S000000456 Official Solicitation Price Sheet REVISED 8.19.25.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Totara Software Licenses
- Solicitation number
- S000000456
- Issued by
- Cross County, Arkansas
About this file
The document is an Official Solicitation Price Sheet for Totara Software Licenses, issued by the Arkansas Department of Shared Administrative Services, Office of State Procurement for Arkansas Public Broadcasting Service (AR PBS). The solicitation (S000000456) seeks a valid subscription for the Totara Learning Management System (LMS) platform for the Arkansas IDEAS learning management system. Bidders must be current Totara Partners or authorized resellers capable of providing comprehensive technical support during standard business hours. The contract will be awarded to the lowest responsive and responsible bidder based on a Total Average Cost calculated from a price sheet with five user tiers ranging from 1 to 500,000 users. The initial contract term is three years, with potential renewals for up to four additional one-year terms, not exceeding seven consecutive years. Bid responses are due on August 25, 2025, at 2:00 p.m. Central Time, with an anticipated contract start date of October 1, 2025.
The pricing structure requires bidders to complete a detailed price sheet with specific instructions for pricing across user tiers, with costs to be averaged for evaluation. Contractors must submit documentation through ARBuy, the State's eProcurement system, and comply with state certifications including provisions against boycotting Israel, employing illegal immigrants, and engaging in boycotts of certain industries. The solicitation requires providing the State with access to Totara source code and ensuring English-speaking technical support contacts. Payment will be processed through ACH direct deposit within 30 days of delivery and conforming invoice. The State reserves the right to negotiate with the lowest-bidding contractor if bids exceed available funding or if additional savings can be achieved through negotiation.
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Other files
| File | Type | Posted |
|---|---|---|
| S000000456 Contract and Grant Disclosure.pdf | ||
| S000000456 Official Solicitation Price Sheet.xlsx | XLSX spreadsheet | |
| BID RESPONSE PACKET~12.docx | DOCX document | |
| S000000456 Totara Software Licenses.pdf | ||
| S000000456 Totara Software Licenses REVISED 8.18.25.pdf | ||
| Standard Commodities Contract Sample~11.pdf |
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Text version
Official Price Sheet
| Official Solicitation Price Sheet |
| S000000456 Totara Software License |
| Arkansas PBS |
Prospective Contractor Name
| Instructions: | |
| 1. Prospective Contractors shall enter data in all of the blue-shaded cells. | |
| 2. Prospective Contractors shall define each tier offered under their pricing model using the parameters provided in the Table 1. | |
| Tier 1 must accommodate at least one (1) user and Tier 5 must accommodate up to 500,000 users. | |
| If the Prospective Contractor's pricing does not accommodate one or more tiers between the first tier defined and the fifth tier defined, the Prospective Contractor should repeat its pricing. | |
| Example 1: if the Prospective Contractor has Tier 1 pricing at $100 for 1-400,000 users and Tier 2 pricing at $200 for 400,001-500,000 users, the Prospective Contractor should enter $100 for Tiers 1-4, then enter $200 for Tier 5 (see Example tab, Example 1). | |
| Example 2: if the Prospective Contractor has Tier 1 pricing at $100 for up to 100,000 users, Tier 2 pricing at $150 for 100,001-250,000 users, and the highest tier pricing at $300 for anything over 250,000 users, the Prospective Contractor should enter $100 for Tier 1, $150 for Tiers 2-4, then enter $300 for Tier 5 (see Example tab, Example 2). | |
| See examples on Tab 2: Examples | |
| 3. Costs for each tier will be averaged for a Total Average Cost, and the Total Average Cost will be used to determine low cost. | |
| 4. Prospective Contractors shall not alter this Official Solicitation Price Sheet. | |
| 5. The costs must include all costs associated with the requirements of the IFB. | |
| 6. If this price sheet does not allow for accurate pricing, Prospective Contractors should notify the OSP Procurement Specialist at least seventy-two (72) hours before the bid response due date and time. |
| Table 1: Pricing | |||
| Tier | Minimum Users For This Tier | Maximum Users For This Tier | Tier Cost |
| 1 | 1 | $ - 0 | |
| 2 | $ - 0 | ||
| 3 | $ - 0 | ||
| 4 | $ - 0 | ||
| 5 | 500,000 | $ - 0 | |
| Total Average Cost | $ - 0 |
Example
| Example Tab | |||
| S000000456 Totara Software License | |||
| Arkansas PBS | |||
| Example 1: For example use only; example prices are not intended to represent actual expected costs. | |||
| Tier | Lowest User For This Tier | Highest User For This Tier | Tier Cost |
| 1 | 1 | 400,000 | $ 100.00 |
| 2 | 1 | 400,000 | $ 100.00 |
| 3 | 1 | 400,000 | $ 100.00 |
| 4 | 1 | 400,000 | $ 100.00 |
| 5 | 401,000 | 500,000 | $ 200.00 |
| Total Average Cost | $ 120.00 | ||
| Example 2: For example use only; example prices are not intended to represent actual expected costs. | |||
| Tier | Lowest User For This Tier | Highest User For This Tier | Tier Cost |
| 1 | 1 | 100,000 | $ 100.00 |
| 2 | 100,001 | 250,000 | $ 150.00 |
| 3 | 100,001 | 250,000 | $ 150.00 |
| 4 | 100,001 | 250,000 | $ 150.00 |
| 5 | 250,001 | 500,000 | $ 300.00 |
| Total Average Cost | $ 170.00 |
File details come from the government source that posted it. Updated .