification section

2.2.1.B.

ii. The VPIH/CIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by the abatement work, that the abatement work proceeds in accordance with these specifications, and that the abated areas or abated buildings have been successfully decontaminated. The work of the VPIH/CIH consultant in no way relieves the Contractor from their responsibility to perform the work in accordance with contract/specification requirements, to perform continuous inspection, monitoring and testing for the safety of their employees, and to perform other such services as specified. The cost of the VPIH/CIH and their services will be borne by the VA except for any repeat of final inspection and testing that may be required due to unsatisfactory initial results. Any repeated final inspections and/or testing, if required, will be paid for by the Contractor.

iii. The VPIH/CIH shall be responsible for review and approval of the abatement contractor Asbestos hazard abatement plan.

iv. Scope of Services of the VPIH/CIH Consultant

a. The purpose of the work of the VPIH/CIH is to: assure quality; adhere to the specification; resolve problems; prevent the spread of contamination beyond the regulated area; and assure clearance at the end of the project. In addition, their work includes performing the final inspection and testing to determine whether the regulated area or building has been adequately decontaminated. All air monitoring is to be done utilizing PCM/TEM. The VPIH/CIH will perform the following tasks:

Task C1: Assist VA to evaluate qualifications of asbestos abatement contractor and personnel by establishing minimum qualifications requirements for specialized experience, key personnel, standard operating procedures, etc.

Task C2: Establish background levels before abatement begins by collecting background samples. Retain samples for possible TEM analysis.

Task C3: Perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surroundings from regulated area activities.

Task C4: Perform unannounced visits to spot check overall compliance of work with contract/specifications. These visits may include any inspection, monitoring, and testing inside and outside the regulated area and all aspects of the operation except personnel monitoring.

Task C5: Provide support, such as evaluation of submittals from the Contractor, resolution of conflicts, interpret data, etc., to the VA representative.

Task C6: Perform, in the presence of the VA representative, final inspection and testing of a decontaminated regulated area at the conclusion of the abatement to certify compliance with all regulations and VA requirements/specifications.

Task C7: The CIH is responsible for the preparation of all notification requests for the Department of Veterans Affairs by preparing same for the VA to submit officially e.g. 40 CFR part 61 sections 61.140, 61.141, 61.145, 61.146, 61.147 and

61.152. In addition, no later than 30 days prior to the beginning of asbestos / PCB / lead abatement, in the form titled “Notice of Asbestos / Lead Renovation or

Demolition” shall be completed by the CIH or an agent working under his/her direction. The completed form shall be mailed to:

Florida Department of Environmental Protection

Attn: Asbestos / Lead Contact

7825 Bay Meadows Way, Suite B-200

Jacksonville, FL 32256-7590

The notification form shall be completed and submitted in accordance with the provisions of Rule 62-257, Florida Administrative Court.

Task C8: Issue certificate of decontamination for each regulated area and project report.

b. All documentation, inspection results, and testing results generated by the

VPIH/CIH will be available to the Contractor for information and consideration.

The Contractor shall cooperate with and support the VPIH/CIH for efficient and smooth performance of their work.

c. The monitoring and inspection results of the VPIH/CIH will be used by the VA to issue any Stop Removal orders to the Contractor during abatement work and to accept or reject a regulated area or building as decontaminated.

2. Lead

a. Design:

The owner does not presently have a Lead Paint survey of the facility. It is the responsibility of the design team to engage an EPA-certified Lead Based Paint consultant, pursuant to 40

CFR 745.226, to perform verification of existing conditions to identify any Lead based paint and/or Lead containing paint and develop abatement specifications prior to any renovation or demolition activities. The design team shall perform Lead Based/Containing paint testing utilizing X-Ray Fluorescence (XRF) lead analyzer in accordance with its XRF Performance

Characteristic Sheet issued by HUD to measure the level of lead in the paint. The requirements of ASTM E 2119, “Standard Practice for Quality Systems for Conducting In

Situ Measurements of Lead Content in Paint or Other Coatings Using Field-Portable X-Ray

Fluorescence (XRF) Devices,” or its HUD- approved equivalent, shall be used to measure the lead contend in the paint. Any test results which fall within the inconclusive range of the XRF or below 1 mg/cm2 must be confirmed by paint chip sampling. Paint chip samples must be analyzed by an NLLAP-certified lab.

The design team shall use the VA master specification guidelines 02 83 00 for the preparation of the Lead abatement specification. Each specification must include CADD drawings indicating the location of Lead Based paint and Lead containing paint. The specification must ensure compliance with EPA 40 CFR 745 and OSHA 1926.62.

b. Construction Period Services

During the construction phase the A/E firm shall secure the services of a VPIH/CIH to oversee the Lead paint abatement activity to ensure compliance with the specification 02 83

00. The VPIH/CIH shall be responsible for the following:

• Certifying Training.

• Reviewing and approving lead-containing paint removal plan for conformance to the applicable referenced standards.

• Inspecting lead-containing paint removal work for conformance with the approved plan.

• Ensuring that the contractor is in compliance with 29 CFR 1910.134, 29 CFR

1910.1025, and 29 CFR 1926.62

• Direct monitoring.

