S000000123 ASP Console Mount Amendment 1.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

BID SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Bid Number: S000000123 Solicitation Issued: June 3, 2022

Description: Attendant Console, Computer Mount, Printer Housing and Beverage Holder

Agency: Arkansas State Police (ASP)

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: June 24, 2022 Bid Opening Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

OSP Buyer: Davis Pankey Buyer’s Direct Phone Number: 501-683-6636

Email Address: davis.pankey@arkansas.gov OSP’s Main Number: 501-324-9316

OSP Website: https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

Bid Solicitation Document Bid No. S000000123

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas State Police (ASP) to obtain pricing and a contract for 2021+ Chevrolet Tahoe Attendant Console, Computer Mount, Integrated Printer Housing and Beverage Holder. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ASP.

1.2 LIVE BID OPENING

See instructions below to view the bid opening online.

https://arkansas-gov.zoom.us/j/87453450243?pwd=NEEydVNSeGxxbU5odm8vQm1NdnlUZz09 Meeting ID: 874 5345 0243 Meeting Password: 652026 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF BID SOLICITATION

A. Submit any questions requesting clarification of information contained in this Bid Solicitation in writing via email by 4:00 p.m., Central Time on or before June 8, 2022, to the OSP buyer as shown on page one (1) of this Bid Solicitation.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the OSP website by the close of business on June 13,2022. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, responsive bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by OSP.

1.4 DEFINITION OF TERMS

Unless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have the same definitions herein as specified therein.

“Prospective Contractor” means a responsible bidder who submits a responsive bid in response to this solicitation.

https://arkansas-gov.zoom.us/j/87453450243?pwd=NEEydVNSeGxxbU5odm8vQm1NdnlUZz09

The terms “Invitation For Bid”, “IFB,” “Bid Solicitation,” and “Solicitation” are used synonymously in this document.

“Responsive bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

“Bid Submission Requirement” means a task a Prospective Contractor must complete when submitting a bid response. These requirements will be distinguished by using the term “shall” or “must” in the requirement.

“Requirement” means a specification that a Contractor’s commodity must and/or service shall meet or exceed in the performance of its contractual duties under any contract awarded as a result of this IFB.

These specifications will be distinguished by using the terms “shall” or “must” in the requirement.

“State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the State Department using such a contract.

1.5 SPECIFICATIONS

A. Contractor shall provide storage consoles that at a minimum include all of the following components or component equivalents approved by the ASP as specified below:

1. Chevrolet Tahoe Open Storage Console,

a. The console must fit Chevrolet Tahoe models 2021+.

b. The console must be welded construction comprised of eleven (11) gauge steel.

c. The console must have open storage.

d. The console must have a ten-inch (10”) slope and twelve-inch (12”) level area.

e. The console must be able to accept an extensive range of accessories and equipment in order to meet operational requirements.

f. The console must have a location to accept Original Equipment Manufacturer

(OEM) Universal Serial Bus (USB).

g. The console must have one (1) Waytek dual Universal Serial Bus (USB) port or approved equal and one (1) Direct Current (DC) outlet.

h. The console must include under-dash panels with pre-drilled speak holes.

i. The console must have one (1) Direct Current (DC) and two (2) Alternating

Current (AC) outlets on each panel.

B. Contractor shall provide computer side-mount consoles that at a minimum include all of the following components or component equivalents approved by the ASP as specified below:

1. Chevrolet Tahoe Computer Side-Mount Console,

a. The computer side-mount console must fit Chevrolet Tahoe models 2021+.

b. The computer console must be side-mount and have a mounting point for a computer.

1. The computer mount must not be intrusive.

c. The computer side-mount console must have a rotating and a sliding extendable arm.

1. The working features must be easily operated with one hand.

d. The computer side-mount console structure must not have any drilled holes.

e. The computer side-mount console must not compromise passenger foot space.

C. Contractor shall provide consoles with Integrated Printer Housing that at a minimum includes all of the following components or component equivalents approved by the ASP as specified below:

1. Chevrolet Tahoe Console with Integrated Printer Housing,

a. The console with Integrated Printer Housing must fit Chevrolet Tahoe models 2021+

b. The console must be height adjustable.

c. The console must be powder coated black with a wrinkle textured finish.

d. The console must bolt to the rear wall of console wall.

e. The console must consist of four (4) pieces:

1. Arm base

2. Pedestal bracket

3. Printer housing

4. A contoured foam pad measuring three-inch (3”) by nine-inch (9”).

f. The console must have a pedestal insert that is:

1. Height adjustable

2. Equipped with a hinge plate that flips vertical

g. The console housing must be hinged with the ability to open towards rear of vehicle.

D. Contractor shall provide beverage holder as specified below:

1. Chevrolet Tahoe Dual Beverage Holder,

a. The holder must fit Chevrolet Tahoe models 2021+.

b. The beverage holder must be constructed of 20-gauge cold rolled steel (CRS).

c. The beverage holder must be powder coated black with a wrinkle textured finish.

d. The beverage holder must bolt to console faceplate rails.

e. The beverage holder must have of two (2) cutouts.

f. The beverage holder must have the capability to be converted to open storage.

1.6 DELIVERY: FOB DESTINATION

Arkansas State Police Central Supply 1 State Police Plaza Drive Little Rock, AR 72209

A. The agency requests delivery within thirty (30) business days after ordering. If this delivery date cannot be met, the Prospective Contractor must state the alternate number of days required to begin the service and/or place the commodity in the ordering agency's designated location. Failure to state the alternate delivery time obligates the Contractor to complete delivery by the agency's requested date. Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries shall be made during normal state work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the agency. The Contractor shall give the agency immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the agency, is the

Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed or shipped in excess of the amount specified on the agency's purchase order.

1.7 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 ISSUING AGENCY

OSP, as the issuing office, is the sole point of contact regarding the IFB throughout this solicitation process.

2.2 TYPE OF CONTRACT

A. As a result of this IFB, OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is July 1, 2022, except that the actual contract start date may be adjusted unilaterally by the State for up to three calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and agency, the contract may be renewed by OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

2.3 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on an ALL OR NONE basis.

2.4 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

1. Pricing must be proposed in U.S. dollars and cents.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

d. Exceptions Form.

2. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

https://arbuy.arkansas.gov/

2.5 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Specifications Section(s) of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Specifications Section(s) of this IFB.

2.6 ADDITIONAL TERMS AND CONDITIONS

A. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions located on the OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract, Prospective Contractor agrees and will adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/