S02 - 676-23-009 Replace Cast Iron Fittings - 100 Bid Specifications.pdf

Contract No. 676-23-009 Tomah VA Medical Center – Replace Cast Iron Fittings

Tomah, Wisconsin

Specifications

For

REPLACE CAST IRON FITTINGS

PROJECT NO. 676‐23‐009

TOMAH VA MEDICAL CENTER

TOMAH, WISCONSIN

FINAL BID DOCUMENTS SUBMISSION

November 3, 2023

Contract No. 676-23-009 Tomah VA Medical Center – Replace Cast Iron Fittings

Tomah, Wisconsin

VA MEDICAL CENTER DEPARTMENT OF VETERAN AFFAIRS

TOMAH, WI

VA PROJECT: 676-23-009 06-01-23

00 01 10 - 1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21

01 33 23 Shop Drawings, Product Data, and Samples 02-23

01 35 26 Safety Requirements 10-22

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

02 82 11 Traditional Asbestos Abatement 01-21

02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE – NOT REQUIRED

DIVISION 04 – MASONRY – NOT REQUIRED

DIVISION 05 – METALS – NOT REQUIRED

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES – NOT

REQUIRED

DIVISION 07 - THERMAL AND MOISTURE PROTECTION – NOT

DIVISION 08 – OPENINGS– NOT REQUIRED

DIVISION 09 – FINISHES

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES – NOT REQUIRED

DIVISION 11 – EQUIPMENT – NOT REQUIRED

DIVISION 12 – FURNISHINGS – NOT REQUIRED

VA PROJECT: 676-23-009 06-01-23

00 01 10 - 2

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 13 - SPECIAL CONSTRUCTION – NOT REQUIRED

DIVISION 14– CONVEYING EQUIPEMENT – NOT REQUIRED

DIVISION 21- FIRE SUPPRESSION – NOT REQUIRED

DIVISION 22 – PLUMBING – NOT REQUIRED

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 21 13 Hydronic Piping 03-23

23 22 13 Steam and Condensate Heating Piping 06-23

DIVISION 25 – INTEGRATED AUTOMATION – NOT REQUIRED

DIVISION 26 – ELECTRICAL – NOT REQUIRED

DIVISION 27 – COMMUNICATIONS – NOT REQUIRED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – NOT

DIVISION 31 – EARTHWORK – NOT REQUIRED

DIVISION 32 – EXTERIOR IMPROVEMENTS – NOT REQUIRED

DIVISION 33 – UTILITIES – NOT REQUIRED

DIVISION 34 – TRANSPORTATION – NOT REQUIRED

DIVISION 48 – Electrical Power Generation – NOT

VA PROJECT: 676-23-009 05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL INFORMATION

GI001 TITLE SHEET

GC101 GENERAL PHASING PLANS

GC102 GENERAL PHASING PLANS

HAZARDOUS MATERIALS

HA101 SITE PLAN – WEST

HA102 SITE PLAN – EAST

HA103 TRAMWAY PLANS

HA104 TRENCH AND MANHOLE ENLARGED PLANS

MECHANICAL

M001 MECHANICAL LEGEND AND ABBREVIATIONS

MD011 MECHANICAL SITE DEMOLITION PLAN - WEST

MD012 MECHANICAL SITE DEMOLITION PLAN - EAST

MD101 B400 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD102 B400 MECHANICAL 2ND FLOOR, 4TH FLOOR, ATTIC

PARTIAL DEMOLITION PLANS

MD103 B401 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD104 B402 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD105 B403 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD106 B403 MECHANICAL ATTIC DEMOLITION PLAN

MD107 B404 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD108 B404 MECHANICAL ATTIC DEMOLITION PLAN

