S02 Atch B Specifications - 134 pages.pdf

S p e c i f i c a t i o n s f o r

P r o j e c t 6 3 6 - 2 4 - 3 0 6

H VA C S u m m e r S e a s o n P r e p – O m a h a VA M C 2 0 2 4

Nebraska-Western Iowa Health Care System Omaha VA Medical Center

Specifications Compiled and Edited by

Chaz Williamson

Healthcare Engineer

Nebraska Western Iowa Healthcare System

Phone: 402-995-4387

E-mail: chaz.williamson2@va.gov

05-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements for Major Projects 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall provide HVAC maintenance, new HVAC equipment installation, and HVAC equipment replacement services for the

Omaha Veterans Affairs Medical Center, including demolition and removal of existing equipment and infrastructure, and furnish labor and materials and perform work for Project 636-24-306, Summer Season Prep – Omaha VAMC 2024 as required by the

Performance of Work Statement and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officer (CO), Contracting Specialist (CS), or Contracting Officer’s Representative (COR).

C. Before placement and installation of work subject to tests by testing laboratory retained by the Contractor, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1. VA issued identification is required to enter VA facilities without VA escort. Coordinate with the COR for identification requirements.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM I:

01 00 00 -2

1. Install 3rd Floor Mechanical Space Exhaust Fans with Exterior

Wall Vent Shrouds, Provide Minimum 10-Tons Mechanical Space

Cooling, and Provide 6000CFM Duct Fans in the Ambulatory Care

Center: Work includes general construction, demolition, mechanical installations, metal fitters, electrical installations, and other associated work.

2. Replace Blood Lab Split Units with Minimum 5-Ton Split Units:

Work includes general construction, demolition, mechanical installations, metal fitters, electrical installations, and other associated work.

3. Replace five control valves located in Room B024.

4. Replace two condenser pumps located in Room B024 with like size.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter VA facilities without appropriate badge. Contractor shall provide required employee and subcontractor employee information within 10 days of contract award and shall allow 60 days for badges to be issued before starting work on site. Employees of the

Contractor and Subcontractors may also be subject to inspection of their personal effects when entering or leaving

VA property.

01 00 00 -3

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. The Contractor shall secure the construction site against unauthorized access.

2. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it

01 00 00 -4 for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. An unlimited number of permits shall be issued for General

Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents free and harmless from

01 00 00 -5 liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Always keep roads clear of construction materials, debris, standing construction equipment, and vehicles.

G. Execute work in a manner that interferes as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

01 00 00 -6

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places as directed by the COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. The Contractor shall conduct work in a manner to minimize the impact to adjacent Medical Center activities and take all measures and provide all material necessary for protecting property in affected areas of construction against dust and debris.

J. Utilities Services: If interruption of any utility services is necessary, it must be coordinated with the COR not less than seven (7) days before the interruption.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by COR.

1.7 ALTERATIONS (NOT USED)

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

01 00 00 -7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and VA property on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove VA property when specifically authorized to do so and shall avoid damaging structures, equipment and VA property that will remain in place. If any VA property is damaged during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall repair or replace damaged VA property as directed by the Contracting Officer at the

Contractor’s expense.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. NOT USED.

D. NOT USED

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work disturbed or removed because of performing required new work shall be patched, repaired, reinstalled, or replaced

01 00 00 -8 with new work and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS (NOT USED)

1.12 LAYOUT OF WORK (NOT USED)

1.13 AS-BUILT DRAWINGS (NOT USED)

1.14 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in electronic format (MS Word or PDF) at least 30 days before the planned pre-warranty conference; submit one setof the warranty management plan to the CO, CS, and COR. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will

01 00 00 -9 begin on the date of the project acceptance and continue for the product warranty period. A joint 4-month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

01 00 00 -10

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction and one-year construction warranty periods.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual

01 00 00 -11 understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

1. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction

Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

01 00 00 -12

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 TEMPORARY TOILETS

A. NOT USED

B. VA Public Toilets are available for Contractor’s use, provided the Contractor takes care to ensure toilets are not inappropriately soiled are damaged by Contractor and

Subcontractor employees.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

01 00 00 -13

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

1.18 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals in digital format for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site.

Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components.

Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations.

Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are

01 00 00 -14 more specifically detailed in the various technical sections.

Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.19 CONSTRUCTION SIGN (NOT USED)

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11-01-23

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: NOT USED E. Design Data: NOT USED

01 33 23 - 2

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract.

1.3 SUBMITTAL REGISTER

A. NOT USED

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide a blank submittal register in electronic format.

Thereafter, the Contractor shall fill in the blank register with the required submittals as documented in the project spec. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. Blank digital register provided for Contractor use below

01 33 23 - 3

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

F. Submit product data for the following:

1. Multi-Zone Ductless Split Air Conditioner (10-Ton) including evaporator/condensing unit

2. External Exhaust Fans and Hoods

3. Condenser Pumps (include pump curves)

4. Thermostatic controls

5. 5-Ton Split Unit

6. In-Line Exhaust Fans

7. Wiring

8. Ductwork

9. Diffuser and return grills

10. Breakers and switches

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, 01 33 23 - 4 and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

01 33 23 - 5

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting

Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

01 33 23 - 6

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES (NOT USED)

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.9 TEST REPORTS

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

01 33 23 - 7

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

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01 35 26 - 1

SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

1.1 APPLICABLE PUBLICATIONS: 3

1.2 DEFINITIONS: 4

1.3 SUBMITTAL REQUIRMENTS: 8

1.4 REGULATORY REQUIREMENTS: 9

1.5 ACCIDENT PREVENTION PLAN (APP): 10

1.6 ACTIVITY HAZARD ANALYSES (AHAs): 15

1.7 PRECONSTRUCTION CONFERENCE: 17

1.8 SAFETY MEETINGS: 17

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP): 18

1.10 TRAINING: 19

1.11 INSPECTIONS: 21

1.12 MISHAPS, OSHA 300 LOGS, AND MAN-HOURS: 22

1.13 PERSONAL PROTECTIVE EQUIPMENT (PPE): 23

1.14 Pre-construction Risk Assessment 24

1.15 INFECTION CONTROL 25

1.16 TUBERCULOSIS SCREENING 26

1.17 FIRE SAFETY 26

1.18 ELECTRICAL 27

1.19 FALL PROTECTION 29

1.20 SCAFFOLDS AND OTHER WORK PLATFORMS 29

1.21 EXCAVATION AND TRENCHES 30

1.22 CRANES 33

1.23 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) 34

1.24 CONFINED SPACE ENTRY 34

01 35 26 - 2

1.25 WELDING AND CUTTING 34

1.26 LADDERS 35

1.27 FLOOR & WALL OPENINGS Error! Bookmark not defined.

01 35 26 - 3

SECTION 01 35 26

SAFETY REQUIREMENTS FOR MAJOR PROJECTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Professionals (ASSP):

A10.1-2011...........Pre-Project & Pre-Task Safety and Health

Planning

A10.34-2012..........Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013..........Basic Elements of an Employer’s Program to

Provide a Safe and Healthful Work Environment

American National Standard Construction and

Demolition Operations

Z359.0-2012..........Definitions and Nomenclature Used for Fall

Protection and Fall Arrest

Z359.1-2016..........The Fall Protection Code

C. American Society for Testing and Materials (ASTM):

E84-2013.............Surface Burning Characteristics of Building

Materials

D. National Fire Protection Association (NFPA):

10-2018..............Standard for Portable Fire Extinguishers

30-2018..............Flammable and Combustible Liquids Code

51B-2019.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2020..............National Electrical Code

70B-2019.............Recommended Practice for Electrical Equipment

Maintenance

70E-2018 ............Standard for Electrical Safety in the Workplace

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241-2019.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

