S02 Atch A.1 SOW - 10 pages.pdf

Summer Season Prep – Omaha VAMC 2024

Location of Services

Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105

Site Visit

Contractor is encouraged to attend a site visit at the Omaha VAMC to review existing equipment, models and operating conditions. Site visit schedules will be provided during solicitation.

Period of Performance

The Period of Performance is 150 days after NTP

Contractor shall notify the VA of all material lead times, schedule of planned maintenance/repair activities on site and contractor points of contact. The general contractor (awardee) shall be on site for no less than 50% of the work as confirmed during biweekly project status reports. Due to the shortened period of performance and likelihood for onsite coordination for clinical impacts, it is expected that the contractor work after normal business hours (7:00 a.m. to 4:30 p.m.), on the weekend and on federal holidays.

Safety

Contractor shall ensure enforcement with OSHA safe work practices including but not limited to 29 CFR

1910.147 for lock out tag out of all energy sources. All lift plans shall be provided and approved by VA engineering personnel in advance of work. Contractor shall ensure that all breaker panel schedules are updated as equipment is added or removed.

Contractor shall ensure compliance and post a copy of the latest PCRA and ICRA forms at all jobs sites with Category C, low risk and utilize VA PCRA and ICRA forms found at

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

Qualifications

Contractor shall provide licensed electrician for the state of Nebraska meeting NFPA 70, Article 100 for qualified persons which have demonstrated skills and knowledge related to the construction and operation of electrical equipment and installations and received safety training to identify the hazards and reduce the associated risk. Training must be classroom, on-the-job or a combination of the two.

Contractors shall be authorized and trained by the manufacturers of the equipment supplied and shall ensure that all equipment provided or repaired. Personnel shall have current EPA 608 certification.

Installer shall possess a Universal EPA 608 card certifying they have passed all three certification exams for working with refrigerant.

Contractor Services https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-pre-construction-risk-assessment-pcra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=O%2B4gD79A6%2BxSKltZgLa95UUPtMlvZHR9j1fVypepzpM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-infection-control-risk-assessment-icra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KxMLKZWCHwpofa25RiHcYe1kKwSqEL9doVcRTmxnsNw%3D&reserved=0

Contractor shall set up a project kickoff meeting, take meeting minutes and provide the VA with a schedule for the below required tasks. Contractor shall identify the site points of contact and shall check into the VA engineering space (B618) at the start of each workday.

For the purposes of this scope, low voltage cable is defined as at or below 50 volts. All insulation level shall be at least the insulation of the conductors being joined. All work performed shall be by qualified persons with circuits deenergized. All conduit shall be installed above grade with conductors of different systems not installed in the same raceway. The maximum cable pull length, pulling tension, minimum bend radius shall conform with the recommendations of the manufacturer. All cable ends shall be sealed prior to pulling to prevent moisture. Fireproofing cable shall be installed for penetrations through all 1 or 2 hour rated spaces as well as approved fire caulking per NFPA 101. All tools used shall be as recommended by the manufacturer. Contractor shall remove all unused, abandoned junction boxes and conduit and shall ensure that all newly installed conduit and junction boxes are sealed in accordance with NFPA 101 and 70. All conductors shall be copper. All splices for No. 10 AWG and smaller shall be solderless, screw-on, reusable pressure cable type, with integral insulation, approved for copper. The integral insulator shall have a skirt to completely cover the stripped conductors. The number, size, and combination of conductors used with the connector, as listed on the manufacturer's packaging, shall be strictly followed. All above ground splices for No. 8 AWG to No. 4 AWG shall be compression, hex screw, or bolt clamp-type of high conductivity and corrosion-resistant material, listed for use with copper. Splice and insulation shall be product of the same manufacturer.

3rd Floor Mechanical Space Exhaust Fans with Vent Shroud for Exterior Wall

Install 2 6,000 CFM direct drive exhaust fans on the exterior masonry wall on the south or southwest walls in adjacent spaces to the medical air compressors and vacuum pump skids. Existing power available includes 2, 3 phase 208 15 amp breakers approximately 20 feet from the northwest corner of the mechanical space (shown in below photos) from panel 3EQDP. The exhaust fans shall be operated based on temperature setpoint by a contractor furnished thermostat. All wall penetrations shall be caulked to avoid environmental intrusions such as water or air. Thermostat location should be per the manufacturer’s recommendations. Set point control for thermostat and subsequent fan operation shall be tied into the building automation system. All conduit should be surface mounted to the existing masonry. These exhaust fans shall have fixed louvers sloped downward on the exterior perimeter to protect from outside moisture and be operated via a thermostat and connected remotely for manual bypass. The orientation of the exhaust fan assembly shall permit periodic maintenance.

ACC Mechanical Space Cooling

All equipment shall be installed per the manufactuer’s instructions. Existing power available is fed from G505. There are 2 30 amp, 480V spare breakers to be used and 1 70 amp, 480V spare breaker available for use fed from GNDPH4 which is adjacent (south) which is the preferred panel to be used for the perimeter exhaust fans and/or split units. The inline exhaust fan that is ceiling mounted directly above the medical gas source equipment shall be fed from one of the 20 amp, 208V breakers also located in G505.

Exhaust

Contractor shall install inline duct fan sized at least 6000 cfm with galvanized steel duct to match existing ductwork sizing, steel clamps, threaded rod mounting loop hangers and elbows. Ducts shall be sealed provide elastomeric compound with a maximum 25 flame spread and 50 smoke developed dry state with compatible tape. Furnish all ducts and fittings made by the same manufacturer to ensure good fit of slip joint and anchors to the subfloor above. Approximate duct locations based on highest sensible heat equipment is located in the below schematics. Contractor shall provide round edges for turning vanes.

Contractor shall provide 2 direct drive exhaust fans at 6000 CFM each that are wall mounted on the exterior nonrated wall perimeter. These exhaust fans shall be at least 20’’ in diameter. These exhaust fans shall have fixed louvers sloped downward on the exterior perimeter to protect from outside moisture and be operated via a thermostat and connected remotely for manual bypass. The orientation of the exhaust fan assembly shall permit periodic maintenance.

All exhaust fans shall permit operation through the building automation system. Contractor shall ensure that all equipment is compatible and is commissioned to interface with Schneider Electric Ecostruxture.

Cooling Equipment

Contractor to provide at least 10 tons of cooling in the form of ductless split system air conditioners with multizone (at least 4 zones) evaporators. Contractor shall provide any combination of split unit condenser/evaporator packages to meet this requirement. Locations specified below are approximate.

All interior space penetrations shall be properly caulked with an approved 1 hr rated caulk.

Factory assembled and tested wall-mounted units, with an air cooled remote condensing unit, and field-installed refrigeration piping. Unit shall include a electric-resistance heating coil. The split system unit shall have an automatic-reset thermal cutout; built-in magnetic contactors; manual-reset thermal cutout; airflow proving device; and one-time fuses in terminal box for overcurrent protection. The unit shall be comprised of a direct drive centrifugal fan, drain pan and drain connection that complies with ASHRAE 62.1-2007 and refrigerant coil complying with AHRI 210/240, and with thermal-expansion valve.

Air cooled compressor-condenser components shall include compressor motor that has thermal- and current-sensitive overload devices, start capacitor, relay, and contactor. Compressor motor shall have manual-reset, high-pressure switch and automatic-reset, low-pressure switch. The compressor shall permit operation down to minus 18 degrees C (0 degrees F).

Replace Blood Lab Split Units

Replace with 5 ton or greater split units that are currently located on the south side of the hospital near the doctor’s parking lot (see below for pictures) outside rm. 1205b. Contractor shall run exterior conduit to panel E117A. Contractor to utilize existing disconnects and verify continuity of additional electrical runs on the line side. Contractor shall remove existing units (both evaporator and condenser) including refrigerant line sets, including vacuuming refrigerant, handling and disposing. New units installed shall be operationally tested for proper subcool/superheat values and tonnage as well as leak testing. All penetrations for conduit into/out of 17A electrical space shall be 2 hr fire rated caulked.

Factory assembled and tested ceiling-mounted evaporative units, with an air cooled remote floor mounted condensing unit, and field-installed refrigeration piping. Unit shall include a electric-resistance heating coil. The split system unit shall have an automatic-reset thermal cutout; built-in magnetic contactors; manual-reset thermal cutout; airflow proving device; and one-time fuses in terminal box for overcurrent protection. The unit shall be comprised of a direct drive centrifugal fan, drain pan and drain connection that complies with ASHRAE 62.1-2007 and refrigerant coil complying with AHRI 210/240, and with thermal-expansion valve. Factory installed duct liner shall be used with surfaces in contact with the airstream shall comply with requirements in ASHRAE 62.1. All units shall have a filter sized at MERV rating of 7 in accordance with ASHRAE 52.2.

Control Valve Replacements

Contractor shall replace 5 control valves located in B024. Contractor shall provide globe pattern valves rated at least 150 psig that is sized equally to the line size. Contractor shall ensure that electric operator is tested and balanced for full modulating control of the valve with verification that the closer torque doesn’t allow fluid to pass. Contractor shall ensure that the valves are leak tested. Contractor shall reuse existing conduit if continuity remains sufficient across line set or run new wiring and remove any comprised wiring. All valves shall be provided with Bacnet gateway and availability for full control through the building automation system. Contractor to provide stem extension to allow operation without interfering with pipe insulation.

Condenser Pump Replacements

Contractor shall replace two condenser pumps located in B024 with like size. The existing condenser pumps are Contractor shall install pressure gauges on the suction inlet and discharge pipe and tie controls into the building automation system to ensure that net suction inlet required has an alarm with notification through the building automation system. Contractor shall ensure that two strainers (one for each pump) have a pressure gauge on both inlet and discharge to alarm through the building automation system (currently Schneider Electric – Ecostruxture) when the pressure differential tolerance is exceeded at an accuracy of +/- 1 inch of water column. Provide all pumps with motors, impellers, drive assemblies, bearings, coupling guard and other accessories specified. Statically and dynamically balance all rotating parts. After completion of balancing, provide replacement of impellers or trim impellers, to provide specified flow at actual pumping head, as installed. All pumps shall be tied into existing VFD controllers located in B024.

Contractor shall furnish the VA with characteristic curves to include head-capacity, efficiency-capacity, brake horsepower-capacity, and NPSHR-capacity for each pump and for combined pumps in parallel or series service.

GENERAL REQUIREMENTS

a. The contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely tobacco-free. No weapons are permitted on the premises.

b. The contractor will be required to check into and out of the engineering office space prior to and at completion of each work day. Contractor shall provide a brief report summarizing the daily objectives and completed tasks as well as any additional on site coordination.

GRAY MARKET PREVENTION LANGUAGE

c. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of medical equipment for VA Health Care Systems.

No remanufactures or gray market items will be acceptable.

d. The contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

e. The delivery of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS MANAGEMENT

LANGUAGE FOR CONTRACTS

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. The contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. The contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. The contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. The contractor agrees to comply with federal and agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the contracting officer. The agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the agency or destroyed without regard to the provisions of the agency records schedules.

ii. The contractor is required to obtain the contracting officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The contractor (and any sub-contractor) is required to abide by government and agency guidance for protecting sensitive and proprietary information.

A Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information: All contractors are required to complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” prior to working on site (see SOW Attachment 1). Upon completion of the training, contractors shall complete and sign the last page of the training paperwork and provide to the Contracting Officer’s Representative.

LIST OF ATTACHMENTS

1. TMS 20939 VA Privacy Training for Personnel