S02 36C26125Q0039 Official.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

662-25-1-133-0002

36C26125Q0039 12-10-2024

Paul S. Cunanan 808-539-1314 12-30-2024

4:00 PM PDT

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

X 100

X

812930

$47 Million

N/A

"See Performance Work Statement"

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

866-372-1141 vafscenterprisesupport@va

See CONTINUATION Page

Description: Valet Parking Services at the San Francisco VA Health Care System (SFVAHCS) in accordance with the attached Performance Work Statement

(PWS).

Period-of-Performance: Base Period, 06/01/24 – 09/30/25 with four 1-year options.

Complete and return the VAAR 852.219-75 Certification with your quote.

Quoters must be registered and “verified” as an SDVOSB concern in https:// veterans.certify.sba.gov/ on the date quotes are due and at time of award.

Quoters shall follow the submission instructions specified in FAR Provisions 52.212-2, and their addendums included in this solicitation. Failure to follow the instructions will result in an unfavorable evaluation and may not be considered for award.

The applicable wage determination:

WD 2015-5637 Revision No. 27 Dated 07/22/24 San Francisco, San Mateo

See CONTINUATION Page

X One

36C26125Q0039

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT………………………………………………

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.9 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.11 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..32

C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261

Network Contracting Office 21 (NCO 21)

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X ] Monthly in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Provide valet parking services In accordance with the

Performance Work Statement.

Contract Period: Base POP Begin: 06-01-2025 POP End: 09-30-2025

Performance Work Statement.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

Performance Work Statement.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

Performance Work Statement.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

Performance Work Statement.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

GRAND TOTAL __________________

Summary Period-of-Performance Values Base Period $ Option Year One $ Option Year Two $ Option Year Three $ Option Year Four $ Aggregate $

B.3 PERFORMANCE WORK STATEMENT (PWS)

VALET PARKING SERVICES

1. VALET SERVICES: The Department of Veterans Affairs Medical Center (VA), San Francisco, has a requirement for valet parking services to alleviate parking problems.

Based on current operations, it is estimated that the Contractor will be required to park and/or provide assistance in parking of approximately 500-700 cars per day. It is understood that the number of vehicles indicated herein are estimated quantities and may fluctuate during the contract period. Contractor shall provide sufficient number of staff in order to meet the needs of the VA and the Contract shall be base year with four one-year option periods.

1.1 SCOPE OF WORK PARKING GARAGE 212: Valet parking services shall include but is not limited to providing shuttle services, issuing claim tickets, securing keys, providing traffic cones and other supplies and professional materials incidental to the management and performance of valet parking services.

Contractor shall be responsible for parking, delivering, and directing vehicles to and from the valet greeting area parking garage 212 (approximately 150 spaces) on Veteran’s Drive. It is estimated that the contractor will be required to park and/or provide assistance in parking of approximately 250-350 cars per day in parking garage 212. The valet greeting area may be relocated to Building 200 upon notification from the Contracting Officer.

Contractor shall provide sufficient number of staff to meet the needs of the VA and the Performance Standards noted in Paragraph 4. All services shall be performed in accordance with industry standards and all terms, conditions, schedules, provisions, and requirements of this solicitation and any resultant contract.

1.2 SCOPE OF WORK PARKING GARAGE 209: Valet parking services shall include but is not limited to providing shuttle services, issuing claim tickets, securing keys, providing traffic cones and other supplies and professional materials incidental to the management and performance of valet parking services.

Contractor shall be responsible for parking, delivering, and directing vehicles to and from the valet greeting area located at Parking Garage Building 209, an employee lot, which has 435 spaces on 5 floors (Ground, 1, 2, 3, 4). It is estimated that the contractor will be required to make 170 additional spaces available on the top 4 floors of the garage during weekdays (not including federal holidays). It is estimated that the contractor will be required to park and/or provide assistance in parking of approximately 250-350 cars per day in parking garage 209. It is understood that the number of vehicles indicated herein are estimated quantities and may fluctuate during the contract period.

