S02 Atch A.1 PWS -20 pages.pdf

P e r f o r m a n c e o f Wo r k S t a t e m e n t

Project Number: 636-26-504 Correct Grand Island Safety and Access Deficiencies

Grand Island VA Medical Center 2201 North Broadwell Ave

Grand Island, NE 68803-2153

1. Background.

This project will require a Design-Build Team to design, provide, install and commission the following requirements at the Grand Island Veterans Affairs Medical Center and grounds:

• Demolish and replace the steps, ramps, ADA compliant handrails, curbs, curb access ramps, and other concrete at the terraced West Entrance to Building 1 (Primary Building).

• Install two loading dock levelers at the loading dock located on the east side of Building 1.

• Demolish and reinstall stairs, ADA accessible ramp, and ADA compliant handrails at the east entrance to Building 6 and install an ADA compliant entrance door.

• Demolish and reinstall stairs, ADA accessible ramps, and ADA compliant handrails at the entrances for Buildings 8 and 9.

• Conduct multiple concrete repairs at designated locations on site sidewalks.

Successful offeror will be an integrated Design-Build team including Licensed Architects, Engineers, and Construction specialties to complete the scope of work. At minimum, design will include experienced Architectural, Civil, Structural, Mechanical, Electrical, and Environmental design professionals and construction will include a general contractor and specialty contractors licensed to perform all the work required.

All architects and engineers performing final design reviews and approvals must be professionally licensed in their field of practice.

NOTE: This Performance of Work Statement (PWS) will refer to the collective Design- Build Team, which includes both Design and Construction, for performance requirements pertaining to the entire scope of work. Where appropriate, Design Team or Construction Team may be used for specificity. All elements of design, construction, and post-construction are included in this PWS.

VA Design Guides, Specifications, and References (current versions).

A complete listing of all VA technical documents can be found on the VA website at https://www.cfm.va.gov/TIL/. These documents shall be referenced as a guide for the completion of this design project. Deviations from these guides must be submitted for review by the VA Office of Healthcare Engineering (OHE). At each submittal, address deviations from guidance with COR/CO to coordinate OHE review process. For all sidewalk installation details see Division 32: Exterior Improvements located found on the VA website at https://www.cfm.va.gov/TIL/.

All document packages, including the final design/construction documents from a resultant contract will be subject to review and approval (by signature) of all members of an Integrated Project Team (IPT) consisting of individuals identified by the medical center. These individuals will be identified by the VA Contracting Officer’s Representative (COR) at the first design meeting. All document packages, including the final design/construction documents moving forward for construction will be subjected to technical reviews, including third party technical reviews and/or legal reviews. The Design Team is responsible for revising documents to incorporate comments provided by those reviews.

https://www.cfm.va.gov/TIL/ https://www.cfm.va.gov/TIL/

2. Objectives and Technical Requirements.

The goal of this solicitation is to provide a finished product within a Design-Build framework. This framework requires a continuous and iterative design and construction process, and constant communication between the design and construction teams with adjustments made as required by the project conditions. With this goal in mind, Notice to Proceed for construction will occur at a level of design that is analogous to a 65% design in the Design-Bid-Build process. However, the Department of Veterans Affairs must retain assurances that the design to that point has been properly reviewed and approved by qualified and licensed professional engineers. Notice to Proceed with construction will be issued following the receipt, review, and acceptance of 65% design documents that have been signed by qualified and registered engineers who certify the quality of the documents received.

Design Services include site visit(s), field investigation, and user interviews to prepare drawings and specifications to meet the following objectives (locations for each element of work are indicated on the Grand Island Site Plan (see PWS Atch 01). Investigative work may be conducted during normal business hours (8:00 AM to 4:30 PM).

a. Item 1: Reconstruct terraced main entrance on the west side of Building 1. Work includes completely removing and replacing concrete from and including the curbs and curbside access ramps to the front entrance. Reconstruct stairs and access ramps to comply with Architectural Barriers Act and VA Barrier Free Design Guidelines (See PWS Atch 02). Salvage and reinstall or install new handrails, except as noted in the photos below.

Figure a.1. Figure a.2.

Remove. Do not replace.

Figure a.3. Figure a.4.

Figure a.5. Figure a.6.

Figure a.7. Figure a.8.

Figure a.9.

b. Item 2: Install two dock levelers at the receiving dock on the east side of the facility.

Design and install structure to extend the receiving dock area to the east and allow the provision and installation of two dock levelers with a 30,000-pound capacity.

Modifications to the dock receiving area shall consider space requirements for normal work activities and appropriate access and railings. Regardless of method of construction, dock extension shall match existing architecture with either a concrete fascia or bricks matching the existing structure. Install bumpers and structural bollards as required by code and VA guidelines. Use high visibility finishes on bollards and bumpers.

Figure b.1. Figure b.2.

c. Item 3: Remove and reconstruct stairs and access ramp for Building 6 East Entrance.

Comply with all accessibility requirements. Replace entrance door with an accessible entrance including an ADA compliant switch-operated powered door operator. Door minimum clear opening 48-inches wide x 80-inches height.

Figure c.1. Figure c.2.

d. Item 4: Remove and replace approximately 50 linear feet of damaged concrete walkway east of Building 5 connecting to the public sidewalk in accordance with VA design and construction requirements. New width of walkway shall be 5-feet.

Figure d.1.

Replace door.

Expand Landing to minimum 6’x6’ at entrance

e. Item 5: Remove and replace concrete walkway west of Building 5 as necessary to correct drainage problems. Replace access ramp and tactile pad shown in Figure e.3.

Figure e.1. Figure e.2.

Figure e.3.

f. Item 6: Replace ramp and tactile pad.

Figure f.1.

g. Item 7: Level or replace uneven walkway section.

Figure g.1.

h. Item 8: Replace steps, access ramps, landings, and railing at the north entrance of

Building 4. Replacement access does not need to match existing but must comply with VA design requirements.

Figure h.1. Figure h.2.

Figure h.3. Figure h.4.

i. Item 9: Remove patios on either side of the south entrance to Building 3; do not replace. Remove and replace damaged concrete entrance walkway. Install new handrails.

Figure i.1. Figure i.2.

Figure i.3.

j. Item 10: (No Photos) Replace sidewalk section. Match existing.

Remove and do not replace patios on either side of the entrance walk.

k. Item 11: Grind joint to provide transition that complies with the VA Barrier Free Design Guide.

Figure k.1.

l. Item 12: Grind joints to provide transitions that comply with the VA Barrier Free

Design Guidelines.

Figure l.1.

m. Item 13: Grind joints in area to provide transitions that comply with the VA Barrier

Free Design Guidelines.

Figure m.1. Figure m.2.

n. Item 14: Grind joints to provide transitions that comply with the VA Barrier Free Design Guidelines.

Figure n.1.

o. Item 15: Replace sidewalk section to match existing.

Figure o.1.

p. Items 16 and 17: Replace ramps and tactile mats.

Figure p.1. (Item 16) Figure p.2. (Item 17)

q. Item 18, 19, and 20: Grind joints to provide transitions that comply with the VA Barrier Free Design Guidelines.

Figure q.1. (Item 18) Figure q.2 (Item 19)

Figure q.3. (Item 20)

3. Design Services

The Design Team shall produce Construction Documents, including drawings and specifications, in accordance with professional architectural/engineering practices, the Performance of Work Statement (PWS) and, where identified, VA criteria. The Design Team is responsible for obtaining the National CAD Standard.

The Design Team shall also provide any additional design criteria necessary for project development (supporting calculations, equipment guide list, Design and Construction Procedures, design manuals, signage design, etc.), so that the DB Team can provide construction drawings and specifications.

During design and construction of the project, the Design Team will be required to participate in construction inspections and assist in the review of:

a. Construction Document submittals, including specifications and design calculations.

b. Shop Drawings, Product Data, and Samples

c. Test Results, Certificates, and Other Submittals

d. Operation and Maintenance Manuals, Training, Project Record Documents, and

Warranties.

Utilize appropriate and/or edited sections of the following VA documents:

a. VA Master Construction Specifications (PG-18-1);

b. VA Design and Construction Procedures (PG-18-3)

c. VA National CAD Standards Details (PG-18-4);

d. VA Seismic Requirements (H-18-8);

e. VHA National CAD Standard Application Guide

Provide design criteria from VA Design Manuals where appropriate and as determined during design, including but not limited to the following:

a. Architectural Design Manual;

b. CPM Design Manual;

c. Electrical Design Manual;

d. Plumbing Design Manual;

e. Site Development Design Manual; and

f. Structural Design Manual.

g. Fire Protection Design Manual

4. Design Deliverables: At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC

SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION

DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

All submittals shall meet requirements listed in VA PG 18-15 and be submitted in the digital format requested unless otherwise noted. Design-Build Team shall subscribe to and provide an electronic project tracking and document submittal software program similar to Submittal Exchange™ or ProCore™ for the entirety of the design phase and the construction solicitation phase.

a. SCHEMATIC DESIGN [SD-1] SUBMITTAL (35% Documents):

1. Draft narratives, analyses, studies, calculations, and data. Provide documents in Microsoft word format.

2. Schematic Design Development (SD) Drawings Submittal. Provide set in hardcopy and Adobe PDF format.

3. Draft Project Specification in Microsoft Word format.

4. Allow 21 calendar days for VA Review

b. DESIGN DEVELOPMENT [DD-1] SUBMITTAL (65% Documents):

1. Mark-Ups: Report of disposition of marked-up comments or drawings showing corrective action from prior submittal responding to comments

2. Draft narratives, analyses, studies, calculations, and data. Provide documents in Microsoft word format.

3. Design Development (DD) Drawings Submittal. Provide full-sized (Arch C) set in hardcopy and Adobe PDF format.

4. Final Project Specification in Microsoft Word format.

5. Allow 15 calendar days for VA Review.

6. Notice to Proceed with construction will occur upon acceptance of the 65%

DD-1 Submittal.

c. CONSTRUCTION DOCUMENTS:

1. Construction documents shall be updated and maintained throughout construction to show planned and installed elements of construction. Updated drawings shall be provided monthly in digital PDF format to the COR.

d. POST CONSTRUCTION SUBMITTAL/ RECORD DRAWINGS

1. Obtain information in the form of marked-up prints, drawings, and other data certified by the construction contractor documenting changes made during the performance of the work.

2. Review of general accuracy of information submitted and certified by the Contractor.

3. Prepare As-Built drawings and provide digital copies to the COR in .DWG and .PDF format.

4. Provide manufacturer’s data and warranties for all installed equipment.

5. Construction Construction shall commence with VA issuance of a Notice to Proceed (NTP) upon acceptance of the 65% DD Submittal.

Design Team Construction Period Services (CPS) shall be provided during the entire construction period of performance. Services to be performed under CPS include, but are not limited to the following:

a. Pre-Construction Meeting: The Design-Build Team (design and construction) shall attend a pre-construction meeting prior to the start of work.

b. The Design Team shall review submittals, shop drawings, plans, or any other related documentation submitted by the Construction Team for compliance with the construction documents.

c. Weekly Progress Meetings: The Design Build Team Project Leader will attend and record minutes for all meetings related to the construction contract and other meetings as determined by the Contracting Officer Representative (COR).

d. Requests for Information (RFI) Submittals: RFIs shall be resolved by the Design Build Team and coordinated with the COR for final approval. The COR will respond to requests for RFI approval according to the following:

i. Critical – 2 days (Cost and Schedule delays)

ii. Urgent – 7 days (Schedule Delays)

iii. Normal – 14 days

e. The Design Build Team shall provide change order documents, change order cost estimates, contractor proposal evaluations, recommendations and assist the VA in final price determination.

f. The Design Team shall review and recommend approval of the O&M Manual(s).

g. The Design Team shall coordinate any required training with the General Contractor, manufacturers, etc. to ensure that VA personnel are knowledgeable about equipment or systems.

h. The Design Team shall provide at a minimum four (4) Construction observation site visits; minimum visits to include the following:

i. Rough-In Inspection

ii. Final Inspection (generation of a final punch list)

iii. Punch List Completion Inspection

iv. Contractor’s As-Built Drawing Verification

6. Post Construction Services (Record Drawings):

a. Obtain information in the form of as-built drawings, marked-up prints, and other data certified by the construction contractor documenting changes made during the performance of the work. All information provided or gathered will be verified by the Design Team for accuracy and completeness. These drawings and information will then be incorporated into the construction drawings to produce project record drawings.

b. Create electronic copies in AutoCAD format of all files associated with the project.

c. Create as-built construction documents accordance with the VA National CAD Standards Application Guide. Provide all supplemental files, including fonts, plotter configurations, etc., that are required to open and plot drawings. Where drawings were created with an AutoCAD add-on program, save the files so that they can be used with AutoCAD only. Drawings shall be saved such that one file will produce one plot without manipulation of layers.

d. Create electronic PDF files using the most recent version of Adobe Acrobat.

e. Deliver record drawings to the VA no later than 30 days following beneficial occupancy/final acceptance of the site.

