S02 - 36C24825R0169.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1-69

36C24825R0169

X

09-22-2025

TBD

675-26-100

36C248

Department of Veterans Affairs

Network Contracting Office (NCO) 8

Orlando Healthcare System

13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

Jean Pierre 7866476723

Project No.: 675-26-100

Project Title: Design-Build (DB) Refresh Lake Baldwin Pharmacy Finishes

Project Location: Lake Baldwin VA Clinic, 5201 Raymond Street, Orlando, FL 32803

Magnitude of Construction: IAW FAR 36.204 (e), the magnitude range of this project is between $500,000 and $1,000,000

NAICS: 236220 - Commercial and Institutional Building Construction - Size Standard of $45.0M

Service Code: Z1DZ - Maintenance of Other Hospital Buildings

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

This requirement is set-aside for Small Business Administration (SBA) certified, Service-Disabled Veteran Owned Small

Business (SDVOSB). Vendor verification for SDVOSB can be found here at https://www.sba.gov/.

Refer to solicitation instructions for Phase I cutoff date for submission of Request for Information (RFI), or

Questions (if any). No Site Visit will be conducted during Phase I of this solicitation.

All offerors must comply with all solicitation terms and conditions.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

10 240

X X 52.211-10

X

VIA EMAIL 11:00 EDT

10-13-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 6

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando Healthcare System

13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

Elizabeth Romero VA-VHA-RPOE-2022-365342

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.3 PRICE/COST SCHEDULE

A.4 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

52.216-1 TYPE OF CONTRACT (APR 1984)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY

2014)

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

52.228-1 BID GUARANTEE (SEP 1996)

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

52.233-2 SERVICE OF PROTEST (SEP 2006)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

GENERAL CONDITIONS

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES (DEC 2023)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT

(DEC 2010)

52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JULY 2000)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION

CONTRACTS (MAY 2024)

VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 2019)

VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT 2020) ... 43

VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

BASIS FOR AWARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

II. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

PHASE ONE - FACTOR 2: TECHNICAL QUALIFICATIONS

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO – FACTOR 1: DESIGN AND CONSTRUCTION METHODS

PHASE TWO - FACTOR 2: SCHEDULE AND IMPACT TO FACILITY

PHASE TWO - FACTOR 3: KEY PERSONNEL AND WARRANTY SUPPORT

PHASE TWO - PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO - FACTOR 4: PRICE PROPOSAL

LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

1.00 JB

DESIGN-BUILD (DB) CONSTRUCTION: DB Construction for Project 675-26-100 - Refresh Lake Baldwin Pharmacy Finishes.

The contractor shall provide all labor, materials, tools, equipment, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by the Statement of Work (SOW). All proposals are to provide both Design and Construction services for this project.

PRINCIPAL NAICS CODE: 236220 – Commercial and Industrial Building Construction.

PRODUCT/SERVICE CODE: Z1DA – Maintenance of Other Hospital Buildings.

Period of Performance: 240 Calendar Days after Notice to Proceed (NTP).

DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: Orlando VA Healthcare System 5201 Raymond St Orlando, FL 32803

USA

1.00

A.4 STATEMENT OF WORK

STATEMENT WORK

DESIGN-BUILD - REFRESH LAKE BALDWIN PHARMACY FINISHES

PROJECT: 675-26-100

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA), is the procurement by the Government, under one (1) contract, with one (1) firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A&E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A&E.

G. Design-Build Team A&E: This term, as used herein, refers to the entire Design-Build Team (Contractor, A&E, and any subcontractors), all inclusive.

H. Pre-Construction Risk Assessment (PRCRA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Before beginning work, this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in the procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party (CITP) Safety Professional: Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The Orlando VA Healthcare System (OVAHCS) is seeking professional design-build services to design and construct the project entitled “Refresh Lake Baldwin Pharmacy Finishes, 675-26- 100” located at the Lake Baldwin VA Campus. The contractor shall provide all Design-Build services, including labor, materials, tools, and equipment necessary to construct the project described below and other specific tasks as further defined by this RFP.

