S02 36C26325Q0344.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

437-25-2-775-0037

36C26325Q0344 03-03-2025

Savannah Weberg 320-252-1670 4701 04-01-2025 10:00Am CST

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

X 100

X

339114

750 Employees

N/A

X

Department of Veterans Affairs Fargo VA Heathcare System

2101 Elm Street North Fargo ND 58102

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Y

Department of Veterans Affairs Tungsten Electronic Invoicing VA Tungsten Number is: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

1-877-489-6135

See CONTINUATION Page

A-Dec Dental Chairs and Equipment to service the Fargo VAHCS.

A site visit is scheduled for 3/26/25. See pg or SOW for more details.

Technical Questions are due by 12pm CST, 3/28/25, by email to savannah.weberg@va.gov.

Quotes are due by 10am CST, 4/1/25, by email to savannah.weberg@va.gov.

See Statement of Work and Cost/Price Schedule for additional details.

This is a Brand Name Only requirement for New Items only.

Offerors shall fill in the Buy American Act Certificate on page 36 as well as the Limitations on Subcontracting on page 42.

Offerors must submit an Authorized Distributor Letter.

See CONTINUATION Page 437-3650160-775-824800-3131-010034175 437-25-2-775-0037

TBD

X X

X 1

Curt LaRose

VA-VHA-RPOC-2024-0043

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

C.4 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

C.7 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.10 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 43

C.13 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.14 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506

St. Paul MN 55101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Acceptance/Invoice

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 – STATEMENT OF WORK

BACKGROUND

The Fargo VA Health Care System is requesting a Turn-Key Project to replace the existing, no longer supported Pelton & Crane Dental Equipment, currently located in our Dental Clinic.

Contractor shall provide a Turn-Key Solution and supply all Equipment, Parts, Supplies, Labor/Installation, and on-site VA Staff Training for the

Fargo VA Health Care System (FVAHCS) 2101 N Elm Street Fargo, ND 58102

The dental chair/ delivery unit provides air and suction. This is what handpiece drills, air water syringe, cavitron water scaler, and suction attach to; the patient reclines in the dental chair which is attached to the delivery unit. This piece of equipment is the workhorse of dentistry—clinical duties cannot be performed without this unit functioning properly.

Turn-key Installation of new equipment and demolition/removal of existing equipment to include but not be limited to:

1. Demolition/removal/de-installation of existing equipment to include off-site disposal.

2. Extend existing utility connections or provide new as required for connection to new equipment.

3. All hookups must be installed per local code and inspected by a licensed professional this includes electrical connections, steam lines and gate valves, HVAC, and hot and cold-water supply. Licensed in the State of North Dakota.

4. Contractor is responsible for any flooring removal needed to fit new equipment.

5. Any structural change is on the Contractor.

6. Some rooms may include adjustments to overhead ceiling lights and possible duct work and/or utilities moved.

7. Training shall be provided to staff to fully understand how to utilize the new equipment.

SALIENT CHARACTERISTICS - Brand Name Only: A-dec

Dental Chair: A-DEC 511 JSN D3320, Quantity 12

- Base Height Range: Adjustable; Low of 13.5” and high of 31.5”

- Headrest: Dual-articulating gliding headrest with lever release

- Chair Swivel: 30° left and right of center, for a total range of 60°

- Power Supply: 300 Watt

- Lift System: Hydraulic drive with soft start and stop.

- Load Rating: Rated to at least 500 pounds.

- Upholstery: Formed for sanitation and disinfection

Delivery System/ assistant’s instruments Characteristics: A-DEC 533 JSN D8250 and A-DEC 551 JSN D8250 (A), Quantity 12

- Ability to convert from right to left-handed dentists.

- Continental delivery system design

- Wet/ dry disc foot control

- Compatible with current handpiece system (Kavo 703 LED Motors, W&H Synea

Handpieces, NUPRO RDH Prophy motors, W&H Synea Highspeed Handpieces, and Cavitron handpieces)

- Suction control valves for both HVE and Saliva Ejector must be able to be predictably re-processed by SPS between each patient.

- Quad volt intraoral light source

- Arm system with air brake, positive positioning.

- Water system: 2-liter bottle (closed container)

- Extended reach handpiece hoses

- Overhand delivery with balanced tubing

- Dual operator settings

- Smooth touchpad for ease of sanitization

- Removable tray holder

Doctor Stools: A-DEC 521 JSN D3380, Quantity 12

- Color to match dental operatory patient chairs and assistant stools.

- Flexible seat springs for dynamic seating

- Whisper quiet casters

- Adjustable seat tilt, height, and back tilt

- Push button adjustable backrest height.

- Contoured backrest

- Adjustable height, with cylinder option above 34”

- Includes TALL cylinder.

Assistant Stools: A-DEC 522 JSN D3390, Quantity 12

- Color to match dental operatory patient chairs and doctor stools.

- Flexible seat springs for dynamic seating

- Whisper quiet casters

- Ability to convert from right to left-handed dentists.

- Contoured backrest

- Adjustable height

Workstation Stools: Product #31001991, Quantity 12

- Color to match dental operatory patient chairs, doctor and assistant stools.

- Whisper quiet casters

- Adjustable height

- Includes TALL Cylinder

Track light: A-DEC 577L JSN D6100, Quantity 13

- Three axis adjustment with 540 degrees of rotation

- 5000k LED light source

- 8 light source bulbs

- 4 light intensities o Low – 15,000 Lux o Medium – 25,000 Lux o High – 30,000 Lux o Color safe – 23,000 Lux yellow light.

- Color Rendering Index of 94 or greater.

- Touchless on/off sensor for infection control

Doctor’s Mobile Cart and Mobile Duo Cart: Product #101810279, Quantity 2

- Compatible with operatory delivery system for maintenance and repair

- 4 whisper quiet casters supporting single central pole.

- Water system: 2-liter bottle (closed container)

- Ability to convert from right to left-handed dentists.

- Wet/ dry disc foot control

- Compatible with current handpiece system (Kavo 703 LED Motors, W&H Synea

Handpieces, NUPRO RDH Prophy motors, W&H Synea Highspeed Handpieces, and Cavitron handpieces)

- Suction control valves for both HVE and Saliva Ejector must be able to be predictably re-processed by SPS between each patient.

- Quad volt intraoral light source

- Extended reach handpiece hoses

- Handpiece adjustment touchpad

- Smooth touchpad for ease of sanitization

- Articulated removable tray holder.

Dental Chair change out must include the footprint of the existing chair. The chairs must fit the existing location and connect to the existing utilities. If not, it is on the vendor to modify the utilities, etc.

QUOTE REQUIREMENTS

1. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Every attempt should be made to attend the scheduled site visit.

2. The bidding contractors will need to review the site and ensure that all equipment (both for demo/removal of old equipment and delivery/installation of new equipment) can fit through the existing corridors and doorways.

3. The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items.

4. All items to be shipped F.O.B. destination. Shipping shall be included in the product price and shall not be billed separately.

5. No tools during deinstallation or installation will be supplied/provided by the VA.

6. The quote should include a bill of materials with product subtotal, labor/installation line item, and total cost for each deliverable separately. Includes all necessary labor and materials required to uncrate, assemble, and set in place equipment.

7. Installation and training are included, not billed separately.

8. Service manuals to come with the equipment and installation.

9. VA will not be doing any site work.

10. Operational check-out test

11. All necessary adjustments

12. Date of manufacture must not be greater than 2 years before the purchase order date.

WORK HOURS

A. Services shall be performed during the hours of 8:00 AM and 4:00 PM, Monday through

Friday, excluding Federal Holidays. Any service performed outside of normal working hours shall be approved in advance by the Contracting Officer’s Representative (COR) at a price agreed to by the Contractor and Contracting Officer (CO). If appropriate, the (COR) may authorize additional services under a separate purchase order.

B. Federal Holidays observed by the VA include:

1. New Year’s Day

2. Martin Luther King Day

3. President's Day

4. Memorial Day

Site Visit Details For Dental Chairs and Equipment Solicitation

The Fargo VAMC will be holding a pre-bid site visit to verify existing conditions. The pre-bid site visit will be held on Wednesday, March 26th, at 10:00AM. All bidders will meet in Building 1, 1D-160.

