S02-36C24926Q0154-Mobile Lithotripsy-RFQ.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Medical Other - Mobile Lithotripsy Services - 5 YR BPA

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24926Q0154

RESPONSE DATE/TIME/ZONE 04/21/2026 10:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE Unrestricted

PRODUCT SERVICE CODE* Q525

NAICS CODE* 621999

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Rebecca Espinoza rebecca.espinoza@va.gov 615-225-6998

PLACE OF PERFORMANCE

ADDRESS James H. Quillen VA Medical Center Corner of Lamont & Veteran Way Dogwood Avenue, Building 205

Mountain Home TN

POSTAL CODE 37684

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS rebecca.espinoza@va.gov EMAIL DESCRIPTION Contract Specialist's Email

DESCRIPTION

THIS IS A COMBINED SYNOPSIS-SOLICITATION FOR COMMERCIAL ITEMS – Prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) subpart 12.202(b)(1), and is being conducted under the Simplified Procedures of RFO 12.201-1, in conjunction with Veterans Affairs Acquisition Regulations (VAAR) 873, Simplified Procedures for Health-care Resources, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation document will not be issued.

DOCUMENT TYPE: Combined Synopsis/Solicitation

SOLICITATION NUMBER: 36C24926Q0154

POSTED DATE: 04/01/2026

RESPONSE DATE: 04/21/2026

SET-ASIDE: Unrestricted NAICS Code: 621999 – All other Miscellaneous Ambulatory Health Care Services PSC: Q525 – Medical Urology

DESCRIPTION: The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN, 37129, hereby issues this combined synopsis/solicitation as a “Request for Quotes (RFQ.” interested parties are to submit a written quote on RFQ 36C24926Q0154 to provide Onsite Mobile Lithotripsy Services for the James H.

Quillen VA Medical Center.

The contractor shall furnish all personnel to provide services necessary to perform Onsite Lithotripsy Services to eligible beneficiaries of the James H. Quillen Veterans Affairs Medical Center (hereinafter referred to as VAMC). The contractor’s Certified Medical Laser Safety Officer(s) shall cover the range of Lithotripsy services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized standards for the field.

The Government requires that all Contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company not registered in SAM. Contractor must have active SAM registration to submit offer and must maintain SAM registration throughout the duration of the agreement. For additional information and to register in SAM, please access the following web site: https://www.Sam.gov/ . Please ensure that the representations and certifications are completed to allow Contracting Officers (CO) to determine your business size and any additional socio-economic categories, if applicable.

The Contractor shall furnish nonpersonal professional and management support services in accordance with the performance work statement to retain full responsibility for supervising and directing their personnel. The Government will neither oversee contractor staff nor rely on these services for decision‑making or to circumvent personnel regulations. Contractor shall promptly notify the CO of any situation that may appear to constitute personal services.

In order to submit a quote, all firms must have a Unique Entity Identifier (UEI). A UEI number may be acquired free of charge by accessing and registering on the SAM website above or by phone at (866) 606-8220.

The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2025-06, effective October 01, 2025. Provisions and clauses incorporated by reference have the same force and effect as if they were given full text. The full https://www.sam.gov/

36C24926Q0154 – Onsite Mobile Lithotripsy Service – James H. Quillen VA Medical Center text of the RFO and VAAR can be accessed on the internet at https://acquisition.gov/far-overhaul (RFO) and https://acquisition.gov/vaar (VAAR).

PLACE OF PERFORMANCE:

James H. Quillen VA Medical Center Corner of Lamont & Veterans Way Dogwood Avenue, Building 205 Mountain Home, TN 37684

PERIOD OF PERFORMANCE:

This RFQ will result in a Five (5) year Blanket Purchase Agreement (BPA), consisting of Five (5) One (1) Year Ordering Periods. Anticipated Award Date: 05/01/2026. Period of Performance:

05/01/2026 through 04/30/2031.

PERFORMANCE WORK STATEMENT:

(See ATTACHMENT D.1 – ONSITE MOBILE LITHOTRIPSY PERFORMANCE WORK

STATEMENT)

All interested parties shall provide quotes that include the following:

PRICING INSTRUCTIONS:

Please note that there will not be any options included as this will be a continuous five-year BPA with one-year individual ordering periods. Contractor is responsible for submitting a quote that encompasses the entire period of performance of the five-year BPA. Quotes must not include any facility component as all services will be performed on-site at the VAMC facility.

Contractor’s quote shall include all CLINS on the Schedule of Services for on-site services at the VAMC facility. No line items should be left blank.

SCHEDULE OF SERVICES:

(See ATTACHMENT D.5 – SCHEDULE OF SERVICES)

AUTHORIZED LIMITS:

The Government estimates but does not guarantee that individual BPA Orders will be placed against this Agreement. The authorized dollar limitation for each individual purchase under this Agreement is for the period covered by the Agreement; this authorized dollar limitation is not a guarantee. As specified in RFO 12.201(e)(3)(iv)(C), the dollar limitation for each individual purchase under the Agreement will be established under the BPA and determined at time of award.