Contractor shall provide sufficient number of staff to meet the needs of the VA and the Performance Standards noted in Paragraph 4. All services shall be performed in accordance with industry standards and all terms, conditions, schedules, provisions, and requirements of this solicitation and any resultant contract.

1.3 The contractor shall provide 20 additional Americans with Disabilities Act (ADA) spaces in each garage and provide special drop off and shuttles from the parking garage to Building 200 and Building 203.

1.4 The Contractor will be notified by the COR in advance of any special events that might affect valet parking operations. If the services will be extended beyond the use by VA staff, the Contractor will be notified in writing, at least two (2) weeks prior to this change by the Contracting Officer and the contract will be modified accordingly.

1.5 If the services will be extended beyond the use by VA patients and patient visitors, the Contractor will be notified in writing, at least two (2) weeks prior to this change by the Contracting Officer and contract will be modified accordingly. Services shall commence in accordance with the timeframes established in Section B, Pricing and will continue without interruption for one year plus potentially a four-year Option Renewal Period. All services shall be performed accordance with industry standards, all terms, conditions, schedules, provisions, and requirements of this solicitation and any resultant contract.

2. DEFINITIONS:

2.1 Valet Parking - Refers to all services performed by the Contractor under this agreement.

2.2 Contractor- Refers to the valet parking service provider and service provider’s employees.

2.3 CO - Contracting Officer

2.4 COR - Contracting Officer's Representative – Limited authority

2.5 Patient Identification – State or Federal issued ID.

2.6 VA - Department of Veterans Affairs Medical Center in San Francisco, 4150 Clement St., San Francisco, CA 94101

2.7 FAR – Federal Acquisition Regulations

2.8 JCAHO – Joint Commission on Accreditation of Healthcare Organizations

3. CONTRACTOR’S REQUIREMENTS:

3.1 Contractor shall furnish all labor, supplies, signage, other necessary equipment, and on-site supervision required to provide valet parking for all VA patients and patient visitors. All such supplies shall be approved by the COR prior to commencement of services.

3.2 The Contractor shall provide valet parking for VA patients and patient visitors in parking garage 212 except for those vehicles whose driver requests self-parking. VA Patients and patient visitors requesting self-parking will be directed to Lot B, D, E, G and J. Employees and visitors may park in parking garage 209 but after valet hours begin will have to use valet parking here as well.

3.3 The Contractor will greet every vehicle that pulls up to the valet parking garage 212 areas and ask for patient identification. If an individual is a first-time patient services will be provided to these individuals. The Contractor shall maintain a record on the number of individuals who were identified as first-time patients using valet parking services for inclusion in the COR’s report.

3.4 The Contractor shall provide valet parking for VA employees, UCSF students, and volunteers in parking garage 209 except for those vehicles whose driver requests self-parking. VA employees, UCSF students, volunteers, and vendors requesting self-parking will be directed to Lot B, D, E, G and J.

3.5 The Contractor shall ask the driver how long he/she will be staying at the VA Medical Center or estimated time of departure. The Contractor will give the driver a claim check and park the car in a space based on the length of stay.

3.6 Handicapped persons (patients/visitors only) will be permitted to pull to the patient entrance to be dropped off, and the Contractor will then park the car. The Contractor may assist parking patrons by removing wheelchairs and carts from their automobiles, if asked.

3.7 It is the Contractor's responsibility to screen out VA employees, UCSF students, and volunteers from using the valet parking services in parking garage 212. Contractor shall be responsible to direct these vehicles to general parking areas and parking garage

209. It is not the intent for Valet to enforce parking law, but to direct issues to police to investigate the valet parked vehicle. The contractor shall call VA police dispatch and list the vehicle and license plate to screen and identify if it is a patient or patient visitor.

3.8 Persons driving buses, large vans (10 or fuller size passenger van) or recreational vehicles will be directed by the Contractor to notify VA police dispatch for further information.

3.9 The Contractor will provide a locking key cabinet and reception booth located in the valet parking area. Exact location of the Contractor’s cabinet and/or booth shall be approved by the COR.

3.10 The Contractor’s will turn over to VA police any keys of any vehicles still on the premises after valet parking hours. The Contractor will provide details as to the exact location of where the remaining vehicles are located. The owners of these vehicles will pick up their keys at the VA police office in Bldg. 203.

3.11 The Contractor shall provide required signs that will clearly identify the purpose of the services for the VA patients and patient visitors. Signs shall be professionally manufactured and easy to read. A sample drawing/sketch of recommended sign will be provided to the COR for approval prior to commencement of services. The valet parking signs shall be set-up each morning of operation and stored at the end of the day.

Signage should include purpose of the services, hours of operation, police after-hours contact for vehicles left on premise, contractor supervisor and COR contact number, and no tipping instructions.

3.12 The Contractor will be responsible for evaluating the parking lot to maximize the space available and facilitate smooth operations. Attendants parking vehicles will ensure all vehicles are locked. Driver’s keys will be appropriately secured at the valet booth provided by the Contractor. The parking patron will produce the claim ticket upon return to the lot and the attendant will deliver the car for easy exiting. Contractor shall be responsible for any lost keys and damage to any of the vehicles as further defined herein.

3.13 The Contractor shall be responsible for parking control and monitoring designated parking areas. In the event of any emergency or if an individual requires assistance (i.e., injured, or stranded persons) the Contractor shall immediately notify the VA police. The Contractor will be responsible to report any of these incidents or any violations noted during the performance of his/her duties to the VA police, Contracting Officer, and COR.

Such incidents shall also be included in the required monthly report. The Contractor shall furnish communication devices necessary to communicate among their personnel and with the VA police.

3.14 The Contractor’s parking attendants shall possess a valid California driver’s license and must be fluent in the English language. The Contractor’s parking attendants will be trained in providing excellent customer service demonstrating courtesy.

3.15 The Contractor will maintain the appearance of the entrance by sweeping the area and keeping it clear of any trash and debris generated by the valet services.

3.16 The Contractor will provide uniforms to all personnel working under this contract.

Uniforms will include the identification of the Contractor by company name and employee name. Uniforms will be cleaned and pressed and will be worn at all times during performance of contract duties. Uniform type will be agreed upon by the VA and the Contractor at the pre-orientation meeting as defined in Paragraph 5.

3.17 The Contractor will designate a full-time supervisor during entire hours of operation as a representative of the Contractor in handling any valet parking concerns and parking incidents. Duties of the supervisor shall include but not be limited to customer relations, training and improving all valet services and coordinating with the COR. All incidents shall be reported on a monthly basis to the Contracting Officer as per Paragraph 6. The name of this individual shall be furnished to the Contracting Officer at the pre-work orientation meeting. If this person is not present on site, the Contractor will designate another employee as "acting" supervisor during the period of absence.

3.18 The Contractor agrees to terminate immediately any employee, if at the sole discretion of the VA, poses a risk to the health or safety of any employee or individual requiring services or if the COR disapproves of the conduct of any of the employees identified or interferes with the business or operations of the hospital. The VA Medical Center is a drug free workplace.

3.19 The Contractor will, at its sole cost and expense, perform a drug screen and criminal background check on all employees of the Contractor who will provide services under this agreement.

3.20 The Contractor will notify the VA of any areas that may pose a safety hazard to patients, employees, and visitors. All Contractors’ personnel will be required to adhere to all VA rules and regulations.

3.21 Returned cars will be delivered to the patients with the engine running, positioned for easy entry within a reasonable (within three car widths) distance to the hospital entrance. The contractor will not leave idling returned vehicles unattended and will ensure that only the patient who has provided the claim check is allowed entry into the driver’s seat of the vehicle. The contractor will not block exit traffic from the hospital’s main entrance for self-parked vehicles or patients and shall adjust the placement of returned vehicles as necessary to facilitate smooth operations.