Fargo VAMC POC:

Dr. Desseree Lysne-Burson

Fargo VA - Dental Service Line Chief

Phone: 701-232-3241 ext. 3904

Email: Desseree.Lysne-Burson@va.gov

5. Juneteenth

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

DELIVERY

Upon delivery, the contractor/vendor agrees to work with facility personnel to:

De-palletize shipment, unbox, and stage products.

Unbox and assemble.

Affix customer provided asset tags if required.

Dispose of waste packaging off site daily Register device warranty if required.

Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the appropriate areas.

STORAGE, AND HANDLING

1. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft. Do not install damaged products. Remove damaged products from the site and replaced with new product at no cost to the VA.

2. Off-site storage for all equipment and supplies until day of install.

3. Access to Warehouse loading dock is available for unloading of material only.

4. Delivery trucks are not permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Drop shipping is not acceptable.

All deliveries must be received and handled by the Equipment installers.

DEINSTALLATION

1. Contractor makes all necessary utility disconnections.

2. The Contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes and laws.

3. Coordinate with Supply Chain for process with equipment decommissioning before removal from property.

INSTALLATION

This will be a phased installation of 12 dental chairs, delivery units, and track lights. During these phased installs, this will also include the requested Adec Pro Carts, doctors and assistant stools.

Phase I Delivery of 4 chairs, delivery systems & track lights

Deinstallation of 4 chairs, lights

Chairs, delivery systems & track lights shall be grouped in same area

Installation of same 4 chairs, delivery systems & track lights

Water Testing Water Testing Approval All testing complete Phase II Delivery of 4 chairs, lights

Chairs, delivery systems & track lights shall be grouped in same area

Installation of same 4

All testing complete Phase III Delivery of 4 chairs, lights

Chairs, delivery systems & track lights shall be grouped in same area

Installation of same 4

All testing complete

**The delivery schedule is based upon the current Dental Appointment schedule, which is subject to change. Currently Dental Clinic is scheduling appointments out through the end of summer 2025.**

1. The contractor shall coordinate an installation schedule to the Dental Chief for review and approval prior to starting any work on-site at the facility. Once the POC has reviewed and approved the install schedule, the contractor must arrange equipment delivery to the installation site location in accordance with the Installation Schedule.

2. Contractor will provide a minimum of 2 weeks’ notice prior to install.

3. Installation shall include the delivery, unloading, setting in place, interconnecting wiring of the system components, equipment alignment and adjustment, and all other work whether expressly required herein which is necessary to result in complete fully functional and operational turnkey systems.

4. The Contractor will also coordinate the labeling of all equipment with Supply Chain personnel before installation.

5. Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the appropriate areas.

6. The Contractor will perform all work in such a manner that will cause a minimum interface with VA operations and the operations of other contractors on the premises.

7. Contractor shall ensure proper signage, barriers, and/or blockage of service areas, provided where applicable, especially at hoist way doors and clearly visible to ensure patient/employee safety is adhered to.

8. During Installation, if there is additional work that would create dust (such as cutting floor, wall, etc) then the Contractor shall follow the requirements of the (PCRA) Pre-construction.

Risk Assessment and (ICRA) Infection Control Risk Assessment as directed by the Government. The Contractor shall provide required containment walls to enclose the worksite. The contractor shall keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish.

9. Track lighting support structure in the wheelchair accessible exam room (D1-144) may need to be modified to accommodate the limitation of the Adec Pro Cart utility connection cabling. This may also include modifications to other overhead ceiling lights, duct work, and other utilities to accommodate this limitation of the utility connection cabling.

INSTALLATION CONSIDERATIONS

1. Installation considerations revolve around normal clinic operations.

2. It is the responsibility of the Contractor to coordinate all work with the other trades for scheduling, rough-in, and finishing all work specified.

3. Once the chairs are installed, then infection control waterline guidelines are followed until acceptable waterline sterility is achieved.

