S000000226 ASP Durango Equipment - Final~3.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

BID SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Bid Number: S000000226 Solicitation Issued: April 13, 2023

Description: Dodge Durango Equipment

Agency: Arkansas State Police (ASP)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: April 19, 2023 Bid Opening Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

OSP Buyer: Davis Pankey Buyer’s Direct Phone Number: 501-683-6636

Email Address: davis.pankey@arkansas.gov OSP’s Main Number: 501-324-9316

OSP Website: https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

Bid Solicitation Document Bid No. S000000226

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas State Police (ASP) to obtain pricing and a contract for 2023 Dodge Durango Attendant Console, Internal Dual Beverage Holder, Console Side-Mount Computer Mount, Adjustable Console Printer Mount and Housing, Security Partition, Rear Cargo Barrier, Push Bumper, Pit Bar, Wing Wrap and Light Channel. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ASP.

1.2 LIVE BID OPENING

See instructions below to view the bid opening online.

Microsoft Teams Meeting Link S000000226 ASP Dodge Durango Equipment Bid Opening

Meeting ID: 224 196 910 529 Meeting Passcode: bC2hi5 Dial-In Information: +1 501-244-3310, 49258276# Phone Conference ID: 492 582 76#

1.3 CLARIFICATION OF BID SOLICITATION

A. The Prospective Contractor should notify the OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, responsive bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

B. Prospective Contractors may contact the OSP buyer with non-substantive questions at any time prior to the bid opening.

C. An oral statement by OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by OSP.

1.4 DEFINITION OF TERMS

Unless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have the same definitions herein as specified therein.

“Prospective Contractor” means a responsible bidder who submits a responsive bid in response to this solicitation.

The terms “Invitation For Bid”, “IFB,” “Bid Solicitation,” and “Solicitation” are used synonymously in this document.

“Responsive bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

“Bid Submission Requirement” means a task a Prospective Contractor must complete when submitting a bid response. These requirements will be distinguished by using the term “shall” or “must” in the requirement.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTY5NWUzMmEtNTI1NC00MTRhLWFkNWYtMzcwNWRkMTJmMTM5%40thread.v2/0?context=%7b%22Tid%22%3a%225ec1d8f0-cb62-4000-b327-8e63b0547048%22%2c%22Oid%22%3a%2238e1ccea-671b-44ac-85fd-c5d3fde9189a%22%7d

“Requirement” means a specification that a Contractor’s commodity must and/or service shall meet or exceed in the performance of its contractual duties under any contract awarded as a result of this IFB.

These specifications will be distinguished by using the terms “shall” or “must” in the requirement.

“State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the State Department using such a contract.

1.5 SPECIFICATIONS

A. Contractor shall provide an attendant storage console, dual beverage holder, computer side-mount, adjustable console rear printer mount and printer housing, security partition, rear cargo barrier, push bumper, pit bar, wing wrap, and light channel that at a minimum includes all of the following components or component equivalents approved by the ASP as specified below:

1. Dodge Durango Attendant Storage Console

a. The console must fit Dodge Durango 2023 model.

b. The console must be welded construction comprised of eleven (11) gauge steel.

c. The console must have black powder coat and wrinkle coat finish.

d. The console must have an eight-inch (8”) slope and fourteen-inch (14”) level area.

e. The console must have mounted depth to accept an extensive range of accessories and equipment in order to meet operational requirements.

f. The console must have a location to accept Original Equipment Manufacturer (OEM) Universal Serial Bus (USB) and/or 12-volt outlets.

g. The console must have replaceable aluminum faceplate rails as an option.

h. The console must have pre-punched speaker grill and DC outlet holes on the sides.

i. The console must be compatible with TROY console-side and passenger-seat computer mounts.

j. The console must have the ability to mount directly to OEM anchor points.

k. The console must come pre-assembled and have a low-profile between seats.

2. Dodge Durango Dual Beverage Holder

a. The beverage holder must fit Dodge Durango 2023 model.

b. The beverage holder must be welded construction comprised of 20-gauge cold rolled steel (CRS).

c. Uses 4" of faceplate mounting space.

d. The beverage holder must be black powder coated with a wrinkle coat finish.

e. The beverage holder must bolt to console faceplate rails.

f. The beverage holder must have of two (2) round cutouts, with six (6) rubber fingers per holder.

g. The beverage holder must have the capability to be converted to open storage.

h. The beverage holder must have a lid that can be removed for easy cleaning.

3. Dodge Durango Side-Mount Computer Console

a. The side-mount computer console must fit Dodge Durango 2023 model.

b. The side-mount computer console must have a mounting point for a computer.

1. The side-mount computer console must not be intrusive.

c. The side-mount computer console must have a rotating and sliding extendable arm.

1. The working features must be easily operated with one hand.

d. The side-mount computer console structure must not have any drilled holes.

e. The side-mount computer console must not compromise passenger foot space.

f. The working features must be designed to be quickly and easily installed.

4. Dodge Durango Adjustable Console Rear Printer Mount and Printer Housing

a. The adjustable console rear printer mount and printer housing must fit Dodge Durango 2023 model.

b. The adjustable console rear printer mount and printer housing must be height adjustable.

c. The adjustable console rear printer mount and printer housing must be welded construction comprised of eleven (11) gauge steel.

d. The adjustable console rear printer mount and printer housing must be black powder coated with a wrinkle coat finish.

e. The adjustable console rear printer mount and printer housing must bolt to the rear wall of console wall.

f. The adjustable console rear printer mount must consist of four (4) pieces:

1. Arm base

2. Pedestal bracket

3. Printer housing

4. A contoured foam pad measuring three-inch (3”) by nine-inch (9”).

g. The adjustable console rear printer mount and printer housing must have a pedestal insert that is:

1. Height adjustable

2. Equipped with a hinge plate that flips vertical.

h. The printer housing must be hinged with the ability to open towards rear of vehicle.

i. The printer housing must include a round paper holder bar.

j. The printer housing must be compatible with Pentax and Brother pocket printers.

5. Dodge Durango XL Front Security Partition

a. The front security partition must fit Dodge Durango 2023 model.

b. The front security partition must have heavy duty, rubber padded, roll bar type steel framework.

c. The front security partition must have heavy duty rubber covered window support bars and lock covers.

d. The front security partition must have heavy duty steel lower extension panels.

e. The front security partition must reinforce vehicle's B-Pillars and roof.

f. The front security partition must be side curtain airbag compatible with 1/4" poly upper filler panels.

g. The front security partition must have a steel recessed storage panel.

h. The front security partition must have an open contour design with no foot obstructions.

i. The front security partition must have Document window configuration.

j. The front security partition must be easily transferable with mounting bracket change.

k. The front security partition must be coated with a rugged, original equipment manufacturer (OEM) approved powder coat.

6. Dodge Durango Rear Cargo Barrier

a. The rear cargo barrier must fit Dodge Durango 2023 model.

b. The rear cargo barrier must have heavy duty extruded aluminum window framework.

c. The rear cargo barrier must be side curtain airbag compatible.

d. The rear cargo barrier must be easily mountable to Setina's rear cargo storage system.

e. The rear cargo barrier must have a 1-piece window design 12VS polycarbonate features with framework that eliminates protrusion.

7. Dodge Durango Push Bumper Elite

a. The push bumper must fit Dodge Durango 2023 model.

b. The push bumper must have heavy duty four (4) gauge steel uprights.

c. The push bumper must include 2-3/4” wide rubber strips.

d. The push bumper must be black powder coated.

e. The push bumper must be pre-drilled to accept:

1. Side-mounting light-emitting diode (LED) lights.

2. Elite wing wraps.

3. Heavy duty frame brackets.

f. The push bumper must be fitted with:

1. A lower tube for extra strength and vehicle protection.

2. An extra wide 4-5/8” pre-drilled center cross plate for lights, sirens, or speakers.

g. The push bumper must include a punch plate grille.

8. Dodge Durango Pit Bar Elite

a. The pit bar must fit Dodge Durango 2023 model.

b. The pit bar must have:

1. Fully welded mounting brackets.

2. Heavy Duty reinforcing brackets.

c. The pit bar must include:

1. Dual 2-3/4” Wide rubber strips.

2. Black plastic end caps.

d. The pit bar must bolt directly to a push bumper.

e. The pit bar must be black powder coated.

9. Dodge Durango Wing Wrap Elite

a. The wing wrap must fit Dodge Durango 2023 model.

b. The wing wrap must be black powder coated.

c. The wing wrap must have 1-1/2” diameter vertical support bar.

d. The wing wrap must be comprised of 1-1/2” diameter mild steel tube.

e. The wing wrap must bolt directly to pre-drilled Push Bumper Elite and Pit Bar Elite.

10. Dodge Durango Light Channel

a. The light channel must fit Dodge Durango 2023 model.

b. The light channel must have a two (2) light channel option.

c. The light channel must have a textured black powder coat finish.

d. The light channel must have a removable step plate for easy cleaning.

e. The light channel must include a mounting kit.

f. The light channel must be a solid 1-piece construction.

1.6 DELIVERY: FOB DESTINATION

Arkansas State Police Central Supply 1 State Police Plaza Drive Little Rock, AR 72209

A. The agency requests delivery within thirty (30) business days after ordering. If this delivery date cannot be met, the Prospective Contractor must state the alternate number of days required to begin the service and/or place the commodity in the ordering agency's designated location. Failure to state the alternate delivery time obligates the Contractor to complete delivery by the agency's requested date. Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries shall be made during normal state work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the agency. The Contractor shall give the agency immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the agency, is the Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed or shipped in excess of the amount specified on the agency's purchase order.

1.7 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 ISSUING AGENCY

OSP, as the issuing office, is the sole point of contact regarding the IFB throughout this solicitation process.

2.2 TYPE OF CONTRACT

A. As a result of this IFB, OSP intends to award a TERM contract to a single Contractor.

B. The anticipated starting date for any resulting contract is upon award, except that the actual contract start date may be adjusted unilaterally by the State for up to three calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and agency, the contract may be renewed by OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

2.3 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on an all or none basis.

2.4 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response to the solicitation posting in ARBuy on each line item. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. EO 98-04 Contract & Grant Disclosure Form.

f. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

https://arbuy.arkansas.gov/

2.5 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Specifications Section(s) of this IFB, Prospective Contractor understands its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Specifications Section(s) of this IFB.

2.6 ADDITIONAL TERMS AND CONDITIONS

A. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions located on the OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract Template, Prospective Contractor agrees and will adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/