B. Project Overview:

This project will refresh the finishes at the Lake Baldwin Pharmacy. The work shall include new paint, flooring, and ceiling tiles, and shall be phased to minimize impacts to the service.

Approximately 4,000 square feet of space will be renovated, including the front waiting area, two single-stall bathrooms, and the back pharmacy areas.

C. Specific Project Requirements:

1. All work shall be phased to maintain service at the Lake Baldwin Pharmacy.

a) Due to the nature of the service, pharmacy escorts may be required, and therefore, additional coordination is expected.

2. The contractor shall replace all the flooring to match the finishes of the adjacent Building 500 clinical spaces and comply with TIL requirements for pharmacy spaces.

3. The contractor shall replace all lighting with new LED light fixtures to match the fixtures used in Building 500.

4. The contractor shall replace all ceilings with new grid and ceiling tiles to match those of the adjacent Building 500.

5. The contractor shall repaint the interior walls with a color scheme to match that of the adjacent Building 500.

6. The contractor shall fully renovate the Pharmacy waiting room bathroom and shall enclose the Pharmacy Employee bathroom and provide a new access door to the main waiting area with all required hardware.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Design Phase: All design-related work (e.g., site visit, meeting, etc.) at the VA facility MUST be coordinated with the project’s COR. All work shall be performed during normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work after normal business hours (Weekends, Holidays, Evenings, and Nights) must be requested by the A&E contractor 14 calendar days in advance.

B. Construction Phase: All work hours MUST be coordinated with the project’s COR. All work shall be performed during WHEN hours (Weekends, Holidays, Evenings, and Nights) so as not to interfere with normal Hospital functions. However, some VA areas may be conducive to work being completed during normal business hours (7:00 am to 5:00 pm, Monday through Friday).

All requests for work during normal business hours must be made by the contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

C. Length of Project:

1. The project will have a 120 calendar-day design phase. Please refer to Program Guide PG-18-15, Volume C, for document requirements.

a) From Notice to Proceed, Design-Build Team A&E shall submit Schematic Design drawings to 25% within 30 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A&E shall submit Design Development drawings to 50%, which incorporates the VA’s comments on the 25% submission within 60 calendar days.

Allow 15 calendar days for VA review.

c) Design-Build Team A&E shall submit Construction Document drawings to 75%, which incorporates the VA’s comments on the 50% submission, within 90 calendar days. Allow 15 calendar days for VA review.

d) Design-Build Team A&E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 120 calendar days. Allow 30 calendar days for VA review.

2. Design-Build Team A&E shall schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction starts and submit within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase shall be completed in no more than 120 calendar days from Design completion and Government acceptance.

4. The contractor shall submit a Critical Path Method (CPM) schedule for BOTH the Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to Proceed.

D. Utility Outages, including disruption of fire alarms, must be requested by the contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

This project has been classified by the Construction Infection Control Risk Assessment as a Type C, Medium Risk Group, Class III (ISLM Level I) Project.

V. SAFETY REQUIREMENTS:

All contractors' personnel are required to have completed an OSHA-approved 10-hour construction worker course before working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course before working on the site. Every worker must provide the Contracting Officer with a copy of current certificates identifying successful completion of the training before executing work for the Veterans Administration. In addition, the contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). The contractor’s CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of the contractor’s CP nor act on their behalf. The VA CP determines if the contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The contractor shall submit an Activity Hazard Analysis and an Accident Prevention Plan as per FAR 52.236-13 before commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VI. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Design-Build Team A&E. They should not, however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any claims, damages, losses, and expenses, including, but not limited to, attorney fees, arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include, but shall not be limited to, the following:

A. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp.

B. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/.

1. Master Construction Specifications Index (PG-18-1).

2. Design and Construction Procedures (PG-18-3).

3. VA Standard Details and CAD Standards (PG-18-4).

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/

4. Equipment Guide List (PG-18-5).

5. Equipment Inspection Manual (Program Guide 7610.2).

6. Equipment Reference Manual (PG-18-6).

7. Space Planning Criteria (PG-18-9).

8. Design Manuals (by discipline) (PG-18-10).

9. Design Guides (graphical, by function) (PG-18-12).

10. Barrier Free Design Guide (PG-18-13).

11. Room Finishes, Door and Hardware Schedules (PG-18-14).

12. Minimum Requirements for A&E Submissions (PG-18-15).

13. Environmental Planning Guidance (PG-18-17).

14. HVAC Design Manual for Hospitals Amendment B.

15. Lighting Study.

16. Design Alerts.

17. Quality Alerts.

18. VA Signage Design Guide.

19. Fire Protection Design Manual – Latest Edition.

20. Cost Estimating.

21. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730).

22. Information Security Handbook VA 6500.

23. Energy Reduction Manual (First Draft).

C. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp.

D. Department of Veterans Affairs Utilities Design Manual.

E. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp.

1. VA Office of Facilities Management citations of the AIA design standards found on the World Wide Web at http://cfm.va.gov.TIL/.

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/.

3. Construction Infection Control Risk Assessment Memorandum.

F. Other design and construction standards and publications that shall be applied to this work include, but are not limited to:

http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

(ASHRAE).

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org.

3. OSHA Rules and Regulations.

4. International Building Code (ICC), latest edition

5. Life Safety Code (NFPA 101), latest edition.

6. The Joint Commission (TJC) Accreditation manual (latest edition).

7. Sustainable Design Requirements (01 81 11).

8. Construction Waste Management (01 74 19).

G. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

H. Particular attention is called to the CD4, Symbol Identification of Contract Drawings.

I. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

J. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

K. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf.

L. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/.

M. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 (latest revision).

N. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA

PREVENTION AND SCALD CONTROL.

VIII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall comply with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

3. In the design of new buildings and alteration work under this contract, the Design-Build Team A&E shall consider all requirements (other than procedural requirements) of:

1. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and aesthetic qualities of a building. Also, similar laws of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government. The Design-Build Team A&E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A&E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection

4. The Design-Build Team A&E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from, codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken before receipt of written approval from the Contracting Officer.

5. No action may be brought against the VA, and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A&E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A&E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A&E members, as appropriate for the specific package to be reviewed, and others. The Design-Build Team A&E members will each allow for (1) full day for each package design review meeting. The DB team A&E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a) The VA’s receipt of the design review submission package.

b) The review meeting.

c) DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the DB team A&E Project Manager (for the Design-Build Team A&E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A&E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing, etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%), and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage, a post-review may be required; the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by the engineer and architect of record.

4. Each review submission package shall include 3 hard copy sets (2 Full Size & 1 Half Size) and 1 PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO), and others as determined to be appropriate by the VA.

5. Upon the contractor's review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A&E shall be responsible for preparing and submitting for Government review and acceptance of a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor-modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, and FGI Guidelines for the Design and Construction of Health Care Facilities.

6. In addition to the Project Specific Specifications, the contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7. The contractor shall be responsible for submitting as-built CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close-out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format, AutoCAD latest version, or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A&E team in electronic format in AutoCAD latest version, or PDF format for use in preparing the construction drawings, if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any claims, damages, losses, and expenses, including, but not limited to, attorney’s fees, arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications, and other 8 1/2 by 11 formatted material will be executed in electronic format, Microsoft Word.

4. The specifications included shall be available to the Design-Build Team A&E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD, latest version, drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect-Engineer harmless from any claims, damages, losses, and expenses, including, but not limited to, attorney’s fees arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD latest version and a backward-compatible format. The designer/contractor shall submit an AUTOCAD copy (as build drawings) after the completion of the project and before closing out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A&E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A&E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design- Build Team A&E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A&E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents, including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA-supplied comments from the earlier 25%, 50% and 75% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete, a post-submittal may be required, the cost of which will be borne by the Design-Build Team A&E.

5. The approved final construction documents include such details that the project can be constructed and will be used for the construction of the project.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design- Build Team A&E. The construction drawings shall include a coordinated set of the following.

(Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport, and other details.

3. Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes, calculations, and all related calculations.

4. Plumbing drawings: including floor and roof plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also, provide sections for mechanical equipment rooms and the sequence of operation for all HVAC equipment.

6. Electrical drawings: including site demolition plans, site, floor, and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules, calculations, and details

7. Asbestos abatement: drawings including site demolition plans and floor plan indicating asbestos abatement method.

H. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specifications submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project, i.e., shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

IX. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

A. To reduce design errors and omissions, the Design-Build Team A&E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within two (2) weeks of receipt of Notice to Proceed, the Design-Build Team A&E shall submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A&E member responsible for QA/QC.

1. Upon its completion, each task shall be initialed and dated by the responsible Design- Build Team A&E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

X. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting:

The DB A&E, as part of the Design-Build Team A&E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A&E shall be prepared to respond to the VA concerns and shall provide an overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the DB A&E shall visit the job site as appropriate to the stage of construction to determine, in general, if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period, the DB A&E shall make weekly visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting Officers’ Representative (COR) may also request visits for special purposes. Only registered architects and engineers who are thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A&E shall observe the construction, advise the COR of any deviations or deficiencies, or solutions to issues discussed. A site inspection report, which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations, and additional actions required, shall be furnished to the Contracting Officers Representative (COR) within three workdays following the site visit date.

C. Disputes, Interpretations, and Clarifications:

Upon written request from the VA, the DB, the contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A&E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals:

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc., as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings:

The Design-Build Team A&E shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

F. Shop drawings and submittals:

The DB A&E shall check government-furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data, and review the color, texture, and suitability of materials for conformity with the RFP Documents and construction documents. The DB A&E shall recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority. The DB A&E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A&E shall request the contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A&E shall review all prior submittals for related components of the system before acting on a single component. The DB A&E may be required to hold joint reviews with the VA technical staff and /or the contractor on complicated system submittals. The DB A&E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

G. Inspections and Testing:

1. The DB A&E shall be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and shall generate a Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. The DB A&E shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. The DB A&E shall approve or disapprove test reports and forward the findings to the VA for final disposition. The DB team shall forward the approved inspection and testing document or lists to the VA for final disposition.

H. Review of Documents and Work Acceptance:

On closeout of Construction Period Services, the Design-Build Team A&E shall certify that the Contract Documents requirements and intent have been satisfied, workmanship is Professional and at an acceptable level, submittals and other DB-supplied Documents as required in the Contract Documents are in order and stamped approved. However, the Government’s final acceptance of the Work is at the discretion of the COR and shall be authorized in writing by the VA Contracting Officer only.

I. Project Close-Out:

The DB team A&E shall comply with the requirements in the “General Conditions”, Section 01001, and “General Requirements”, Section 01010, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

J. AS-BUILT:

The DB team A&E shall prepare and submit AS-BUILT drawings as developed from the Construction activities re-lined as-built. The drawings shall be submitted in AutoCAD latest version format and shall reflect the actual as-built conditions—stamp drawings in large red bold letters “AS-BUILT” in the lower right-hand corner of all drawings. The drawings shall be submitted on full-size, consistent with previous requirements herein.

XI. RECORDS MANAGEMENT:

A. Citations to pertinent laws, codes, and regulations shall apply to this contract, such as 44 U.S.C.

chapters 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and 1228.

B. The contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. The contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

D. The contractor shall not retain, use, sell, or disseminate copies of any deliverables that contain information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

E. The contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. The contractor shall comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

J. The contractor shall obtain the Contracting Officer's approval before engaging in any contractual relationship (sub-contractor) in support of this contract, requiring the disclosure of information, documentary material, and/or records generated under, or relating to, this contract. The contractor (and any subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that…