S02 - 36C77626R0079.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 84

36C77626R0079

X

04-27-2026

TBD

644-26-001

36C776

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Department of Veterans Affairs

Program Contract Activity Central

Kathryn Allison 216-004-9671

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned

Small Business (SDVOSB) Set-Aside.

This project will be procured using the Two-Phase Design-Build procedures.

The contractor is to provide design & construction services. The purpose of this project is to replace the entire existing facility water piping due to failures and deterioration. The project, at minimum, will consist of utilizing two (2) of the city water line tie-ins and running piping with shut-off valves in a proper valve box

(sized appropriately to support current and future expansion of the VAMC) to a central location specified by the

Phoenix VAMC where a small structure shall be built to house the VA Required Water Treatment for Domestic Water with proper ventilation and temperature control in order to maintain the equipment. Disconnect the water line from the parking garage to the loop so that the water line is only for the parking garage. After the treatment, pipes shall be installed with shutoff valaves to buildings throughout the campus within housings and to tie-in to all VAMC structures (approximately 8 tie-ins). Shutoff valves shall be placed at locations to be determined and would be utilized in an emergency.

The project is located at:

Carl T. Hayden VA Medical Center

650 E. Indian School Road

Phoenix, AZ 85012

Primary NAICS: 237110 (SBA size standard $45M), Primary PSC: Y1NZ

VAAR Magnitude of Construction: $2,000,000 to $5,000,0000

Contractor is required to fill in Unique Identifier in Block No. 14 on Standard Form (SF) 1442.

PLEASE NOTE: The contractor agrees to attend any Post Award Conference convened by the contracting activity or contract administration in accordance with Federal Acquisition regulation subpart 42.5.

10 455

X X

X

0 (zero) 12:00PM EST

05-28-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C776

Department of Veterans Affairs

Program Contracting Activity Central

VAFSC

Department of Veterans Affairs

Financial Services Center

Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429

Jessica Hicks

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL

1.2 BID GUARANTEE

1.3 PAYMENT & PERFORMANCE BONDS

1.4 TAXES

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSALS

2.3 SDVOSB SET-ASIDE

2.4 PRE-PROPOSAL SITE VISIT

2.5 TECHNICAL QUESTIONS

2.6 AMENDMENTS

2.7 PREPARATION OF PROPOSALS

2.8 PROPOSAL REQUIREMENTS

2.9 DETERMINATION OF RESPONSIBILITY

2.10 VETS 4212

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.12 DEVIATION NOTICE (FEB 2025)

2.13 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.14 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.15 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

2.16 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.17 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (NOV 2025) (DEVIATION)

2.18 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.19 52.228-1 BID GUARANTEE (SEP 1996)

2.20 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

2.21 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.22 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.23 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.24 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.25 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.26 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.3 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

4.4 FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (APR 2026)

4.5 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (NOV 2025) (DEVIATION)

4.6 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.7 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (SEP 2025) (DEVIATION)

4.10 52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

(NOV 2025) (DEVIATION)

4.11 52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS (NOV

2025) (DEVIATION)

4.12 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.13 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.14 MANDATORY WRITTEN DISCLOSURES

4.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.16 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.17 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.18 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.19 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020) (DEVIATION MAR 2026)

4.20 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

4.21 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.22 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.23 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.24 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.25 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.26 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.27 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.28 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.29 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.30 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.31 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.32 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..80

4.33 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

DESIGN BUILD SPECIFICATIONS

5.1 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

5.2 OWNERSHIP OF ORIGINAL DOCUMENTS

5.3 RETENTION OF REVIEW DOCUMENTS

5.4 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

5.5 COORDINATION WITH MEDICAL CENTER

5.6 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

5.7 LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

CLIN 0001: A/E Services:

A/E Services includes but is not limited to; site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to complete site preparation and implementation.

Contract Period: Base

The period of performance for this project is 455 calendar days after NTP.

1.00 JB _______________

CLIN 0002: Construction Services: To replace the entire existing facility water piping due to failures and deterioration.

The project, at a minimum, will consist of utilizing two (2) of the city water line tie-ins and running piping with shut-off valves in a proper valve box (sized appropriately to support current and future expansion of the VAMC) to a central location specified by the Phoenix VAMC where a small structure shall be built to house the VA Required Water Treatment Equipment for Domestic Water with proper ventilation and temperature control in order to maintain equipment. Disconnect the water line from the parking garage to the loop so that the water line is only for the parking garage. After the treatment, pipes shall be installed with shutoff valves to buildings throughout the campus within houses and to tie-in to all VAMC structures (approximately 8 tie-ins). Shutoff valaves shall be placed at locations to be determined and would be utilized in an emergency.

Contract Period: Base

The period of performance for this project is 455 calendar days after NTP.

GRAND TOTAL _______________

NOTICE

1. Line Items 0001 and 0002 (Base) contain all the work for this project.

2. Offerors must provide a lump sum price for Line Items 0001 and 0002 (Base). Failure to do so may render their offer unacceptable.

3. Award will be made on the Grand Total for Line Items 0001 and 0002.

4. Pricing must be submitted in whole dollar values. Do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier associated with SAM.gov in Block No.

14 on Standard Form (SF) 1442.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposals (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” (DEVIATION SEP 2025) and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSALS

This is a Request for Proposals (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.101-2. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.104. The

Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without negotiations; however, the Government reserves the right to conduct negotiations if necessary.

All Phase I and II proposals shall be subject to evaluation by a team of Government personnel.

The proposals shall be evaluated in accordance with the content provided in the solicitation. In

Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the five (5) evaluation factors listed below. Pricing is not evaluated in Phase I, therefore pricing must not be submitted until Phase II. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified offerors based on their Phase I submissions. A maximum of five (5) offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part 15, the three

(3) Non-price evaluation factors listed below, and Price for Phase II. The Government intends to award a contract resulting from this solicitation to the responsible offeror using a Trade-offs method, after evaluations, in accordance with the factors in the Two-Phase Design-Build solicitation. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors (see Section 2.7 for detailed information:

Phase I

1. Technical Approach

2. Capability to Perform

3. Specialized Experience

a. Construction Experience

b. Teaming Experience

4. Past Performance

5. Bonding Capacity

Phase II

1. Technical Solution https://sam.gov/

2. Schedule

3. Safety

4. Price

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be considered eligible to receive award of a resulting contract, offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of proposal submission and at time of award. Offers received from entities that are not certified SDVOSBs will not be considered.

Failure to be certified at the time of proposal submission and at time of award will result in the offer being deemed unacceptable and ineligible for award. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402.

2.4 PRE-PROPOSAL SITE VISIT

A formal site visit has been scheduled for this project. The Site Visit will be held in Phase II and all details will be provided to those in Phase II only.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.5 TECHNICAL QUESTIONS

Questions of a technical nature must be submitted by prospective offerors via e-mail to the Contract Specialist Kathryn Allison (Kathryn.Allison@va.gov) and the Contracting Officer Jessica Hicks (Jessica.Hicks1@va.gov). The subject line of each e-mail must read:

36C77626R0079 Plumbing Infrastructure Repairs Ext Site Phoenix, AZ - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS MAY 6TH, 2026 at 12pm EST.

2.6 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.7 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

2.8 PROPOSAL REQUIREMENTS

A. General:

mailto:Kathryn.Allison@va.gov mailto:Jessica.Hicks1@va.gov https://sam.gov/

1. Proposal Submission: Offerors must submit their proposals via e-mail to the Contract Specialist Kathryn Allison (Kathryn.Allison@va.gov) AND the Contracting Officer Jessica Hicks (Jessica.Hicks1@va.gov). Proposals must be based on solicitation documents issued for RFP number 36C77626R0079. Proposals will be in the format set forth in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted.

2. Bid Guarantee (PHASE II ONLY):

a. The Offeror shall furnish a bid guarantee as stipulated in the solicitation (see FAR 52.228-1). The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

3. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single-spaced. Each page shall count as (1) page.

Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

4. Page formatting restrictions do not apply to any drawings. Any pages submitted in excess of the page count restriction identified for any section will not be evaluated.

B. Phase I Proposal Format and Evaluation:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed a total of THIRTY- FIVE (35) pages. The offeror shall not include any price or price related material in the Phase I proposal. Use graphic representations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation factors 1 - 5 are of equal importance.

Factor 1 – Technical Approach

Submission Criteria: The offeror shall provide a narrative that describes their technical approach to completing this Design-Build project. This should be a general narrative that describes the management and phasing of the project but does not include design concepts, schedules, or safety information as this information will be provided in Phase II.

Evaluation Methodology: Evaluation of the technical approach evaluation factor will focus on the Offeror’s demonstrated understanding of project requirements, integration of design and construction activities, and effectiveness of proposed methods to meet quality, performance, schedule, and cost objectives.

Specific areas to be evaluated include:

• The coordination between design and construction teams, including integration of constructability reviews, design development, and value engineering.

• Identification of potential project risks and proposed mitigation strategies.

• Compliance with all applicable codes, standards, and VA requirements.

mailto:Kathryn.Allison@va.gov mailto:Jessica.Hicks1@va.gov

Factor 2 – Capability to Perform

Submission Criteria: Submit resumes for key personnel identified below. In resumes, offeror shall include the following: Name of individual, position title, years with company, educational background, and narrative describing management/supervision of one (1) completed project of similar size and scope to this project (at least 50% complete and included installation of at least 10K linear underground water or sewer lines). Include any and all applicable valid certificates including name and granting institution.

Each position must show minimum of five (5) years of construction experience within the role they are filling. All personnel proposed are subject to substitution requirements contained in this solicitation. Dual hatting will not be allowed. There is no preprinted form for this submittal.

• Project Executive

• Project Manager

• Project Engineer (Must be a Mechanical Engineer with a Professional Engineering (PE) License)

• On-site Superintendent

• On-site Quality Control

• On-site Safety Representative

• Engineer of Record (Professional Engineering (PE) License)

In addition to all resumes, a professional capability statement for the A/E Firm working with the Offeror must be submitted that includes the following:

• Company name, DUNS number and Unique Entity Identifier (UEI), company address, Point-of-Contact name, phone number, and email.

• Company business size based on NAICS code 237110

• Three (3) projects that the company has performed within the last six (6) years that are of comparable size, complexity, and scope to this project. Include the project name, project owner and contact information, project scope, project size, building use (Example: Medical Facility, Office Building, etc.), project dollar value, start and completion dates.

Evaluation Methodology: Offerors will be evaluated on whether they meet or exceed the minimum submission criteria above. Additionally, resumes will be evaluated to determine recency and relevancy of experience and whether experience submitted on resumes are similar in size, scope, and complexity. An evaluation will also be done on role fit to determine if the role assigned to the individual aligns with the individual’s background and certifications/licenses.

The A/E’s capability statement will be evaluated based on recency and relevancy of the three projects submitted and risk assessment will be carried out based on the A/E’s demonstrated ability to perform projects of similar size and scope.

Factor 3 – Specialized Experience

Submission Criteria: Offerors shall complete and return Att 7 – Project Information Sheet for Contractors, addressing specific experience aspects below with a minimum of three (3) recent and relevant projects. Please include whether this work was completed as a prime constructor or as a subcontractor. Submit separate forms for each project. If the Offeror is a Joint Venture (JV), project experience shall be submitted for projects performed by each individual entity, and by the Joint Venture itself, if available.

A “recently” completed project is defined as a construction project within 1) has been completed within the last six (6) years of the RFP issuance date, or 2) is currently under construction and is at least fifty percent (50%) complete as of the RFP issuance date.

A “relevant” project is defined as a project that included installation of at least 10K linear feet of underground water or sewer lines.

• Construction Experience: Describe experience in projects that are recent and relevant to this solicitation. Projects should include, if possible, VA Medical Centers, Civil, and/or Mechanical/Plumbing.

• The Divisions to be included but are not limited to are Mechanical, Plumbing, Civil, and show effective management, problem solving, communication, coordination, and organization with multi-discipline (divisions) of work.

• Teaming Experience: Include at least one (1) project which required coordination with an A/E firm that was hired and managed by the offeror.

Evaluation Methodology: Offeror shall submit the above mentioned Project Information Sheet (Att 7) for three (3) projects that meet each of the requirements in factor 2. Those offerors not demonstrating these attributes present higher levels of risk and will be less favorably rated. Greater weight may be given for offerors demonstrating self-performance above 30% and/or be given for projects located on VA Medical Centers.

Note: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (Factor #4).

Factor 4 – Past Performance

Submission Criteria: The offeror shall provide recent and relevant information regarding Offeror’s past performance under previously awarded contracts by submitting a Past Performance Questionnaire (PPQ) using the solicitation attachment or a Contractor Performance Assessment Reporting System (CPARS) rating report. For the purposes of this evaluation the offeror shall submit a completed PPQ or CPARS report for each of the three

(3) projects submitted in Factor 3 – Specialized Experience. For projects where the offer was a subcontractor or the client was nongovernmental, a PPQ shall be completed. For projects where the offer was the prime or JV and a CPARS report exists, the CPARS report(s) shall be submitted. For this factor, the Government will not consider or evaluate offeror submitted PPQ's or CPARS for projects not submitted under Factor 3 – Specialized Experience.

The same definitions of recent and relevant in Factor 3 – Specialized Experience apply in Factor 4 - Past Performance as well.

If the Offeror is a Joint Venture (JV) past performance shall be submitted for projects performed by each individual entity, and by the Joint Venture itself, if available.

If the offeror is unable to obtain a completed PPQ from a client before the proposal closing date, the offeror shall complete and submit the PPQ with blocks 1-3 completed. The Government reserves the right, should they choose, to contact the client to conduct an independent assessment. However, the Government is under no obligation to employ any particular measure to obtain past performance information directly from clients.

All PPQ’s must be received prior to the proposal closing date. Offerors may submit PPQ’s for submitted projects which were previously filled out by clients and used in previous proposal submissions.

Evaluation Methodology: The Government will assess an offeror’s Past Performance rating based on the following:

1) Evaluating the past performance of the Factor 3 – Specialized Experience projects submitted. The offeror shall demonstrate a record of past performance for each project, submitted in Factor 3 – Specialized Experience.

2) Any recent or relevant evaluations the Government identifies. The Government reserves the right to review and consider any databases or other sources. This may include, but is not limited to; past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in an offeror’s proposal, Contractor Performance Assessment Report System (CPARS), inquiries of owner representative(s), Federal Awardees Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), Government field representatives, and other known sources.

There are two aspects to the past performance evaluation 1) relevancy of the contractual work performed, and 2) how well the contractual work was performed. This evaluation will result in a single performance confidence assessment of an offeror’s probability of meeting the solicitation requirements.

A “recently” completed project is defined as a construction project which 1) has been completed within the last six (6) years of the RFP issuance date, or 2) is currently under construction and is at least fifty percent (50%) complete as of the RFP issuance date. More recent past performance will typically be a stronger predictor of future success and have more influence on the performance confidence assessment. Further, whether a project is “recent” will be considered in determining the project’s relevance.

A “relevant” project is defined as a recently completed project, with a similar scope and containing at least 10K linear feet of underground water or sewer lines as the project that is the subject of this solicitation, as the term “relevant” is defined above. Projects that are more “relevant” will typically be considered a stronger predictor of future success and have more influence on performance confidence assessment, compared to past performance submitted for projects of lesser relevance.

The Government places a higher value on past performance for which documented successful outcomes are both available and supported by outside source confirmation (for example, telephone interviews with references and clients, CPARS or other agency performance databases, or personal knowledge of Government employees that have worked closely with the offeror).

Past performance of greater relevancy will typically be a stronger predictor of future success and have more influence on the confidence assessment for Factor 4, than past performance on projects of lesser relevance.

In accordance with RFO FAR 15.202(c), in the case of an offeror for which there is no information on relevant past performance or where past performance is not available, the offeror may not be evaluated favorably or unfavorably on the factor of past contract performance. In this case, the offerors past performance is unknown and assigned a performance confidence rating of “neutral”. However, the Source Selection Authority (SSA) may determine, that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff as long as the determination is consistent with stated solicitation criteria.

The Government may seek and obtain past performance information pertaining to the offeror from Governmental and non-Government sources and databases. In arriving at a single performance confidence rating, an offeror’s past performance is evaluated to determine how relevant each submitted project is to the efforts required in the solicitation.

The Government’s review of each project is a significant contributor to the final Past Performance confidence rating; however, it is not a formal rating in and of itself.

Factor 5 – Bonding Capacity

Submission Criteria: The offeror shall provide a letter from their surety demonstrating the offeror’s single project bonding capacity and total aggregate bonding capacity. The offeror’s single project capacity and total aggregate bonding capacity must be provided on surety bonding company letterhead and signed by an officer of the surety. The surety company must be on the U.S. Treasury Circular 570 approved listing. This letter must be dated no earlier than the solicitation release date.

Evaluation Methodology: Will be evaluated based on whether or not the Offeror has adequate single project bonding capacity and total aggregate bonding capacity to accommodate the design and construction of the project. For the purposes of this factor, the minimum capacity is $5M for both single and aggregate capacity. This factor will be rated on a pass/fail basis.

C. Phase II Proposal Format and Evaluation:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. Technical (Non- Price), Price, and Administrative sections of the proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price, and Volume III: Administrative). The contractor shall include NO price information in Volume I, Technical. All three volumes must be labeled with the Offeror’s company name, point of contact, and VA Solicitation Number.

The Offeror shall submit all Volumes in electronic format as searchable PDF documents.

The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5 MB. Include page numbers and the solicitation number in the header and footer of each page.

a. Volume I, including, all non-price factors (Technical Solution, Schedule, and Safety) is not restricted to a page limitation for the volume overall. However, Technical Solution should not exceed fifteen (15) pages.

b. Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements.

c. Volume III: Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

i. Offeror shall acknowledge all amendments by annotating each amendment in block 19 of the SF1442, or by signing and returning each SF30.

ii. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

iii. Representations and Certifications: By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the applicable provisions are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

iv. Information Regarding Responsibility Matters: Offeror shall provide their response to FAR 52.209-7(b) Information Regarding Responsibility Matters.

v. Violation of Arms Controls Treaties or Agreements: Offeror must provide their response to FAR 52.209-13(b)(1) or (2) Violation of Arms Controls Treaties or Agreements.

vi. Tax on Certain Foreign Procurements – Notice and Representation: The offeror shall provide their response to FAR 52.229-11(d).

vii. Limitations on Subcontracting: The offeror must complete and sign Att 5 – Limitations on Subcontracting, the certification in VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction, and return it with their proposal submission. The completed and signed certification will become part of the official award documentation. A copy of the clause to be completed and included with the proposal is attached as a separate document (see Attachment Limitations on Subcontracting - Construction). Failure to return the entire clause, with the appropriate box marked, the offeror’s name entered, and the certification completed and signed, with the offeror’s proposal will result in the offer being ineligible for award.

viii. Notice to SDVOSB Joint Venture/Mentor-Protégé: Any offeror submitting a proposal as a joint venture must provide a copy of the joint venture agreement, as well as a certification from the certified SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402, and

(2) will perform the contract in compliance with the joint venture agreement.

Provide the UEI for each partner in the agreement. Failure to submit the agreement and certification with the offeror’s proposal may result in the rejection of the proposal.

ix. Evaluation factors 1 – 3 are of descending order of importance. All technical evaluation, when combined, are approximately equal to price.

Factor 1 – Technical Solution

Submission Criteria: Technical solution is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to 15 pages describing your technical solutions to the specific aspects below. Additional pages will not be evaluated. Pictures or drawings may be included and will count towards the page limitation. There is no pre-printed form this submittal.

• General technical Solution for Design: include validation of existing bridging document, analysis of feasibility, benefits and drawbacks, potential for successful design completion within the timeline defined in the SOW, and review and approval processes. The Design shall also take into account impacts to the hospital (shutdowns, impacts to movements of vehicles and pedestrians, parking, etc.).

Submission shall include on-site investigation and survey procedures, the specified design phases and submittal packages, and the processes for appropriately documenting and compiling data for the final project record drawings.

• General Technical Solution for Construction: include the constructability of the design plan, the demonstrated understanding of the project constraints, risks, and long-lead items, and the ability to successfully accomplish the work in accordance with the specified schedule. Address the proposed coordination with the design team during construction, cost and quality control, and risk mitigation strategies.

Evaluation Methodology: A technical solution that complies with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding. Technical solutions such as these present lower levels of risk and will be more favorably rated. Solutions not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 2 – Schedule

Submission Criteria: Submit your proposed draft construction schedule for this specific project showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in Gantt Chart format and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities.

Evaluation Methodology: Construction schedules and narrative descriptions documenting:

(1) a construction schedule that is realistic, appropriate, and efficient; (2) clear and efficient critical path and logical sequencing; (3) accounts for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (4) demonstrates risk mitigation and successful completion within the required performance period, present lower levels of risk and will be more favorably rated.

Schedules which do not demonstrate these attributes present higher levels of risk and will be less favorably rated.

Factor 3 – Safety

Submission Criteria: Submit safety documentation, including the Design-Build Team’s current Experience Modification Rate (EMR), OSHA 300/300A logs, and a Corporate Safety Plan outlining the team’s overall safety policies, procedures, and management practices.

Evaluation Methodology: Offerors’ safety statistics and documentation, including their current Experience Modification Rate (EMR), demonstrating (1) a strong commitment to workplace safety; (2) a history of maintaining low incident rates; and (3) proactive risk management and compliance with safety regulations, present lower levels of risk and will be more favorably rated. Offerors not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 4 – Price

Submission Criteria: Carefully follow “Instructions, Conditions, and Notices to Offerors”, Standard Form (SF) 1442 Solicitation, Offer, and Award (Construction, Alteration, or Repair) and the price schedule when submitting price offers. Submit the signed Solicitation, Offer, and Award (SF 1442) with blocks 14-20c completed, including acknowledgement of all amendments. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and supporting attachments, pricing requirements, or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable. If the Offeror communicates in its proposal any exceptions, exclusions, qualifications, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further consideration. The total evaluated price will be determined by the Offeror’s price for CLIN 0001 and CLIN 0002.

Evaluation Methodology: The Government will evaluate the offeror’s price proposal in order to identify risks to the Government based upon demonstration that:

a. The price proposal is complete. To be complete, the offeror shall provide all data that is requested to evaluate the price. The Government will assess the extent to which the proposed prices comply with the content and format requirements set forth in this solicitation.

b. The price proposal is reasonable. A price will be determined "reasonable" by using the techniques at FAR 15.404-1, as deemed appropriate by the Contracting Officer and when determined to be the best value to the Government. Such techniques may include comparison with the Independent Government Estimate (IGE) and to prices in the market (market conditions may be evidenced by other competitive proposals).

Price evaluations will not result in an assigned adjectival rating. Contract line items will be analyzed to determine whether unit prices proposed for the work to be performed reflect the offeror’s understanding of the solicitation requirements and are consistent with the offeror’s technical proposal. Price proposals that are incomplete or unreasonable may be considered unacceptable.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into negotiations with those offerors who are determined to be within the competitive range. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further negotiations.

D. Final Proposal Revisions (section only applies if negotiations are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria.

Negotiations may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per section 2.7(A) above, except as noted below and will be due at a time and place to be determined.

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.9 DETERMINATION OF RESPONSIBILITY

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent successful offeror prior to award of the project. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary.

These requests for information do not constitute negotiations. NOTE: Any information received by the Government that would be cause for a negative responsibility determination may deem the offeror ineligible for award

2.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award. The initial screening of proposals includes reviewing SAM.gov for compliance with this section.

2.12 DEVIATION NOTICE (FEB 2025)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that…