S02 - 36C10X25Q0002 - AITC Generator Fuel System Mx.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10X25Q0002 10-22-2024

Zachery Minns; Zachery.Minns@va.gov 202-855-6940 10-31-2024

10:00 EDT

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

X 100

X

221112

950 Employees

N/A

X

Austin Information & Technology Center (AITC) 1615 Woodward Street

Austin, TX 78772

36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917

1-(877)-489-6135

See CONTINUATION Page

Department of Veterans Affairs (VA) Office of Information & Technology (OIT)

Austin Information & Technology Center (AITC) Generator Fuel System Maintenance and Repair Services

RFQ Questions are due by 10:00 A.M. ET, October 25, 2024, to Zachery.Minns@va.gov and Justin.Cole4@va.gov

Quotes Due: See block 8 above.

See CONTINUATION Page

X X

36C10X25Q0002

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 NOTICE OF HYBRID CONTRACT

C.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) ALTERNATE I (NOV 2021)

C.3 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) 33

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.9 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 35

C.13 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: ATTACHMENT A - System Photos See attached document: ATTACHMENT B - AITC Generator Fuel System Maintenance and Repair Services QASP See attached document: ATTACHMENT C - PRICE SCHEDULE - 36C10X25Q0002. . 44 See attached document: ATTACHMENT D - Wage Determination 2005-5233 V.2 See attached document: ATTACHMENT E - Past Performance References See attached document: ATTACHMENT F - PPQ

SECTION E - SOLICITATION PROVISIONS

E.1 FAR 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.2 FAR 52.212-1 INSTRUCTIONS TO OFFERORS

E.3 FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.5 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

E.6 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.7 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

E.8 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.12 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the individuals identified in the Contract Point of Contact List (provided with the final award).

a) This contract will use electronic commerce to the maximum extent possible (IAW FAR 4.502(a)). All correspondence regarding contract administration matters between the Government team (Contracting Officer, Contract Specialist and Contracting Officer’s Representative) and the Contractor will be handled via email using the email addresses listed in the Contract Point of Contact List, inclusive of any updates provided by the responsible Contracting Officer. Email will be the primary method for providing copies of contract documents to the Contractor or other parties. This applies to contract modifications, acceptance of supplies/services, invoice items addressed outside of the electronic invoicing system (currently Tungsten), contractor performance assessments addressed outside CPARS, terminations and any other actions covered by the Contract Terms and Conditions or other Clauses.

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer—System for Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears based upon delivery and acceptance; review and approval of the hours completed by the COR. In accordance with FAR 52.212-4 (g) only proper invoices that contain documentation of services performed will be accepted.

4. CHANGES: Any changes to this PWS and associated tasks shall only be authorized and approved through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in the contract folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

5. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

6. FSC MANDATORY ELECTRONIC INVOICE SUBMISSION: Contractors are required to submit payment requests in electronic form in accordance with the submission instructions below.

7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

***All invoices submitted through OB10 to the VA-FSC should mirror vendor’s current submission of Invoice, with the following items required:

• Contract/Task Order Number:

• Contractor’s Taxpayer ID Number (TIN)

• Contractor’s “Remit Address” information

• Contractor’s contact information: (Personal Name, Email, and Phone)

• Contractor’s VA point of contact information: (Personal Name, Email, and Phone)

• Period of Performance dates (Beginning and Ending)

• All discount information if applicable (Percent and Date Terms)

All invoices need to also be submitted using the same line item format in the contract or order.

Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

• VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.