3.22 The contractor shall provide at least one sign, at least three feet by three feet in size, on which NO TIPPING is printed legibly and prominently. Handwritten signs are not permitted. This sign may contain other language, but NO TIPPING will be emphasized via bold text, underline, large text, etc. The COR will approve this sign and its placement before it is displayed. The sign will be presented on or near the valet station where patient keys are kept. A strict no-tipping policy will be enforced under this contract. Acceptance of tips OF ANY NATURE (i.e., monetary, or non-monetary) will result in disciplinary action and mandatory reimbursement of the tip(s) received. The contractor is permitted to suggest that customers offering tips leave positive feedback in the feedback box in lieu of the tip. Contractors shall not make unsolicited suggestions to leave positive feedback in any other scenario. Contract staff may not insert feedback into the feedback box.

3.23 Contract staff is expected to have a working knowledge of the exterior layout of the hospital facility and general area. Assistance may be offered to non-valet drivers in finding an appropriate parking location or answering common questions. Security, health, or patient inquiries shall be directed to VA staff and shall NOT be addressed by the contractor. In keeping with the policy of Customer Service described in the performance standards section of this contract, the contractor may NEVER turn away anyone asking for information. If the contractor does not have an answer to the inquiry or is otherwise uncomfortable or unable to answer the question, the individual asking the question shall be referred to appropriate VA staff.

3.24 Contractor is expected to enforce reasonable standards of employee conduct. A pleasant demeanor and courteousness are required at all times. SFVAMC has zero tolerance policy for rudeness to patients, it is considered patient abuse. Any verified incident will lead to immediate removal of the contractor’s attendant. Sexual harassment; discrimination on a sexual, racial, or age basis; foul language; negative comments directed towards veterans, patients, or any other visitors to the facility; or any other generally unacceptable behavior will not be tolerated. Contract staff is expected to be clean and well-kept at all times. Good hygiene practices shall be enforced by the Contractor, including a professional appearance in dress and hairstyle. Contractor staff shall possess a thorough understanding of written and spoken English and shall not be permitted to use slang or non-English languages within earshot of customers.

Furthermore, contract staff shall be required to attend VA employee orientation when hired and will be held to all standards and principles discussed therein.

3.25 A weekly or monthly schedule shall be presented in advance to the COR showing the shifts and employees who will perform contract services for the upcoming period.

The Contract Supervisor will maintain a sign-in/sign-out sheet that employees will use to record their attendance and timeliness. Discipline and tracking of shifts and punctuality is the responsibility of the Contractor’s Supervisory employee, but a full contingent of staff to ensure smooth operations is required at all times. The employee tracking sheet shall be primarily used to monitor who is in the facility for security purposes, but the COR may request copies for his own purposes.

4. PERFORMANCE STANDARD:

4.1 The Contractor will staff the valet parking operation with an appropriate number of employees as required to demonstrate an efficient operation. An efficient operation is defined as: No vehicle should wait more than 10 minutes to be valet parked or retrieved.

4.2 The COR will make periodic unannounced inspections and will audit the turn-around time to assure Contractor’s compliance. Any increase in the number of valet parking personnel necessary to meet the 10-minute requirement will be provided at no additional cost to the Government providing that the total number of vehicles does not exceed the estimated quantity projected. The Contractor’s ability to manage the traffic flow will be periodically audited to assure that the Contractor is putting the Veteran first and is providing a safe and efficient operation.

5. TRAINING/LICENSES/QUALIFICATIONS:

5.1 The Contractor will be required to attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting, and it will include discussion of the following topics:

a. Fire and Safety

b. Disaster Procedures

c. Medical Emergencies

d. Reporting of accidents, thefts, and other parking related incidents

e. Contractor’s appearance including uniforms

f. Fire Lanes

g. Misc. items

5.2 The VA will provide orientation and training on VA policies and procedures as outlined above. All parking attendants will be required to attend a facility orientation program on safety, health, and emergency procedures at the medical center. This training will be scheduled at a post award meeting at a mutually agreeable date.

5.3 The Contractor will be responsible to ensure that Contractor’s employees coming to the work site will receive the information required above. The Contractor will be responsible to ensure Contractor’s employees providing work on this contract are fully trained, have the proper California Driver License, required insurance and completely competent to perform the required work. Employees of the Contractor will be required to adhere to all VA rules and regulations and perform in accordance with the Conformance Standards.