OPTION TO EXTEND THE TERM OF THE BPA:

52.217-8 Option to Extend Services is included as part of this solicitation and agreement. The six-month extension must be evaluated as a part of the Government’s initial evaluation. Interested parties are not required to submit pricing for clause 52.217-8. The specified rates under this clause will be those rates in effect under this agreement each time an option is exercised under this clause for any extension exercised under FAR Clause 52.217-8. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of agreement expiration.

OBLIGATION OF FUNDS:

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized call orders issued against the agreement by the CO.

AUTHORIZED INDIVIDUALS:

https://acquisition.gov/far-overhaul https://acquisition.gov/vaar

The Government authorizes the following entities to place orders: Contracting Officers from Network Contracting Office 9.

AUTHORITY:

This acquisition is being processed under the authority of RFO 12.201-1 Simplified Procedures;

therefore, it shall utilize simplified procedures for soliciting competition, evaluation, award documentation, and notification.

BASIS FOR AWARD:

One award will be made to the interested party whose quote represents the best solution to the Government’s need considering price and non-price factors as listed in clause 52.212-2 Evaluation-Commercial Products and Commercial Services. This agreement will be firm-fixed price by Contract Line Item Number (CLIN).

The Government may award a agreement on the basis of initial quote received, without discussions. Therefore, each initial quote should contain the interested party’s best terms from a price and technical standpoint. Instructions to interested parties on price and technical proposal submissions are found under clause 52.212-1, Addendum to FAR 52.212-1 – Instructions to Quoters-Commercial Products and Commercial Services.

CLAUSES:

The Clauses found at RFO 52.212-4 through 52.244-6 AND VAAR 852.201-70 through 852.242- 71 apply to this procurement. For exact text and wording of these Clauses, please see http://www.acquisition.gov.

PROVISIONS:

The Provisions found at RFO 52.212-1 through 52.240-90 AND VAAR 852.209-70 through 852.273-74 apply to this procurement. For exact text and wording of these Provisions, please see http://www.acquisition.gov.

SUPPLEMENTAL INSURANCE REQUIREMENTS:

852.237–70, Indemnification and Medical Liability Insurance. The Contractor shall maintain or require all health-care providers performing under this agreement to maintain, during the term of this agreement, professional liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: $1,000,000.00 per individual $3,000,000.00 per occurrence.

RFO 52.212-1, Instructions to Quoters –Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025), applies to this acquisition.

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO QUOTERS-COMMERCIAL PRODCUTS AND

COMMERCIAL SERVICES

This Request for Quotes (RFQ) is issued in accordance with RFO Part 12 Acquisition of Commercial Products and Commercial Services. Comparative Evaluations of Technical Qualifications, Past Performance, and Price will be performed in accordance with procedures outlined in RFO 12.203(c). A single award BPA will be made to the Interested party whose quote is deemed the best as a whole to the Government. Furthermore, interested parties are advised that the Government reserves the right to select a quote that provides the best benefits to the government that exceeds the minimum, but “is not required to do so.”

The purpose of using comparative evaluation is to simplify the evaluation and selection process.

In order to do this the Government will evaluate quotes in sequence of receipt against all factors in the solicitation to identify if that quote is acceptable. The first quote that is deemed acceptable in providing the Government what it needs as outline in the solicitation will be used by the http://www.acquisition.gov/ http://www.acquisition.gov/

Government in comparison in a uniformed and fair manner side by side to the remaining ones, thereby selecting the “best” one that meets the Government’s overall need. However, the Government does reserve the right to first evaluate all quotes for acceptability, then perform a comparative evaluation among those that are acceptable to determine the “best” one.

PLEASE PROVIDE THE FOLLOWING TO REBECA ESPINOZA, CONTRACT SPECIALIST AT

Rebecca.Espinoza@va.gov.

A. Complete and return Contractor’s Contract Administration Data below.

B. Complete and return Schedule of Services (D.5).

C. Complete and return all attachments. (D.1 through D.4) D. Submission Instructions:

i. QUOTE DUE DATE: Quotes are due no later than 10:00 A.M., Central Time, Tuesday, April 21, 2026. Quotes shall be emailed directly to Rebecca.Espinoza@va.gov. It is the responsibility of the interested party to follow up and ensure it was received electronically. Submit quotes as one file in a searchable Adobe (pdf) as the preferred format. File size should be no more than 10 megabytes. If more than one file is required, please indicate how many attachments are included and number of emails being sent (ex. Email 1 of 5, contains 3 Attachments).

ii. Quotes shall not be FAXED.

iii. Interested parties shall return the entire solicitation fully completed.

iv. Schedule of Services: Interested parties are reminded that pricing schedules are necessary for all periods.

v. QUESTIONS regarding this solicitation must be submitted to the Contract

Specialist in writing by email to Rebecca.Espinoza@va.gov no later than 10:00 A.M., Central Time, Monday, April 6, 2026.

vi. The interested party shall bear all costs associated with the preparation and submission of the quote. The Veterans Affairs will in no case be responsible or liable for the cost incurred by the interested party, regardless of the outcome of the selection process.

vii. The Government reserves the right to make award without discussions. The Government also reserves the right to make no award.

(End of Addendum to 52.212-1)

RFO 52.212-2, Evaluation--Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025), applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION--COMMERCIAL PRODCUTS AND

COMMERCIAL SERVICES

The Government will award a Firm-Fixed Priced BPA resulting from this solicitation to the Contractor who submits a quote conforming to the solicitation that will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

FACTOR 1: Technical Expertise The quote will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation. In support of the requirements of the Performance Work Statement, interested parties are instructed to provide the following documentation for evaluation:

1. Regarding assigned personnel at time of award:

mailto:Rebecca.Espinoza@va.gov mailto:Rebecca.Espinoza@va.gov

• Current copy of Medical Laser Safety Officer Certification as certified, unrestricted Laser Assistant

• Current copy all licenses held in a State, Territory, or Commonwealth of the United States

• Current company background check

• Current drug test certification

• Current infection control documentation (to include Rubella and Tuberculosis) and test results

• Current proof of U.S. Citizenship

• Must be proficient in speaking and writing in the English language.

• Evidence of competency and factory-training on laser equipment

All Contractor personnel must have an understanding of the needs of the requirement and the technical abilities to provide the services. Contractor must have a Medical Laser Safety Officer-certified Laser Assistant candidate and the required equipment as outlined in the Performance Work Statement available on May 1, 2026.

FACTOR 2: Price The Government will evaluate the price for each ordering period and the sum of the overall cost for the duration of the Agreement. Quotations for award purposes will be evaluated by adding the total price for all ordering periods to equate the overall cost. The Government may determine that an quote is unacceptable if the ordering period prices are significantly unbalanced.

FACTOR 3: Past Performance The past performance evaluation will assess the relative risks associated with a Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the Contractor’s record of past performance. The past performance evaluation may be based on the CO’s knowledge of previous experience with the supply or service being acquired and past performance reports in the Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/ ; or any other reasonable basis.

In addition, Contractor shall provide three (3) Business References who have first-hand knowledge of your performance relative to the same type of services involved for this requirement to include contract number, dates of performance, total contract amount and overall experience with performance on the contract. Please ensure your Business References is informed that they may be directly contacted by Rebecca Espinoza, Contract Specialist, at Rebecca.Espinoza@va.gov.

In the case of an interested party without a record of relevant past performance or for whom information on past performance is not available, the interested party may not be evaluated favorably or unfavorably on past performance. Contractors may provide information on issues encountered on identified contracts and the Contractor’s corrective action(s). The Government will consider this information as well as information obtained from any other sources when evaluating past performance.

CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Company Name: ____________________________________ Contact Person: ____________________________________ http://www.cpars.gov/

Title: ____________________________________ Address: ____________________________________ City/State/Zip: ____________________________________ Phone: ____________________________________ Fax: ____________________________________ E-Mail: ____________________________________ Tax ID No.: ____________________________________ UEI No.: ____________________________________

b. GOVERNMENT:

Olonzo Haynes, Contracting Officer Rebecca Espinoza, Contract Specialist Department of Veterans Affairs Network Contracting Office 9 – NCO 9 1639 Medical Center Parkway, Suite 204 Murfreesboro, TN 37129-2573 Phone: (615) 225-6998 Overnight Mailing Address: Same as above E-Mail: Rebecca.Espinoza@va.gov

i. The Contractor is advised that only the Contracting officer, acting within the scope of the agreement and his/her duties and responsibilities has the authority to make changes which effect agreement prices, quality, quantity, delivery terms and conditions, or the term of the agreement.

ii. In no event shall any understanding or agreement, modification, change order, or other matters in deviation from the terms of this agreement between Contractor and a person other than the Contracting Officer, be effective or binding upon the Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer.

iii. CONTRACTING OFFICER’S REPRESENTATIVE: Prior to award, the Contracting Officer will delegate a VAMC employee as COR for this agreement. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of this agreement. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the government to the contractor shall be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer-System for Award management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of

Performance of this acquisition. Current invoicing information is located at http://www.fsc.va.gov/einvoice.asp.

5. ACKNOWLEDGEMENT OF AMNEDMENTS: The Contractor acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO. DATE

Post Award Conferences: The Contracting Officer will schedule a post award orientation for contract orientation purposes as required by VA Acquisition Manual, Part M842.502-70.

LIST OF ATTACHEMENTS:

See attached document: ATTACHMENT D.1 - PERFORMANCE WORK STATEMENT.

See attached document: ATTACHMENT D.2 - QUALITY ASSURANCE SURVEILLANCE

PLAN.

See attached document: ATTACHMENT D.3 - ORGANIZATIONAL CONFLICTS OF

INTEREST.

See attached document: ATTACHMENT D.4 - CONTRACTOR RULES OF BEHAVIOR.

See attached document: ATTACHMENT D.5 - SCHEDULE OF SERVICES.

See attached document: ATTACHMENT D.6 – CONTRACTOR CERTIFICATION OF

IMMIGRATION.

http://www.fsc.va.gov/einvoice.asp