S02 - Attachment 1 - Statement of Work SOW.pdf

“Replace Building 7 Roof at MVAHCS”

Project 546-24-119

1.0 Introduction.

The Miami VA Healthcare System (MVAHCS) is seeking professional construction services for the "Replace Building 7

Roof at Miami VAHCS” Project 546-24-119, located at 1201 NW 16th Street, Miami, FL 33125.

2.0 Description / Scope / Objective.

2.1. The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Statement of Work (SOW) to Replace Building 7 Roof at MVAHCS.

Additionally, the contractor shall furnish all services, materials, supplies, equipment, site investigations, studies, and travel required in connection with this SOW.

2.2. Contractor shall adapt, as necessary, any Government drawings, specifications, or standards provided to meet project requirements.

2.3. All equipment and materials shall comply with the Buy American Act (BAA).

2.4. Contractor shall:

• Provide Roofing System that meets or exceed the South Florida Building Code for Roofing. Contractor to provide certification.

• Warranty Installers have been certified by manufacture of roofing system as a qualified installer.

• Provide a Manufacture Field Rep on site for inspections of material and certain critical stages of installation

(30%, 60%, 90% and Final).

• Have the Roof Installation certified by the Roof Manufacturer.

3.0 Applicable Documents.

3.1. The following laws, regulations, policies, and procedures in effect on the date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Administration Acquisition Regulation

VA Directives, Design Manuals, Master Specs https://www.cfm.va.gov/til/

ASME American Society of Mechanical Engineers

OSHA Occupational Safety and Health Administration

SCA DOL Website WWW.SAM.GOV

3.2. Glossary: Acronyms used in this SOW are listed below for easy reference:

ANSI American National Standards Institute

AWS American Welding Society

CO Contracting Officer

COR Contracting Officer’s Representative

FAR Federal Acquisition Regulation

NFPA National Fire Protection Association

OEM Original Equipment Manufacturer

OSHA Occupational Safety and Health Administration

TIL Technical Information Library https://www.cfm.va.gov/til/ http://www.sam.gov/

SOW Scope of Work

MVAHCS Miami Veteran Affair Healthcare System

LPS Lightning Protection System

4.0 Performance Requirements.

4.1. This project is limited to the following areas (Refer to Attachment 4 - Bldg. 7 Roof Plan Drawing)

4.1.1. Building 7 Roof, 18,175 square feet (SF). Contractor to field verify.

4.2. The contractor shall perform the following tasks:

4.2.1. Demolish existing roof system, including insulation built-up roofing, weather barriers, vapor barriers, flashing, and drainage seals on Bldg. 7 Lower-Level Section (Main Roof) reference to Attachment 4 (Yellow Section).

Note: The Lightning Protection System (LPS) and any other components shall be tested, removed, reinstalled and re-tested to facilitate proper roof system replacement. Coordination with Project COR and Miami VA Electrical Shop is required before and after; any discrepancy found shall be documented and properly notified to the Project COR. Repair of the Existing LPS is not part of the project.

4.2.1.1. The Contractor shall remove and discard all existing old metal fence framing, as well as the entire diagonal metal roof on the Northside of Bldg. 7 Lower-Level Section (Main Roof) and provided the Scrap Certificate.

4.2.1.1.1 All roof drains connected to the diagonal metal roof shall be cut and capped.

4.2.1.2. The Contractor shall:

4.2.2. Replace the lower-level section of the roof reference to Attachment 4 (Yellow Section) with pedestrian traffic coating (11,140 square feet). The roof shall be replaced with cold adhesive styrene-butadiene-styrene (SBS) modified bituminous membrane roofing per TIL Section 07 52 16.11. Installation methods and materials shall follow or exceed the below guidelines of the original equipment manufacturer (OEM), recommendations:

Note: Roof deck is not a solid poured deck; it is a sandwich-type deck with two (2) slabs and Insulation in between

(bottom slab, vapor protection layer and a topping slab) Refer to Attachment 3 and 5.