• Ensuring work is always performed in strict accordance with specifications.

• Ensuring hazardous exposure to personnel and to the environment are always adequately controlled.

• Performing all required final visual inspections to ensure the work area has been properly decontaminated. The VPIH/CIH may also be required to perform wipe clearance testing as needed.

3. Low Level Radioactive Material

Some building materials, such as exit signs and smoke detectors, may contain LLR sources. The design team shall be responsible for the identification of any sources of LLR within the scope of their work and the preparation of specification for the removal, transportation, and disposal of the waste. The Florida Department of Health regulates use, transportation, and disposal of radioactive waste in Florida under an agreement with Nuclear Regulatory Commission (NRC). The design team shall be responsible to ensure that the removal and disposal for LLR is in compliance with

Florida Statutes Chapter 404 regulating radioactive materials.

4. Animal Droppings

At this time, the owner is not aware of any animal infestations within their buildings. It is the responsibility of the design team to investigate any potential animal infestation within their scope of work area. Animal infestations in Florida mainly include bats and pigeons. It is important to note that some species of bats are protected. If any animal infestation is detected, the design team shall prepare exclusion techniques such as netting, baiting, or trapping and releasing. The design team shall also prepare anti-infestation measures to ensure prevention of re-infestation.

The design team shall also be responsible for the preparation of specification for clean-up and decontamination efforts of bat and pigeon guano.

5. Mold and Spores

The design team may encounter biological growth in areas scheduled for renovation. It will be the responsibility of the design team to engage a Florida-licensed mold assessor pursuant to FS

468.8411 to perform a microbial assessment survey to identify extent of contamination and sources of water-damaged material. The design team shall be responsible for identifying the location of mold growth on building materials and preparing specification and CADD drawings for mold remediation in accordance with VA Master Specification Section 02 85 00 “Mold

Remediation”.

During the construction phase, the A/E team shall be responsible for securing the services of a

Certified Mold Assessor firm to oversee all work performed by the abatement contractor to ensure compliance with the mold abatement specification.

The VPIH/CIH shall be responsible for reviewing and approving the contractor’s mold remediation plan, as well as continuous monitoring of the work area and pressure differential to ensure compliance with the specification.

The VPIH/CIH shall also be responsible for conducting a post-remediation visual inspection and clearance of the work area to ensure the area was properly cleaned and decontaminated. In some instances, the VPIH/CIH may also perform post-remediation air samples to verify that the environment within the work area is suitable for re-occupancy.

The VPIH/CIH shall submit a final report certifying the microbial remediation is complete

6. Radon

The design team must engage a licensed Radon measurement business to perform Radon testing as needed of any new structure or after any major renovations. The business must be licensed by the Florida Department of Health pursuant to Florida Administrative code 64E-5.1206.

Testing for Radon must follow all applicable Department of Health protocol for sampling as stated in the latest revisions to section FS 404.056(5). Facilities only located in counties with intermediate or elevated radon potential shown on the Department of Community Affairs “new construction and/or large buildings” radon protection maps will require testing. New construction, or buildings that have undergone significant structural changes, will require testing by July 1 following the date of occupancy or licensing. The design team shall fill out the required forms

(DH form 1777) and submit directly to the DOH. If the design team discovers any elevated levels of Radon, they will be required to engage the services of a Radon mitigation business licensed in

State of Florida pursuant to Florida Administrative Code 64E-5.1207, to mitigate the elevated levels.

7. Storage Tanks

The design team shall be responsible for identifying any underground and/or above ground storage tanks (UST/AST) within their scope of work. The design team must ensure that these tanks are in compliance with Florida Department of Environmental Protection (FDEP) rules and regulations per Florida Administrative Codes (F.A.C.), Chapter 62-770 Petroleum Contamination

Site Cleanup Criteria, Chapter 62-761 Petroleum Storage Systems and Chapter 62-777

Contaminant Cleanup Target Levels. Chapter 62-761 provides standards for underground storage tank systems having individual storage tank capacities greater than 110 gallons, and aboveground storage tank systems having individual storage tank capacities greater than 550 gallons. In addition to secondary containment standards, additional requirements need to be met for the registration, construction, installation, operation, maintenance, inspection, repair, closure, and disposal of storage tank systems. By December of 2009 all storage tank systems shall meet the performance standards of Rule 62-761.500, F.A.C., or be permanently closed in accordance with

Rule 62-761.800(3), F.A.C.

8. Contaminated Soil and Ground Water

The owner is not aware of any soil or groundwater contamination at their facility. However, the owner does own several above ground storage tanks and has already removed several underground storage tanks in the past. If the design team suspects there is any potential for soil or groundwater contamination within their scope of work then they will be responsible for ensuring compliance with RCRA 40 CFR Part 260. The design team may be required to perform subsurface investigation of soil and groundwater sampling and install monitoring wells as needed.

In the case that any soil and/or groundwater contamination is discovered, the design firm shall be responsible for the preparation of a remedial action plan and coordination with the regulators for approval of the plan and oversight of any remedial action performed by a remediation contractor, as well as preparation of all closure documents and submittal to DEP for approval.