S000000425 Armed Security QA.xlsx
XLSX spreadsheet 12 KB Posted
- Attached to
- DBA Armed Security Services State and local contract opportunity
- Solicitation number
- S000000425
- Issued by
- Franklin County, Arkansas
About this file
The document is a Bid Q&A file (S000000425 Armed Security QA.xlsx) for the Arkansas Department of Transformation and Shared Services, Office of State Procurement (TSS OSP), addressing an armed security services contract for a former Army-Navy hospital property in Hot Springs, Arkansas. The procurement requires a single vendor to provide 24/7 armed security guard services with one guard per shift across three 8-hour shifts, totaling 2,920 estimated guard hours annually. The contract is set to begin July 1, 2025, with an initial one-year term and potential for up to four additional one-year renewals, not exceeding seven consecutive years. Bid responses are due by May 19, 2025, at 2:00 p.m. Central Time, with a mandatory on-site visit scheduled for April 24, 2025, at 10:00 a.m.
The Q&A file provides clarifications on several key operational aspects, including shift schedules, supervisor requirements, and equipment usage. Notable points include confirmation that only one guard per shift is allowed, supervisors can provide oversight virtually or in person, and state-owned vehicles (ATV and UTV) with provided fuel will be available for guard use. Insurance requirements include a $2,000,000 umbrella policy, and certain previously mentioned requirements like polygraph and psychological evaluations have been removed. The property covers approximately 20.89 acres with around 60 buildings, currently in the process of being returned to the U.S. government, which contributes to the complex security service requirements. Contractors must meet stringent guard qualifications, including U.S. citizenship, Arkansas State Police commissioned security officer identification, and comprehensive background checks.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| S000000425 ARMED SECURITY SERVICES BID RESPONSE PACKET.docx | DOCX document | |
| S000000425 Revised Armed Security Services Official Bid Price Sheet.xlsx | XLSX spreadsheet | |
| S000000425 Revised DBA Armed Security Services.pdf | ||
| S000000425 DBA Armed Security Final~1.pdf | ||
| S000000425 Armed Security Services Official Bid Price Sheet.xlsx | XLSX spreadsheet | |
| S000000425 Services Contract SRV-1 Sample.pdf | ||
| S00000425 Contract and Grant Disclosure.pdf |
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Text version
Bid Q&A 2
| S000000425 Armed Security Services | |||
| Questions & Answers | |||
| Question # | Question Subject | Question | Answer |
| 1 | Shift Schedule | Can the 8-hour shift be changed to 12-hour shifts? | Yes, See Revised IFB 5/2/2025 Section 2.12.F |
| 2 | Additional Guard | Can you add another guard for each shift? (Two per shift) | There can only be one guard per shift. |
| 3 | Current Coverage of 1 guard per shift | During the pre-bid meeting, it was discussed by current staff that coverage for the site, with the additional acreage being added, is very difficult and is currently allowing for multiple break-ins per month. Is DBA willing to provide finding for additional coverage, or is the current proposed work schedule of 1 person per shift going to continue as stated? | There can only be one guard per shift. |
| 4 | Supervisor clarification | Is it sufficient to have a Supervisor to oversee the operations and check in with the Officer on duty, as opposed to a supervisor checking in 1 hour per 8 hour shift, as stated within the bid? | Yes, as long as there is adequate supervision of the guards across all shifts. At least one guard must be on site at all times. See Revised IFB 5/2/2025 Section 2.7.G |
| 5 | Supervisor Schedule Requirement 2.7.G. | Would DBA be willing to remove the schedule requirements listed and simply ask for 24hr coverage with adequate supervision across all shifts. The current language makes providing coverage of a supervisor 1hr per shift very difficult. The current structure does not appear to have that as noted during pre-bid meeting. | Yes, it is acceptable to have 24 hour coverage with adequate supervision across all shifts. See Revised IFB 5/2/2025 Section 2.7.G |
| 6 | Supervisor Change | Can a supervisor checkup once a week instead of a 1 hour each shift per day? | Yes, a supervisor will need to oversee all guards on duty on a daily basis either virtually or in person. See Revised IFB Section 2.7.G |
| 7 | Shift Supervisor Daily Inspections | What frequency and documentation is required for the daily shift supervisor inspections? | When the supervisor is on-site they will review the guard log and note any discrepancies, then sign and date the log. The supervisor will also perform a general site inspection and any additional findings on the guard log. |
| 8 | ATV | Does ATV currently on site and used by current guard company stay for use? | Yes, the ATV currently on site is owned by the State of Arkansas and will be available for use. |
| 9 | ATV | Is fuel provided by state for ATV? | Yes, fuel will be provided by the State of Arkansas |
| 10 | UTV question | Is the UTV provided and who is responsible for the fuel, or does the security company have to provide? | Yes, the UTV currently on site is owned by the State of Arkansas and will be available for use. Fuel will be provided by the State of Arkansas. |
| 11 | Cart-Fuel For Making Rounds | Who is responsible for the purchase of the cart and fuel for making rounds on the property in Hot Springs, AR? | The UTV currently on site is owned by the State of Arkansas and will be available for use by the guards on site. Fuel will be provided by the State of Arkansas |
| 12 | is the Umbrella policy necessary | Is the $2,000,000 umbrella necessary if you currently have $3,000,000 aggregate on your G/L policy? | Yes, a $2,000,000 umbrella is necessary. |
| 13 | Polygraph/Psych evaluation clarity | Are the polygraph and psych evaluations necessary for this bid? | This requierment has been removed. See Revised IFB Section 2.14.C.D |
| 14 | Current funding | Could DBA provide the budget or actual spend for last year's contract? | No, this information is not nessecary to bid on the IFB. |
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