Att 1 - SOW - 644-26-001 Plumbing Infrastructure Repairs Ext Site - FINAL.pdf

Statement of Work

644-26-001 - Plumbing Infrastructure Exterior Site (incoming)

THE PHOENIX VETERANS ADMINISTRATION HEALTH CARE SYSTEM (PVAHCS)

Carl T. Hayden Medical Center 650 E. Indian School Road, Phoenix, AZ 85012

04/24/2026

The contract and/or services will not include performance or provision or portion therefore (installation, service, storage, use, sharing, or distribution), involving Veteran or individually identifiable information, including any of 18 HIPAA identifiers, PHI, PII, and/or information that is sensitive.

Prepared by:

Phoenix VA Medical Center Engineering Dept.

Robert Garris – Healthcare/General Engineer

STATEMENT OF WORK (SOW)

PURPOSE

The purpose of this project is to provide engineering and construction services (design-build) for plumbing throughout the campus grounds of the Carl T. Hayden VA Medical Center.

PERIOD OF PERFORMANCE (POP):

Complete all work including submittals, reviews, and quality control within 455 calendar days from Notice to Proceed (NTP) (150 calendar days for design which includes all reviews, submissions, etc./305 calendar days for construction). The successful contractor and all sub-contractors shall have the capacity to perform the construction on time without delay.

Site Visits:

A site visit shall be conducted prior to bidding in order to clarify any RFIs prior to submitting bid packages.

Review and vetting of existing documentation and site conditions shall be accomplished by site visits conducted during the design phase. Conduct site visits, as required, to fully comprehend and assess the current condition of any equipment in question.

Site Visits shall be done prior and during the entire project to avoid delays and corrections. At a minimum the Engineering Firm shall do a site visit approximately every 15 calendar days or at timing requested by the VA to ensure installation is per the drawings (Total of approximately 23 minimum site visits).

Documentation of all site visits shall be submitted in writing to the VA Contracting Officer and Contracting Officer’s Representative (COR) within one (1) week after each visit for review and inspection of progress including final tests and inspections.

SCOPE OF WORK:

The Design-Build contractor shall provide all site investigations, design analysis, design, design specifications and drawings, construction documents, materials, labor, equipment, supervision, testing, shop and manufacturing drawings, submittals, submittal registry/index, and construction to perform the requirements of this project in accordance with this SOW. The General Contractor shall partner with the Designer of Record (DOR), and other required design disciplines to perform the design and construction work required to provide all requirements stated herein. The contractor shall coordinate with Government Representatives under the direction of the Contracting Officer and assigned representatives of the contract. The contractor shall perform a thorough inspection of the site/site plan against the requirements of this Request for Proposal (RFP) prior to submitting a proposal. The Contractor shall be responsible for verifying conditions, quantities, loadings, and dimensions in this document and appendices in preparation of the proposal. Construction will commence under the direction of the Contracting Officer after the completed design is reviewed and approved, in writing that the design has demonstrated compliance with the contract requirements. The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

Coordination and approval if any with the City of Phoenix for the work at the connection of the two mains located on E. Indian School Rd and 7th St. is the responsibility of the AE/Contractor.

This project is to replace the entire existing exterior facility water piping around the main facility buildings (which is “L” shaped) due to failures and deterioration (entire existing water loop). The project, at minimum, will consist of utilizing two (2) of the city water line tie-ins and running piping with shut-off valves in a proper valve box (sized appropriately to support current and future expansion of the VAMC) to a central location specified by the Phoenix VAMC where a small structure must be built to house the VA

Required Water Treatment Equipment for Domestic Water with proper ventilation and temperature control in order to maintain the equipment and be blast resistant since water supply is Critical Infrastructure (PG-18-10 Design Manual - Physical Security and Resiliency) https://www.cfm.va.gov/til/index.asp. Disconnect the water line from the parking garage to the loop so that the water line is only for the parking garage.