Vendor e-invoice Set-up information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

• Tungsten/OB10 system registration please call 877-752-0900, Option #2

• Tungsten Support call 877-489-6135

• Tungsten e-Invoice email: VA.Registration@tungsten-network.com

• VA TUNGSTEN Number: AAA544240062

• FSC e-Invoice contact information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

• http://www.fsc.va.gov/einvoice.asp

COMMUNICATIONS:

• https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests

• http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.x12.org/ mailto:VA.Registration@tungsten-network.com mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

B.2 PERFORMANCE WORK STATEMENT

Title: 25-NT0018- Generator Fuel System Maintenance and Repair Services

1.0 BACKGROUND

Austin Information Technology Center (AITC) requires continuous Generator support for Computer Room Computer Server operation during an electrical power outage. AITC has eight (8) Cummins Generators with three hundred (300) Gallon Day Tanks and three (3) fifteen thousand (15,000) gallon bulk diesel fuel storage tanks and delivery control system. Generator power critical in supporting Veterans services and electrical outage shall not be allowed. The fuel system must be available 24/7/365 to support emergency generators whenever they call for fuel.

Contractor Technicians shall be certified to work on All-Tech Fuel Systems (this includes being authorized for All-Tech proprietary software), which includes Mechanical Equipment, Control Panels, pumps, Split AC DX unit for Mechanical Pump House, Generators # 1 thru. #8 local Electrical Panel Enclosures on concrete pads AC DX units, Piping & System Filters. Contract shall include 24/7/365 response for Emergency repairs.

One (1) additional year of full maintenance and emergency repair services shall be available to the contractor based upon their satisfactory performance of all contract performance objectives and the Government’s need to continue services.

Equipment to be maintained:

• Mechanical Pump House, located in the Tank Farm Area:

• Three (3) Proven Controls Panels for Fuel Oil Triplex Supply Panel, Fuel Oil

Master Controller Panel and Fuel Oil Filtration Panel (which each panel includes Relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Fuel Oil Triplex Supply Panel: One (1) equipment containment skid with three

(3) ¾ Hp Motor & Pumps and one (1) Proven Control Panel as listed above.

• Fuel Oil Master Controller Panel.

• Fuel Oil Filtration Panel: One (1) equipment containment skid with One (1) 1

Hp Motor & Pump with Two (2) Parker Hannifin Corp. Filters to be changed every three (3) months and one (1) Proven Control Panel as listed above.

• Ball Valves.

• Strainer Valves.

• Magnum Inverter 16, One (1) Ton Split DC AC Unit.

• Piping of varies sizes.

• Generators (total of eight generators) located in Tank Farm area and generator room #160B with the following at each:

• One (1) Proven Controls Panel (which includes Relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Two (2) 1 Hp Motor & Pumps.

• Two (2) Magnatol Valve Corp. (Type = 18ARV44-0 Diesel)

• Nine (9) Ball Valves.

• Three (3) Flow Sensors.

• Piping of varies sizes.

• Generator #4 thru. #8 NEMA 4 Electrical Control Panel Enclosure with DX AC unit.

• Fuel Oil Remote Master Controller in Electrical Rm. 160D

• One (1) Proven Controls Panel (which includes Relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Fuel System Alarm Panel in Security Office (Post #1) Rm. 180

• One monitoring panel indicating fuel leak with silence button.

• Exterior Diesel Fuel Tank three (3) Solar Gauges by Greenleaf Gauge model

EFG-8000.

• Main distribution piping & valves of varies sizes.

2.0 SCOPE OF WORK

The contractor shall perform monthly inspections of entire system and provide detailed field report of findings and recommendations. The contractor shall perform quarterly maintenance and provide detailed service report listing all tasks performed and recommendations for repair. The contractor shall perform an annual maintenance and provide detailed service report listing all tasks performed and recommendations for repair. The Contractor shall perform emergency and non-emergency repairs of the system as needed. The Contractor shall provide all labor, tools, supervision, and equipment necessary to complete this service contract.

Specific details of each task are listed in section 7.2.

3.0 CONTRACT TYPE

Hybrid Firm-Fix Price (FFP) / Time and Material (T&M) Contract.

