S-Series Closed Loop Air Chiller Combo Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

FA857126QA002

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFSC)

ROBINS AIR FORCE BASE GEORGIA

I. GENERAL INFORMATION

The Air Force Sustainment Center PZIMA, Robins AFB, GA has a requirement to purchase S-Series Chiller as described in the Purchase Description (PD), (Attachment 1). This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only notice; quotes are being requested and a written solicitation will not be issued.

This requirement is issued as a Request for Quote.

The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2025-06, effective 1 October 2025 and DFARS DPN change notice 20251110.

A Firm Fixed Priced (FFP) award will be made in accordance with the following:

This acquisition is being solicited as an other than full and open competition.

NAICS Code: The North American Industrial Classification System (NAICS) code for this acquisition is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, with a size standard of 1,250 Employees.

Note: All items provided must be IAW FAR Subpart 25.1 Buy American-Supplies or be from one of our partnering countries IAW FAR Subpart 25.4 Trade Agreements, as applicable.

II. NATURE OF ACQUISITION:

Robins AFB has a requirement to purchase the below listed items. This procurement will be awarded under Simplified Acquisition Procedures. All questions must be received by 31 Dec 2025, 10:00am, EST.

Quotes must be received no later than 5 Jan 2026, 12pm EST.

Email quotes to: Elizabeth Haines, elizabeth.haines.2@us.af.mil, 730-326-7477 Andrew Harth, andrew.harth@us.af.mil, 478-468-2765

It is the offeror’s responsibility to ensure the quote has been received by the contracting office by telephone or email confirmation, as desired. Facsimile (fax) quotes will not be accepted. Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If there are any questions, please email the contract specialist and contracting officer listed above. Incomplete quotes will be determined non-responsive.

The PCO reserves the right to award All, Some, or None of the items in this solicitation based on the best interest of the Government. All contractor’s quotes shall be valid for 30 days after the solicitation response due date, unless otherwise specified. If solicitation is issued after 01 July then prices shall be valid through 30 September.

The anticipated award date is 27 Jan 2026. Please do not request award status prior to this date.

III. SCHEDULE OF SUPPLIES/SERVICES:

All supplies/services are to be delivered/performed in accordance with (IAW) the attached Purchase Description (PD), dated 1 October 2025.

The contractor shall provide the services listed in the below Contract Line Item Number(s) (CLINs):

Requested Delivery Date: 8 Weeks ARO

Place of Delivery Information: Attention: Jennifer Smith

Unit: 402 MXSG/MXDPM

DODAAC: FD2060

Address: 235 ROBINS PKWY, STATION 15

Robins AFB, GA 31098-1621

FOB: Destination

CLIN

Number

Description of Requirement

Quantity

Unit

Unit Price

Total Price

FFP

Koolant Kooler Chiller, SVI-15000-M

207850 S-SERIES CLOSED

LOOP AIR COOLED CHILLER in accordance with (IAW) the Purchase Description (PD) 1 October 2025.

PSC: 4120

1 EA

Total: $_________________

IV. PROPOSAL PREPARATION INSTRUCTIONS

The provision at FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their proposal.

V. BASIS FOR AWARD

The provision at FAR 52.212-2 Evaluation-Commercial Products and Commercial Services, does not apply to this acquisition. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the lowest price.

VI. CONTRACT TERMS AND CONDITIONS:

SEE ATTACHMENT #2 FOR A LIST OF APPLICABLE CLAUSES AND PROVISIONS

In accordance with FAR 9.104-1, prospective vendors/interested parties must provide documentation that demonstrates they have adequate financial resources, or the ability to obtain them, to perform the work required in this solicitation. Included in this documentation should be:

1) A narrative statement from your company on how you can successfully cover your financial responsibilities if awarded this contract action. Your narrative should be able to explain how your company can carry that debt during and up to completion of contract.

2) Any substantiating documentation that you feel would bolster your position. Examples of substantiating documentation can be found at DFARS 232.072-2.

A pre-award survey will be requested through DCMA to determine financial capability as a part of the Government's evaluation of proposals.

Please ensure you download the entire solicitation package to include the following attachments and exhibits and acknowledge receipt of any amendments to this solicitation when submitting your quote/proposal:

Attachments:

1. Purchase Description (PD) dated 1 October 2025

2. Clauses and Provisions