Attachment 15 Combined RFI Tracking Log 36C24825R0014.pdf

Request for Information (RFI) Tracking Log

Solicitation# 36C24825R0114 Project# 546-24-119

‘Replace Roof Building #7 Questions and Answers

RFI Tracking Log – Amendment 0001

RFI

NBR. QUESTIONS & ANSWERS

DATE

RECEIVED

1. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

VA

Response

Yes as long as he/she meets the requirements for both activities, be certified and being present at the construction site at all times.

2. If not to the question above, will the SSHO need to be full-time for this project?

VA

Response

Refer to question 1 response above.

3. The adjacent areas are going to be active with Gov't Staff, is there any recommendation that the GC should keep in mind during pricing for the duration of the project?

Contractor shall be able to accommodate the work during the Normal Business Hours Frame (M-F from 6 AM to

6 PM) and being flexible to switch/shift the schedule at no cost to the government for after hours (3 PM to 8 PM) and weekends to minimize patient care interruption.

4. Will the Gov't provide the proper badging to the GC & subcontractors or as long as they have a chaperone with an approved ID badge will be okay?

All personnel Shall and Must be Properly Badge Prior to start working, No Exception. Contractor Shall be responsible for properly batching their subcontractors on time. Government Shall Not be responsible for Project

Delays due to Poor Badging Management. All Personnel are Subject to a Mandatory Background Check and shall be Financially Responsible. Refer to SOW Section 8.0 Contractor Personnel

5. The project's SOW states that the working hours would be regular hours. Can this work be performed during not regular hours (after hours, nighttime or weekends)?

Yes, Project Schedule can be modified to minimize Patient Care Interruption. After Hours and weekends are allowed with previous CO and COR coordination and Medical Center Approval.

6. Would the VA be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, Correspondence, etc.)

Yes, as long as Project COR, CO and any designated officials has access to it.

7. What would be the hours that the contractor can do noise, such as demolition and other tasks, since there is a lot of activity around the work area.

Project should be executed during normal business hours (M-F 6 AM to 6 PM). If there is any Construction

Activity that will interfere with Patient Care, Contractor Shall be flexible to Switch/Shift that activity(s) for after hours and weekends (3PM to 8PM) at no cost to the government. Refer to Question 3 Answer above.

8. Is there any other on-going contract/project active in project area or surrounding areas? Is there going to require coordination with any other entity or VA personnel (if required)?

No, Only VA coordination will be required at this time.

9. Phasing Requirements: Phasing will be refined with the VA. Please clarify the expected number of phases and if any areas will remain occupied during work.

The entire Building 7 will remain occupied at all times as well as the Loading Dock. The contractor shall schedule the job properly, including any required shutdown; there is no specific phase required from VA.

10. Existing Asbestos: SOW mentions known areas of asbestos—please confirm if any abatement is required as part of the contractor's scope or if found it will be handled separately by the VA?

There is no known Asbestos Areas on the Roof or in the SOW.

11. Crane Usage Confirmation: Can the contractor place and operate a crane onsite throughout the duration of demolition and roof installation? If not, what alternative equipment or methods are acceptable for hoisting material?

Crane can be placed and operated with previous coordination (After Hours and Weekends), but it cannot be permanently staged on the loading dock. Telehandler Forklift could be an alternative option.

12. Crane Staging Area: Is there a designated staging location for crane setup? If not, please provide a site plan with acceptable placement zones and access paths.

Crane shall be set up on the loading dock area with previous coordination and approval (After Hours and

Weekend). If a portable crane will be stationed on the facility to be used after hours, COR will coordinate with the VA Police to assign a spot on the Parking Lot.

13. Dumpster Placement: Where can the contractor place dumpsters for daily waste disposal, considering that VA dumpsters cannot be used? Are specific haul-off schedules or restrictions in place?

VA Dumpsters shall not be used. A 40 Yards Construction Dumpster (22’X7’.5”X8’) can be stationed next to the

South Loading Dock. See Site Location provided. (Attachment 16)

14. AHU Building Storage Use: Is the rooftop AHU building (or any rooftop enclosure) available for secure temporary material or tool storage?

Yes, the Roof Top MR (AHU 18) can be used to storage temporary construction materials with previous coordination with the Project COR without interfering with and or obstructing access to controls or Exit Doors. If area is not enough, a Container shall be provided by the Contractor and its location coordinated with VA Police.

15. Fall Protection Requirements: Is a permanent or temporary fall protection system (such as guardrails) required for the roof edge during construction? If yes, please confirm minimum height and OSHA standard reference.

Safety Shall be provided at all time during construction. It is the duty and responsibility of the Prime Contractor to comply with OSHA Regulations and VA Standards. Refer to the TIL Specs.

16. Hurricane Season Planning: Given project award is expected in August with possible start in September, what are the VA's specific procedures for securing the site and materials in the event of a hurricane or tropical storm?