MD109 B406 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD110 B406 MECHANICAL FIRST FLOOR DEMOLITION PLAN

MD111 B406 MECHANICAL ATTIC DEMOLITION PLAN

MD112 B407 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD113 B407 MECHANICAL FIRST FLOOR DEMOLITION PLAN

00 01 15 - 2

MD114 B408 MECHANICAL CRAWL SPACE AND FIRST FLOOR

PARTIAL DEMOLITION PLANS

MD115 B408 MECHANICAL ATTIC DEMOLITION PLAN

MD116 B415 MECHANICAL FIRST FLOOR AND BASEMENT

DEMOLITION PLANS

MD117 B415 MECHANICAL MEZZANINE AND UPPER MEZZANINE

DEMOLITION PLANS

MD118 B416 MECHANICAL BASEMENT DEMOLITION PLAN

MD119 B023, B025, B032, B260, B425 MECHANICAL

DEMOLITION FLOOR PLANS

MD120 B040 AND B036 MECHANICAL DEMOLITION FLOOR PLANS

MD121 B423 MECHANICAL FIRST FLOOR DEMOLITION PLAN

MD122 B424 MECHANICAL CRAWL SPACE DEMOLITION PLAN

MD123 B424 MECHANICAL PARTIAL FIRST FLOOR AND ATTIC

DEMOLITION PLANS

MD124 B452 MECHANICAL FIRST FLOOR DEMOLITION PLAN

MD125 TRAMWAY MECHANICAL DEMOLITION PLANS

MD126 MECHANICAL EXTERIOR TRENCH AND MANHOLE ENLARGED

DEMOLITION PLANS

MD301 MECHANICAL ENLARGED DEMOLITION PLANS

MD302 MECHANICAL ENLARGED DEMOLITION PLANS

MP011 MECHANICAL SITE PLAN - WEST

MP012 MECHANICAL SITE PLAN – EAST

MP101 B400 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP102 B400 MECHANICAL 2ND FLOOR, 4TH FLOOR. ATTIC

PARTIAL PLANS - NEW WORK

MP103 B401 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP104 B402 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP105 B403 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP106 B403 MECHANICAL ATTIC PLAN - NEW WORK

MP107 B404 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP108 B404 MECHANICAL ATTIC PLAN - NEW WORK

MP109 B406 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP110 B406 MECHANICAL FIRST FLOOR PLAN - NEW WORK

MP111 B406 MECHANICAL ATTIC PLAN - NEW WORK

MP112 B407 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP113 B407 MECHANICAL FIRST FLOOR PLAN - NEW WORK

MP114 B408 MECHANICAL CRAWL SPACE AND FIRST FLOOR

PARTIAL PLAN - NEW WORK

00 01 15 - 3

MP115 B408 MECHANICAL ATTIC PLAN - NEW WORK

MP116 B415 MECHANICAL FIRST FLOOR AND BASEMENT

PLANS - NEW WORK

MP117 B415 MECHANICAL MEZZANINE AND UPPER MEZZANINE

PLANS – NEW WORK

MP118 B416 MECHANICAL BASEMENT PLAN - NEW WORK

MP119 B023, B025, B032, B260, B425 MECHANICAL

NEW WORK FLOOR PLANS

MP120 B040 AND B036 MECHANICAL NEW WORK FLOOR PLANS

MP121 B423 MECHANICAL FIRST FLOOR PLAN – NEW WORK

MP122 B424 MECHANICAL CRAWL SPACE PLAN - NEW WORK

MP123 B424 MECHANICAL PARTIAL FIRST FLOOR AND ATTIC

PLANS – NEW WORK

MP124 B452 MECHANICAL FIRST FLOOR PLAN - NEW WORK

MP125 TRAMWAY MECHANICAL PLANS - NEW WORK

MP126 MECHANICAL EXTERIOR TRENCH AND MANHOLE ENLARGED

NEW WORK PLANS

MP301 MECHANICAL ENLARGED NEW WORK PLANS

MP302 MECHANICAL ENLARGED NEW WORK PLANS

M301 MECHANICAL SECTIONS

M302 MECHANICAL SECTIONS

M501 MECHANICAL DETAILS

M601 MECHANICAL SCHEDULES

M602 MECHANICAL SCHEDULES

M603 MECHANICAL SCHEDULES

M604 MECHANICAL SCHEDULES

M605 MECHANICAL SCHEDULES

- - - END - - -

00 01 15 - 4

THIS PAGE LEFT BLANK INTENTIONALLY

VA PROJECT: 676-23-009 11-01-21

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, and furnish labor and materials and perform work for the project

“Replace Cast Iron Fittings” as required by drawings and specifications.

B. The VA has generally prohibited the use of cast iron fittings and pipe components (valves, steam traps, etc.) due to the risk of failure with shock loading. A recent incident has heightened the concern with the continued use of this material on steam systems.

C. This project covers the removal and replacement of steam generation and distribution systems of cast iron fittings and pipe components (valves, steam traps, pressure reducing valves, safety valves, etc.), or portions thereof, operating at a pressure of 15 pounds per square inch gauge (psig) or greater.

Included are distributions systems for hot water or other liquids at a temperature of greater than 257 degrees Fahrenheit.

D. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

E. Offices of Penn Construction Group (PCG), as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

F. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission

01 00 00 - 2 of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: Work includes replacement of existing cast iron or malleable/ductile iron fittings, valves, steam traps, steam pressure safety valves, steam pressure reducing valves on any steam system over 15 psi or condensate systems at a temperature over 257°F.

B. ITEM II, ALTERNATE 1: BASE BID except excludes buildings B32, B36, B40.

C. ITEM III, ALTERNATE 2: ALTERNATE 1 except exclude buildings B423 and B425.

D. ITEM IV, ALTERNATE 3: ALTERNATE 3 except exclude Tramways, Manholes and Vaults, and B416.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security

01 00 00 - 3 arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number (2 to 5) of permits shall be issued for

General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center

Facility Manager.