4. Shocking treatment will be done by VA personnel prior to the water line testing/sampling.

5. Contractor is responsible for water testing/sampling after install of delivery chairs (group of 4) and provide testing results to VA POC prior to proceeding to next phase. The VA POC will give notice to vendor that they can proceed with the next phase following positive water sampling.

6. If testing fails, there may be a delay in proceeding to the next phase. Testing for this is anticipated to take 3 weeks.

7. Then, the second phase of 4 dental chairs can be installed.

8. Again, it is expected to take 3 weeks after installation for waterline testing and results to be completed. Then the third and final installation phase can be conducted.

9. The contractor must be able to provide professional certification of all installation staff and subcontractors if requested by VA staff.

10. Contractor cleans daily each room/area of replacement.

DISPOSAL OF EQUIPMENT

1. Contractor will determine the most efficient method of disposal including but not inclusive of pick up by carrier. Please note, disposal of Customer equipment implies Customer relinquishes ownership rights of disposed equipment.

2. Disposal of equipment will occur off site within 5 days of removal.

PROJECT CLOSE-OUT

1. The Contractor is responsible for any repairs to the floor that shows around the base.

2. Prior to final inspection and acceptance of the work, remove all debris, rubbish, waste material, tools, construction equipment, machinery and surplus materials from the project site and thoroughly clean your work area.

3. Contractor is responsible for ensuring that the dental chair is mated to building utilities and is fully functional. Manufacturers complete start-up and testing reports for all functions shall be completed and provided to the VA for final acceptance.

NOTE: The Contractor shall initiate the start of the warranty period from the date of startup, not from the date of purchase.

TRAINING

1) Contractor shall provide system administrator training onsite at the Fargo VA Health Care System, 2101 Elm St N, Fargo ND 58102.

2) Provide training to Biomed staff.

3) Provide training to Dental staff.

4) The Contractor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 30 days after final installation of equipment.

5) The Contractor shall coordinate training dates with the on-site Project Manager.

Post-award, these dates will be confirmed with the Contractor. Proposed training date will occur after installation of equipment.

Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.

Contracted staff will also be escorted while on-site during this project, therefore will not require to have a PIV Card.

NOTE: The Contractor and Contractor employees may be required to fill out forms requiring personal information and may be required to take a course or courses as stated above. This requirement is applicable to all subcontractor personnel requiring the same access. The VA POC will assist the contractor in these processes.

Contractor personnel are not permitted to be anywhere in the facility that their work does not require them to be.

Parking, and Smoking Regulations

A. Contractor and/or subcontractor staff shall report to the COR (Contracting Officer Representative), Fargo VAHCS project POC (point of Contact) office or designee’s office when arriving on campus prior to commencement of work.

B. During emergencies Contractor and/or subcontractor staff should check in with Fargo VAHCS Police if the Fargo VAHCS POC or designee is not available. This information and other training elements shall be reviewed prior to the commencement of on-site services.

C. Smoking is prohibited inside any buildings at the Fargo VAHCS.

D. Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract.

E. All contractor and subcontractor vehicles, vehicle contents, and other items, shall be subject to search at the discretion of the VA and/or Fargo VAHCS.

F. Violations of federal, state, local, or municipal laws, rules, or regulations; or violations of

Veteran Affairs rules, policies, requirements, or regulations may result in a citation answerable in a United States (Federal) District Court.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 EA __________________ __________________

343Pro Cart

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

12.00 EA __________________ __________________

511 DENTAL CHAIR

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

533 CONTINENTAL DELIVERY SYSTEM

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

13.00 EA __________________ __________________

577L TRACK LIGHT

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

521 DOCTORS STOOL

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

522 ASSISTANT'S STOOL

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025

PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

551 REAR-MOUNT ADJUSTABLE ARM

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

421 DOCTOR'S STOOL

Contract Period: Base POP Begin: 05-01-2025 POP End: 11-01-2025 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

0001-0008

Fargo VA Healthcare System

2101 Elm Street North

Fargo, ND 58102

ALL

SECTION C - CONTRACT CLAUSES

C.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications– Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services— https://www.sam.gov/

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement…