S02_Attachment-6_Design Build Requirements 00 11 21.pdf

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SECTION 00 11 21

DESIGN BUILD REQUIREMENTS

PART 1 – DESIGN REQUIREMENTS

1.1 Design Requirements - Compliance with codes and standards:

A. The Contractor will act as the representative Agent for the Federal Government to acquire all necessary permits and to complete all regulatory documentation with the Cemetery Director designated as the "Owner" with signature authority as the "Owner".

B. Project design shall be in compliance with the Texas Department of Licensing and Regulation (TDLR) requirements including the Well Construction and

Plugging Specifications, Water Well Drillers Law and Water Well Pump

Installer Law.

C. The water well driller and water well pump installer shall comply with the Texas Department of Licensing and Regulation (TDLR) requirements including the Well Construction and Plugging Specifications, the Water Well Drillers

Law and Water Well Pump Installer Law.

1. Project design shall be in compliance with applicable standards and codes described in NCA Program Guides and design materials included or referenced in the solicitation materials.

2. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the

Contracting Officer.

3. The DB contractor AE team shall be responsible for performing all necessary inspections, geotechnical survey and site survey visits as required to successfully complete the scope of this project.

4. The VA has a limited amount of documentation on existing construction at this facility. All known documentation is provided to the DB contractor as reference materials in its original format for their use on this project.

The VA assumes no liability for any of the documentation provided to the

DB contractor on this project; the DB contractor assumes all liability and risk in using and relying on this information in the preparation of the

RFP, development of the construction design and execution of the construction work. The DB contractors AE Team shall field verify VA furnished drawings to ensure A&E design is accurate. It is the DB

Contractor A&E Team’s responsibility to determine existing conditions and to base the design on this information.

5. Contractor shall have a Safety Manager, and a competent person that can address a Safety Plan to be submitted in the specifications and monitor safety conditions throughout the entire design build process.

1.2 DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

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B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officer’s Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the Prime Contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks.

Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

K. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

L. Competent Person (CP): One who can identify any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

1.3 Design Review Meetings:

A. A review meeting to resolve design issues, will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships, technical peer review comments (by others) and safety procedures during construction.

B. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others.

1.4 Design Review Submissions:

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A. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

B. All submission packages will be reviewed at (50%) and (100%) completion stages. Each subsequent review submission packages will incorporate the previous review comments. If any package is not complete for the required stage a post review may be required the cost of which will be at the expense of the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

C. The project design phase will consist of 120 days.

1. From the Notice to Proceed, DB contractor shall submit 50% drawings within 60 calendar days. The VA will have 10 calendar days to review the drawings and return them to the DB contractor.

2. DB contractor shall submit 100% drawings which incorporates the VA comments from the 50% submission within 30 calendar days. The VA will have

10 calendar days to review the drawings and return them to the DB contractor. The DB contractor then will submit a final set of drawings for construction within 10 calendar days.

D. Each review submission package shall include 3 hard copy sets and 1 AutoCAD set on CD-ROM. The package will include an index of drawings (by sheet number and title). specifications (by section number and title) submitted, and estimated cost estimates broken down by labor and materials, markups, etc.

The packages shall be send to the Contracting Officer.

M. Upon Contractor review of the VA Technical Information Library (TIL) Specifications and Design Guidelines associated with the Project Scope of

Work, the Contractor shall be responsible to prepare and submit for

Government review and acceptance a full set of specifications (3 hard copies, 3 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition, E. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

F. A review cycle consists of:

1. The VA’s receipt of the design review submission package.

2. The review meeting,

3. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

G. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the DB Team Project Manager (for the DB Team).

H. Contractor will be responsible to submit as-build CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

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1.5 Electronic Media:

A. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2016 or backwards compatible format.

B. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

C. The specifications included shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications.

D. The construction record drawings shall be completed in at least AutoCAD version 2016 and backward compatible format. Designer/contractor will submit an AutoCAD copy (as build drawings) after the completion of the project and before closing out to the VA for engineering records and update tracking purposes.

E. Construction shop drawings are not required to be completed in AutoCAD.

1.6 Professional Licensing:

A. The DB A/E who prepares the construction documents shall be a professional architect and /or engineer licensed in the state in which the design work is completed.

B. The professional seal indicating such license by the state shall appear on the final construction documents. The architect / engineer whose seal is shown will be known as the Architect / engineer of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

1.7 Approved Construction Documents:

A. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 15 days to take approval action.

B. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

C. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the VA requirements.

D. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB Team.

1.8 Construction Drawing Preparation:

Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following (if applicable to the project).

A. Structural drawings including framing plans, schedules, and details including general notes and all calculations.

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B. Architectural drawings including floor plans, elevations, wall sections, reflected ceiling plans, and other details.

C. Fire protection including general notes calculations and all related calculations.

D. Control drawings providing sequence of operation for all equipment.

E. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details f) Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

1.9 Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements.

The specification submitted for review shall include:

A. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

B. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

C. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

1.10 VA Master Specifications Sections related to the project:

Primary Engineering and Technical Disciplines:

Division 01

Division 02 Existing Conditions

Division 03 Concrete

Division 05 Metals

Division 07 Thermal and Moisture Protection

Division 08 Windows and Doors

Division 09 Finishes

Division 10 Specialties

Division 14 Conveying Equipment

Division 21 Fire suppression

Division 22 Plumbing

Division 26 Electrical

Division 27 Communication

Division 28 Electronic Safety and Security

Division 31 Earthwork.

This is not all inclusive and others may apply.

1.11 Resources

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards.

VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to:

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A. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

B. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

C. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

D. Office of Construction & Facilities Management:

http://www.cfm.va.gov/index.asp

E. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

F. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards -www.nfpa.org

2. OSHA Rules and Regulations

3. Florida Building Code (FBC) latest edition

4. Life Safety Code (NFPA 101) latest edition

5. The Joint Commission (TJC) Accreditation manual (latest edition)

G. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI).

http://www.fgiguidelines.org/

J. Other resources:

1. Contracting Office, Contracting Officer

2. Contracting Officer Representative, COR

3. Current record drawings for the affected areas of the building.