S02 - Attachment B - SOW Pharmacy USP 800.pdf

Design/Build SCOPE OF WORK Pharmacy USP 800 Project 549-18-184

VA Medical Center Dallas, TX

DATE: September 26, 2018

PROJECT IDENTIFICATION

Project Title: Pharmacy USP 800

Project Location: 4500 S. Lancaster Rd. Dallas, TX 75216

PROJECT DESCRIPTION

VAMC is soliciting the expertise of an A/E firm to conduct a study, design for the construction, and renovate the Pharmacy Area in the Dallas VA Medical Center (VAMC), to meet and comply with the new U.S. Pharmacopeial Convention (USP), USP 800 and 797 codes, regulations, requirements, and compounding standards.

OBJECTIVES

The A/E shall provide a complete construction ready design, Scope of Work, construction cost estimate and percent-loaded construction schedule for the modification of the Pharmacy Area in the VAMC, including identifying the critical path. The completed design will satisfy all requirements assuring compliance with all applicable local, state and VA/federal codes and guidelines.

The proposed designs should include the following requirements: Complete architectural, structural, electrical, civil, mechanical, communication, and fire protection system design. All other work related to provide a complete and usable project based on the scoped objectives outlined above.

Deliverables

All drawings and construction document submittals shall be submitted at the 35%, 65%, 95%, and 100% design phases, unless otherwise noted. All submittals must receive VA concurrence prior to starting the next phase. 100% design drawings shall be approved by the VA prior to the 35% submittal of the construction documents.

35% Construction Documents: 1 CD with CAD and PDF files, 1 Set of Full Size Drawings, 2 set of ½ Size Drawings and Preliminary Cost Estimate.

65% Construction Documents: 1 CD, 1 Set of Full Size Drawings, 2 set of ½ Size Drawings and 1 Set of Specifications.

95% Construction Documents: 1 CD, 1 Set of Full Size Drawings, 2 set of ½ Size Drawings, 1 Set of Specifications and an Intermediate Cost Estimate.

100% Construction Documents: 1 CD with CAD and PDF files, 1 Set of Full Size Drawings, 2 sets of ½ Size Drawings, 1 Set of Specifications and final Cost Estimate

All time frames are exclusive of VA review time.

AE will write up meeting minutes, receive and review submittals for VA final approval.

As-Built Drawings

The AE shall provide as-built drawings as part of this project. Building layout drawings are provided as a government furnished item to this contract. Any discrepancies shall be verified in the field during the inspection and corrected in the as-built drawings.

Construction Documents

The AE shall provide complete construction documents through as-built drawings, scheduling, phasing, construction cost estimating and construction period services. It is anticipated that an architect will be required as well as a mechanical engineer, electrical engineer, and plumbing engineer. Other disciplines may be necessary. In design of the project the AE must use VA specifications located at http://www.cfm.va.gov/TIL/spec.asp.

Material submittals must be reviewed and approved in conjunction with the COR.

The Contractor shall develop and provide a detailed construction cost estimate of the design. A cost estimate shall be submitted with each construction document submittal.

Records Management Statement:

All records (administrative and program specific) created during the period of the contract belong to VA North Texas Health Care System and must be returned to VA North Texas Health Care System at the end of contract or destroyed in accordance with Veterans Health Administration Record Control Schedule (RCS)10-1.

The Contracting Officer’s Representative (COR) and Contracting Officer (CO) of this contract shall assure that:

• No information, except that inclusive of delivery of this contract, will be shared with the contractor in any follow up communications.

• None of the information in this contract includes any personal identifiable (employee) information (PII) or personal health information (PHI).

INNOVATION

Requirements indicated are not intended to limit innovative service delivery of the Contractor. The government will consider variations from the Statement of Work, if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The government may approve all proposed changes in the Statement of Work.

GOVERNMENT FURNISHED MATERIALS

http://www.cfm.va.gov/TIL/spec.asp http://www.cfm.va.gov/TIL/spec.asp

The Government will provide the following materials to the contractor after contract award to assist with the project

ITEM DESCRIPTION

01 Building Drawings 02 Concept Drawings

A/E QUALITY ASSURANCE/QUALITY CONTROL

To reduce construction errors and omissions, the design team shall develop and execute a

QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

Within 14 business days after receipt of Notice to Proceed (NTP), the design team shall submit a QA/QC plan describing each task that will be taken during development of the various design submission packages of the project; name of Design team member responsible for QA/QC for Contracting Officer (CO) approval. Each task shall be initialed and dated by the responsible Design team member.

The QA/QC shall also cover the construction period services of the project and accompany the 100% final design document submittal package.

RISK CONTROL

The VAMC is an active hospital and therefore will require consideration to those areas with patients and staff.

The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA grounds. I.D. badges shall have an identification picture, and shall state the name of the individual and the company they represent. The VA will issue an ID badge upon the completed fingerprinting process.

The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

SECURITY

Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network.

Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

SITE VISITS

During the design period the A/E shall make visits to the project site. The A/E shall visit the site prior to commencing the design to meet with the VAMC Engineering Project team for a kick-off of the Design. The A/E is required to verify as-built drawings through thorough site investigations coordinated through the assigned Contracting Officer Representative (COR).

Two (2) additional visits will be made during the VAMC review of the Design Development (DDs) and Construction Document (CDs) phases.

PERIOD OF PERFORMANCE

The Government expects to award a task order and issue a notice to proceed upon task order award. The project requires the tasks to be completed within 180 calendar days after issuance of Notice to Proceed (NTP).

The Government requires a minimum of fourteen (14) calendar days to review the contractor’s submittal(s) inclusive of all requirements (tasks) specified in this scope of work.

Each Submission will include drawings, Specs, and Cost Estimate pertaining appropriately to the complexity of the submission.

APPLICABLE REFERENCES

The references listed below are not intended to be all inclusive. The Contractor shall ensure that all applicable references and/or standards are followed.

# VA Standard Title/Section

1 Master Construction Specifications Index (PG-18-1)

2 VHA PROGRAM GUIDE (PG-18-3 Design and Construction Procedures)

3 National CAD Standard Details (PG-18-4)

4 Equipment Guide (PG-18-5)

5 Equipment Inspection Manual (Program Guide 7610.2)

6 Equipment Reference Manual (PG-18-6)

7 VA Handbook H-18-8, Seismic Design Requirements

8 Space and Facility Planning (PG-18-9) (Handbook 7610)

9 Design Manuals (PG-18-10)

10 Design Guides (PG-18-12)

11 Accessibility (PG-18-13)

12 Room Finishes, Door and Hardware Schedule (PG-18-14)

13 A/E Submission Instructions (PG-18-15)

14 A/E Design Submission Requirements (Submittal Guide PG-18-15)

15 Environmental Compliance Manual (PG-18-17)

16 Fire Protection Design Manual - Fourth Edition

17 VA Cost Estimating

18 Physical Security Design Manuals for VA Facilities - Mission Critical Facilities

19 VA Signage Design Guide

20 Sustainable Design and Energy Reduction Manual (Final Draft)

21 NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-54)

22 International Building Code 2012

23 National Electric Code – Latest Edition

24 VHA Directive 1061

25 VA Plumbing Design Manual

26 VA OHI Report No. 13-01189-267