4.0 PERIOD OF PERFORMANCE

The period of performance is twelve (12) months from date of award, with one 12-month option period.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO or COR.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five (5) are set by date:

New Year's Day .................................. January 1 Juneteenth ......................................... June 19 Independence Day ............................. July 4 Veterans Day ..................................... November 11

Christmas Day .................................... December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday ............. Third Monday in January Washington's Birthday ........................ Third Monday in February Memorial Day ..................................... Last Monday in May Labor Day ............................................. First Monday in September Columbus Day ...................................... Second Monday in October Thanksgiving ........................................ Fourth Thursday in November

5.0 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed in VA facilities located at AITC 1615 Woodward Street, Austin, Texas 78772.

6.0 TRAVEL

N/A

TASK STATEMENT

7.1 REPORTING REQUIREMENTS (NSP)

The Contractor shall provide the Contracting Officer’s Representative (COR) with Monthly Progress Reports in electronic form in Microsoft Word or Microsoft Excel.

The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month.

The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue.

The Contractor shall monitor performance against the previous month’s approved Monthly Progress Report and report any deviations. It is expected that the Contractor shall maintain communication with VA accordingly so that any arising issues are transparent to both parties to prevent escalation of outstanding issues.

Contractor Project Management Plan

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon and updated in accordance with the Contracting Officer’s Representative. The Contractor shall update and maintain the VA PM approved CPMP throughout the POP.

Tasks performed shall be of a non-personal nature. VA organizations will not provide supervision of contractor personnel. Contractor personnel shall at no time allow an employer-employee relationship to develop with VA organizations or their staff. VA organizations will refrain from any activities that create the appearance of such a relationship.

Contractors shall not perform inherently governmental functions including decision-making, supervision of Government employees, supervision of other contractors on other contracts, and activities that create the appearance of performing such functions.

Deliverables:

A. Contractor Project Management Plan B. Monthly Meeting minutes C. Monthly Progress Report

7.2 Contractor shall perform the following Maintenance Tasks:

7.2.1 Monthly Inspections and Maintenance (FFP):

The Contractor shall perform monthly inspections and maintenance. At a minimum monthly inspections and maintenance shall include:

• Full visual inspection of entire system.

• Check for leaks, wear points of system and indications of pump wear.

• Check all fuel control alarm/history at each fuel controller.

• Check generators # 1 thru. #8, NEMA 4 fuel control panels, ac units and repair as required.

Deliverable:

D. Detailed service report after each visit, listing all task performed and providing recommendation for approval for repair.

7.2.2 Quarterly Inspections and Maintenance (FFP):

The Contractor shall perform quarterly inspections and maintenance. At a minimum quarterly inspections and maintenance shall include:

• Change micron filters at generators and mechanical pump house filtration unit.

• Run and test system and all alarms:

• Test triplex supply

• Check filtration systems.

• Test all eight (8) return pumps on skids by running in manual mode and automated mode to ensure smooth delivery of fuel to each generator.

• Check all pumps motor & pumps and repair as required (i.e., replacing pump motors, pumps & etc.).

• Simulate call for fuel and fill all tanks to a full state to check for all liquid level alarms to verify functioning properly.

• Test all leak sensors to verify functioning properly.

• Test all functionality and performance of the controls and inspect all internal components of each control panel including each panel and master/satellite master for damage/malfunctioning equipment.

• Download and analyze all activity within the controls via SD cards.

• Perform programming tune ups, graphic updates when needed for any of the fuel oil control panels.

• Clean every enclosure and skid onsite:

• Contractor shall clean and wipe down each skid leaving free of dirt, dust and liquid.

• Check all piping & equipment and repair as required.

• Check Bulk Tanks Solar Gauges to verify functioning properly.

• Check all fuel piping for leaks.

• Check system pumps and repair as required.

• Check all tanks level sensors for proper operation and repair as required.

• Check equipment electrical wiring & connection to meet latest NEC and repair as required.

• Check generators # 1 thru. #8, NEMA 4 fuel control panels, ac units and repair as required.

