S01 RFQ 36C25923Q0425.docx

36C25923Q0425

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C259-22-AP-5462

666-23-3-683-0009 36C25923Q0425 04-20-2023 Jerry Danso 303-712-5761 05-12-2023

1:00 PM

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X Y 238220 $16.5 Million N/A X Department of Veterans Affairs Sheridan VA Medical Center 1898 Fort Rd Sheridan WY 82801 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 Contractor shall provide steam trap survey at the Sheridan VA Medical Center in accordance with the performance work statement.

Please provide pricing on attached bid schedule.

U.S. Dept. of Labor Wage Determination # 2015-5411 , rev 19 is applicable to this acquisition and resulting contract.

See Section C for Subcontracting Plan. Failure to complete subcontracting plan will be deemed noncompliant to the RFQ.

The FORM must be filled-out and signed by all vendors.

All questions must be received by 1:00 PM MST on 05/02/2023.

An amendment will be issued to provide response by 05/09/202 All correspondence and offers must be sent to:

Jerry.danso@va.gov. Offers are due by 1pm MT on 05/12/2023.

X X X Timothy J. Myers Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

B.1.1.1. CONTRACTOR:

Name:

Title:

Company:

Address:

Telephone#:

FAX #:

E-mail address:

B.1.1.2. GOVERNMENT:

Contracting Officer 36C259 Timothy Myers Email: Timothy.Myers5@va.gov Phone: 303-815-4785

Contract Specialist 36C259 Jerry Danso, jerry.danso@va.gov, 303-712-5761

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (SAM)

[ ] 52.232-36, Payment by Third Party B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] MONTHLY IN ARREARS

B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

· OB10/Tungsten e-Invoice Setup Information: (877) 752-0900

· OB10/Tungsten e-Invoice email: USClientServices@ob10.com

· FSC e-Invoice Contact Information: (877) 353-9791

· FSC e-invoice email: vafsccshd@va.gov

· The following two codes will be required when creating a vendor profile in OB10:

OB10 Buyer Number AAA544240062 Promo Code: VAPC7Y18

B.1.5. Unique Entity Identifier Number (UEI): Please provide the Unique Entity Identifier Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the ESTIMATED following period:

BASE YEAR: May 31, 2023 – May 30, 2024 OPTION YEAR 1: May 31, 2024 – May 30, 2025 OPTION YEAR 2: May 31, 2025 – May 30, 2026 OPTION YEAR 3: May 31, 2026 – May 30, 2027 OPTION YEAR 4: May 31, 2027 – May 30, 2028

B.2 PERFORMANCE WORK STATEMENT (PWS)

Perform Steam Trap Survey, Testing, Maintenance, and Replacement I. GENERAL: This is non-personnel, full maintenance services contract for Steam Trap services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

A. Background: The Sheridan VA Medical Center has approximately 400 steam traps spread across multiple buildings. Buildings are located on an approximate 260-acre campus with over six-hundred thousand square feet of conditioned space. Steam traps are mainly located in mechanical rooms although some steam traps are in underground manhole pits. The last steam trap survey was conducted in 2016 – since that time traps have begun to fail, and the old steam trap inventory has become outdated. Refer to the attachments for the Steam Trap Survey drawings, and Inventory List.

B. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision, and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

C. Objectives: The objective of this contract is to survey, catalogue, and tag the existing steam traps and to make the steam distribution system more energy efficient, safer, and easier to maintain. Modify or add to the existing tag system developed in the 2016 Steam Trap Survey. Remove all other existing tags on traps surveyed.

D. Site-Specific Safety Plan: The Contractor shall develop and maintain an effective Site-Specific Safety Plan to ensure that services are performed in accordance with standard steam and construction safety practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure safe services. The Contractor’s Site-Specific Safety Plan shall include a written procedure for Contractor personnel to follow in the event of a medical or site emergency. The Site-Specific Safety Plan is to be delivered within 21 days after contract award.

E. Recognized Holidays: The Contractor is not required to perform service on the following federal holidays.

F. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 am and 4:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The Contractor shall not interfere with existing, on-going functions, or normal activity of the hospital. The contractor shall maintain a clean work area, and as appropriate, provide walk-off mats for dust control and appropriate construction barriers. Noise shall be always kept to a minimum. Work in patient-care areas may need to be confined to evenings, and/or weekends.

Work that involves the need for steam shutdowns shall be scheduled through the Contracting Officer’s Representative (COR) at least two weeks before the work activity. Work in the Pharmacy area shall be scheduled through the COR at least two weeks before the work activity.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

G. Place of Performance: The work to be performed under this contract will be done at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801.

H. Type of Contract: The Government anticipates awarding a Firm Fixed Price Contract.

I. Security Requirements: Contractor personnel performing work under this contract must have a general employment background check at the time of the proposed submission and must maintain the level of security required for the life of the contract.

J. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

K. Key Control: Prior to commencing any work, Contractor personnel will sign-out a temporary badge and depending upon the activity, may sign out a key from the M&O Shop Work Order Control Clerk. The Contractor shall establish and implement methods of making sure all badges/keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include keycards. No badges or keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering badge and key control. Such procedures shall include turn-in of any issued badges and keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate badges/keys/key cards to the Contracting Officer, the COR, and the M&O Shop Work Order Control Clerk.

L. Post Award Conference: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

M. Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract; this may only be done by a written modification to the contract and signed by the Contracting Officer.

N. Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Project Manager/Field Supervisor. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

O. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such as to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall check-in with and obtain a visitor’s badge (and key) from the M&O Shop Work Order Control Clerk located in the basement of Building 2 prior to commencing any work at the facility.

II. DEFINITIONS & ACRONYMS

A. Definitions:

1) Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2) Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The Contracting Officer is the only individual who can legally bind the government.

3) Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4) Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

5) Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

6) Key Personnel: Contractor personnel that are employed in the performance of contract work.

7) Maintenance: Activities required or undertaken to conserve the original asset or resource.

8) Physical Security: Actions that prevent the loss or damage of Government property.

9) Repair: Activities required or undertaken to replace a broken, damaged, or failed device or equipment to return the device or equipment to an operating or usable condition.

10) Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

11) Workday: The number of hours per day the Contractor provides services in accordance with the contract requirements.

12) Work Week: Monday through Friday, unless specified otherwise.

B. ACRONYMS:

III. GOVERNMENT FURNISHED ITEMS AND SERVICES:

A. Services: To expedite the survey process, Sheridan VAMC will provide a site representative (maintenance staff member) to escort Contractor technicians through the facility. Although Sheridan will strive to ensure that steam traps are put in service and are in a “live” condition prior to commencement of the survey, Sheridan VAMC cannot ensure that all traps will be “live.”

B. Utilities: The Government will provide access to electricity or water if they are required for performance of services. The Contractor shall instruct employees in utilities conservation practices. The Contractor is responsible for operating under conditions that preclude the waste of utilities.

C. Materials: The Government will not provide any materials.

D. If a trap isolation valve does not function properly, and a steam shut down is required to replace the isolation valve and trap, the contractor shall provide 48-hour notice prior to expecting the steam pressure to be off. Contractor shall provide replacement isolation valves, or new seals as required. Of the 30 expected failed traps, expect to replace 30 isolation valves. There are two isolation valves per trap. Isolation valves shall be steam rated schedule 80 ball valves.

IV. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

A. General: The Contractor shall furnish all supplies, parts, equipment, facilities, and services required to perform work under this contract that are not listed under Section III of this PWS.

B. Materials: Parts for the repair or replacement of steam traps, or added or removed, must be in accordance with VA specifications for the existing steam and condensate system.

C. Equipment: The Contractor shall provide all equipment, tools, extraction apparatus, positive ventilation machines, air monitors, PPE, ladders, etc. to perform the steam trap survey, maintenance, or replacement.