6. REPORTS:

6.1 The Contractor will submit monthly reports electronically directly to the COR and to Contracting Officer within five (5) days of month's end. The reports will include but not be limited to the following: (1) Summary of the number of vehicles valet parked, by date and sorted by morning and afternoon. (2) A final summary sheet which will include the total number of vehicles parked in all garages by the Contractor, along with each patient’s name and contact number associated with the vehicle, and number of patients who opted to self-park in Lot B. (3) The report will include a total number of VA Patients who identified themselves as first time patients and did not provide Patient Identification.

(4) The report will indicate by date, any unusual events of the day. The Contractor will include any incidences of accidents or special situations with patients, visitors, VA employees, or VA volunteers. (5) Reports or incidences in which the assistance of the VA Police was requested. Failure to provide reports as required could result in delay in payment.

6.2 The contractor shall provide a locked metal box, with a letter-sized slit on the top for insertion of customer feedback. The contractor shall also provide customer feedback forms with their company letterhead clearly printed. The forms will provide a space for written customer feedback as well as checkboxes to indicate the customer’s level of satisfaction with the service provided. These forms will be kept fully stocked at all times.

Patients may provide written feedback about their experience with the valet service and deposit it in this box. The contents of this box shall be accessible to the COR and Contract Supervisor only and shall remain locked throughout daily performance. The contractor may not discourage any customer from leaving feedback in this box. The contractor may ensure that only feedback written on contractor-provided feedback forms is inserted into the box. The COR will approve the layout and formatting of feedback forms before their use.

6.3 The reports must be presented in a clear and transparent manner to facilitate easy understanding. They should be submitted electronically in either Excel or PDF format.

Reports should be signed by the Supervisor and/or authorized representative of the Contractor. Contractor shall provide for approval by the COR, a sample of report forms used on similar projects.

6.4 The Contractor may be required to report to the Chief of Police or designee, on a daily basis under this contract.

7. CLAIMS/DAMAGES:

7.1 Any claims of damage or missing/stolen property involving customer’s vehicles will be the responsibility of the Contractor. The VA assumes no responsibility for any damage to the patron’s vehicles caused during the performance of the Contractor’s services or for any such claims. Contractor shall be held completely responsible for lost keys and any costs associated with the claim.

7.2 Contractor shall be required to provide and maintain insurance on all services and employees who will be providing services under this procurement. Insurance shall include but not be limited to the minimum amounts stated in this performance work statement as follows:

(1) Workers’ compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. Anticipated amount is $100,000 Workers Compensation Each Accident and Each Employee/Valet and $500,000 Workers Compensation Disease – Policy Limit or maximum allowed for the services being performed by law. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(2) Garage Liability (Any Auto): A minimum coverage of $1,000,000 combined single limit and $2,000,000 aggregate limit is required.

(3) Garage keepers Liability: A minimum of $200,000 limit is required.

7.3 The Contractor must provide the Contracting Officer insurance certificate(s) as well the COR evidencing the required minimum coverage prior to commencing work under this contract. The Department of Veterans Affairs shall also be named as an additional insured on the above and the insurance must be maintained during the entire performance of the contract. The policy is to provide that the SFVAMC will be notified at least thirty (30) days prior to any cancellation or reduction of coverage. As noted herein, the Contractor shall be held responsible for any and all claims or damages caused during the performance of the Contractor’s services.

8. GENERAL CONTRACT TERMS AND CONDITIONS:

Hours of operations are 7:00am to 6:00pm Monday - Friday, excluding Federal Holidays listed below, and any other day specifically declared by the President of the United States to be a Federal Holiday. Contractor is hereby advised that there may be special events at the Medical Center on some Federal Holidays and the Contractor may be required to provide limited hours of operation on those days. The COR will be responsible to notify the Contractor’s supervisor at least two (2) weeks prior or as soon as possible to any special event. VA will provide anticipated number of vehicles and request a cost proposal from the Contractor to provide these additional services. If approved, the contract price will be modified accordingly for these additional services.

9. CONFORMANCE STANDARDS:

Contract service shall ensure that all services are performed in accordance with OSHA, federal, state, and local laws as well as industry standards applicable to these types of services.

10. PAYMENT:

Contractor will submit one initial invoice for the period beginning first date of operations to the end of the base year. Thereinafter, Invoices will be submitted on a monthly basis (i.e.

during the period beginning option year 1, if exercised, through the end of option year 1).

Invoices will be paid on a monthly basis in arrears. Verification will be obtained from the COR that the monthly report, has been submitted prior to the certification of the invoice by the VA. Invoices must include the Contract no., Purchase Order no., total number of vehicles serviced that month, and covered period of service. Invoices, which do not contain the required information, will be returned for resubmission.

11. ADDITIONAL CHARGES:

No additional charges will be allowed of any nature without the prior written approval of the Contracting Officer. Any cost, which may be incurred as a result of an increase in the number of anticipated vehicles, must first be approved by the Contracting Officer and issued in the form of a Change Order to this agreement.

12. SPECIAL CONTRACT REQUIREMENTS

Quotes will be considered only from a quoter who is regularly established in the business called for and whom in the judgment of the Contracting Officer is financially responsible and able to show evidence of their reliability, ability, experience, and personnel directly employed or supervised by them to render satisfactory services. The Offeror shall, upon request, promptly furnish the Government with a current certified financial statement.

13. Hours of Work and Legal Government Holidays

Unless otherwise specified, all contract work is to be performed during regular administrative working hours, 7:00 am to 6:00 pm, Monday through Friday excluding the following listed holidays observed by the Department of Veterans Affairs:

New Year’s Day Birthday of Martin Luther King, Jr.

President’s Day Memorial Day Juneteenth National Independence Day Independence Day

Labor Day

Columbus Day Veteran’s Day

Thanksgiving Day Christmas Day

14. Modification

After the contract has been in force for a period of time, it may be necessary to change and/or modify the operations to provide better service. The CO is the only person authorized to approve changes or modify any of the requirements under this contract.

The Contractor shall communicate with the Contracting Officer in all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustments will be made in the contract price to cover any increase in costs incurred as a result thereof.

15. Contractor Business & Integrity

1. All paid employees receive Compliance and Business Integrity (CBI) Awareness training during new employee orientation and all employees are required to complete annual CBI Awareness training.

Reference VHA Handbook 1030.04, dated 9 Jun 09. Additional information: 1.

Awareness Training: Contractor employees shall complete initial compliance awareness training within 30 days of commencing work under this contract as well as complete annual compliance awareness refresher training. At a minimum, CBI awareness training will include the following topics: (a) the revenue cycle, (b) seven elements of an effective compliance program, (c) definition of high-risk areas, and (d) definition of any compliance concerns and how to address a compliance concern. This requirement can be fulfilled by completing the training module available via the following Internet site:

http://www.visn21.va.gov/CBI.asp

2. Remedial Training: When notified, contract employees must complete remedial training and education to address any detected compliance exceptions.

3. Proof of Training: Contract employees are responsible for submitting proof of awareness and remedial training completed to the Contracting Officer’s Technical Representative (COR) for this contract. The COR will retain proof of training per applicable Records Control Schedule.

Reference VHA Handbook 1030.04, dated 9 Jun 09. Additional information: 1.

Awareness Training: Contractor employees shall complete initial compliance awareness training within 30 days of commencing work under this contract as well as complete annual compliance awareness refresher training. At a minimum, CBI awareness training will include the following topics: (a) the revenue cycle,

(b) seven elements of an effective compliance program, (c) definition of high-risk areas, and (d) definition of any compliance concerns and how to address a compliance http://www.visn21.va.gov/CBI.asp concern. This requirement can be fulfilled by completing the training module available via the following Internet site: http://www.visn21.va.gov/CBI.asp

4. Remedial Training: When notified, contract employees must complete remedial training and education to address any detected compliance exceptions.

5. Proof of Training: Contract employees are responsible for submitting proof of awareness and remedial training completed to the Contracting Officer’s Technical Representative (COR) for this contract. The COR will retain proof of training per applicable Records Control Schedule.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

Records Management Language

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552);

Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any

Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

End of PWS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall…