S02_Attachment B - Sample Authorized Distributor Letter.docx
DOCX document 21 KB Posted
- Attached to
- MSPV Q4 FY26 Open Market
- Solicitation number
- 36C24E26Q0058
About this file
This is a sample Authorized Distributor Letter (ADL) template for the MSPV Supplies Blanket Purchase Agreement (BPA) Program with the Department of Veterans Affairs. The letter serves as a manufacturer's formal authorization certifying that a distributor (in the example, ACME Company) is authorized to provide all manufacturer products (ABC Company products in the template) to the VA for acquisition of consumable medical and surgical commodities supporting the MSPV Product List for the Veterans Health Administration. The manufacturer guarantees that distributed products are safe, not counterfeit or adulterated, have been stored properly, and that all warranties and service or preventative maintenance agreements are transferred to and will be honored by both the manufacturer and distributor. The manufacturer further authorizes the distributor to fulfill warranty, service, and preventative maintenance obligations on their behalf.
The ADL remains effective for the duration of the BPA award or until rescinded by the manufacturer, whichever occurs first. The template includes manufacturer letterhead, signature line with title, and references an attached list of affected items. This document is a template example only and is not specific to any particular manufacturer-distributor relationship; prospective distributors must obtain their own ADL from manufacturers as a requirement for participation in the MSPV Program under the related solicitation (36C24E26Q0058).
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Text version
Attachment B: Sample Authorized Distributor Letter (ADL)
MANUFACTURER LETTERHEAD
DATE: June 21, 2023
SUBJECT: ACME Company – Authorized Distributor Letter (ADL)
TO: Contracting Officer - MSPV Supplies BPA Program
This is to certify that ABC Company hereby names ACME Company as its authorized distributor for the MSPV Supplies BPA Program. ACME Company is authorized to provide all ABC Company products to the Department of Veterans Affairs (VA) for the acquisition of consumable commodities in support of the MSPV Product List for the Veterans Health Administration - Department of Veterans Affairs.
The ABC Company products distributed by ACME Company to the Department of Veterans Affairs are hereby guaranteed to be safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and any warranties and service and/or preventative maintenance agreements are transferred and will be honored by ABC Company, and are extended to ACME Company.
ABC Company extends to ACME Company the authorization to fulfill all warranty, service, and/or preventative maintenance obligations for the supplies on our behalf. This ADL will remain in effect for the duration of the Blanket Purchase Agreement (BPA) awarded to ACME Company or until rescinded by us, whichever occurs first.
Attached is a list of affected items
Sincerely, John Q. Doe Title
File details come from the government source that posted it. Updated .