It is the duty and responsibility of the Prime Contractor to maintain and secure the area at all time. If there is a hurricane advisor, Contractor Shall secure all Construction Materials and remove all construction debris days in advance.

17. Weather Delay Allowances: Are weather delays due to hurricane activity or tropical storms in South Florida considered excusable delays for time extension?

Yes, if there is an official Weather Advisor due to a hurricane or a bad weather, time extension at no cost to the government for the reasonable time will be allowed with previous CO approval.

18.

Lightning Protection System (LPS): Please confirm if the existing LPS is in working order prior to demolition.

Will the VA provide a test report, or is the contractor responsible for pre-removal testing?

Response

The contractor shall test the Lightning System prior to starting demo to determine its functionality and after reinstallation. Reference to the SOW.

19. Abandoned Equipment Scope: Is the contractor responsible for disconnecting and capping utilities tied to old

HVAC equipment to be removed from the roof?

Yes, Contractor shall disconnect, cap, removed and properly discard the HVAC equipment.

20. Metal Roof Warranty Clarification: Specification states 12-year warranty for restored metal roof. Will a manufacturer’s certificate be required to validate warranty compliance?

Yes, The Manufacturer Warranty Product Shall be provided. All Products used Shall be from the same

Manufacturer to avoid warranty issues.

21. Phased Work Clarification: Will the VA require phased roof access or zone-specific completions to allow safe building operations underneath?

Contractor Shall be responsible for Scheduling and Phasing the Project, not the VA.

22. Temporary Protection During Demo: Are temporary roof coverings or weatherproofing membranes required during demolition and prior to new system installation?

Roof shall be protected at all time during construction to avoid water intrusion and further roof damage.

23. Working Around VA Business Hours: Must all roof work be completed and site made weatherproof daily by close of business?

Yes, Roof shall be protected at all time during construction to avoid water intrusion and further roof damage.

24. Access to Power and Water: Will the contractor have access to existing rooftop power and water supply for pressure washing and coating work?

Yes, Power will be available same as water if needed.

25. Fastener/Flashing Details: Please confirm the required gauge and coating spec for fasteners and galvanized flashings to be used across roof sections.

Reference to SOW and TIL Spec for required metal gauge.

26. Material Laydown Area: Is there an onsite area available for bulk delivery storage of roofing materials or must all deliveries be made just-in-time?

Yes, a stationary area will be provided. Coordination with VA Police and Project COR is required.

27. Noise Restrictions: Are there noise/time restrictions near patient-occupied areas or administrative wings during working hours?

Contractor shall be able to accommodate the work during the Normal Business Hours Frame (M-F from 6 AM to

6 PM) and being flexible to switch/shift the schedule at no cost to the government for after hours (3 PM to 8 PM) and weekends to minimize patient care interruption.

28.

Coordination With LPS Subcontractor: Must the contractor use a VA-approved LPS subcontractor, or can they use their own, provided proper credentials are submitted?

VA is not responsible at all for the Subcontractor. The Contract is between the Government and the Prime

Contractor. Prime Contractor shall be responsible for any subcontractor.

29. Permit Responsibility: Will the VA handle local building permit issuance, or is the contractor responsible for applying with the City of Miami?

Response

VA is the Authority Having Jurisdiction. No Permits are required. Contractor Shall and Must Comply with all

FBC, Roof Code and VA TIL Specs.

30. HVAC Equipment Removal Scope: Are there any refrigerant recovery or hazardous waste requirements related to the HVAC equipment slated for demolition?

Contractor is responsible to properly remove and discard the HVAC Equipment in accordance with the

Environmental Regulations.

31. Can you please provide a copy of the sign-in sheet for the site visit.

Response

Refer to Attachment 14

32. Are existing as-built drawings available?

VA

Response

Yes, there are As Built Drawings available for the Building, but not for the Roof.

33. Is roof core information available for the Upper-level roof sections? What does the roof system consist of?

VA

Response

All available Roof Information was provided on the SOW; no additional roof information is available.

34.

Please clarify SOW para 4.2.6 – Is the intent to have a sloped sump to the drains or does this refer to the internal pipes?

Response

The intent is to Have the Roof Properly pitched/sloped to the drains for proper drain to avoid water ponding on the roof.

35. Will the Govt allow set up of crane in the laydown yard on the North side of the building to enable dismantling of the diagonal roof?

Yes, crane lay out shall be submitted for review and approval prior to start working. no permanent crane will be allowed. crane can be set up after hours or during weekends with previous approval.

36. Is there a minimum R-Value required? Or average?

Response

The Roofing Materials R-Value shall meet or exceed the TIL Specs.

37. Is the insulation to be LWIC or Tapered PolyISO?

Refer to SOW Paragraph 4.2.2 for Product’s Type and to the Specs Provided.

38. Are there any height requirements for the roof system?

Not Clear of the Question but follow the SOW regarding the New Roof System and its installation in accordance with the Roofing Manufacturer.

39. Please provide a preferred manufacturer to use in lieu of Tremco specified materials (Modbit and Coating).

Contractor Shall Provide all Roofing Products from the Same Manufacturer to avoid Warranty Issues and all products Shall Meet or Exceeded the Specifications.

40. Can you please provide the thickness of each portion of the double slab core (attachment 3)?

We do not have it. Only the picture provided.

41. Spec sections are mentioned in the SOW but not provided in bid documents. Please advise.

Specs were provided, but please reference the TIL Specs for additional guidance. Attachment 18

42. Please clarify scope for “remove abandoned equipment” if to be included by roofer. We did not identify any abandoned equipment on the roof.

Abandoned Equipment is in reference to the HVAC (Attachment #17) that shall be removed and properly discarded as well as the existing Metal Structure.

43. Please confirm the minimum roof insulation is to be 5” starting thickness at the roof drains (per the SOW items

#4 + #5).

Correct.

Note: Roof Shall be properly pitched/slopped to each drain and comply with the minimum insulation thickness at all time.

44. Please confirm no interply is required – only a vapor barrier ply, a base ply, and a cap ply.

Follow SOW and Roofing Manufacturer Specifications.

45. Please clarify the locations required for new gutters. Are the metal roof gutters excluded since these are just getting coated?

Response

Same exact locations. All gutters must be replaced refer to the SOW 4.2.5

46. Please confirm new downspouts are not required

VA

Response

New Downspouts are not required.

48. Please clarify the SOW item #4.2.7 (remove/resecure mech supports) if by roofer.

It is clear on the SOW. Unused Mech Supp Shall be removed and the ones that are in use shall be properly secured to the structural roof.

49. Please clarify the SOW item #4.9 (remove/dispose of old HVAC equipment on NW side of roof) if by roofer. Can you provide any photos?

Refer to question 19’s answer. See Attachment 17

50. Is roofer to include removal/reinstallation of AC conduit lines/stands on roof?

Refer to Questions 19 and 48 answers.

51. Can you please advise on how any unforeseen mechanical, electrical or plumbing components below the finished roof surface, within the existing deck or below the existing deck are to be handled if it is discovered during the roofing project that they need to be addressed?

Response

If it is a true Unforeseen Condition and is required to properly complete the project, an assessment shall be provided by the Contractor, including a Request for Proposal (RFP). The RFP will be technically evaluated by the

Project COR and recommendations made to the Contracting Officer. If the Contracting Officer found it Fair and

Reasonable, a Modification to the existing Contract will be done.

52. Can you please advise if the awarded contractor will be required to scarify the concrete deck prior to adhering the modified bitumen ply to the concrete deck?

Contractor Shall Follow the Roofing Manufacturer Installation Procedures and TIL Specs to avoid warranties issues. Contractor shall be responsible for properly Prepare the Roof and the Installation.

53. Due to the close proximity to salt water, can you please advise if bidders should factor for Stainless Steel Type

316 for corrosion reasons (SOW calls for galvanized steel)?

Follow SOW. Nonetheless, Contractor Shall Install Only Products that Meet or Exceed Specs.

54. If galvanized is to be used, is it to be prefinished (Kynar) or mill finish?

Follow SOW. Nonetheless, Contractor Shall Install Only Products that Meet or Exceed Specs.

55. Coping cap is not mentioned in SOW. Please provide scope/locations if required.

Coping cap is not part of the project. Each Roof Section Shall be Replaced/Repaired according to Manufacturer

Specifications.

56. Please confirm the roofer is to include costs for drainage calculation and roof attachment calculations.

Response

Contractor Shall Replace the Drainages as per the SOW (Same Size and Quantities). Contractor Shall Properly

Pitched/Slopped the Roof to the drainages to avoid Water Ponds.

57. Please confirm roofer is not to include cost for a roofing permit.

The Government (Miami VA) is the Authority Having Jurisdiction. Permit is not Required. Contractor Shall

Performed the work as per the FBC and TIL Spec. Roof Shall be inspected and approved by the Roofing

Manufacturing Company. Refer to the SOW.

58. The existing scuppers will likely need to be adjusted to match the new roof thickness. Please clarify if roofer is to include this cost in the bid.

The Existing Roof Scuppers are part of the Roof and Yes, they shall be properly adjusted to allow Rain Water to be discharged.

59. If drainage calculation results indicate that existing scuppers are to be enlarged or new are to be cut in, can you confirm that this extra work will be via change order due to the unforeseen condition?

This is not an Unforeseen Condition. Existing Scoopers are part of the Roofing System and They Shall be properly adjusted.

60. If the drainage calculation results indicate that a primary scupper must be enlarged or a new one cut in, a new leaderhead and downspout will also need to installed as well. Can you confirm that this extra work for the required leaderheads & downspouts will be via change order due to the unforeseen condition?

Refer to Questions 58 and 59 Answers above.

61. How much will background checks/badging cost?

Contractor Shall Contact the Agency Directly. The Government Does Not Control the Agency Costs or Get involved with the Agency background check/badging cost at all.