1. Cut-out and remove all existing roofing system including structural lightweight concrete and insulation down to the structural concrete deck, a smooth workable surface. Dispose of it properly.

2. Remove all abandoned equipment from the roof.

3. Clean all roof penetrations of all asphalt residue to accommodate new watertight flashings.

4. Install a new base sheet composite ply premium as a vapor barrier using adhesive at a coverage rate of two (2) gallons per sq. (minimum of 3” of insulation thickness).

5. Adhere 1/8” per foot tapered board (2” thick minimum) in Low Rise Foam Adhesive 12’’ On Center

(O.C.)

6. Adhere 1/4” Semi Rigid Asphaltic Roof Coverboard to new insulation utilizing Low Rise Foam

Adhesive 12’’ O.C.

7. Provide a combination of base, ply, and cap sheet materials that have been tested in combination and comply with specified load/strain performance.

8. Install new base flashing using products that have been tested in combination and comply with the specified roofing system selected at a rate of two (2) gallons per sq.

9. Provide galvanized metal sleeves and wall flashings for through-wall drains and overflow scuppers.

Seal the entire perimeter with sealant at the outside perimeter of the metal sleeve.

10. Provide galvanized, single-piece, metal counterflashing.

11. Provide continuous sealant bead at the top of metal flashing.

12. Install multi-ply, liquid-applied reinforced flashing for ALL roofs NO metal pans permitted. Reinstall the lightning protection system, with appropriate certification by a qualified subcontractor.

13. Clean all building surfaces from misdirected roofing products and sealant applications.

14. Cold adhesive styrene-butadiene-styrene (SBS) modified bituminous membrane roofing warranty shall be of twenty (20) years.

4.2.3. Restore the existing metal roof (1,025 square feet (SF), Reference to Attachment 4 Metal Roof (Purple Section).

Roof shall be restored with a new acrylic elastomeric coating according to Specification Section 074000. Installation methods and materials shall follow or exceed the below guidelines of the original equipment manufacturer (OEM), recommendations:

1. Pressure clean the substrate using a high-pressure wash of at least 2,000 pounds per square inch (psi) to obtain a substrate free of dirt, debris, and contaminants.

2. Rust shall be abraded until it no longer exhibits flaking or chalking.

3. Deficient areas of existing metal must be repaired. If there is a hole due to major rusting in a specific area, use a new piece of metal, bigger than the hole and mechanically attach it on top and three course use a Seam Sealer and fabric.

4. Replace any broken fastener with a new one and secure any loose fastener.

5. Apply Rust Primer on the roof area at 1/2 gallons per square.

6. Three courses at all end laps using seam sealer and fabric.

7. Three courses of all penetrations on the roof using seam sealer and fabric.

8. Caulk any exposed fastener.

9. Apply base coat at one (1) gal per square.

10. After 24 hours of the base coat being applied, install new at one (1) gallon per square.

11. Metal roof restoration warranty shall be of twelve (12) years.

4.2.4. Replace the existing upper level (6,010 square feet, Reference to Attachment 4 Metal Roof (Green Section) cold adhesive SBS modified bituminous membrane roofing as per TIL Section 07 52 16.11. Installation methods and materials shall follow or exceed the below guidelines of the original equipment manufacturer (OEM), recommendations:

1. Cut out and remove the existing roofing system including insulation down to the structural concrete deck, a smooth workable surface. Dispose of it properly.

2. Remove all abandoned equipment from the roof.

3. Clean all roof penetrations of all asphalt residue to accommodate new watertight flashings.

4. Install a new base sheet Composite ply premium as a vapor barrier using Adhesive at a coverage rate of two (2) gallons per sq (minimum of 3” of insulation thickness).