Deliverable:

E. Detailed service report after each visit, listing all task performed and

7.2.3 Annual Inspections and Maintenance (FFP):

The Contractor shall perform annual inspections and maintenance. At a minimum annual inspections and maintenance shall include:

• Mechanical Pump House, located in the Tank Farm Area:

• Three (3) Proven Controls Panels for Fuel Oil Triplex Supply

Panel, Fuel Oil Master Controller Panel and Fuel Oil Filtration Panel (includes relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Fuel Oil Triplex Supply Panel: One (1) equipment containment skid with three (3) ¾ Hp Motor & Pumps and One (1) Proven Control Panel as listed above.

• Fuel Oil Master Controller Panel

• Fuel Oil Filtration Panel: One (1) equipment containment skid with one (1) 1 Hp Motor & Pump with two (2) Parker Hannifin Corp.

Filters, to be changed every three (3) months and one (1) Proven Control Panel as listed above.

• Ball Valves

• Strainer Valves

• Magnum Inverter 16, one (1) Ton Split DC AC unit

• Piping of varies sizes.

• Generators, total of eight located in Tank Farm area and generator room #160B with following at each:

• One (1) Proven Controls Panel (includes relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Two (2) 1 Hp Motor & Pumps

• Two (2) Magnatol Valve Corp.

• Nine (9) Ball Valves

• Three (3) Flow Sensors

• Piping of varies sizes.

• Fuel Oil Remote Master Controller in Electrical Rm. 160D

• One (1) Proven Controls Panel (includes relays, Rhino Modules, Stride Switches, Productivity PLC’s and Eaton Electrical Breakers).

• Fuel System Alarm Panel in Security Office (Post #1) Rm. 180

• One monitoring panel indicating fuel leak with silence button.

• Exterior Diesel Fuel Tank Three (3) Solar Gauges.

• Main distribution piping & valves of varies sizes.

• Change micron filters at generators and mechanical house filtration unit

• Run and test system and all alarms:

• Test triplex supply

• Check filtration systems.

• Test all eight (8) return pumps on skids by running in manual mode and automated mode to ensure smooth delivery of fuel to each generator.

• Check all pumps motor & pumps and repair as required (i.e., replace seal, replacing pump motors, pumps & etc.).

• Simulate call for fuel and fill all tanks to full state to check for all liquid level alarms to verify proper operation.

• Test all leak sensors to verify correct operation.

• Test all functionality and performance of the controls and inspect all internal components of each control panels (including master/satellite for damage & malfunctioning operation).

• Download and analyze all activity withing the controls via SD cards.

• Perform programming tune ups, graphic updates as required for any fuel panels.

• Clean every enclosure and Skid onsite.

• Clean and wipe down each skid leaving free of dirt, dust, and liquid.

• Check all piping & equipment and repair as required.

• Check Bulk Storage Tank Solar Gauges to verify proper operation and replaced as required.

• Check all fuel piping for leaks and repair as required.

• Check all tanks level sensors for proper operation and repair/replace as required.

• Check equipment electrical wiring & connection to meet latest NEC code and repair as required.

• Check generators # 1 thru. #8, NEMA 4 fuel control panels, ac units and repair as required.

F. Detailed service report after each visit, listing all task performed and

7.2.4 Emergency Repairs and Service (T&M):

The Contractor Shall provide emergency services and/or repairs as required by the Government. Any operating condition when the fuel control system is unable to immediately and properly support the supply of fuel to the emergency generators is considered an emergency condition.

• The Contractor may be contacted for emergency repairs and/or services during both business and non-business hours. The COR, or other designated Government representative may direct the Contractor to perform the work during Holidays

• The Contractor shall be onsite within five (5) hours after receiving emergency call from VA COR or VA representative.

• The services and repairs must include all parts and labors. Emergency associated parts and labor task funding under time/material contract CLINs.

G. Detailed service report after each visit, listing all tasks performed.

7.2.5 Non-Emergency Repairs and Service (T&M):

The Contractor Shall provide non-emergency repairs and/or services as required by the Government. Any operating condition where the fuel control system can immediately and properly support the supply of fuel to the emergency generators however a component or aspect of the fuel control system is not in a “normal” operating condition, is considered a non-emergency condition.

• The Contractor shall be onsite within twenty-four (24) hours after receiving a non-emergency call from VA COR or VA representative.

• The services and repairs must include all parts and labors. Emergency associated parts and labor task funding under time/material contract CLINs.

H. Detailed service report after each visit, listing all tasks performed.

7.0 DELIVERY SCHEDULE

Task Deliverable Quantity Delivery Date

7.1 REPORTING

REQUIREMENTS

A. Contractor Project Management Plan

1 At award

7.1 REPORTING

REQUIREMENTS

B. Monthly Meeting minutes 4 Two days after meeting

7.1 REPORTING

REQUIREMENTS

C. Monthly Progress Report 4 After each month

7.2.1 MONTHLY

INSPECTIONS AND

MAINTENANCE

D. Detailed service report after each visit, listing all task performed and providing recommendation for approval for repair.

12 Upon completion of inspection

7.2.2 QUARTERLY

INSPECTIONS AND

MAINTENANCE

E. Detailed service report after each visit, listing all task performed and providing recommendation for approval for repair.

4 Upon completion of inspection

7.2.3 ANNUAL

INSPECTIONS AND

MAINTENANCE

F. Detailed service report after each visit, listing all task performed and providing recommendation for approval for repair.

1 Upon completion of inspection

7.2.4 EMERGENCY

REPAIRS AND SERVICE

G. Detailed service report after each visit, listing all tasks performed.

1 Per Emergency

Request

Upon completion of inspection

7.2.5 NON-EMERGENCY

REPAIRS AND SERVICE

H. Detailed service report after each visit, listing all tasks performed.

1 Per Non- Emergency

Request

Upon completion of inspection

8.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. The QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

The QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

The QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor.

Updates shall ensure that the QASP remains a valid, useful, and enforceable document.

Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The QASP will be provided as an attachment.

9.0 SECURITY AND PRIVACY REQUIREMENTS

9.1 POSITION/TASK RISK DESIGNATION LEVEL(S)

Position Sensitivity

Background Investigation (in accordance with Department of Veterans Affairs 0710 Handbook, “Personnel Suitability and Security Program,” Appendix A)

Low / Tier 1 Tier 1 / National Agency Check with Written Inquiries (NACI) A Tier 1/NACI is conducted by OPM and covers a 5-year period. It consists of a review of records contained in the OPM Security Investigations Index (SII) and the DOD Defense Central Investigations Index (DCII), Federal Bureau of Investigation (FBI) name check, FBI fingerprint check, and written inquiries to previous employers and references listed on the application for employment. In VA it is used for Non-sensitive or Low Risk positions.

Moderate / Tier 2

Tier 2 / Moderate Background Investigation (MBI) A Tier 2/MBI is conducted by OPM and covers a 5-year period. It consists of a review of National Agency Check (NAC) records [OPM Security Investigations Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and a FBI fingerprint check], a credit report covering a period of 5 years, written inquiries to previous employers and references listed on the application for employment; an interview with the subject, law enforcement check; and a verification of the educational degree.

High / Tier 4 Tier 4 / Background Investigation (BI) A Tier 4/BI is conducted by OPM and covers a 10-year period. It consists of a review of National Agency Check (NAC) records [OPM Security Investigations Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and a FBI fingerprint check report], a credit report covering a period of 10 years, written inquiries to previous employers and references listed on the application for employment; an interview with the subject, spouse, neighbors, supervisor, co-workers; court records, law enforcement check, and a verification of the educational degree.

The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the Performance Work Statement are:

Position Sensitivity and Background Investigation Requirements by Task Task Number Tier1 / Low / NACI Tier 2 / Moderate /

MBI

Tier 4 / High / BI

INSERT TASK #

The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

9.2 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

9.2.1 Contractor Responsibilities:

A. The Contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain the appropriate Background Investigation, and are able to read, write, speak and understand the English language.

B. The Contractor shall bear the expense of obtaining background investigations.

Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations in accordance with the ProPath template. The Contractor Staff Roster shall contain the Contractor’s Full Name, Date of Birth, Place of Birth, individual background investigation level requirement (based upon Section 7.0 Tasks), etc.

The Contractor shall submit full Social Security Numbers either within the Contractor Staff Roster or under separate cover to the COR. The Contractor Staff Roster shall be updated and provided to VA within 1 day of any changes in employee status, training certification completion status, Background Investigation level status, additions/removal of employees, etc. throughout the Period of Performance. The Contractor Staff Roster shall remain a historical document indicating all past information and the Contractor shall indicate in the Comment field, employees no longer supporting this contract. The preferred method to send the Contractor Staff Roster or Social Security Number is by encrypted e-mail. If unable to send encrypted e-mail, other methods which comply with FIPS 140-2 are to encrypt the file, use a secure fax, or use a traceable mail service.

C. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized.

D. The Contractor shall ensure the following required forms are submitted to the COR within 3 days after contract award:

1) For a Tier 1/Low Risk designation:

a) OF-306

b) DVA Memorandum – Electronic Fingerprints

2) For Tier 2/Moderate or Tier 4/High Risk designation:

a) OF-306

b) VA Form 0710

c) DVA Memorandum – Electronic Fingerprints

The Contractor personnel shall submit all required information related to their background investigations (completion of the investigation documents (SF85, SF85P, or SF 86) utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC).

The Contractor employee shall certify and release the e-QIP document, print and sign the signature pages, and send them encrypted to the COR for electronic submission to the SIC. These documents shall be submitted to the COR within 3 business days of receipt of the e-QIP notification email. (Note: OPM is moving towards a “click to sign” process. If click to sign is used, the Contractor employee should notify the COR within 3 business days that documents were signed via eQIP).

E. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

F. A Contractor may be granted unescorted access to VA facilities and/or access to VA Information Technology resources (network and/or protected data) with a favorably adjudicated Special Agreement Check (SAC) or “Closed, No Issues” (SAC) finger print results, training delineated in VA Handbook 6500.6 (Appendix C, Section 9), and, the signed “Contractor Rules of Behavior.” However, the Contractor will be responsible for the actions of the Contractor personnel they provide to perform work for VA. The investigative history for Contractor personnel working under this contract must be maintained in the database of the Office of Personnel Management

(OPM).

G. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default.

Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, displaying their badges at all times, and returning the identity credentials upon termination of their relationship with VA.

Contractor employees shall complete a VA Systems Access Agreement if they are provided access privileges as an authorized user of the computer system of VA.

9.2.3 Physical Security and Safety Requirements

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

a. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

b. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. Smoking is prohibited inside/outside any building other than the designated smoking areas.

d. Possession of weapons is prohibited.

e. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 EA _____________ ______________

Monthly Inspections and Maintenance (FFP):

Contract Period: Base POP Begin:

POP End:

4.00 EA _____________ ______________

Quarterly Inspections and Maintenance (FFP):

1.00 EA _____________ ______________

Annual Inspections and Maintenance (FFP):

1.00 LT _____________ ______________

Emergency Repairs and Service (T&M):

Ceiling: $10,000.00

Labor Rate: __________

Non-Emergency Repairs and Service (T&M):

12.00 EA _____________ ______________

Monthly Inspections and Maintenance (FFP):

Contract Period: Option 1

4.00 EA _____________ ______________

Quarterly Inspections and Maintenance (FFP):

1.00 EA _____________ ______________

Annual Inspections and Maintenance (FFP):

Emergency Repairs and Service (T&M):

Non-Emergency Repairs and Service (T&M):

GRAND TOTAL ______________

SECTION C - CONTRACT CLAUSES

C.1 NOTICE OF HYBRID CONTRACT

This is a Firm-Fixed-Price, Time-and-Materials type contract.

The following symbols will appear next to the applicable clauses and provisions throughout this document.

C.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) ALTERNATE I (NOV 2021)

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions.

(1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause—

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are—

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means—

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payments.

(1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by…