703-2024.............Standard for Fire Retardant–Treated Wood and

Fire-Retardant Coatings for Building Materials

E. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 .........Reporting and Recording Injuries & Illnesses

29 CFR 1910 .........Safety and Health Regulations for General

Industry

29 CFR 1926 .........Safety and Health Regulations for Construction

Industry

CPL 2-0.124..........Multi-Employer Citation Policy

F. US Army Corps of Engineers Safety and Health Requirements Publication No. EM 385-1-1, 2014 edition

G. VA Directives:

VHA Directive 7712...Fire Protection

VHA Directive 7715...Safety and Health During Construction

1.2 DEFINITIONS:

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator

(blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

B. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

C. Competent Person, Confined Space The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1 Appendix Q, with thorough

01 35 26 - 5 knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

D. Competent Person, Cranes and Rigging.

The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures regarding such hazards.

E. Competent Person, Excavation/Trenching.

A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

F. Competent Person, Fall Protection The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

01 35 26 - 6

G. Competent Person, Scaffolding The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q and designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the scaffolding program. The CP for

Scaffolding has enough training, knowledge and experience in scaffolding to correctly identify, evaluate and address existing and potential hazards and has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented and include experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented, minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g.

mast-climbing, adjustable, tubular frame), in accordance with EM

385-1-1 Section 22.B.02.

H. Competent Person (CP) Trainer A competent person trainer as defined in EM 385-1-1 Appendix Q, who is qualified in the material presented, and who possesses a working knowledge of applicable technical regulations, standards, equipment and systems related to the subject matter on which they are training

Competent Persons. A competent person trainer must be familiar with the typical hazards and the equipment used in the industry they are instructing. The training provided by the competent person trainer must be appropriate to that specific industry. The competent person trainer must evaluate the knowledge and skills of the competent persons as part of the training process.

I. High Risk Activities High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.

J. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

01 35 26 - 7

K. Qualified Person, Fall Protection (QP for FP) A QP for FP is a person meeting the requirements of EM 385-1-1

Appendix Q, and ASSE/SAFE Z359.0, with a recognized degree or professional certificate and with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, and evaluating and specifying fall protection and rescue systems.

L. USACE Property and Equipment Interpret "USACE" property and equipment specified in USACE EM 385-

1-1 as Government property and equipment.

M. High Visibility Accident. Any mishap which may generate publicity or high visibility.

N. Mishap: Mishap in this specification is defined according to the EM 385-1-1. A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

O. Mishap Criticality Categories

1. No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated and reported to the VA within 24 hours.

3. Moderate incident/impact – Any work-related injury or illness that results in:

a. Days away from work (any time lost after day of injury/illness onset);

b. Restricted work;

c. Transfer to another job;

d. Medical treatment beyond first aid;

e. Loss of consciousness;

01 35 26 - 8

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or,

g. any incident that leads to major equipment damage

(greater than $5000).These incidents must be investigated and are required to be reported to the VA within 2 hours.

h. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage

(greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

P. Load Handling Equipment (LHE) LHE is a term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used with rigging to raise, lower or horizontally move a load).

Q. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

1.3 SUBMITTAL REQUIRMENTS:

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are submitted for information only.

A. Preconstruction Submittals

1. Accident Prevention Plan (APP); G

B. Reports

01 35 26 - 9

1. Monthly Contractor Health Safety and Environmental (HS&E)

Performance Report;

2. Notifications and Reports;

3. Mishap Reports; G

4. Near-Miss Reports;

5. LHE Inspection Reports

C. Work Plans

1. Standard Lift Plan; G

2. Critical Lift Plan; G

3. Activity Hazard Analysis (AHA)

4. Confined Space Entry Permit

5. Hot Work Permit

6. Radiography Operation Planning Work Sheet; G

7. Portable Gauge Operations Planning Worksheet; G

D. Certificates

1. Contractor Safety Self-Evaluation Checklist

2. Crane Operators/Riggers Certifications G