S02 - 36C25924Q0180 - Lease MRI_Prefab Building - 436.docx

36C25924Q0180

Fort Harrison VA Medical Center

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Stephanie Cahill Stephanie.Cahill@va.gov 303-712-5841 *Email preferred

PLACE OF PERFORMANCE

3687 Veterans Dr.

Fort Harrison MT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C259-24-AP-1103

Stephanie Cahill 303-712-5841 09-17-2024 15:00

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

X

532490 $40 Million

N/A

Fort Harrison VA Medical Center

3687 Veterans Dr.

Fort Harrison MT 59636 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

Department of Veterans Affairs Financial Service Center Submit Invoices Electronically to:

http://www.tungsten network.com 1-877-489-6135

See CONTINUATION Page Lease of MRI Equipment and Modular Building - Ft. Harrison

Base plus four (4) option years:

- Base year:

**Lead time: 9/30/2024 - 4/30/2025 **Installation and Training: 5/1/2025 - 5/30/2025 **Lease: 6/1/2025 - 9/29/2025

- Option #1: 9/30/2025 - 9/29/2026

- Option #2: 9/30/2026 - 9/29/2027

- Option #3: 9/30/2027 - 9/29/2028

- Option #4: 9/30/2028 - 9/29/2028

Contract POC: Stephanie Cahill; Stephanie.Cahill@va.gov Questions shall be sent to the Contract POC no later than

1400 MST, September 12th, 2024.

**SITE VISIT shall be September 10th at 10AM – ENCOURAGED

Contact Trent Sickles at Jefferson.Sickles@va.gov to

Participate in the site visit and obtain meeting information.

See CONTINUATION Page

Heather Clemons Contracting Officer

Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

To be Determined

b. GOVERNMENT: Heather Clemons, Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center Submit Invoice Electronically to:

http://www.tungsten-network.com 1-877-489-6135

Salient Characteristics

1. 1.5 Tesla strength MRI scanning system

· Minimum 70 cm patient bore, with minimum 50 cm FOV

· Minimum 16 channel receiver coils with ultra-light, flexible material design

· Parallel, 2D, and 3D imaging capabilities

· Diffusion mapping (ADC) and registration.

· Minimum peak amplitude of 33mT/m and slew rate of 120 mT/m

· Gradient acoustic noise reduction system.

· Minimum Windows 10 Operating System

· Advanced reconstruction algorithm software

· Patient table rating of 500 pounds or greater

· MRI safe two-way patient communication system with an incorporated physical patient alert system (squeeze ball or push-button device)

· MRI safe patient monitoring system to include:

· Wireless EKG

· Wireless SpO2

· NIBP

· CO2

· Temperature

· DICOM and DICOM Modality Worklist (DMWL) compatible

· Technologist workstation including an installed DVD drive with software for transfer of MRI exams to disc.

· Fully programmable MRI safe auto injector system with pressure monitoring featuring the following capabilities:

· Scan delay

· Multi-phase option

· Protocol storing

· Pause/hold functions

· MRI system must be capable the following scans:

· MRI Brain

· MRI Any Joint, Upper and Lower Extremities

· MRA Head/Spine/Neck

· MRA Upper and Lower Extremities

· MRI Cervical

· MRI/MRA Chest

· MRI TMJ

· MRI Orbit/Face/Neck

· MRI/MRA Pelvis

· MRA Spinal Cord

· MRI/MRA Abdomen

· MRA Upper and Lower Extremities

· MRI Thoracic Spine

· MRI Other Than Joint, Upper and Lower Extremities

· MRI Cervical Spine

2. Modular or Cassette Building:

· The MRI modular building/cassette cannot exceed fifty feet in length due to physical restrictions at siting location.

· Russell-Stoll five pin service connection available with 480V and 200-amp service.

· Standard CAT5 and phone service connections required.

· Unisex restroom must be present within the structure.

· Unisex dressing room must be present within the structure.

VETERANS ADMINISTRATION HEALTH CARE SYSTEM,

FORT HARRISON, MONTANA

Magnetic Resonance Imaging (MRI) equipment lease for Montana VA Health Care System (MTVAHCS) at Fort Harrison VA Medical Center

The Montana VA Health Care System (MTVAHCS) requires a qualified contractor to lease an MRI scanning system and modular cassette/building in accordance with the PWS, in an efficient, cost-effective, and safe manner, and in support of the VHA Mission. Services are required for the period of performance and at the location outlined in this PWS.