After the treatment, pipes shall be installed with shutoff valves to buildings around the main facility buildings (which is “L” shaped) within housings creating a loop and to tie-in to all VAMC structures (approximately 8 tie-ins). Shutoff valves shall be placed at locations to be determined and would be utilized in an emergency.

Replace and/or install the following: (C900 or Equivalent)

1. Approx. Two Thousand (2,000) Linear Ft – 12” pipe.

2. Approx. Two Thousand (2,000) Linear Ft – 10” pipe

3. Approx. Two Thousand Five Hundred (2,500) Linear Ft – 8” Pipe.

4. Approx. Two Thousand Five Hundred (2,500) Linear Ft – 6” Pipe.

5. Approx. Four Thousand (4000) Linear Ft – 4” Pipe.

6. Minimum Eight (8) – 12” Water shut-off valves

7. Minimum Eight (8) – 10” Water shut-off valves

8. Minimum Eight (8) – 8” Water shut-off valves

9. Minimum Eight (8) – 6” Water shut-off valves.

10. Minimum Twelve (12) – 4” Water shut-off valves.

11. Water Hammer Arresters installed with inlet isolation valves to allow for maintenance.

12. Valve Boxes

13. Backflow Preventers

14. Upgrade the main hospital booster pump system. (3 Each - pumps, motors, VFDs and associated piping in the fire pump room.

DESCRIPTION OF WORK:

This project is to correct the water line issues for the facility, including:

• Removal of any abandoned plumbing lines, electrical, and wiring in the construction areas.

• Removal of all debris and trash from the VA facility as related to the construction.

• The design and construction shall be in compliance with all VA, NEPA, federal, state, and local requirements whether or not specifically stated anywhere within the solicitation or contract.

• Plumbing per code – all sized appropriately for potential future expansion based from “20260327 -

VA Phoenix - Water Service Analysis Review.pdf” (DM 18-10) https://www.cfm.va.gov/til/index.asp.

• Shutoff Valves shall be installed within housings/access panels in order to be inspected periodically.

• Disposal and/or recycling of all demolished building materials and construction waste per applicable regulations shall be included. Manifests/disposal/recycle tonnage must be summarized and reported to the COR monthly.

• Domestic Water Treatment Equipment per VA Guidelines/Requirements. (DM 18-10)

• HVAC (sized appropriately for conditions) for the structure housing the water treatment equipment.

• Structure housing the water treatment equipment. – located per Phoenix VAMC and PG-18-10

Design Manual - Physical Security and Resiliency - https://www.cfm.va.gov/til/index.asp.

• Minimum of Two (2) tie-ins into the existing city water lines already in place (phased)

• Tie-ins to Phoenix VAMC structures – as specified per design and Phoenix VAMC https://www.cfm.va.gov/til/index.asp https://www.cfm.va.gov/til/index.asp https://www.cfm.va.gov/til/index.asp

• Review and implement the 100% Construction Drawings (CD) drawings by the methods outlined in the 100% Specifications, per the VA Technical Information Library (TIL), and any related VHA Directives. TIL can be found at https://www.cfm.va.gov/til/index.asp. The Basis of Design (BOD) Report should also be reviewed, fully understood, and implemented.

• Conduct site visits, as required, to fully comprehend and assess the current condition of any equipment in question from the 100% CD drawings or the BOD.

• Plan phasing and logistics to minimize any disruption to hospital operations and to maximize patient safety. Any shutdown shall be coordinated with the COR along with the Scheduled and Emergency Utility Shutdown Form which will be approved by Phoenix VAMC Management.

• Comply with all applicable VA standards, directives, specifications, infection control protocols, and life safety codes.

• The contractor shall furnish all material, labor, equipment, tools, equipment, supplies, project phasing, site visits, and supervision necessary to complete the above-named project at the Pheonix VAMC per VA Guidelines and Specifications found at http://cfm.va.gov/til and https://vaww.hefp.va.gov/guidebooks.

• Plan phasing and logistics to minimize any disruption to hospital operations and to maximize patient safety. Unless specifically approved by the VA, the contractor shall ensure that functioning water service is maintained at all times across all campus facilities.

• OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced. Contractor Supervisor must have 30-hour OSHA Construction Safety course. All contractor employees must have 10-hour OSHA Construction Safety course.

• Approximately Fifty percent (50%) of work shall be performed during normal construction work hours (6am to 6pm Monday thru Friday) and approximately Fifty percent (50%) of work will impact patient care areas and shall be required to be performed after normal working hours (9pm-6am) or during weekends.

• Contractors shall make prior arrangements to work earlier or later with the Project Manager/COR.

Also, the contractor shall make arrangements for subcontractors to work in secure areas. VA will not grant access to subs; it is the responsibility of the contractor.

• Ensure any new controls are compatible to communicate with the current system.

REQUIREMENTS:

• Plumbing & Mechanical contractor are required to be licensed in the state of Arizona.

1. Refer to 01 00 00 General Requirements. (See Attachments)

2. A/E Submission Requirement PG-18-15. (See Attachments)

3. All work and materials shall be in accordance with VA specifications.

4. Work Site Protection and Administration shall be included. Overhead protection shall be installed first, and the contractor is liable for protection of pedestrians throughout the duration of the construction period.

5. Provide daily on-site project management to coordinate all building trades and provide liaison for construction and VA Project Engineering. General Foreman & Alternate will be designated and be on-site at all times with authority to act on behalf of the contracting firm.

https://www.cfm.va.gov/til/index.asp http://cfm.va.gov/til https://vaww.hefp.va.gov/guidebooks

6. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust “Risk Assessment” will be conducted by the Medical Center’s Infection Control Nurse. Temporary “dust” barriers will be installed based on this assessment. Bi-weekly inspections of barriers and work areas will be conducted by Infection Control Nurse, Safety Manager, and COR to enforce implementation of risk assessment. Negative air compliance is mandatory.

7. Follow Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work.

Provide interim life safety measures (ILSM) where fire protection, fire suppression or smoke/fire partitions will be shut-down or rendered ineffective during construction. Coordinate with VA safety office through VA COTR. ILSM must be posted outside work area at all times.

8. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthy working conditions for its employees.

9. Phoenix EPA Guidelines:

a. https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_ construction_mgmt_brochure_2023.pdf

10. Contractor to repair, replace and finish all wall and openings associated with this project.

11. The VA’s Office of Construction and Facilities Management (CFM) Technical Information Library (TIL) reference material is the authority for all requirements for submissions and provides Design Guides for VA Healthcare facilities, http://cfm.va.gov/til. The water line falls under Critical Design Standards relating to the physical security and resilience design manual. Also, reference the Whole Building Design Guide, referred by CFM (http://www.wbdg.org/). Design must meet national, state, local codes and standards, VA specifications requirements, PVAMC M&O Standards (current version at the time of the project bid), and PVAMC specific requirements such as signage, interior design, etc.

The contractor is expected to review the VA TIL and be responsible for all requirements in the TIL whether or not they were included in bid package.

12. The Engineering Firm & Contractor are responsible for all field verifications prior to construction.

13. All access to the facility requires prior coordination with the COR for the project. All visitors will be required to obtain clearance badges from the COR prior to entering the facility.

14. All shutdowns must be planned a minimum of three weeks in advance in order to get approved.

15. Meeting Minutes: The Contractor shall take and disseminate meeting minutes of all conference calls, project meetings, and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Officer for a concurrence signature.

16. The Contractor shall host weekly conference call progress meetings. Depending on project progress, bi-weekly conference call progress meetings may be sufficient.

17. Any Abandoned utilities shall be demolished and removed back to the source.

18. The Contractor shall return surrounding areas of construction and laydown area to same conditions upon construction completion.

https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_construction_mgmt_brochure_2023.pdf https://www.phoenix.gov/content/dam/phoenix/waterservicessite/documents/stormwater_construction_mgmt_brochure_2023.pdf http://cfm.va.gov/til http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/

19. The Contractor shall submit the overall project schedule on a weekly basis in addition to a five-week look-ahead project schedule.

20. As time is of the essence, particularly during the construction phase, the A/E shall promptly review and approve, disapprove or take other appropriate action upon all the VA requests.

The A/E shall submit recommendations on all shop drawings and other submittals and other requests within fifteen (15) calendar days after receipt utilizing Procore or similar.

21. It is the Contractors responsibility for coordination with all State and Local Authorities for tie-in to water mains.

22. Upon closeout of the construction phase of this project, As-Builts shall be provided as DWG, RVT, and PDF files.

23. Any Required Equipment:

i. All construction materials will comply with FAR 52.225-9 and 52.225-10 the “Buy American

Act.", Sizing criteria: Max Power on Design Curve.

NOTE: ALL EQUIPMENT AND MATERIALS WILL BE SUMBITTED FOR

APPROVAL PRIOR TO INSTALLATION

ii. Any wiring, piping reconfiguration and adjustment will be part of the scope. Replacement of any control panels, complete rewiring of the panel and testing and adjustment will be part of the scope.

24. Submittals: including but not limited to:

iii. Plumbing materials – valves, traps, strainers, etc.

iv. Equipment

v. Control Panel

vi. Electrical materials – conductors, conduit, disconnects, etc.

vii. Schedule

viii. Job Hazard Analysis

ix. Schedule of Values

SUBMISSIONS AND CHECKLISTS:

Complete engineering, construction, and start-up of the entire project, as designed per VA Requirements.

Dependent on AE’s Design Schedule:

Design Schedule Requirement Delivery Schedule

30% Design Submission 40 Days after contract NTP 60% Design Meeting and Review by Government 80 Days for Review and Comment 90% Design Submission 120 Days after approval of 65% Design 95% Design Meeting and Review by Government 130 Days for Review and Comment 100% Construction Documents Submission 140 Days after approval of 95% Design 100 % Construction Document Review by Government.

145 Days for Review and Verification of incorporation of comments/ closeout

Issued For Construction (IFC) Set Issue Date Not to Exceed:

150 Calendar Days after NTP

The A/E shall submit the following for each review package:

a. One E-size set of construction drawings for each required review.

b. Electronic files (word, pdf, dwg) for design analysis, specifications, drawings, and supporting documentation. All files will be indexed/bookmarked for ease of navigation.

c. Two E-size sets will be provided of IFC drawings.

Construction Period Services Project Close Out Submittal – “As-Built” Construction Documents

• 95% Design Submission: The 95% design submission shall be a complete 100% design. All plans, sections, details, etc. shall be complete at this time. The A/E shall ensure that the 95% design submittal is in fact his/her 100% product, and that it represents a total package. An incomplete 95% design submittal may be rejected by the VA; a rejection will require the A/E to resubmit a 95% design at no additional cost.

1. Progress Reporting & Documentation

a. Weekly/Monthly Progress Reports (Including work completed, upcoming work, challenges, and solutions)

b. Construction Schedule Updates (Baseline vs. actual progress, delays, and recovery plans)

c. Meeting Minutes (From site meetings, progress meetings, coordination meetings)

d. Photo Documentation (Site progress photos at key milestones) and per VA Specification General

Requirement 010000.

2. Submittals & Approvals: utilizing Procore or similar.

a. Shop Drawings & Product Data (For review and approval by the client/design team)

b. Material & Equipment Submittals (Specification compliance, lead times, approval tracking) –

Submittal Register.

c. A Material Status Register shall be prepared and finalized before the start of construction.

d. As-Built Drawings & Record Documents (Updated throughout construction to reflect actual installations)

e. RFI (Request for Information) Logs (Tracking questions and responses between GC, client, and design team)

f. Change Order Requests (Documentation of scope, cost, and time impacts) and Log.

3. Quality Control & Inspections

a. QC Reports & Inspection Logs (Internal and third-party inspections)

b. Testing & Commissioning Reports (Material and system performance tests)

c. Punch List & Deficiency Tracking (Pre-final and final walkthrough lists)

d. Non-Conformance Reports (NCRs) (Documenting and resolving quality issues)

4. Financial & Contractual Deliverables

a. Schedule of Values & Pay Applications (For client review and approval)

b. Lien Waivers & Releases (From subcontractors and suppliers to ensure no outstanding claims)

c. Cost Tracking & Budget Reports (Actual costs vs. projected, contingency usage, change orders)

5. Safety & Compliance

a. Site Safety Reports (Daily/weekly safety logs, incidents, corrective actions)

b. Permit Tracking (Ensuring compliance with local, state, and federal regulations)

c. Environmental Reports (Stormwater compliance, hazardous materials handling, etc.)

d. The General Contractor shall provide a full-time, dedicated safety professional on-site for the entire duration of the construction period. This individual shall be responsible for implementing, monitoring, and enforcing all project-specific and regulatory safety requirements, conducting regular safety inspections, leading safety meetings, ensuring compliance with OSHA and local safety regulations, and addressing any safety concerns in a timely manner.

6. Closeout & Turnover Documents

a. Final As-Built Drawings & O&M Manuals (Operations and maintenance guides for systems)

b. Warranty Documentation (Details on manufacturer and contractor warranties)

c. Final Walkthrough & Acceptance Report (Ensuring all punch list items are resolved)

d. Training Sessions for End Users (On mechanical, electrical, and specialty systems) and must be recorded in order to be used as training material for later use as needed.

AUTHORIZED CHANGES:

The A/E & Contractor shall only accept instructions and/or directions from the assigned Contracting Officer’s Representative (COR). Any changes in the project scope of work must be authorized by the VA Contracting Officer (CO) as implemented by a change order and contract modification.

QUALITY ASSURANCE / QUALITY CONTROL:

The contractor, and its subconsultant teams, are solely responsible to ensure all building codes and requirements stipulated in the CFM program guides are attained. The contractor team’s quality assurance program should ensure alignment with the CFM program guide, evaluation and assessment to the project objectives, and overall constructability and completeness of the construction documents.

Quality Assurance/Quality Control plan for all work shall be provided at kick-off meeting by the Contractor.

1. VHA Handbook 6500.6

VHA Handbook 6500.6, Contract Security

2. Information Security and Privacy Considerations

1. During contract performance, contractor may require access to VA facility, equipment, But, not to

VHA information systems, or sensitive data; to maintain or repair equipment.

2. In reference to VHA Handbook 6500.6 Appendix A, Block 6. The services provided under this contract does not require the connection of vendor provided software or hardware to a VA computer or network. Therefore, no security accreditation package is required.

3. In reference to VHA Handbook 6500.6 Appendix A, Block 7. The services provided under this contract does not require direct access to VA sensitive information, through storage, transmission, or exchange. Therefore, the following privacy provisions are required in accordance with VHA Directive 6500 Appendix C.

4. (Appendix B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

5. VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information is VA TMS training course (VA20939) and must be completed annually by all contract personal performing services at VA facilities two or more consecutive days. Training can be completed at https://www.tms.va.gov/secureauth35/. Proof of training must be provided to COR upon request.

See list below of Solicitation documents: (PDFs)

• Water - PHX VAMC SITE

• Phoenix - stormwater_construction_mgmt_brochure_2023

• VAMC Phoenix Stormwater Management Plan 7-2024 v1 Signed http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=471&FType=2 https://www.tms.va.gov/secureauth35/

END OF STATEMENT OF WORK