V. SPECIFIC TASKS:

A. First Year of Service: The first year of service shall be completed in two phases.

1. Phase 1 is comprehensive and includes identifying, cataloguing, tagging, and testing the Sheridan VAMC steam traps. To accomplish this task, a system-wide steam trap field investigation (survey) shall be conducted by the Contractor examining and identifying, via ultrasonic testing and thermal testing, blow-through, cold plugged, leaking, and misapplied traps (including wrong type, wrong size, wrong application, wrong pressure, and wrong installation).

Submissions for Phase 1 include:

a. The Steam Trap Survey Inventory (to be submitted in Excel Format; refer to the Trap Survey VA-Sheridan document”

b. A Steam Trap Recommendations Report including estimates of the recommended work; include:

· Traps needing repair or replacement shall be ranked by severity;

· For traps needing repair, include information regarding the proposed repair;

· For steam traps needing replacement, include cut sheets for the proposed replacements; and These submissions will be reviewed by the VA and discussed with the Contractor. Based on the submissions and discussion, a Steam Trap Repair/Replacement Plan and a schedule shall be agreed upon by the VA and the Contractor (refer to Phase 2 below).

Steam Trap Survey - The Contractor shall provide labor and materials to perform a detailed steam trap survey. The Contractor will locate, identify, test, and tag every accessible steam trap in the facility. The Contractor will prepare a steam trap inventory. This work should be done on an annual basis.

a. If the Contractor finds steam traps that are inaccessible, the Contractor shall inform the VA COR and also include as much information as possible regarding those traps in the detailed steam trap survey.

b. Traps that are “not activate” at time of survey (e.g., “cold” or “not in use”), will be tagged and logged as Out-of-Service. Out-of-Service tags shall very visible (e.g. red and white).

c. The Contractor shall attach permanent, sequentially numbered tags to each steam trap to ensure that each trap is uniquely identified. The numbering scheme will be agreed to by the VA; for instance, the VA may want to begin each tag based on the building – e.g., B87-1, B71N-4. Metal tags shall be stainless steel and shall be a minimum of 1” in diameter. Old or extraneous tag shall be removed and the information logged.

d. Contractor shall identify failed or problematic traps (e.g., traps that are blowing through, plugged, leaking, incorrect type, incorrectly sized, incorrectly applied, incorrectly installed).

e. At a minimum, the following data will be inventoried for each steam trap surveyed:

· Trap location (e.g., building, floor, room)

· Trap type

· Tag number

· Manufacturer/Model Identification

· Connection size and type

· Trap application and the equipment being served

· Piping configurations to include notation of dead-legs

· Insulation type or deficiency

· Steam system pressure

· Trap testing method and date (i.e., ultrasonic, thermal imaging)

· Trap condition

· Trap problems (e.g., Failed Open, Failed Closed, Rapid Cycle, Isolated Closed, or other noted issue)

· Other steam trap or steam system comments (if any)

Selection of Replacement Steam Traps (or Repair) - The Contractor shall prepare steam trap repair or replacement recommendations.

a. Each proposed replacement trap shall be selected based on the application setting with consideration for the appropriate pressure rating.

· Traps shall be float and thermostatic (cast iron); or inverted bucket traps to match existing on station.

· Fixed orifice type traps such as venturi traps are not acceptable.

· Each type of trap shall be the product of a single manufacturer.

b. Floats and linkages shall provide sufficient force to open trap valve over full operating pressure range available to the system. Unless otherwise indicated, traps shall be sized for capacities indicated at minimum pressure drop as follows:

· For equipment with modulating control valve: 1.7 kPa (1/4 psig), based on a condensate leg of 300 mm (12 inches) at the trap inlet and gravity flow to the receiver;

· For main line drip trap sets and other trap sets at steam pressure: Up to 70 percent of design differential pressure. Condensate may be lifted to the return line.

c. For systems without relief, valve traps shall be rated for the pressure upstream of the PRV supplying the system.

d. Balanced pressure thermostatic elements: Phosphor bronze, stainless steel or monel metal.

e. Trap bodies: Bronze, cast iron, or semi-steel, constructed to permit ease of removal and servicing working parts without disturbing connecting piping.

f. Valves and seats: Suitable hardened corrosion resistant alloy.

g. Mechanism: Brass, stainless steel, or corrosion resistant alloy.

h. Floats: Stainless steel.

2. Phase 2 is the repair or replacement of an estimated 120 steam traps (the specific steam traps to be replaced and the specific number to be replaced will be agreed upon by the VA and the Contractor.

a. Prepare and submit a steam trap repair/replacement plan and schedule.

b. Replace failed or problematic steam traps - The Contractor shall provide labor, equipment, and materials to repair or replace the agreed upon steam traps. For every repaired or replaced steam trap, the Contractor will:

· Ensure that each repaired or replaced trap is properly tagged and inventoried.

· After the Contractor has completed the installation of the repaired or replaced steam trap, the Contractor shall schedule and document inspection and testing in the presence of a VA representative (e.g., Pipefitter, Plumber, COR). A copy of the documentation is to be submitted to the VA.

· Update the steam trap survey inventory with all appropriate information (e.g., new trap type, trap number, testing date, and method)

· Upon completion and acceptance of work by VA, Contractor shall conduct a 2-hour training session with VA O&M personnel in the operation and maintenance of the steam traps.

B. Option Years: Option Years shall follow the Phase 1 and Phase 2 approach outlined above.

1. Throughout the year, as construction is completed on the Sheridan VAMC campus, the Government will update the Steam Trap Survey Inventory in preparation for the Contractor’s annual Steam Trap Survey and Testing.

2. The Government prefers that the annual Steam Trap Survey and Testing occurs at the start of the cooling season each year (e.g., October or early November).

3. It is anticipated that the level of effort needed to complete the Steam Trap Survey and Testing in subsequent years will be much less than the first year because the steam trap inventory will already exist.

4. It is anticipated that the level of effort needed to repair or replace steam traps in subsequent years will be less than the first year because the steam traps will be surveyed annually and repaired or replaced as needed. For estimating purposes, it is assumed that 40 steam traps will be replaced in each Option Year.

C. Activity or Deliverables Proposed Schedule – the timeframes proposed below may be adjusted based on discussion between the Contractor and VA Contracting.

Steam Trap Survey Inventory Microsoft Excel (probably on 11 x 17)

copies and one electronic format copy

Phase 2

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS): The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PRS #1

The Contractor shall check-in and check-out during each visit to the facility.

ALL SERVICE:

Contractor personnel shall check-in and check-out with the M&O Shop Work Order Control Clerk for each visit to the Sheridan VAMC facility.

100% conformance Periodic surveillance

PRS #2

The Contractor shall conduct timely Steam Trap Surveys and Steam Trap repair

conformance (anticipate only one steam trap survey per year and one replace or repair activity per year) 100 percent inspection

PRS #3

The Contractor shall provide timely documentation.

conformance (3 out of 4) 100 percent inspection

PRS #4

“Supplies and Services as Needed”

conformance 100 percent inspection

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

Contract Period: Base POP Begin: 05-31-2023 POP End: 05-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

Contract Period: Option 1 POP Begin: 05-31-2024 POP End: 05-30-2025

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

Contract Period: Option 1 POP Begin: 05-31-2025 POP End: 05-30-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

Contract Period: Option 3 POP Begin: 05-31-2026 POP End: 05-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision and other items necessary to perform a steam trap survey on approximately 400 steam traps and to submit required data and reports. Additionally, for the base year of the contract, it is estimated that approximately 30 steam traps will require repair or replacement. Provide entire entry team for Permit Only Confined Space entry, per OSHA and Sheridan VA MCM 140-23 requirements, for a minimum of Twenty-five (25) manhole pit spaces, and four (4) crawlspace areas. The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

Contract Period: Option 4 POP Begin: 05-31-2027 POP End: 05-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for…