1. CONTRACTOR PROVIDED SERVICES/EQUIPMENT

This is an equipment lease contract. Contractor shall furnish all materials, parts, equipment, tools, shipping, transportation, modular structures, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges, fees, applications and procurement of all permits, licenses, registrations, certificates, pursuant to lawful application of the provision of equipment, structures, and supplies related to the operation of the MRI scanner. For a contract of this size, scope and complexity, the successful Contractor must perform in a professional manner as recognized by commercial industry standards as good to excellent.

Price: Refer to the Price/Cost Schedule.

Period of Performance: Refer to the Price/Cost Schedule.

Location of Services: VAMC Fort Harrison main campus.

1. THE MONTANA VA HEALTH CARE SYSTEM SHALL PROVIDE:

· Location, foundation, and utilities to include electricity, plumbing, telephone circuits, data network connections, and routers as necessary to transmit images/data.

· Medical staff to respond to a Code Blue or Rapid Response in the MRI suite.

· Diagnostic Radiologic Technologist/s to operate the MRI system.

· Ancillary medical services and equipment routinely found in the MRI modality.

1. MRI EQUIPMENT/ SUPPLIES

The Contractor shall provide 1.5T (Tesla) MRI scanning system contained within a modular structure.

The Contractor will provide the proper inspection and acceptance survey of MRI system provided through this contract. The survey must be done by an ADBR certified Medical Physicist or MR Scientist qualified to inspect MRI systems. The contractor is responsible for maintaining a current annual survey and will provide a copy to the COR.

The MRI machine shall be capable of performing Magnetic Resonance Angiographies and functional imaging capabilities with all necessary software, hardware and power injector needed to perform bilateral complete leg runoff studies as well as abdominal, thoracic, and cervical angiographies.

The MRI equipment shall be capable of providing a full range of exams to include but not limited to the following:

MRI Brain

MRI any joint, upper extremity

MRI/MRA Pelvis

MRA Spinal Canal

MRI Orbit, Face, Neck

MRI other than joint, upper extremity

MRI/MRA Abdomen

MRA Head

MRI TMJ

MRA upper extremity

MRI Lumbar Spine

MRA Neck

MRI/MRA Chest

MRI any joint, lower extremity

MRI Thoracic Spine

MRA lower extremity

5. THE MRI SYSTEM MUST MEET OR EXCEED THE FOLLOWING TECHNICAL SPECIFICATIONS:

MRI system and modular structure must be fully compatible with the existing foundation and infrastructure on site at the VA Medical Center (VAMC) located at the Fort Harrison campus. The technical drawings for the foundation, existing elevations, and power supply are included in this solicitation to assist bidders in assessing their ability to meet this requirement. The vendor is responsible for any necessary construction to connect the modular cassette to the hospital building through a weatherproof corridor.

Due to site specific constraints, the MRI structure cannot exceed 50 feet in overall length. Vendors are strongly encouraged to conduct a pre-bid site visit to evaluate equipment and rigging requirements for proper positioning of the MRI trailer. Site visits will be coordinated and scheduled through the Contracting Officer.

6. TECHNICAL DRAWINGS/SITE PLANS

Existing site elevations/apertures: “B” side is facing the brick & mortar hospital building.

Overhead view of site demonstrating rough opening to hospital structure:

Electrical supply schematic:

Existing foundation technical drawings:

ADDITIONAL MRI MODULE UNIT/ EQUIPMENT SPECIFICATIONS

The following minimum performance characteristics of the MRI equipment are required:

· Minimum 70 cm patient bore, with minimum 50 cm FOV

· Minimum 16 channel receiver coils with ultra-light, flexible material design

· Parallel, 2D, and 3D imaging capabilities

· Diffusion mapping (ADC) and registration.

· Minimum peak amplitude of 33mT/m and slew rate of 120 mT/m

· Gradient acoustic noise reduction system.

· Minimum Windows 10 Operating System

· Advanced reconstruction algorithm software

· Patient table rating of 500 pounds or greater

· MRI safe two-way patient communication system with an incorporated physical patient alert system (squeeze ball or push-button device)

· MRI safe patient monitoring system to include:

· Wireless EKG

· Wireless SpO2

· NIBP

· CO2

· Temperature

· DICOM and DICOM Modality Worklist (DMWL) compatible

· Technologist workstation including an installed DVD drive with software for transfer of MRI exams to disc.

· Fully programmable MRI safe auto injector system with pressure monitoring featuring the following capabilities:

· Scan delay

· Multi-phase option

· Protocol storing

· Pause/hold functions

6. MRI MODULAR LOGISTICS

The contractor is responsible for rigging, all associated installation requirements, and establishing data connection to government network systems.

Contractor shall be held responsible for any damages to government property resulting from negligence or failure to adhere to approved safety/operation plans during delivery, installation, connection, and/or removal of equipment at the site. Damages caused by the contractor will be remediated/repaired at the Contractor’s expense to the satisfaction of the facility Chief of Engineering.

Due to site specific constraints, the MRI structure cannot exceed 50 feet in overall length. Vendors are strongly encouraged to conduct a pre-bid site visit to evaluate equipment and rigging requirements for proper positioning of the MRI modular cassette. Site visits will be coordinated and scheduled through the Contracting Officer.

Contractor is required to provide MRI equipment and building system that is fully compatible with the existing electrical supply as described in the electrical schematic diagram included in this PWS.

The Contractor shall be responsible for maintaining all appropriate records and documentation relevant to compliance and performance of the equipment.

7. TRAINING

The contractor is responsible for arranging applications training for assigned technologists on the proper use and operation of the MRI system.

The contractor must provide a minimum of 80 hours onsite applications training for technologists.

The contractor will provide additional training as required for any system software or hardware updates.

8. MRI STRUCTURE/EQUIPMENT MAINTENANCE/EMERGENCY REPAIRS

The contractor will provide all preventive maintenance, service calls, cryogenic, and cold head services for the duration of the lease service. Service provided must guarantee 95% up time.

Scheduled preventive maintenance, emergent repairs, and maintenance of all ancillary equipment to include equipment and environmental HVAC systems shall be performed in accordance with industry standards and manufacturer’s recommendations. Vendor is responsible for monitoring the MRI cryogenic systems and replacement of helium as necessary.

In the event of an equipment failure, the VA shall notify the Contractor immediately upon discovery. If maintenance must be performed on site after normal working hours, the Contractor will notify the VA Police that maintenance services will be performed. All equipment repairs are the responsibility of the contractor.

9. NORMAL HOURS OF OPERATION

National Holidays: The eleven (11) holidays observed by the Federal Government, are New Year's Day, Dr. Martin Luther King Jr.'s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.

STANDARD BUSINESS HOURS: Standard business hours at this location occur between 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Federal holidays.

Off-Duty Hours: Days and hours other than stated above.

10. DOCUMENTATION AND REPORTS

The Contractor shall provide equipment and maintenance reports as requested by the COR. The Contractor shall also provide system pre-checks, calibrations, and associated documentation at the site where scans are to be performed. The Contractor shall permit onsite inspection by personnel selected by the VA to verify the Contractor’s equipment is operated in accordance with appropriate safety guidelines and/or regulations.

The VA may require specialized documentation to satisfy the requirements of local state and federal government agencies, and independent consultants such as The Joint Commission (TJC). At a minimum, the following information shall be provided to the Contracting Officer:

· Copy of appropriate business license – submitted with signed proposal.

· Documentation of a proposed schedule included in the submission along with maximum throughput of proposed system(s) will be submitted with signed proposal.

11. INSPECTION/ACCEPTANCE

Inspection and acceptance of all work performance, reports, and other deliverables under this contract shall be performed onsite.

Deliverables shall be inspected for content, completeness, accuracy, and conformance to contract requirements by the COR. Inspection shall include validation of information or software using automated tools and/or testing of the deliverables. The scope and nature of this testing shall be negotiated prior to providing services and shall be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

Reports, documents, and narrative type deliverables shall only be accepted when all discrepancies, errors, or other deficiencies identified in writing by the government have been corrected.

Maintenance logs shall be available upon request for inspection. Contractor shall be responsible for providing quality reviews to ensure adequate diagnostic image quality. The government reserves the right to require corrective action if image quality or other service problems are brought to the attention of the Contractor.

Nonconforming products or services shall be rejected. Unless otherwise agreed by the parties, deficiencies will be corrected within seven (7) days of the rejection notice. If the deficiencies cannot be corrected within seven (7) days, the Contractor will immediately notify the COR and the Contracting Officer of the reason for the delay and provide a proposed corrective action plan within seven (7) working days.

12. REMOVAL OF CONTRACTOR EQUIPMENT

Within two weeks of contract expiration or termination, the contractor will provide an equipment removal plan to the Contracting Officer for review.

VA information retained by the MRI scanning systems and other contractor equipment shall be returned to the VA at the end of the contract and when no longer required for regulatory purposes. The contractor shall be responsible for deleting all VA patient data and other protected information from all equipment at the end of the contract.

All hard drives containing Protected Health Information/Personally Identifiable Information (PHI/PII) data must be removed from contractor’s computer systems and surrendered to VA OI&T personnel. The government financial liability for this requirement, to include the replacement of contractor hard drives, will not exceed $3,000.00.

Inclement/harsh weather conditions will be taken into consideration during installation and/or removal of contractor provided equipment. Requests for additional time may be submitted in writing to the Contracting Officer. The government reserves the right to approve/disapprove requests for additional time.

LOCAL VA REPRESENTATIVES

Upon contract commencement, the Contracting Officer (CO) will notify the Contractor of a local VA point of contact (POC) assigned to this contract. Contractor shall only respond to requests for service from the assigned POC or the CO. If service is requested from any source other than the designated POC or CO, the Contractor is advised not to perform the requested service. Any billing resulting from unauthorized services will not be paid by the government. The Government reserves the right to inspect and test services in accordance with this PWS.

AUTHORITY TO MAKE CHANGES

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept non-conforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer.

SAFETY AND COMPLIANCE

The Contractor must perform services in accordance with:

a) Local, state, and federal Occupational Safety and Health Administration (OSHA) guidelines and legislation.

b) VA Medical Center Directives and Policies

c) Local, state, and federal Fire and Safety regulations, to include VA Medical Center directives and the latest published edition of NFPA-99 (Health Care Facilities Code)

d) 29 CFR 1910.132, Personal Protective Equipment (PPE).

The contractor is also responsible for immediately notifying the local VA P.O.C. at the first instance a safety issue or risk is identified during services.

REMEDY OR REWORK

Rework or remedy is defined as performing the service again until the requirements outlined in the PWS are properly achieved in full. This includes less than satisfactory service as noted by the local VA POC.

Rework or Remedy must occur within three (3) business days of notice from the local VA POC and at no additional cost to the Government.

Inspection and Acceptance of Services: The Government reserves the right to inspect services provided. The only individual authorized to officially accept services is the local VA P.O.C. While inspection of services may be delegated, the P.O.C. is ultimately the only authorized individual to approve and accept services on behalf of the VA.

MEDICAL CENTER POLICIES

Each VA Medical Center has policies that are updated from time to time. The local VA P.O.C. can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies and constraints regarding parking, possession of weapons, cell phone use, photography, smoking on VA campuses, etc. Violations may result in individual fines or citations answerable in the United States (Federal) District Court.

CONTRACTOR POINT OF CONTACT (POC)

The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues. Contractor must provide the COR and Contracting Office with the P.O.C. contact details, to include business phone number or cell phone number and email, at a minimum:

· Within 5 business days of contract award,

· Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

· Within 5 business days prior to a change in the POC by the Contractor.

· The P.O.C. must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

GOVERNMENT ALTERNATE POINTS OF CONTACT (POC) – EMERGENCIES ONLY

The COR will identify Alternate Points of Contact (APOC) to be used only for instances of emergencies when the COR is not easily contactable. These will be individuals in supervisory or managerial roles within the Biomed department. The contractor will be provided this information within five (5) business days after contract award and within 48 hours of a change to this information. An Alternate POC does not replace the COR, nor do they replace the Contracting Officer during the performance and administration of this contract, nor does it relinquish or diminish the Contractor’s requirements in relation to the performance of this Contract.

LIABILITIES AND INSURANCES

Protection from Damage Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment, and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Liability Insurance Contractor must provide the COR and the CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.

Information Security C&A requirements do not apply, and a Security Accreditation Package is not required.

DEFINITIONS

AAMI - Association for the Advancement of Medical Instrumentation AAPM - American Association of Physicists in Medicine Acceptance Signature - COR's signature; indicates COR accepts work status as stated in Service Report.

ANSI - American National Standards Institute

· ASQ - American Society for Quality

· ASQ-CQI – ASQ Certified Quality Inspector CDC – Centers for Disease Control and Prevention CO - Contracting Officer Consumables – may be items, such as but not limited to, water additive chemicals, HV – lubricants (grease, oil), batteries, air filters, water filters, cleaning chemicals/materials Contractor Employees – has the same meaning as Contractor Personnel Contractor Personnel - has the same meaning as Contractor Employees COR – Contracting Officer’s Representative Equipment – means the FDA - Food and Drug Administration (U.S. Department of Health and Human Services) Field Technician or Field Service Engineer (FSE) - a person who is authorized by the contractor to perform PMR services on VA premises. Also known as Technically Trained Personnel.

IAHCSMM - International Association of Healthcare Central Service Materiel Management ISO - International Organization for Standardization Labor – refer to Technically Trained Personnel, also Field Technician NCRP – National Council on Radiation Safety and Measurements NFPA - National Fire Protection Association.

O.E.M. or OEM – Original Equipment Manufacturer. The actual manufacturer and point of origin of the equipment. The OEM provides schematics and standards for maintenance and repair of the equipment and equipment shall be maintained in accordance with these practices. The OEM is identified in the Background section of this PWS.

OEM-trained Technicians – means contractor technicians (Technically Trained Personnel, FSE, Field Technicians), be they OEM or third party provided, who are formally trained to OEM standards to satisfactorily perform services on equipment in this PWS. Where OEM-trained technicians are required in the PWS it means that services are to be performed at no less than this criterion, for the period of performance at the location, to ensure the PWS Purpose is met to avoid future equipment breakdowns or malfunctions which could lead to the VA being accused of malpractice or negligence. This assists the VA in meeting its Mission.

Original Equipment Manufacturer - OEM OSHA – Occupational Safety and Health Administration PMI - Preventive Maintenance Inspection Preventive Maintenance Repair (PMR) -- Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

SDS - Safety Data Sheet Service Report - a documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

Services – includes Preventive Maintenance and Repair for equipment and components listed in this PWS and in accordance with this PWS SR –Service Report Technically Trained Personnel – are personnel and/or employees who shall be suitably knowledgeable in the field related to the services in this PWS to satisfactorily perform services in accordance with the PWS. The contractor shall provide personnel experienced and qualified to perform the required services in accordance with industry practices and standards. Technically Trained Personnel are also known as Contractor Personnel or Contractor Employees or Technicians.

UL – Underwriters Laboratories US FDA – US Food and Drug Administration VAMC – Veterans Affairs Medical Center VA Mission Statement: “To fulfill President Lincoln's promise “To care for him who shall have borne the battle, and for his widow, and his orphan” by serving and honoring the men and women who are America’s Veterans.”

VHA - Veterans Health Administration

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Installation of Modular Building and MRI Equipment Contract Period: Base POP Begin: 05-01-2025 POP End: 05-16-2025 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Applications Training

POP Begin: 05-19-2025 POP End: 05-30-2025

Lease of MRI Equipment and Modular Building

POP Begin: 06-01-2025 POP End: 09-29-2025 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Lease of MRI Equipment and Modular Building Contract Period: Option 1 POP Begin: 09-30-2025 POP End: 09-29-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Lease of MRI Equipment and Modular Building Contract Period: Option 2 POP Begin: 09-30-2026 POP End: 09-29-2027 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Lease of MRI Equipment and Modular Building Contract Period: Option 3 POP Begin: 09-30-2027 POP End: 09-29-2028 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Lease of MRI Equipment and Modular Building Contract Period: Option 4 POP Begin: 09-30-2028 POP End: 09-29-2029 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

B.3 DELIVERY SCHEDULE

3687 Veterans Dr., Ft. Harrison, MT 59636

USA

ALL

(406) 447-7605 Jefferson.Sickles@va.gov

Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.211-8 TIME OF DELIVERY (JUN 1997)

(a) The Government requests delivery to be made according to the following schedule:

REQUESTED DELIVERY SCHEDULE

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. The Government reserves the right to award under either the requested delivery schedule or the proposed delivery schedule when an offeror offers an earlier delivery schedule than requested above. If the offeror proposes no other delivery schedule, the requested delivery schedule above will apply.

OFFEROR’S PROPOSED DELIVERY SCHEDULE

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.)

(End of Clause) C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any…