S02_ADDENDUM _36C24826Q0958_RFID Library Security System.pdf

36C24826Q0958

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

A.1 DESCRIPTION

EVALUATION PROCESS – In accordance with FAR 12.201, the Government will award a contract from this solicitation to the responsible quoter on a best value basis whose quote conforms to the solicitation and represents the best overall value to the government.

The award will be based upon a comparative evaluation of quotes. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a Contracting

Officer decision for the quote most favorable to the Government.

A.2 EVALUATION FACTORS FOR AWARD:

The Evaluation factors for this Request for Quote (RFQ) are technical, past performance, and

Price.

1. TECHNICAL FACTOR: In this factor, it is important that the offeror complies with applicable rules and regulations and will provide quality services promptly. In that regard, the offeror must demonstrate compliance with the solicitation requirements. Consequently, it possesses and maintains the necessary permits, adequate and trained staff, and the parts and equipment necessary to perform the services as per the SOW. The quotation will be evaluated to the extent to which it can meet or exceed the Government's requirement as outlined in the solicitation and the evaluation factors. At a minimum, your technical quote shall include the following:

a. The Manufacturer’s Product Specifications must be provided.

b. The contractor shall provide an authorization letter from the manufacturer to distribute or resell equipment.

c. The delivery information shall be in line with the requested lead time/delivery date to the best of the contractor’s ability.

d. The Warranty information shall present all warranty information with the quoted product(s) and installation service.

e. The quote must ensure it complies with the NAICS code 561621.

f. Quoter must describe their firm’s ability to provide the services required in accordance with the Statement of Work.

g. The Quoter must provide line items in the same format as Section B.2.

2. PAST PERFORMANCE FACTOR: An offeror's past performance is important in determining its ability to successfully perform the services described in the SOW. The Government is interested in ensuring that the offeror has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement.

a. Contracting will utilize past performance inquiries consistent with CPARS, FAPIIS, Previous

Awards, and Determination of Responsibility documentation.

b. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, the quoter will not be evaluated favorably or unfavorably on past performance.

3. PRICE FACTOR: Price will be evaluated to determine price reasonableness. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

NOTE: The price quoted shall be limited to a maximum of two (2) decimal places. If the quoter's price includes more than two (2) decimals, the government reserves the right to round the amount up or down to limit it to two decimal places.

A.3 SOLICITATION DOCUMENT DELIVERABLES:

a. SF1449 - fill-in blocks 17a, 30b, 30c and sign 30a.

b. Completed Section B.1(1)(a) titled Contract Administration. (Include Contractor’s address and point of contact information)

c. Signed Amendment(s) (SF 30 – if applicable) OR completed ACKNOWLEDGEMENT OF

AMENDMENTS.

d. Completed Section B.2 SCHEDULE OF SUPPLIES & PRICING.

To maintain the integrity of this solicitation and subsequent award date, all quoters are advised that any questions must be submitted in written form via e-mail to Contract Specialist Gene

Wollet at gene.wollet@va.gov and shall be received no later than August 25, 2026, 11:00 AM

EASTERN STANDARD TIME (EST).

Quotes are due by the date and time set for the receipt of offers shown in Block 8 of SF 1449

(page 1 of the Request for Quote). One electronic copy of all items requested below must be submitted to the Contracting Officer Aurea Gonzalez at aurea.gonzalez@va.gov and Contract

Specialist Gene Wollet at gene.wollet@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

A.4. QUOTE PREPARATION INSTRUCTIONS:

1. To ensure timely and equitable evaluation of quotes, prospective contractors (quoters) must follow the instructions contained herein. Quoters are required to meet all solicitation requirements.

2. The quoter response shall consist of a technical, past performance, and price submission.

Submit to the Contracting Office by the time and place indicated in the solicitation.

3. Price quote Submission: Quoters shall price all line items listed in the price schedule.

mailto:gene.wollet@va.gov mailto:aurea.gonzalez@va.gov mailto:gene.wollet@va.gov

4. Technical Submission: In demonstrating the ability to comply with the solicitation requirements, quoters shall meet and provide all solicitation technical requirements submissions with their quote in accordance with the Statement of Work section and Evaluation Factors for

Award above.

5. Submissions can be sent in multiple emails to avoid the computer system's email size limitation to CO and CS. Quotes submitted by any other method will not be considered. All proprietary information must be clearly marked. The use of hyperlinks in quotes is prohibited.

6. The Quoters shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the facts and conditions were not as stated, the quote may be rejected and receive no further consideration.