01 00 00 - 4

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of

01 00 00 - 5 utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date

01 00 00 - 6 of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows:

Phase 1A: B415 Ground Floor Boiler Room

Phase 1B: B415 Basement

Phase 1C: B415 Mezzanine and Upper Mezzanine Levels

Phase 2A: B400 Crawl Space

Phase 2B: B400 Basement Mechanical Room

Phase 2C: B400 Second Floor

Phase 2D: B400 Fourth Floor

Phase 2E: B400 Penthouse/Attic

Phase 3A: B401 Crawl Space

Phase 3B: B401 Basement Mechanical Room

Phase 4A: B402 Crawl Space

Phase 4B: B402 Basement Mechanical Space

Phase 5A: B403 Crawl Space

Phase 5B: B403 Basement Mechanical Room

Phase 5C: B403 Attic

Phase 6A: B404 Crawl Space

Phase 6B: B404 Basement Mechanical Room

Phase 6C: B404 Attic

Phase 7A: B406 Crawl Space

Phase 7B: B406 Basement Mechanical Room

Phase 7C: B406 First Floor

Phase 7D: B406 Attic

Phase 8A: B407 Crawl Space

Phase 8B: B407 Basement Mechanical Room

Phase 8C: B407 First Floor

Phase 9A: B408 Crawl Space

Phase 9B: B408 Basement Mechanical Room

Phase 9C: B408 First Floor

01 00 00 - 7

Phase 9D: B408 Attic

Phase 10A: B32 Basement

Phase 10B: B32 Ground/First Floor

Phase 11A: B23 Basement

Phase 11B: B23 First Floor

Phase 12: B25 Basement Mechanical Plan

Phase 13: B36

Phase 14: B40

Phase 15: B423

Phase 16A: B424 First Floor

Phase 16B: B424 Basement

Phase 16C: B424 Attic

Phase 17: B425

Phase 18: B452

Phase 19: B260

Phase 20: B416

Phase 21: Tramways

Phase 22: Exterior Trench and Manholes

H. Buildings will be occupied during performance of work, but immediate areas of alterations will be vacated. Crawl spaces, Basement Mechanical Rooms and Attic spaces are unoccupied in all buildings.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking

01 00 00 - 8 surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

I. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

01 00 00 - 9

Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. VA Fire

Department shall be notified of any interruptions to fire alarm system.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

L. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

01 00 00 - 10

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service (if required), of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be

01 00 00 - 11 modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2), and "CHANGES" (FAR

52.243-4) and (VAAR 852.243-70).

C. Re-Survey: Ten days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner

01 00 00 - 12 as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or

01 00 00 - 13 failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

01 00 00 - 14

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and (VAAR 852.243-70), and

"DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS – NOT USED

1.12 PROFESSIONAL SURVEYING SERVICES – NOT USED

1.13 LAYOUT OF WORK – NOT USED

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction. At least 30 days before the planned pre-warranty conference, submit three sets of the warranty management plan.

Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this

01 00 00 - 15 contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

01 00 00 - 16

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the

01 00 00 - 17 contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction

Warranty Service Priority List” and the three categories of

01 00 00 - 18 priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

d) Code 2-Electrical

01 00 00 - 19

Power failure (no power to a room or part of building).

Receptacle and lights not operational (in a room or part of building).

e) Code 2-Water (Hot)

No hot water in portion of building listed.

f) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

01 00 00 - 20

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.17 COR'S FIELD OFFICE – NOT USED

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – NOT USED

1.19 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use elevators for special nonrecurring time intervals when permission is granted.

Personnel for operating elevators will not be provided by the

Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

1.20 TEMPORARY USE OF NEW ELEVATORS – NOT USED

1.21 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected

01 00 00 - 21 therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as specified.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating

01 00 00 - 22 devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

1.23 NEW TELEPHONE EQUIPMENT – NOT USED

1.24 TESTS

A. Conduct final tests required in various sections of specifications in presence of an authorized representative of the

Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.25 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc

(four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing

01 00 00 - 23 equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of

Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

01 00 00 - 24

1.26 GOVERNMENT-FURNISHED PROPERTY – NOT USED

1.27 RELOCATED EQUIPMENT AND ITEMS - NOT USED

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – NOT

USED

1.29 CONSTRUCTION SIGN – NOT USED

1.30 SAFETY SIGN – NOT USED

1.31 PHOTOGRAPHIC DOCUMENTATION – NOT USED

1.32 FINAL ELEVATION DIGITAL IMAGES – NOT USED

1.33 HISTORIC PRESERVATION – NOT USED

1.34 SUBMITTAL EXCHANGE

A. The Contractor shall provide access to an electronic submittal exchange. Submittal exchange service shall extend for at least

(60) days after Substantial Completion and Beneficial Occupancy have been attained.

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01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized outside scheduling consultant responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's

Representative (COR).

B. The Contractor's scheduling consultant shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

01 32 16.15 - 2

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved

CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost.

Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish

01 32 16.15 - 3 date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer.