S02 - 36C26325Q1023.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26325Q1023 07-22-2025

Erica Miller 319-688-3703 08-08-2025 5:00pm CDT

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

X 100

X

721110

$40 Million

N/A

X

36C368

Department of Veterans Affairs Iowa City VA Medical Center

601 Highway 6 West Iowa City IA 52246

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Transplant and Hospital Lodging - Iowa City

Contractor to provide all materials, labor, transportation and services in accordance with the statement of work to fulfill the requirement's objectives for Transplant and Hospital Lodging.

Anticipated Period of Performance: 08/28/2025 to 08/27/2030

Attached Wage Determination - 2015 -4983 (Johnson County)

See CONTINUATION Page PO# - Will be issued on individual task orders.

X X

X 1

Jesse Sweesy Contracting Officer

36C26325Q1023

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SPECIFICATIONS / SOW

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

BUSINESS ASSOCIATE AGREEMENT BETWEEN THE DEPARTMENT OF

VETERANS AFFAIRS VETERANS HEALTH ADMINISTRATION, Iowa City VA Medical Center, AND

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly

b. Semi-Annually

c. Other

[X] Based on Issued Task Orders

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SPECIFICATIONS / SOW

STATEMENT OF WORK (SOW)

DESCRIPTION OF SERVICES: Iowa City Veteran Affairs Health Care System (ICVAHCS) has a need for a Contractor to provide overnight and extended stay occupancy hotel rooms within eight

(8) miles of the locations specified below for lodging of eligible Veterans in need of treatment.

a. Locations Covered:

i. Iowa City VA

Healthcare System 601 Hwy. 6 West Iowa City, IA 52246

ORDERING AUTHORITY: Task orders against this Indefinite Delivery Indefinite Quantity (IDIQ) contract shall only be made by warranted Contracting Officers of Network 23 Contracting Office, Department of Veterans Affairs.

DEFINITIONS OR ACRONYMS:

a. Beneficiaries – Individuals identified by the VAHCS as eligible for lodging services

b. CO – Contracting Officer

c. FAR – Federal Acquisition Regulation

d. VA – Department of Veterans Affairs

e. ICVAHCS – Iowa City VA Health Care System

f. COR – Contracting Officer Representative

g. Extended Stay – Hotel stays longer than 7 days.

Item number Description Quantity Cost Total CLIN 0001 General lodgers 2436 CIN 0002 Transplant lodgers 1218 CLIN 1001 General Lodgers 2558 CLIN 1002 Transplant lodger 1279 CLIN 2001 General Lodgers 2686 CLIN 2002 Transplant Lodgers 1343 CLIN 3001 General Lodgers 2824 CLIN 3002 Transplant Lodger 1412 CLIN 4001 General Lodgers 2961 CLIN 4002 Transplant Lodgers 1480

PERIOD OF PERFORMANCE: This is an Indefinite Delivery, Indefinite Quantity (IDIQ).

Ordering period, from 08/28/2025 to 08/27/2030. Award will go to one contractor. Individual task orders will be issued against the IDIQ contract as needed each ordering period.

IDIQ INFORMATION:

a. The VA anticipates awarding one indefinite delivery, indefinite quantity (IDIQ) contract from this solicitation.

b. ESTIMATED QUANTITIES: The ICVAHCS anticipates requiring approximately the number of rooms listed below per period of performance.

c. Quantities as listed are an estimated number required per year. Estimated quantities will not commit the government to purchase any or all estimated quantities.

d. The total minimum guaranteed amount for the resulting contract shall be determined based on responses to the solicitation.

e. The total contract ceiling amount will be based on the responses to the solicitation.

f. The Contractor shall have a minimum of twelve (12) rooms available for

Beneficiaries Monday-Friday for short-term lodgers and 2 rooms every day of the week for extended stay transplant surgery beneficiaries including holidays. The ICVAHCS may request additional rooms based on need.

QUALIFICATIONS:

a. To be eligible for award under this solicitation, the offeror must propose for use a lodging facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.) and be listed on the U.S. Fire Administration Hotel and Motel National Master List found at https://apps.usfa.fema.gov/hotel/.

b. In addition, the offeror’s facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.).

SCOPE OF WORK:

c. Requirements for Service:

ROOM REQUIREMENTS

1. Daily room rates, as priced in the price/cost schedule, shall include all applicable fees, taxes, and any other no-charge services offered to guests of the contracted facility.

2. Rooms offered can be single or double occupancy. Each veteran shall have their own room; no two veterans’ will share a room.

Each veteran is allowed one significant other/guest but no other patient.

3. Family members of the veteran, or one non-family caregiver, shall be allowed to stay in the same room with the veteran at the single occupancy rate. Any additional occupants are the responsibility of the veteran and shall not lodge at VA’s expense.

4. The fully furnished lodging rooms shall include Contractor-provided utilities and other specified services. The Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required), free internet service and basic television cable service.

5. The lodging rooms shall comply with all city, county, and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located.

Rooms shall comply with the applicable National Fire Protection Association (NFPA) 101 and Americans with Disabilities Act (ADA) guidelines.

6. Each room shall be on the ground floor or be ADA compliant elevator-serviced and be wheelchair accessible. Access to rooms shall be from interior hallways that are accessed directly from the https://apps.usfa.fema.gov/hotel/ front desk/elevator lobby area. There shall be no physical barriers.

7. Rooms shall be smoke-free. Contractor personnel shall not smoke in the rooms at any time even when the Beneficiaries are not present.

8. Contractor shall provide laundry facilities. A clothes washer and dryer shall be available for Beneficiaries use on site.

TRANSPORTATION

1. The Contractor shall provide transportation for Beneficiaries to and from the ICVAHCS location and affiliate locations, as requested. The affiliate locations include but are not limited to:

a. University of Iowa Hospitals & Clinics main campus and Iowa River Landing (IRL).

2. The Contractor shall provide transportation for Beneficiaries between the lodging facility to the ICVAHCS and its affiliate. The Contractor shall provide the on-call transportation service from 6:00 AM Central Time to 8:00 PM Central Time seven days per week to include all holidays. The Contractor shall respond within forty minutes after being contacted by either a Beneficiary or VA official to provide the on-call transportation service.

ROOM RESERVATIONS

1. Lodging services shall be provided by the contractor every day of the week, Sunday through Saturday. The contractor shall use its existing check-in and check-out times. Beneficiaries arriving after 9:00 PM Central Time will be required to call in advance to keep their room reservation. The Contractor need not hold a room reservation beyond 10:00 PM Central Time and VA shall not pay for an un-used room reservation.

2. Reserving room differences:

a. Transplant lodgers: designated ICVAHCS personnel will contact the contractor to reserve rooms prior to beneficiaries arrival.

b. General lodger: beneficiaries will arrive at the hotel without prior notice on the day the room is needed with a voucher provided by the ICVAHCS. Lodgers will not be permitted to check-in without a voucher issued by the

ICVAHCS.

3. If the lodging facility is not able to provide a room or does not have a vacancy, the Contractor shall provide arrangement for comparable accommodations at another lodging facility within a 8-mile radius of the ICVAHCS location. All lodging facilities utilized under this contract shall bill the Contractor who shall in turn bill the VA for the contracted price.

RESERVATIONS

1. Only authorized ICVAHCS personnel can make reservations for Beneficiaries at the contractor’s facility. A list of personnel will be provided and updated as needed. Vouchers can be issued by the Eligibility Clerks, Social Workers, and Administrative Officers.

2. The Contractor shall document or verify the authorized dates and length of stay according to reservations confirmation numbers or on hotel voucher forms provided by the ICVAHCS.

3. Each month contractor(s) shall submit billing documents that separate each type of reservation, one (1) for transplant lodgers and one (1) for general lodgers.

PATIENT EMERGENCIES

1. In the event a Beneficiary is in an emergency situation of any kind during their stay at the Contractor’s property, the Contractor shall contact the 911 emergency medical services to respond to the emergency. The Contractor shall notify the COR within 24 hours of the incident.

ROOM MAINTENANCE

2. Daily room maintenance shall comply with all Federal, State and local laws, executive orders, rules, and regulations applicable to performance under this contract.

3. Housekeeping services shall be made available on a daily basis to include clean linen changes, bed making, clean towels, vacuuming, dusting, trash removal, general room cleaning, bathroom cleaning, and other services as needed or requested by the Beneficiary.

GENERAL BUILDING REQUIREMENTS AND SPECIFICATIONS

1. Heating and Cooling Requirements

a. Each room shall have permanently installed, functioning cooling and heating system with thermostatic control. The heating system is required to maintain a temperature of 80 degrees Fahrenheit (F). The air conditioning system is required to maintain a temperature of 65 degrees F.

b. All cooling and heating devices and appliances, including but not limited to furnaces, fireplaces, electrical baseboard heaters, and water heaters, shall be in good and safe working order and shall meet all installation and safety codes.

c. The Contractor shall maintain all appliances and utility systems. This shall include the cleaning or replacement of air filters for both the heating system (providing the heating system is a forced hot air heating system) and for the cooling system.

2. Electrical and Lighting Requirement

a. Every room shall be provided with not less than two electrical receptacle outlets and electric light fixtures.

b. Every toilet room, bathroom, laundry room, furnace room, public hallway, porch, and flight of stairs shall contain at least one supplied electric light fixture.

c. All electrical equipment, wiring, and appliances shall be in good and safe working order and shall meet all installation and safety codes.

3. Sanitation Requirements

a. All plumbing fixtures shall be trapped, vented, and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures, and premises shall be in safe and sanitary condition, in good working order, and meet all installation and safety codes.

4. Telephone and Internet Service Requirements

a. The Contractor shall provide local area, touch tone telephone service for each room. The telephone service shall be capable of long-distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. Long distance phone charges shall be the responsibility of the Beneficiary. Collection of such fees shall be the responsibility of the Contractor.

b. There shall be a minimum of one telephone in each room.

c. Free wireless internet services shall be provided by the Contractor for Beneficiaries.

5. Interior Space Requirements

a. Ceilings shall be at least eight feet and no more than eleven feet clear from floor to the lowest obstruction. Each room shall have acoustical treatment with a flame spread of five or less and smoke development rating of fifty or less

(ASTME 84).

b. Floor load shall be a minimum live load capacity of sixty pounds per square foot. Storage areas shall have a minimum live load capacity of one hundred fifty pounds per square foot.

c. Rooms should be at 450 square feet.

6. Fire Safety

a. The lodging facility shall comply with latest editions of the National Fire Codes and Uniform Building Code.

b. Equipment, services, and utilities furnished, and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the Contractor shall promptly correct hazards.

c. Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101.

d. As required by code, smoke detectors and alarms shall be installed in each room, office, storage area, hallways, and other common areas.

e. Asbestos - No asbestos-containing fireproofing or insulation on building structures, acoustical treatment, molded or wet-applied ceiling or wall finishes/decorations, are permitted.

7. Wheelchair Accessibility

a. All areas and furnishings must comply with Uniform

Federal Accessibility Standards (UFAS).

b. The lodging facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. seq.).

c. The lodging facility must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at https://www.federalregister.gov/documents/2024/12/11/ 2024- 29012/agency-information-collection-activities-proposed-collection-comment- request-federal-hotel-and-motel#:~:text=The%20Hotel%20and%20Motel%20Fire%20 Safety%20Act%20of ,is%20known%20as%20the%20National%20Master%20List%20

%28NML%29.

8. Elevators

a. Elevators shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector’s Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances.

9. Miscellaneous

a. No activity to the building and/or grounds that would cause an increase in dust, dirt, or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the Contractor’s written notification to the COR at least seven calendar days in advance of the event.

Records Management Obligations

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29 https://www.federalregister.gov/documents/2024/12/11/2024-29012/agency-information-collection-activities-proposed-collection-comment-request-federal-hotel-and-motel#%3A%7E%3Atext%3DThe%20Hotel%20and%20Motel%20Fire%20Safety%20Act%20of%2Cis%20known%20as%20the%20National%20Master%20List%20%28NML%29

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record: includes Department of Veterans Affairs records.

1. Does not include personal materials.

2. Applies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.

3. May include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Department of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to- know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract or order. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy.

8. The Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract or order, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

ix. Privacy Training: Upon Award, the Contractor shall complete TMS 20939 (VA Privacy

Training for Personnel Without Access to VA Computer Systems or Direct Access to or The Use of VA Sensitive Information).

x. VETS-4212 REPORTING REQUIREMENT: Contractor shall perform VETS-4212 reporting on an annual basis, as required:

• FAR 52.222-35, Equal Opportunity for Veterans

• FAR 52.222-37, Employment Reports on Veterans

Please refer to https://www.dol.gov/agencies/vets/programs/vets4212 for guidance on completing the required VETS-4212 report.

xi. SERVICE CONTRACT REPORTING: Contractor shall complete Service Contract reporting, as required by:

• FAR 52.204-14, Service Contract Reporting Requirements

• FAR 52.204-15, Service Contract Reporting Requirements for Indefinite-

Delivery Contracts (as applicable)

The BAA in Section D shall be completed.

B.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2,436.00 EA __________________ __________________

GENERAL VETERAN LODGING CONTRACT FOR 08/28/2025 to 08/27/2026 Contract Period: Base POP Begin: 08-28-2025 POP End: 08-27-2026 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

0002 1,218.00 EA __________________ __________________

Transplant Lodging for veterans who come to the ICVAHCS seeking transplant services. Period of performance? 08/28/2025 - 08/27/2026 Contract Period: Base POP Begin: 08-28-2025 POP End: 08-27-2026 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

1001 2,558.00 EA __________________ __________________

GENERAL VETERAN LODGING CONTRACT FOR 08/28/2026 -

08/27/2027 Contract Period: Ordering Period 1 POP Begin: 08-28-2026 POP End: 08-27-2027 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

1002 1,279.00 EA __________________ __________________

Transplant Lodging for veterans who come to the ICVAHCS seeking transplant services. Period of performance 08/28/2026 - 08/27/2027 Contract Period: Ordering Period 1 https://www.dol.gov/agencies/vets/programs/vets4212

POP Begin: 08-28-2026 POP End: 08-27-2027

2001 2,686.00 EA __________________ __________________

GENERAL VETERAN LODGING CONTRACT FOR 08/28/2027 -

08/27/2028 Contract Period: Ordering Period 2 POP Begin: 08-28-2027 POP End: 08-27-2028 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

2002 1,343.00 EA __________________ __________________

Transplant Lodging for veterans who come to the ICVAHCS seeking transplant services. Period of performance 08/28/2027 - 08/27/2028 Contract Period: Ordering Period 2 POP Begin: 08-28-2027 POP End: 08-27-2028 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

3001 2,824.00 EA __________________ __________________

GENERAL VETERAN LODGING CONTRACT FOR 08/28/2028 -

08/27/2029 Contract Period: Ordering Period 3 POP Begin: 08-28-2028 POP End: 08-27-2029 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

3002 1,412.00 EA __________________ __________________

Transplant Lodging for veterans who come to the ICVAHCS seeking transplant services. Period of performance 08/28/2028 - 08/27/2029 Contract Period: Ordering Period 3 POP Begin: 08-28-2028 POP End: 08-27-2029 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

4001 2,961.00 EA __________________ __________________

GENERAL VETERAN LODGING CONTRACT FOR 08/28/2029 -

08/27/2030 Contract Period: Ordering Period 4 POP Begin: 08-28-2029 POP End: 08-27-2030 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

4002 1,480.00 EA __________________ __________________

Transplant Lodging for veterans who come to the ICVAHCS seeking transplant services. Period of performance 08-28-2029 - 08-27-2030 Contract Period: Ordering Period 4 POP Begin: 08-28-2029 POP End: 08-27-2030 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and

Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this…