7. Period of Performance and Schedule.

Design Phase: The contract Period of Performance for the design phase shall be 60 calendar days from the Notice of Award. Period of Performance for total design and construction is 198 calendar days from Contract Award.

The proposed schedule for Design Build services is as shown below:

Project Kickoff Meeting Review VA procedures and requirements.

Within 14 days of Notice of Award.

SD-1 Provide a digital copy 21 days after Initial Design Meeting (35 days after Notice of Award)

SD-1 Review Meeting Meeting Within 7 calendar days after VA receipt of SD-1 Submittals (42 days after Notice of Award)

DD-1 Submittal (65% Drawings)

Provide digital copy along with two (2) ½ sized drawing sets.

14 calendar days after SD-1 Review Meeting (56 days after Notice of Award)

DD-1 Review Meeting Meeting 7 calendar days after VA receipt of DD-1 Submittals. (63 days after Notice of Award)

Notice to Proceed (Construction)

15 calendar days after acceptance of DD1 submittal. (78 days after Notice of Award)

Construction Completion 90 calendar days after Construction Notice to Proceed. (168 days after Notice of Award)

As-Built Documents 30 calendar days after Construction Completion (198 days after Notice of Award)

DESIGN FEE SCHEDULE: Proposal Cover Sheet should indicate the breakdown of fees as below:

A/E DESIGN SERVICES

a. Schematic Design

b. Design Documentation

c. Construction documentation

d. Total for Base work under this Contract

e. As-Built Record Drawings

f. Site Visits (each)

8. Additional Information/General Requirements.

The Design Build Contractor(s) shall notify COR of any deviations from this document, referenced guides, manuals, or any other related document used. Approval for deviations requires a review by the Office of Healthcare Engineering. Coordinate submission requirements for deviation requests with CO/COR

a. Confidentiality and Nondisclosure: It is agreed that:

i. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

ii. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

iii. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

iv. Upon request and if available, any existing campus plans, inspections, directives, etc. will be provided by the VA for use in completing the design.

The VA does not guarantee the accuracy and completeness of any of the data provided and Design Team shall investigate and verify the accuracy of documents that impact the design in a manner that has a direct bearing on both the design and the cost of construction.

b. Meetings and Conferences: The Design Team shall be responsible for attending and having appropriate representation for all design review meetings and conferences held with the VA during design services and construction period services. At a minimum, during design services, a kick-off meeting will be held virtually and a review session for each design development stage. Design Team is responsible for providing “action-taken” comments to design review comments provided by the VA. During CPS, at a minimum, weekly progress meetings will be held for discussion of the ongoing construction project and the Design Team shall be prepared to provide guidance on construction documents, RFI’s, submittals, etc. The Design Team shall be responsible for recording and distributing all meeting minutes within two (2) calendar days of the meeting or conference. All documentation shall be in PDF format.

9. Records Management:

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. VA Nebraska-Western Iowa Health Care System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Nebraska-Western Iowa Health Care System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

e. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Nebraska-Western Iowa Health Care System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

f. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Nebraska-Western Iowa Health Care System control or the Contractor must hold it until otherwise directed.

Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract documents. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

g. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [VA Nebraska-Western Iowa Health Care System] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

h. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VA Nebraska-Western Iowa Health Care System] policy.

i. The Contractor shall not create or maintain any records containing any non-public VA Nebraska-Western Iowa Health Care System information that are not specifically tied to or authorized by the contract.

j. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

k. The [VA Nebraska-Western Iowa Health Care System] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [VA Nebraska-Western Iowa Health Care System] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

l. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

10. Flowdown of requirements to Subcontractors

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

11. SOW Attachments

The following list of documents are attached to this Scope of Work for A/E use and incorporation into the project documents:

a. Grand Island Site Plan (See PWS Atch 01)

b. VA Barrier Free Design Guide (See PWS Atch 02)