S02 36C78621Q0108 - Equipment Maintenance Service - RNC.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 65

F369146-21-0000007

36C78621Q0108 02-24-2021

Philip Caganap 510-637-6288 03-05-2021

0800 PST

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services - Pacific District 1301 Clay Street, 1230 North Oakland, CA 94612

X 100

X

811310

$8 Million

N/A

X

36C901

Riverside National Cemetery 22495 Van Buren Blvd Riverside, CA 92518

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services - Pacific District 1301 Clay Street, 1230 North http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

Equipment Maintenance Service for Riverside National Cemetery (RNC). See RFQ and attachments for complete details.

This is an SDVSOB set-aside.

NCA Contracting POC:

Philip "Gabe" Caganap - philip.caganap2@va.gov

See CONTINUATION Page

Philip Caganap Contracting Officer

36C78621Q0108

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 DESCRIPTION OF REQUEST FOR QUOTE (RFQ)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 DIGNITY CLAUSE

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

C.3 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

C.3.1 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.3.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM

(MAR 1989)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

[Company Contact Person’s Name]:

[Company]:

[Street Address]:

[City, State, Zip]:

[Phone number]:

[Email address]:

[CAGE Number]:

[DUNS Number]:

b. GOVERNMENT: Philip “Gabe” Caganap, Contracting Officer 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services - Pacific District 1301 Clay Street, 1230 North

Philip.Caganap2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in arrears or within 30 days of completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ mailto:Philip.Caganap2@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 DESCRIPTION OF REQUEST FOR QUOTE (RFQ)

1. INTENT: In the spirit of the Federal Acquisition Streamlining Act and pursuant to Federal Acquisition

Regulation (FAR) Part 12 – Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures, it is the intent of the Department of Veterans Affairs (VA), National Cemetery Administration (NCA) to establish a Single Award, Firm Fixed Price (FFP) Contract for equipment maintenance services to support the Riverside National Cemetery (RNC) as described within this

RFQ.

2. PERIOD OF PERFORMANCE: This RFQ is requesting quotes for a one (1) year base period and includes four (4) 1-year option periods that the NCA can unilaterally exercise, if/when it is in the best interest of the NCA.

Estimated Base Period: 04-01-2021 – 03-31-2022 Estimated Option Year 1: 04-01-2022 – 03-31-2023 Estimated Option Year 2: 04-01-2023 – 03-31-2024 Estimated Option Year 3: 04-01-2024 – 03-31-2025 Estimated Option Year 4: 04-01-2025 – 03-31-2026

3. OPTION FOR INCREASED QUANTITIES: This RFQ is requesting quotes that include options for individually priced line items IAW FAR Part 52.217-7. The individually priced line items are included in Section B.3 Price/Cost Schedule.

4. NOTICE TO CONTRACTORS: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery, unless otherwise specified within this solicitation. In the event the Contractor initiates any such change at the direction of any person other than the Contractor Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase of costs incurred as a result thereof.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

HVAC Maintenance

Service for 12 units IAW SOW.

Contract Period: Base

POP Begin: 04-01-2021 POP End: 03-31-2022

4.00 EA __________________ __________________

Ice Machine Maintenance

Bi-annual service to be scheduled by COR.

Service billed per ice machine.

Contract Period: Base POP Begin: 04-01-2021

2.00 JB __________________ __________________

Evaporative Cooler Maintenance

Bi-annual service to be scheduled by COR.

Service for two (2) units per scheduled service.

Contract Period: Base

Exhaust Vent Maintenance

Bi-annual service to be scheduled by COR.

Service for ten (10) units per scheduled service.

Contract Period: Base

Solar Panel Maintenance

Bi-annual service to be scheduled by COR.

Service for approx 944 panels per scheduled service.

Contract Period: Base

1.00 EA __________________ __________________

Option for additional HVAC service for one (1) unit, as needed

Contract Period: Base

Option for additional ice machine service for one (1) unit, as needed

Contract Period: Base

Option for additional Evaporative Cooler service for one (1) unit, as needed Contract Period: Base

Option for additional exhaust vent service for one (1) unit, as needed

Contract Period: Base

Service for 12 units IAW SOW.

Contract Period: Option 1 POP Begin: 04-01-2022 POP End: 03-31-2023

Bi-annual service to be scheduled by COR.

Service billed per ice machine.

Contract Period: Option 1

Bi-annual service to be scheduled by COR.

Service for two (2) units per scheduled service.

Contract Period: Option 1

Bi-annual service to be scheduled by COR.

Service for ten (10) units per scheduled service.

Contract Period: Option 1

Bi-annual service to be scheduled by COR.

Service for approx 944 panels per scheduled service.

Contract Period: Option 1

Contract Period: Option 1

Contract Period: Option 1 needed Contract Period: Option 1

Contract Period: Option 1

Service for 12 units IAW SOW.

Contract Period: Option 2 POP Begin: 04-01-2023 POP End: 03-31-2024

Bi-annual service to be scheduled by COR.

Service billed per ice machine.

Contract Period: Option 2

Bi-annual service to be scheduled by COR.

Service for two (2) units per scheduled service.

Contract Period: Option 2

Bi-annual service to be scheduled by COR.

Service for ten (10) units per scheduled service.

Contract Period: Option 2

Bi-annual service to be scheduled by COR.

Service for approx 944 panels per scheduled service.

Contract Period: Option 2

Contract Period: Option 2

Contract Period: Option 2

Option for additional Evaporative Cooler service for one (1) unit, as needed Contract Period: Option 2

Contract Period: Option 2

Service for 12 units IAW SOW.

Contract Period: Option 3 POP Begin: 04-01-2024 POP End: 03-31-2025

Bi-annual service to be scheduled by COR.

Service billed per ice machine.

Contract Period: Option 3

Bi-annual service to be scheduled by COR.

Service for two (2) units per scheduled service.

Contract Period: Option 3

Bi-annual service to be scheduled by COR.

Service for ten (10) units per scheduled service.

Contract Period: Option 3

Bi-annual service to be scheduled by COR.

Service for approx 944 panels per scheduled service.

Contract Period: Option 3

Contract Period: Option 3

Option for additional ice machine service for one (1) unit, as needed Contract Period: Option 3 needed Contract Period: Option 3

Contract Period: Option 3

Service for 12 units IAW SOW.

Contract Period: Option 4 POP Begin: 04-01-2025 POP End: 03-31-2026

Bi-annual service to be scheduled by COR.

Service billed per ice machine.

Contract Period: Option 4

Bi-annual service to be scheduled by COR.

Service for two (2) units per scheduled service.

Contract Period: Option 4

Bi-annual service to be scheduled by COR.

Service for ten (10) units per scheduled service.

Contract Period: Option 4

Bi-annual service to be scheduled by COR.

Service for approx 944 panels per scheduled service.

Contract Period: Option 4

Option for additional HVAC service for one (1) unit, as needed Contract Period: Option 4

Contract Period: Option 4 needed Contract Period: Option 4

Contract Period: Option 4

BASE YEAR TOTAL (CLINS 0001 – 0009)

OPTION YEAR 1 TOTAL (CLINS 1001 – 1009)

OPTION YEAR 2 TOTAL (CLINS 2001 – 2009)

OPTION YEAR 3 TOTAL (CLINS 3001 – 3009)

OPTION YEAR 4 TOTAL (CLINS 4001 – 4009)

BASE + ALL OPTION YEAR TOTAL

B.4 STATEMENT OF WORK (SOW)

Introduction:

a) The Contractor shall provide all necessary supervision, professional advice, labor, equipment, materials and transportation necessary to perform various equipment maintenance at the Riverside National Cemetery. The Riverside National Cemetery is a National Shrine, the standards of maintenance, appearance and operational procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred. For this reason, the contract’s strict adherence to the specification shall be required and shall be essential.

b) Location of Work: Riverside National Cemetery 22495 Van Buren Boulevard Riverside CA, 92518

General Parameters:

a) Work shall be scheduled and conducted in a cooperative manner to effect the least possible interference with cemetery operations or annoyance to others. Work shall be done in a manner that safeguards all Department of Veterans Affairs visitors, employees, and the public. It shall be the contractor’s responsibility to work out any cooperative work schedules regarding cemetery operation. Contractor shall be fully responsible for all actions initiated and/or completed by the contractor in the performance of the specified work.

b) Routine and seasonal services and maintenance will be according to manufacturer’s measures, standards and schedules. The designated Contracting Officer Representative (COR) will schedule service accordingly. A detailed service and maintenance report will be submitted to the COR after every service or visit.

c) The Government will not provide and allow on-site storage of equipment, tools, supplies and chemicals to be used in the performance of this job.

d) The Government will provide electric power, where available, and water needed to perform the tasks. The contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after using the required amount to accomplish the task.

e) The Contractor shall provide all the necessary parts required to complete the maintenance service described below at no additional cost to the Government.

f) Contractor shall make sure that its foreman has a 30 Hour OSHA certification in Construction Safety and current TB test.

g) Contractor shall make sure that its personnel has a 10 Hour OSHA certification in Construction Safety and current TB test.

h) The Contractor shall possess a current C20 license issued by California Contractor State License Board and all other licenses and certifications as required by law.

Description of Work:

Contractor to provide all necessary supervision, labor, equipment, cleaning solutions, filters, belts, and all required materials to do the following:

a) HVAC Preventative Maintenance (Monthly):

1. Service all Air Conditioning Heat Pump Units according to manufacturer’s recommendations.

NOTE: (SEE “APPENDIX A” FOR LIST & LOCATIONS).

Total Units: 15

2. Clean or replace filters and adjust or replace belts as needed.

3. Inspect and lubricate all motors, bearings and adjust all belts.

4. Check all flow and line voltage controls for proper operation, to include all thermostats.

5. Check for proper voltage and amperage.

6. Check high and low side refrigerant pressures.

7. Check the performance of the refrigeration system and controls.

8. Check for proper air flow at both the units and buildings.

9. Wash condenser coil.

10. Verify economizer operation.

11. A detailed report for each unit must be submitted to the COR after the service.

12. Emergency Service:

An emergency service is when any of the units fails and or malfunctions; the contractor once notified will have a service technician on site within two to four hours after receipt of the service call.

Contractor is responsible for the cost of all parts and labor required to repair equipment if it is determined that the cause is due to defective parts or service that the Contractor provided during regularly scheduled maintenance.

Parts and labor required to repair equipment as a result of emergency service, outside of defective parts or service provided by the Contractor during regularly scheduled maintenance, is considered within the scope of this contract.

b) Ice Machines (Semi-Annual):

1. Service all ice machine units according to manufacturer’s instructions. Below is the minimum acceptable procedure. If the unit needs descaling, the contractor will follow the manufacturer’s instructions. NOTE: (SEE “APPENDIX B” FOR LIST & LOCATIONS)

Total Units: 2

2. Replace the water filter. Remove all ice from the bin.

3. Remove the front panel. Push and release the Harvest button. Wait for the machine to finish the Harvest cycle and stop.

4. Remove the evaporator cover. Push and release the Clean button. The clean indicator light will be blinking, and the pump will restart.

5. Pour 12 ounces of Scotsman ice machine cleaner into the reservoir water. Return the evaporator cover to its normal position. Wait 10 minutes while the cleaning solution circulates.

6. Push and release the Clean Button again. This starts the rinsing process. The Clean indicator light will be ON. Note: The rinse process flushes any residual cleaner out of the ice machine’s water system. Wait 20 minutes for the rinsing process to remove any residual cleaning solution. Push the OFF button to switch the machine off.

7. Mix 2 gallons of Sanitizer solution (follow local codes and sanitizer instructions). Note:

Some sanitizers must be rinsed off and some must air dry.

8. Push and release the Clean button. Pour 16 ounces of Sanitizer solution into the reservoir water. Wait 10 minutes while the sanitizing solution circulates. Push and release the Clean button again. This starts the rinse process.

9. Sanitize the ice storage bin while waiting for 20 minutes for the rinsing process to remove any residual sanitizer. Push the Off button to switch the machine off.

10. Remove the evaporator cover and spray or wash all interior surfaces of the freezing compartment including the evaporator cover with sanitizer solution. Return the evaporator cover to its original position. Push and release the Freeze button.

11. Return the front panel to its normal position and secure it to the machine with the original screws. Clean and wipe ice machine exterior.

12. A detailed report for each unit must be submitted to the COR after the service.

13. The designated COR will schedule service accordingly.

c) Evaporative Coolers (Semi-Annual):

1. Service all Evaporative Cooler Units according to manufacturer’s recommendations. NOTE:

(SEE “APPENDIX C” FOR LIST & LOCATIONS)

Total Units: 2

2. Uncover, remove panels and clean out any debris in the water pan at the bottom. (Vinegar can be used to dissolve the buildup.) Inspect the water trough for clogged holes, clean as necessary.

Thoroughly dry the tray and inspect for signs of cracking. Coat the entire tray with submarine sealer or another product to prevent rust.

3. Check the motor’s fan belt tension. When pressed it should move about one half inch. Lightly oil the bearing on the blower assembly and the motor if it has an oil receptacle.

4. Install new cooler pads. Aspenwood fiber pads are a good choice, or follow manufacturer’s recommendations.

5. Reconnect the water line and turn on the water supply. Check the float valve and make sure it is operating properly. If necessary, adjust the float arm by bending it. (The water level in the bottom tray should be about one inch below the top of the tray, and below the top of the overflow pipe.)

6. Switch on the cooler motor and recirculating pump, making sure the cooler pads are being evenly saturated with water. Look for split seams in the casement, r rusted areas in the tray, which could cause a leak.

7. When not in use for prolonged periods, drain water out of the cooler and the supply line.

8. A detailed report for each unit must be submitted to the COR after the service.

d) Exhaust Vents (Semi-Annual):

1. Service all Exhaust Vent Units according to manufacturer’s recommendations. NOTE: (SEE

“APPENDIX D” FOR LIST & LOCATIONS).

Total Units: 10 vents

2. Check belts; replace all broken, cracked or frayed belts at no additional cost to the government.

Adjust belts as needed.

3. Check and lubricate bearings when needed. Rotate bearings during lubrication.

4. Vacuum, wipe, clean inside and outside exhaust vent’s parts and frames.

5. A detailed report for each unit must be submitted to the COR after the service.

e) Solar Panels (Semi-Annual):

1. Wash all Solar Panels, including blanks according to manufacturer’s recommendations.

NOTE: (SEE “APPENDIX E” FOR LIST & LOCATIONS).

Total Units: 944 panels

2. Cleaning methods are to be determined by the contractor based on the conditions at each site, and may include a rinse and a brush agitation and or rinse only.

3. Only filtered/de-ionized water shall be used to wash the panels.

4. The use of a pressure washer to perform the washing is allowed however, Contractor must ensure that areas that are not effectively cleaned by the pressure washer must be manually cleaned.

5. A scissor lift or man-lift shall be used at carport and shade structures.

6. Contractor shall submit to the COR a wash report within 5 working days of completion of a wash job. This report will include photos of panels before and after washing and broken panels, and will identify any unsafe conditions that affect system productivity.

7. The cleaning is to be scheduled only on days (usually weekends and holidays) when there is no work at the cemetery.

Labor force and equipment:

a) The contractor shall be aware of the labor, materials and equipment requirements needed to meet contract specifications. The Government expects the Contractor to use any additional resources necessary to meet the specified work requirements. The Contractor shall determine the number of employees and the amount and kinds of materials and equipment needed during the period of performance.

Site Work – Coordination and Cleanup:

a) At the end of each workday, unless otherwise specified by the COR, the contractor shall remove all trash and debris resulting from work. At all times rubbish and trash generated by the contractor shall be kept clear of vehicular and pedestrian circulation throughout the site.

Contractor Professional Appearance:

a) The contractor personnel shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment and worksite. Contractor personnel must wear a uniform bearing the name of the Contractor, or by wearing badges bearing the Contractor’s name and the employee’s name in English. Other clothing in question shall require written approval by the COR.

No clothing shall be worn with inappropriate phrases, logos, words or images unless approved in advance by the COR.

Conduct of Contractor Personnel:

a) Due to the sensitive mission of the cemetery, the work often requires contact with, and exposure to grieving individuals. Contractor personnel must exercise and exhibit absolute decorum, composure and stability always.

b) The Contractor shall ensure that no work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impact in such a way that the dignity or security of the event is compromised. A list of scheduled funerals will be provided, if needed, the day prior to the service.

c) The Contractor employees shall behave with appropriate decorum, courtesy, and respect while within the Cemetery or at its perimeter or entrances. Shouting, cursing, angry outburst, sleeping, intoxication and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from the Cemetery.

d) The Contractor personnel shall not:

• Lean, sit on or against headstones markers or monuments.

• Sleep or otherwise lay, rest or be idle in a manner that reflects unfavorably on the Government or the Contractor.

• Perform work of any nature on privately-owned vehicles/equipment within the cemetery’s confines to include the washing of vehicles/equipment.

e) Food and beverages shall be consumed only within areas designated by the COR. Use or sale of intoxicating beverages and/or drugs is strictly prohibited. The Contractor’s personnel shall follow the cemetery smoking policy that is available at the Cemetery’s Administration Building and Maintenance Yard.

f) The cemetery shall provide to the contractor personnel restroom facilities at areas designated by the COR. Breaks and lunch periods shall be taken at areas designated by the COR, not in the field.

g) Listed above and any misconduct shall be cause for immediate removal from the cemetery premises.

Contractor Damage:

a) Any subsequent damage by the contractor to cemetery property during contract performance shall be repaired at the contractor’s expense.

Safety:

a) The Contractor must meet all safety requirements of Riverside National Cemetery’s Safety Officer, Department of Veterans Affairs, Occupational Safety and Health Administration, and the State of California. It is incumbent upon the Contractor to be familiar with these requirements and maintain regular and routine contact with the Safety Officer of Riverside National Cemetery.

b) Contractor shall be consistent and fully compliant with all applicable Federal, State, County and

City laws, Environmental Protection Agency (EPA) guidelines and regulations.

c) Contractor shall secure and label all materials and equipment according to applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines and regulations.

Contractor shall submit to the COR a Safety Data Sheet of all chemicals and supplies used during the performance of this contract.

d) For safety reasons, contractor personnel are not allowed to be transported throughout the cemetery holding onto or riding in the back of any open pickup truck or other vehicle.

Work Hours:

a) The Contractor shall perform the services as specified herein Monday through Friday, except for

National Holidays, between the hours of 8:00am – 4:30pm, the contractor must request, in writing, any deviations to these hours and receive written approval from the COR in advance of any changes.

b) When it is necessary to perform work outside of the regularly scheduled hours set, the contractor shall notify the COR and Alternate Government Point Of Contact at least one (1) day in advance.

APPENDIX A

Count Total: 15 HVAC units

Locations to be serviced:

a) Bldg. 1001 - Administration Building

b) Bldg. 3002 - Internment/Irrigation Office

c) Bldg. 3001 – Maintenance Employees Building

d) Bldg. 3004 - Supervisors/Key Room Building

e) Bldg. 3012 – Maintenance Annex Building

f) Bldg. 1503 – Cortege Lanes Restroom Building

TYPE MFG MODEL NUMBER SERIAL # CAPACITY LOCATION

1) PKG Unit HP Carrier 50HJQD12A2A5 2812G20357 10 TON Bldg 1001

2) PKG Unit HP Carrier 50HCQA06A2A5 1413C79834 5 TON Bldg 1001

3) PKG Unit HP Carrier 50HCQA06A2A5 1413C79838 5 TON Bldg 1001

4) PKG Unit HP Carrier 50VT-A60-51 0913C366026 5 TON Bldg 1001

5) PKG Unit HP Carrier 50HJQ008-521 2304G21667 5 TON Bldg 3001

6) PKG Unit HP Amana GPH1524M41AC 1205215960 2 TON Bldg 3001

7) PKG Unit HP Amana PHA30B0002C 9601110025 2 TON Bldg 3004

8) PKG Unit HP Amana GPH1524M41AB 1011083135 2 TON Bldg 3002

9) Mitsubishi Model MUZ-HM24NA Bldg 3002

10) Wall Mount HP Bard WH361-A05XX4 K062232472 3 TON MHD Trailer

11) Wall Mount HP Bard WH361-A05XX4 K062232473 3 TON MHD Trailer

12) Air Dryer Hankison HPRN75 HPN75A1151607014 Bldg 3004

13) Daikin Heat Pump Model RX18NMVJU Bldg 3012

14) Daikin Heat Pump Model REYQ96TATJU Bldg 3012

15) Daikin Heat Pump Model RXTQ60TAVJU Bldg 1503

APPENDIX B

Count Total: 2 ice machines

a) Bldg. 1001 - Administration Building - Breakroom

b) Bldg. 3001 – Maintenance Employees Building – Breakroom

c) Bldg. 3012 – Maintenance Annex Building – Breakroom (Future)

APPENDIX C

Count Total: 2 evaporative coolers

a) Bldg. 3003 – Vehicle Maintenance Bay Rooftop

APPENDIX D

Count Total: 10 exhaust vents

a) Bldg. 1001 – Administration Building – 4 units

b) Bldg. 3001 – Maintenance Employee Building – 4 units

c) Bldg. 3009 – Warehouse – Flammable/Pesticide – 2 units

APPENDIX E

Count Total: 994 solar panels

Locations to be serviced: (Maintenance Complex)

a) Structure 3005 – Shed – 210 panels

b) Structure 3006 – Shed – 112 panels

c) Structure 3014 - Carport 1 – 168 panels

d) Structure 3015 - Carport 2 – 336 panels

e) Structure 3016 - Carport 3 – 168 panels

SECTION C - CONTRACT CLAUSES

C.1 DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries

Handling of Markers and Headstones

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

(OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer— Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.3 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.3.1 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.3.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING

AND COMPLIANCE

JUL 2018

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

(End of Clause)

(End of Addendum to 52.212-4)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

C.5 52.217-8 OPTION…