S02 Atch B Spec Section 00 11 21 - Request for DB Proposal - 8 pages.docx
DOCX document 33 KB Posted
- Solicitation number
- 36C26326R0046
About this file
This is a Request for Proposal (RFP) for Design-Build (DB) services for the Correct Grand Island Safety and Access Deficiencies Project (636-26-504) at the Grand Island VA Medical Center in Grand Island, Nebraska. The solicitation number is 36C26326R0046. The Design-Build contractor shall provide all labor, materials, tools, equipment, and design-build services necessary for both design and construction of the project under a single contract with one firm or joint venture. The DB team must include architectural and engineering disciplines for preparation of construction documents and construction contractor capabilities for project execution. Construction documents must be submitted in phases—Level 1 (35%) and Level 2 (65%)—for VA review and approval, with design review meetings held for each submission package. All final construction documents require submission in AutoCAD 2025 format for drawings and Microsoft Word or Adobe Acrobat PDF format for specifications and written materials. The licensed architect or engineer of record must seal final construction documents and certify compliance with the VA RFP and all applicable codes. The DB team must also develop and execute a Quality Assurance/Quality Control plan within two weeks of receiving the Notice to Proceed.
The DB contractor is responsible for maintaining construction record drawings as as-built documents, reviewing and approving shop drawings and submittals, conducting weekly site visits when requested by the Resident Engineer, and providing site inspection reports within three business days of each visit. The project design must comply with applicable state and local codes, zoning laws, environmental regulations, and historic preservation requirements. All final construction documents and as-built drawings must be submitted upon project closeout in the same formats as the construction documents. The VA Resident Engineer, designated as the Contracting Officer's representative at the construction site, will supervise all contract work and has authority to issue change orders within delegated limits. The contract structure places VA Office of Facilities Management, VA Headquarters staff, and VA medical center personnel as the government team overseeing the Design-Build team's performance.
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Text version
09-01-21
SECTION 00 11 21
REQUEST FOR PROPOSAL TO DESIGN BUILD
Correct Grand Island Safety and Access Deficiencies Project 636-26-504 grand island va medical center grand island, ne 68803
| A. | PART I - General |
| A1. | Scope of Contract |
| Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP). |
| A2. | Definitions |
| A. | Design-Build (DB) as defined by the US Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project. |
| 1. | Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer. |
| 2. | Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer. |
| 3. | Resident Engineer: The Contracting Officer's authorized representative at the construction site. When more than one Resident Engineer is assigned to a construction project one is designated as being in‑charge and is called the "Senior Resident Engineer". The Resident Engineer is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer. |
| 4. | Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project. |
| 5. | Contractor: This term, as used herein, refers to the contractor under this contract or the DB team. |
| 6. | AE: This term, as used herein, refers to the Architect‑Engineer firm(s)that are a part of the DB team, also referred to as DB/AE. |
| 7. | RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA. |
| B. | Selection Procedure - See solicitation 36C26326R0046 for all information pertaining to the selection procedure. During the review of offers the VA may ask for additional information. The VA may initiate action to award a contract at any point after review of the offers. Therefore, offers should reflect the offeror’s best terms both from a technical and cost standpoint. |
| B. | PART II - RESPONSIBILITIES |
| B1. | VA Team |
| A. | RFP/AE Team: NOT USED |
| B. | The VA team is also comprised of VA Office of Facilities Management and others at VA Headquarters located in Washington, DC, a Resident Engineer (R/E) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team will be the R/E, who will have Contracting Officer authority. |
| B2. | Design-Build Team: |
| A. | The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. |
| B. | If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors. |
| C. | The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). |
| C. | PART III - PROPOSAL REQUIREMENTS |
See solicitation 36C26326R0046 for all information pertaining to the proposal requirements.
| D. | PART IV - POST AWARD REQUIREMENTS |
| D1. | Construction Document Preparation: |
| A. | Design Review Submissions: |
| 1. | The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes. |
| 2. | The documents may be divided into multiple review submission packages. The VA will review the Level 1 (35%) and Level 2 (65%) Documents to facilitate the start of construction. |
| 4. | Each review submission package shall be submitted in accordance with the Performance of Work Statement. |
| B. | Design Review Meetings: |
| 1. | A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). |
| 2. | Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting. |
| 3. | The DB team shall allow a review period according to the Performance of Work Statement for each review cycle. A cycle includes: |
| a. | The VA’s receipt of the design review submission package. |
| b. | The review meeting. |
| c. | DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery. |
| 4. | Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control. |
| C. | Electronic Media: |
| 1. | Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2025. |
| 2. | Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word or Adobe Acrobat PDF, as required by the PWS. |
| 3. | The construction record drawings shall be completed in AutoCAD and shall be provided as AutoCAD 2025 DWG files and Adobe Acrobat PDF files. |
| 4. | Construction shop drawings are not required to be completed in AutoCAD. Shop drawings shall be provided to the COR and/or CO in Adobe Acrobat PDF format following major changes or when requested. |
| D. | Professional Licensing: |
| 1. | The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed. |
| 2. | The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes. |
| E. | Approved Construction Documents: |
| 1. | The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 65% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action. |
| 2. | The final construction documents submission package will include a full set of construction documents including all disciplines/packages. |
| 3. | The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 65% submission package reviews and will comply with the VA RFP. |
| 4. | If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team. |
| 5. | The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. |
| 6. | See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved Construction Document distribution. |
| F. | Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following: |
| 1. | Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details. |
| 2. | Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details. |
| 3. | Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations. |
| 6. | Plumbing drawings including details, general notes, and all related calculations. |
| 9. | Electrical drawings (if applicable) including site demolition plans, site, one-line diagrams, panel schedules, equipment schedules, calculations and details. |
| G. | Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include: |
| 1. | The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project; |
| 2. | Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and |
| 3. | The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements. |
| H. | Design Requirements - Compliance with codes and standards. |
| 1. | Project design shall comply with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. |
| 2. | See Section E. Approved Construction documents, above, for required inclusion of design review comments. |
| 3. | In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of: |
| l. | Zoning laws: |
| 2. | Environmental and erosion control regulations; and |
| 3. | Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government. |
| 4. | The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection. |
| 5. | The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. |
| 6. | No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations. |
| 7. | The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements. |
| I. | Quality Assurance/Quality Control: |
| 1. | To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. |
| 2. | Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. |
| a. | Upon its completion each task shall be initialed and dated by the responsible DB Team member. |
| b. | A 100% completed QA/QC plan shall be submitted with the final construction document submission package. |
| D2. | Construction Period Submittals |
| A. | The DB contractor shall provide approved construction documents prepared by the DB Team as required by the Performance of Work Statement. |
| B. | Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR. |
| C. | Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times. |
| D. | Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Resident Engineer (RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals. |
| D3. | Project Close-Out |
| The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents. | |
| D4. | Site Visits and Inspections |
| During the construction period the DB A/E shall make weekly visits to the project site when requested by the Resident Engineer (RE). The Resident Engineer (RE) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three work days following the site visit date. |
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