S000000522 HVAC Repair and Maintenance Bid Response Packet REVISED 3.25.26.docx
DOCX document 43 KB Posted
- Attached to
- HVAC Repair and Maintenance
- Solicitation number
- S000000522
- Issued by
- Pulaski County, Norfork City, Arkansas
About this file
This is a Bid Response Packet Revised for Solicitation S000000522, an Invitation for Bid (IFB) issued by the Arkansas Department of Shared Administrative Services Office of State Procurement on behalf of the Arkansas Department of Veteran Affairs. The solicitation seeks a qualified HVAC contractor to provide comprehensive repair, maintenance, and retrofitting services for nine LG Variable Refrigerant Flow (VRF) systems, nine AAON Dedicated Outdoor Air (DOAS) systems, and other HVAC equipment at the Arkansas State Veterans Home in North Little Rock. Services include repair, installation, retrofitting, parts provision, and training on new equipment. Bid responses are due by April 16, 2026, at 2:00 p.m. Central Time through ARBuy, with a live bid opening via Microsoft Teams. The anticipated contract start date is May 18, 2026, with an initial one-year term renewable for up to six additional one-year terms, not to exceed seven consecutive years total.
Prospective contractors must submit pricing across three cost tables addressing annual maintenance costs, hourly labor rates for standard and after-hours work, and equipment markup percentages against an estimated $80,000 annual equipment budget. Award will be made to the responsive and responsible bidder submitting the lowest total weighted cost (20 percent maintenance costs, 60 percent hourly labor, and 20 percent equipment markup). Required qualifications include three years of HVAC experience, a valid Arkansas Class A-E or Lifetime HVAC/R Contractor License, current EPA Section 608 certification, and current certifications from both the LG Training Academy (including LGMV) and AAON Technical Academy. Prospective contractors must certify compliance with Arkansas state laws regarding boycotts of Israel, energy industries, fossil fuels, firearms, and ammunition, and confirm they are not Scrutinized Companies and do not knowingly employ illegal immigrants. All contractors must complete the Contract and Grant Disclosure and Certification Form and provide a redacted copy of submission documents; state and local sales taxes are excluded from bid pricing.
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BID RESPONSE PACKET REVISED 3.25.26
S000000522 HVAC Repair and Maintenance
BID SIGNATURE PAGE
PROSPECTIVE CONTRACTOR’S INFORMATION
Company:
Address:
City:
State:
Zip Code:
PROSPECTIVE CONTRACTOR CONTACT INFORMATION
Provide contact information to be used for Solicitation related matters.
Contact Person:
Title:
Phone:
Alternate Phone:
Email:
CONFIRMATION OF REDACTED COPY
☐ YES, a redacted copy of submission documents is enclosed.
☐ NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission documents will be released if requested.
If a redacted copy of the submission documents is not provided with Prospective Contractor’s response packet, and neither box is checked, a copy of the non-redacted documents, except for financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See the Proprietary Information section of the Solicitation.
REQUIRED CERTIFICATIONS
By signing and submitting a response to this Solicitation, Prospective Contractor represents, warrants, and certifies that they are not a Scrutinized Company and they do not currently and shall not for the aggregate term of a resultant contract:
· Boycott Israel.
· Knowingly employ or contract with illegal immigrants.
· Boycott Energy, Fossil Fuel, Firearms, or Ammunition Industries.
· Employ a Scrutinized Company as a contractor.
Prospective Contractor represents, warrants, and certifies that it shall not become a Scrutinized Company during the aggregate term of a contract resulting from this Solicitation. The Prospective Contractor further represents, warrants, and certifies in shall in all other respects comply with the laws, rules, and executive orders of the state that apply to the Contractor’s performance during the aggregate term of a contract resulting from this Solicitation.
An official authorized to bind the Prospective Contractor to a resultant contract shall sign below. The signature below signifies agreement that any exception that conflicts with a Requirement of this Solicitation may cause the Prospective Contractor’s bid to be rejected.
Authorized Signature: Title:
Printed/Typed Name: Date:
SUBMISSION REQUIREMENTS CHECKLIST
The following items must be submitted with the Prospective Contractor’s bid:
· Bid Signature Page
· Proposed Subcontractors Form - REMOVED
· IFB Requirements Acknowledgement Form
· Copy of Prospective Contractor’s Equal Opportunity Policy
· Official Bid Price Sheet
The following items, which must be submitted prior to a contract award to the Prospective Contractor, may also be included with the Prospective Contractor’s bid:
· EO 98-04: Contract and Grant Disclosure Form
PROPOSED SUBCONTRACTORS FORM
Prospective Contractors shall complete the form for all subcontractors the Prospective Contractor proposes to use under a resulting contract (Services Contract (SRV-1) Fillable Form, section 14). If the Prospective Contractor does not intend to use subcontractor(s), Prospective Contractor should indicate so by checking the box at the bottom of the form.
Prospective Contractors should not include additional information relating to subcontractors on this form or as an attachment to this form.
Prospective Contractor proposes to use the following subcontractor(s) under a resulting contract:
| SUBCONTRACTOR’S COMPANY NAME |
| STREET ADDRESS |
| CITY, STATE, ZIP |
☐ Prospective Contractor does not propose to use subcontractors under a resulting contract.
IFB REQUIREMENTS ACKNOWLEDGEMENT FORM
Prospective Contractor represents, warrants, and certifies that:
☐ YES, it has three (3) years of experience installing, repairing, and maintaining HVAC systems.
☐ YES, it has a current, valid Arkansas Class A-E or Lifetime HVAC/R Contractor License.
☐ YES, it has a current, valid EPA Section 608 certification.
☐ YES, it has current, valid certification through the LG Training Academy, including LGMV.
☐ YES, it has current, valid certification through the AAON Technical Academy.
☐ NO, it will not subcontract any portion of the IFB.
Authorized Signature: Title:
Printed/Typed Name: Date:
07/2025
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