5. Adhere 1/8” per foot tapered board (2” thick minimum) in Low Rise Foam Adhesive 12’’ O.C.

6. Adhere 1/4” Semi Rigid Asphaltic Roof Coverboard to new insulation utilizing Low Rise Foam

Adhesive 12’’ On Center (O.C.)

7. Provide a combination of base, ply, and cap sheet materials that have been tested in combination and comply with specified load/strain performance.

8. Install new base flashing using products that have been tested in combination and comply with the specified roofing system selected.

9. Provide galvanized metal sleeves and wall flashings for through-wall drains and overflow scuppers.

Seal the entire perimeter with sealant at the outside perimeter of the metal sleeve.

10. Provide galvanized, single-piece, metal counterflashing where needed. Also, provide a continuous sealant bead at the top of the metal flashing.

11. Install multi-ply, liquid-applied reinforced flashing for ALL roof penetrations using a base coat, and

Topcoat. NO metal pans permitted. Reinstall the lightning protection system, with appropriate certification by a qualified subcontractor.

12. Clean all building surfaces from misdirected roofing products and sealant applications.

13. Cold adhesive SBS modified bituminous membrane roofing warranty shall be twenty (20) years.

4.2.5. Provide flashing and new gutters to each roof area listed above, and re-seal all roof penetrations and cracks including Drains, Pipes, Structural Support, etc.

4.2.6. Remove and replace the existing roof drains on the Lower/Upper Level Roof Sections (Qty 12); roof drains shall have the properly pitched for drainage.

4.2.7. Existing unused mechanical supports/stands shall be removed. Existing in use Mechanical Supports shall be properly secured/attached to the existing structural roof prior to roof repairs.

4.3. All work shall be fully functional and neat in appearance with no visible defects. The contractor shall not leave any equipment abandoned in place.

4.4. The contractor shall comply with all general requirements for this project, including but not limited to, adhering to project schedules (Section 013216.15 - Project Schedules (Small Projects)), submitting necessary shop drawings, product data, and samples (Section 013323), following safety requirements (Section 013526), and ensuring quality control

(Section 014500).

4.5. The contractor is responsible for providing work of a standard and quality as specified in this SOW and must comply with the Quality Control specifications (Section 014500).

4.5.1 The contractor shall comply with the specifications in section 070150.19 for preparation for re-roofing, including protection of the existing roof during construction, a schedule for roof removal and new installation, details on how to transition between old and new roofing, inspection, and testing criteria to ensure the new roof is properly installed.

4.6. The contractor shall adhere to all safety requirements (Section 013526) to ensure the safety of all workers and personnel in the facility.

4.7. The contractor shall comply with all requirements for Construction Waste Management (Section 017419), ensuring that all waste materials are properly disposed and provide a Disposal Certificate. The work site shall always be clean and safe.

4.8. The contractor shall procure all necessary roofing materials, including miscellaneous items, from a roofing manufacturer whose products meet or exceed the specified standards to avoid product warranty issues. Alternative manufacturers may be considered if their products are shown to meet the required specifications (Mixing Manufacturer

Products are Not allowed).

4.8.1 Contractor shall provide a final approved inspection report by the Roofing Product Manufacturer certifying that all products were installed as per the Roofing Manufacturer Specifications.

4.9. The Contractor shall remove and properly disposal the old HVAC equipment on the Northwest side of the roof and any debris generated as a part of this contract. The Miami VA dumpsters and receptacles shall not be used by the contractor for this purpose.

4.10. Prime Contractor or Qualifier Subcontractor shall meet the following criteria:

Have a minimum of 5 years of experience as a Florida Roofing Licensed Contractor with a valid, active License and provide a minimum of 3 completed or in progress roof projects similar in size and type as per the Project SOW within the last 10 years (Minimum Roof Size 10,000 SF)

Note: For Prime Contractors looking to qualify using an out of State of Florida Licensed Roofing Contractor, Contractor shall provide evidence of license reciprocity with the State of Florida and meet the above criteria.

Note: All Contractors Shall provide a digital copy of their Active Roofing Contractor License CCC for verification purposes. No exception.

Note: License will be used to demonstrate the Years of Qualified Experience Required

An experienced roofing licensed contractor with at least 10 years in the field brings a lot of benefits. For instance, comprehensive understanding of various roofing materials and systems. High-quality work that ensures structural integrity and longevity of the roof. A roofing contractor with at least 10 years of experience is likely to have encountered and successfully resolved a lot of issues in the past. A contractor with 10 years of experience is likely to complete the project efficiently and manage timelines and resources effectively. As a summary, the Miami VA seeks a highly experienced roofing contractors to execute a flawless roof replacement. Our goal is to ensure a top-quality installation that minimizes the likelihood of future warranty claims. By prioritizing excellence in the initial installation, we aim to prevent potential issues such as leaks, which could lead to secondary problems including mold growth, damage to valuable equipment, and most critically, compromising the safety of our veterans.

4.11. Contractor shall comply with the requirements for conducting a Pre-Construction Risk Assessment (PCRA) (see attachment), prior to starting construction. The PCRA helps minimize safety risks to patients, staff, and contractors.

4.12. For each roofing system contractor shall provide the following documentation from the manufacturer:

- Applicable installation/user manuals.

- Maintenance instructions.

- Warranty information.

- Technical specifications.

- Safety data sheets.

5.0. Scheduling, Phasing and Working Hours.

5.1. Primary place of performance is the Bruce W. Carter, Miami VA Medical Center, 1201 NW 16th Street, Miami, Florida, 33125.

5.1.2. Hours of Work: The contractor shall perform work from 6:00 AM – 6:00 PM Monday through Friday. Any work performed during WHEN hours (Weekends, Holidays, Evenings, and Nights) must be requested 14 calendar days in advance. The request must be in writing and coordinated with the project’s COR. Additionally, construction shall be performed (scheduled and phased) to ensure egress/ingress are completely operational by normal business hours the following workday. No work shall be performed during U.S. Federal Holidays. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for more information.

5.2. Work that will require utility shutdowns, or that will cause unreasonable disruptions to areas outside of the worksite may have to be performed after hours and on weekends. If this is the case, this work must be scheduled at least 14 calendar days in advance with the COR.

5.2.1. The construction period of performance (POP) is 240 calendar days, after issuance of Notice to Proceed. Thirty (30) calendar days are added for the project kickoff meeting and project completion for a total of 270 calendar days.

5.3. The contractor shall check in with the COR each time they are on-site to complete scheduled work.

5.4. Cranes: Before the crane arrives on the site, the contractor shall submit: Crane maintenance logs, crane operator’s license, and a drawing showing the crane’s operational and exclusion zone. All documents shall be revised and approved by the MVAHCS Safety Office prior to scheduling the work. Crane coordination shall be completed with COR of the project at least 14 days prior to the crane’s arrival onsite.

6.0. Deliverables.

6.1. Contractor shall coordinate all work with project COR.

6.2. The contractor shall submit documents with a transmittal letter for review and approval to the COR detailing the paint colors, finishes, roofing materials with specification sheets and part numbers highlighted and visible for all areas before any materials are purchased.

6.3. Contractor shall provide a site superintendent and an OSHA 30 Certified Safety Officer appointment letter.

Note: All Contractor, Subcontractors or Sub of the Subcontractors Employees shall be minimum Certified as an OSHA

10.

Contractor shall provide a cost loaded schedule (cost/value), progress schedule, Insurance Certification, list of

Subcontractors to CO and COR after issuance of NTP and before commencement of work.

6.4. The Contractor shall submit a daily log, sign-in sheet, pictures, and work performed each time services are rendered.

6.5. The contractor shall provide any applicable manuals, user guides, maintenance instructions, or warranty information in new materials.

6.6. Contractor shall provide daily logs, payrolls, and invoice.

6.7. Contractor shall provide a base and updated monthly schedule.

6.8. Contractor shall provide a weekly production schedule.

6.9. The contractor shall provide minimum twenty (20) years of roofing warranty.

6.10. The Contractor shall procure and have on hand all Roofing Materials and Submittals approved before starting any demo. No exception.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

7. Recycled Content Products:

Contractor to follow list of items with brand name or equal specification on GREEN items as follows. Recycled content products are products that are made from or contain recovered materials. That means replacing virgin materials with recycled materials, including post-consumer materials. Designated products in eight categories include paper and paper products, vehicular, construction, landscaping, park and recreation, transportation, non-paper office, and miscellaneous products. Examples of designated products include structural fiberboard, printing, and writing papers. The current list of designated products, EPA’s guidance, and related technical information can be found on EPA’s website at http://www.epa.gov using advanced search engine.

8. Environmentally Preferable Products (EPP):

Environmentally Preferable Products (EPP) are products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the products or services. Examples of environmentally preferable products include cleaning products that are non-toxic, non-volatile, and biodegradable, and paint with no or low volatile organic compounds. This program is managed by EPA which maintains a database of products and specifications defined by federal, state, and local agencies, and other nations. The database can be found at www.epa.gov/epp along with EPA’s Guidance on the

Acquisition of Environmentally Preferable Products and Services located at http://www.epa.gov/epp/pubs/index.htm.

8.0. Contractor Personnel:

8.1. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW.

The Contractor shall make sure that the subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

8.2. Contractor and all subcontractor’s employees shall be financially responsible for screen and mandatory background checks required by the MVAHCS Police Department. Contractors, and subcontractor employees are required to wear a

VA government-furnished badge while performing services under this contract at all times. The badge will contain a personal picture, name of employee, and the Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

8.3. Government-issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

8.4. The contractor shall ensure that the employee or subcontractor has a valid driver’s license when driving a vehicle on the property.

9. Safety/Security Requirements.

9.1. The Contractor shall comply with OSHA regulations pertaining to Confined space and Fall protection specific to the work environment related to this contract.

9.2. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

9.3. The Contractor and all subcontractors’ employees shall have the 10-hour OSHA safety course; the project supervisor shall have the 30-hour OSHA safety course. The General Contractor shall provide copies of certification to the

Contracting Officer (CO) for every employee who works on the job site.

http://www.epa.gov/epp/pubs/index.htm

9.4. The contractor shall furnish fire extinguishers which must be provided and maintained in construction areas and temporary storage areas.

9.5. Maintain all construction permits visible and updated as required by the MVAHCS Safety Office and Infection

Control Department.

9.6. Existing fire protection shall not be impaired. Fire watch shall be provided for all impairments more than four (4) hours in 24 hours.

9.7. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

9.8. Miami VA Medical Center is considered a smoke-free campus. Smoking (including e-cigs, and vaping) is not authorized by personnel anywhere on the VA medical grounds.

9.9. Means of egress shall not be blocked. Egress routes for construction workers must be maintained free and unobstructed.

9.10. All electrical installations must comply with OSHA 1926, NFPA 241, and NFPA 70.

9.11. All temporary construction partitions must meet fire safety requirements.

9.12. The contractor shall prevent accidental smoke detector operation.

9.13. Dispose of waste and debris from buildings DAILY.

9.14. Follow all additional requirements as specified in the MVAHCS Construction Policy.

9.15. All information generated in the performance of this contract becomes the property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract unless directed under local policy to destroy. This includes both hard and soft copies of data.

9.16. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

10. Damages/Insurance

The Contractor shall be liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, doors, windows, stairs, etc.) caused by the Contractor, its employees, or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the

Contracting Officer (CO) and COR, with a written report, within 24 hours. The report shall include the following: What occurred, who was involved when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, and the proposed means to repair or replace it.