S02 36C24924Q0190 TV Satellite Service.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Preston Gerretse preston.gerretse@va.gov

PLACE OF PERFORMANCE

3400 Lebanon Road

Murfreesboro TN

COUNTRY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05, effective August 8, 2023.

This solicitation is set-aside for 100% Small Businesses (SBs)

The associated North American Industrial Classification System (NAICS) code for this procurement is 517410, with a small business size standard of $44 million.

The FSC/PSC is DG11

The Department of Veterans Affairs Network Contracting Office 9 (NCO 9), Alvin C. York VA Medical Center, and Fisher House are seeking to purchase Institutional/Hospitality service for Direct TV HD satellite signal subscription, to include four option years.

All interested companies shall provide quotations for the following:

Services

Statement of Work TV Signal and Distribution Tennessee Valley Healthcare System Part 1 – General

1. Introduction

This contract requirement is for the continuation of the Direct TV HD satellite signal subscription to the VA-owned headend equipment for Institutional/Hospitality television and radio signaling to provide news, information, and entertainment for patients at the campus of Tennessee Valley Healthcare System (TVHS) Alvin C. York Campus, and the Fisher House located on the TVHS campus, 3400 Lebanon Road, Murfreesboro TN 37129.

2. Background

A new HD headend system with 32 Direct TV HD receivers has been purchased and installed during FY18. The Murfreesboro facility has approximately 300 TVs currently on the facility’s distribution system.

York Campus

The York campus has approximately 300 televisions spread out over a campus containing approximately 20 buildings. The televisions are all digital TVs, commercial/hospital grade with Pro: Idiom capabilities, MPEG2 and MPEG4. The existing headend system consists of approximately 20 analog satellite receivers (converted to digital output), a digital antenna receiving all local channels, digital mixers, modulators, and combiners. The Facility creates at least 3 channels locally, the VA Knowledge Network, The Healing Channel, and the Chapel Channel. The main signal distribution is over a hardline coaxial cable with 3 mainline amplifiers located in Bldg.’s 2, 5, and 7, then distributed to each building’s signal closets, amplified, then split/tapped to televisions from the closets. Bldg. 11 receives the digital signaling from the headend equipment over single-mode fiber. SA single-mode fiber pathway exists from the television equipment room to the data center, where the majority of the facility’s single-mode fiber infrastructure terminates.

Fisher House The Fisher House currently has 20 TVs, each with a Direct TV receiver and connected to the Entertainment Base Package, local channels, the Adventure package, and HD access. There is a satellite antenna on the roof of the Fisher House feeding to a TV signal distribution system in the data closet.

3. Scope of Work The Contractor will provide an annual contract starting August 1, 2024, through July 31, 2029, Institutional/Hospitality subscription service compatible with the existing Direct TV satellite receivers and channel line-ups for the Fisher House and Alvin C. York Campus in Murfreesboro, Tennessee.

Satellite TV at Murfreesboro Campus;

1. (35) MTV, 2. (36) MTV2, 3. (37) BET, 4. (38) Paramount Network, 5. (39) FX, 6. (40) USA, 7. (41) AMC, 8. (42) TNT, 9. (43) TCM, 10. (44) A & E, 11. (45) TBS, 12. (46) STFY, 13. (47) TVLAND, 14. (48) TRUTYV, 15. (60) Fox News, 16. (61) CNN, 17. (62) MSNBC, 18. (63) PBS, 19. (64) The Weather Channel, 20. (65) ESBN, 21. (66) ESBN2 22. (67) ESBN News, 23. (68) SEC Sports, 24. (69) Fox Sports, 25. (71) Animal Planet, 26. (72) Discover, 27. (73) History Channel, 28. (74) AHC, 29. Food Network, 30. (76) CMT, 31. (77) VH1

Place of Performance/Place of Delivery Alvin C. York VA Medical Center 3400 Lebanon Road Murfreesboro, TN 37129-1237

Period of Performance

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” SEP 2023

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” NOV 2023

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” NOV 2023

The following subparagraphs of FAR 52.212-5 are applicable:

(End of Clause)

Instructions to quoters:

All quoters shall submit the following: Quotes shall include the RFQ number (36C24924Q0145), the proposed unit price for Line Items, the proposed extended price of Line Items, any prompt payment discount terms, company name, the company’s point of contact, address, phone number, fax number, e-mail address, Unique Entity Identifier (UEI) number, and business size status.

Questions are due no later than: 3/19/24 @ 2 PM CTS, at Preston.Gerretse@va.gov

The award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a Contracting Officer’s decision for the quote most favorable to the Government.

The following are the decision factors:

Contract award will be made based on the solicitation response representing the best value to the Government using a Contracting Officer’s Comparative Analysis. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced offer.

The information below explains the evaluation approach:

The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government. Options will be evaluated time of award.

Factor 1: Technical Ability

The offer shall be evaluated on conformance with the requirements listed in the Statement of Work. The offeror shall submit a technical narrative that describes the means and methods of successfully performing all work detailed in the SOW, including the personnel being proposed to perform the work. Any training certifications for the repair of said equipment should be provided with a quote.

Factor 2: Past Performance

Offeror shall provide up to three references of relatively the same size and complexity. Include the following information for each contract: Name and address of contracting activity (company name), contract number, type of contract, total contract amount and status, date of award and completion, description and location of contract work, list of major subcontractors if any, Contracting Officer or individual responsible for signing the contract, and their telephone and fax number, and the COR’s/Administrator’s name, telephone, and fax numbers. Offerors may provide information on problems encountered on identified contracts and the offeror’s corrective action. Searches in CPARS (Contractor Performance Assessment Reporting System), as well as Past Performance Questionnaires, may be utilized.

Factor 3: Price

Offerors shall provide one copy of the fully completed Price Schedule in the above format. Proposed prices will be evaluated for reasonableness.

Comparative analysis will be utilized to evaluate quotations. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. Any warranty provided above Manufacturers will be a consideration for comparative analysis.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

Quoters are required to supply a letter from Direct TV stating that the quoter is an “Authorized Third Party Billing Dealer” and is authorized to bill and collect fees for the Direct TV service.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 3/29/2024 @ 2 PM CST at Preston.Gerretse@va.gov.

All information has been posted, and there are no other documents available. Offers must be submitted electronically. QUOTES SUBMITTED BY ANY OTHER MEANS WILL NOT BE ACCEPTED.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact image1.emf