S-DASOBO-00006846_Elliott Forest Carbon Credit RFP.pdf

STATE OF OREGON

COVER PAGE

Department of Administrative Services, Procurement Services, on behalf of the Oregon Department of State Lands is issuing this

Request For Proposals (RFP) under OregonBuys Bid Number

S-DASOBO-00006846

for

ELLIOTT FOREST CARBON CREDIT

Date of Issue: May 16, 2023

Opening Date and Time: June 15, 2023 @ 1:00 PM PT

Single Point of Contact (SPC): Kim O’Neill, Procurement & Contract Specialist 3

Address: 1225 Ferry St. SE

City, State, Zip Salem, OR 97301

Cell (971) 349-0114

E-mail: Kim.R.ONeill@DAS.Oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

mailto:Kim.R.ONeill@DAS.Oregon.gov

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION…………………………………………………………………………………………………………………………………………………... 4

1.2 SCHEDULE…………………………………………………………………………………………………………………………………………………………... 5

1.3 SINGLE POINT OF CONTACT (SPC)………………………………………………………………………………………………………………………... 5

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD………………………………………………………………………………………………………………………………….. 6

2.2 DEFINITION OF TERMS………………………………………………………………………………………………………………………………………... 6

2.3 OVERVIEW AND PURPOSE…………………………………………………………………………………………………………………………………… 7

2.4 SCOPE OF WORK…………………………………………………………………………………………………………………………………………………. 9

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS…………………………………………………………………………………………………………………………………10

3.2 MINIMUM SUBMISSION REQUIREMENTS……………………………………………………………………………………………………………... 10

3.3 PROPOSAL REQUIREMENTS………………………………………………………………………………………………………………………………… 12

3.4 REQUIRED FORMS………………………………………………………………………………………………………………………………………………. 15

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE…………………………………………………………………………………………………………………………………………………… 16

4.2 PRE-PROPOSAL CONFERENCE (Not Mandatory)…………………………………………………………………………………………………… 16

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS……………………………………………………………………………………………………. 17

4.4 SOLICITATION PROTESTS……………………………………………………………………………………………………………………………………. 17

4.5 PROPOSAL DELIVERY OPTIONS…………………………………………………………………………………………………………………………… 18

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL……………………………………………………………………………………………………... 18

4.7 PROPOSAL DUE…………………………………………………………………………………………………………………………………………………… 18

4.8 PUBLIC OPENING………………………………………………………………………………………………………………………………………………… 18

4.9 PROPOSAL REJECTION………………………………………………………………………………………………………………………………………… 19

4.10 EVALUATION PROCESS………………………………………………………………………………………………………………………………………... 19

4.11 POINT AND SCORE CALCULATIONS……………………………………………………………………………………………………………………… 22

4.12 RANKING OF PROPOSERS…………………………………………………………………………………………………………………………………….. 22

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS………………………………………………………………………………………………………………………… 23

5.2 INTENT TO AWARD PROTEST……………………………………………………………………………………………………………………………… 24

5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS………………………………………………………………………. 25

5.4 CONTRACT NEGOTIATION…………………………………………………………………………………………………………………………………… 25

SECTION 6: ADDITIONAL INFORMATION

6.1 CERTIFIED FIRM PARTICIPATION………………………………………………………………………………………………………………………… 26

6.2 GOVERNING LAWS AND REGULATIONS………………………………………………………………………………………………………………... 27

6.3 OWNERSHIP/PERMISSION TO USE MATERIALS……………………………………………………………………………………………………. 27

6.4 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES………………………………………………………………………... 27

6.5 COST OF SUBMITTING A PROPOSAL……………………………………………………………………………………………………………………... 27

LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT E RESPONSIBILITY INQUIRY

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Department of Administrative Services, Procurement Services (“DAS PS”), on behalf of the Oregon Department of State Lands, (“DSL” or “Agency”), is issuing this Request for Proposal (RFP) under the provisions of ORS 279B.060 for Consultant Services to provide carbon market evaluation, registration, certification, and the sale of carbon credits for the Elliott State Research Forest (ESRF).

This RFP is to find a Consultant to evaluate the market and program options, create a Carbon Market Assessment Report (Phase One), provide project management services to assist Agency in enrollment and certification of the ESFR (Phase Two), and to oversee the marketing and sale of carbon credits (Phase Three).

This Project will be performed in three Phases, the winning Proposer will be awarded all three phases however, there will be a decision made by the Agency following Phase One to determine if Phase Two and Phase Three will proceed. If the Agency decides to proceed beyond Phase One, Consultant will provide project management services to oversee the certification (Phase Two) and the sale of carbon credits (Phase Three).

The ESRF will be a world-class research forest of unrivaled size in the United States, allowing research at a landscape scale across decades to investigate sustainable forestry, wildlife conservation, climate adaptation of forests, carbon sequestration, recreational uses, and more. The OSU research plan and associated HCP voluntarily set aside tens of thousands of acres of timber as forest reserves for the 80-year HCP term. A preliminary assessment performed in 2019 provided the estimated carbon credit volumes shown below.

Acres Withdrawn from Timber Harvest

Initial Credit Period (tonnes)

Average Annual Credits Years 2 to >10

Private Protocol 22,457 4,700,000 – 5,100,000 105,000 – 225,000/yr.

Public Protocol 40,494 865,000 – 1,100,000 145,000 – 195,000/yr.

Phase One: Carbon Market Assessment Report Consultant will create a Carbon Market Assessment Report that assesses at least one voluntary and one regulatory program option. Consultant must accommodate the management platform set forth in the draft proposed Habitat Conservation Plan (HCP) provided by Agency.

Agency desires to have Phase One completed in 60 days from date of Contract Execution.

Phase One’s Carbon Market Assessment Report will be used by Agency to assist in making an informed decision whether to proceed with Phase Two and Phase Three.

Phase Two: Market Enrollment and Certification Consultant will provide project management services and advise Agency through the process of applying for, and meeting the protocols for registration, validation, enrollment, and certification of the ESRF Carbon Credits carbon in the selected program, . Consultant’s guidance through Phase Two must be consistent with market criteria and the management platform intended by the proposed HCP.

Phase Three: Sale of Carbon Credits Consultant will provide project management services to guide and oversee the marketing and sale of the ESRF Carbon Credits.

Phase Two and Phase Three of this Project are interconnected and related but are distinguished in this RFP to allow Proposers the flexibility to propose alternative delivery and compensation approaches, such as Agency assuming market risks associated with sale of credits, or Consultant assuming market risks by providing “guaranteed pricing” and purchase of verified credits by Consultant or a third party affiliated with Consultant.

Consultant is not required to be physically located in Oregon. Interactions may be performed in person or via teleconference.

Additional details can be found below in Section 2.4 (Scope of Work) of this RFP.

DAS PS and Agency anticipate the award of one Contract from this RFP.

The initial term of the Contract is anticipated to be one (1) year with options to renew.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change.

Event Date Time

Pre-Proposal Conference May 31, 2023 1:00 PM

Questions / Requests for Clarification Due June 6, 2023 1:00 PM

Answers to Questions / Requests for Clarification Issued.

June 8, 2023 (approximately)

RFP Protest Period Ends 7 calendar days prior to RFP Opening

Opening (Proposal Due) See RFP cover page

Opening of Proposal June 15, 2023 1:00 PM

Issuance of Notice of Intent to Award June 30, 2023 (approximately)

Award Protest Period Ends 7 calendar days after Notice of Intent to Award

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

DAS PS is issuing this RFP pursuant to its authority under ORS 279A.050 and OAR 125-246- 0170(3).

DAS PS is using the Competitive Sealed Proposal method, pursuant to ORS 279B.060 and OAR 125-247-0260. DAS PS may use a combination of the methods for Competitive Sealed Proposals, including optional procedures: a) Competitive Range; b) Discussions and Revised Proposals; c) Revised Rounds of Negotiations; d) Negotiations; e) Best and Final Offers; and f) Multistep Sealed Proposals.

2.2 DEFINITION OF TERMS

For the purposes of this RFP, unless specifically defined below or in Attachment A (Sample Contract), capitalized words have the meaning provided in OAR 125-246-0110:

“Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or clarification of, the RFP. Each Addendum shall be labeled as such and shall be made available to all interested Proposers in accordance with OAR 125-247- 0305(8). The plural form of “Addendum” is “Addenda.”

“Agency” means Oregon Department of State Lands or (DSL).

"Closing" (referred to as “Bid Opening Date” in OregonBuys) means the date and time set in the RFP for Proposal submission, after which Proposals may not be submitted, modified, or withdrawn by Proposer.

“Elliott State Research Forest” or “ESRF” is approximately 83,000 acres of forestland owned by the State of Oregon and located in the Coast Range of Oregon in Coos County and Douglas County that will be managed to support scientific research proposed by the College of forestry at Oregon State University, while also maintaining public access and a suite of public values.

“Elliott State Research Forest Authority” or “ESRF Authority” is an independent state agency created by Oregon Senate Bill 1546 (2022). The Elliott State Research Forest Authority is charged with managing the forest effective January 1, 2024.

“Habitat Conservation Plan” or “HCP” is the regulatory mechanism for obtaining an Incidental Take Permit under the federal Endangered Species Act authorizing management actions on the forest that may result in habitat modification of at-risk species protected by the Act.

"Opening" means the date/time set to read the Proposals submittals.

“Oregon Department of State Land” or “DSL” is a state agency created by ORS 273.041 that exercise the administrative functions of the State Land Board.

https://www.oregon.gov/dsl/Board/Pages/SLB.aspx

"OregonBuys System" or “OregonBuys” means the on-line electronic Oregon automated procurement system administered by the Oregon Department of Administrative Services. The OregonBuys System website is: https://oregonbuys.gov/bso/.

"Proposal" (referred to as “Quote” in OregonBuys) means the Proposer's written Proposal submitted in response to the RFP, including all necessary attachments and information required to be submitted prior to award. Proposal also means "Offer or Bid".

"Proposer" means an individual (person), organization or representative of an organization that submits a Proposal in response to an RFP. Proposer also means “Offeror or Bidder”. “Schedule of Events” means the specific time and dates events relating to this RFP will occur.

“SPC” means the Single Point of Contact listed on the cover page of this RFP. All communications related to any provisions of this RFP shall be directed only to the SPC to ensure every Proposer receives the same information.

"State” means the State of Oregon, “Successful Proposer” means the person(s), organization(s) to which the award is made.

2.2.1 Terminology specific to the OregonBuys system may be found at:

TerminologyCrosswalk(BothPhases).pdf (oregon.gov)

Crosswalk of Terms used in OregonBuys.

Term Used In OregonBuys Definition

Amendment “Addendum” or “Addenda” as defined in OAR 125-246-0110(1), or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

Bid Opening Date “Closing” as defined in OAR 125-246-0110(25). In OregonBuys, it is the deadline for submitting Quotes (Bids, Proposals, or other required responses) required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 125-246-0110(98) will immediately occur.

Bid Solicitation Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys.

Change Order A formal change to an existing MBPO (i.e., any form of contract, agreement, Contract, or on-call contract, etc., purchase order or work order contract).

Master Blanket Purchase Order

(“MBPO”)

Any form of contract, agreement, Contract, or on-call contract, etc., purchase order, or work order contract.

Quote Any form of Bid submission by Vendors, i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

Vendor Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of contract pursuant to Bid Solicitations advertised in OregonBuys.

2.3 OVERVIEW AND PURPOSE

2.3.1 Agency Overview and Background

The Oregon Department of State Lands (Agency) is a state agency that exercises the https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/TerminologyCrosswalk(BothPhases).pdf administrative functions of the State Land Board, Oregon's longest-serving board.

The act of Congress admitting Oregon to the Union in 1859 granted nearly 3.4 million acres of land to the State "for the use of schools." The State Land Board was established by the Oregon Constitution to oversee those school lands and the Common School Fund. The State Land Board is composed of the Governor (chair), the Secretary of State, and the State Treasurer.

On behalf of the State Land Board, Agency manages Oregon's 775,000 remaining acres of school lands and other Common School Fund assets that contribute revenue to the Common School Fund. Agency also manages Oregon's public waterways.

2.3.2 Project Overview, Background, and Purpose

The Elliott State Forest (Elliott) was once a part of these Common School Fund acres but, through actions of the State Land Board and Oregon Legislature during 2021-2022, it has since been decoupled from the Common School Fund and dedicated to the creation of the Elliott State Research Forest ESRF. Agency remains the state agency authorized to manage these lands until the official transition of authority to the ESRF Authority in January 2024.

The Elliott encompasses 82,500-acres of highly productive timberland in southern Oregon’s Coast Range mountains. In December 2018, the State Land Board directed DSL to work with Oregon State University, College of Forestry (OSU) to assess the potential for the Elliott to serve as a dedicated research forest managed by OSU. Agency and OSU launched collaborative efforts with stakeholders in 2019 to more deeply examine the Elliott’s potential to be decoupled from the Common School Fund and be managed as a research forest pursuant to an HCP ensuring compliance with the federal Endangered Species Act. In December, 2020, the State Land Board accepted OSU’s proposal for managing the Elliott as a research forest consistent with other public values supporting access, recreation, and species protection.

In February 2022, the Oregon Legislature passed Senate Bill 1546 establishing the Elliott State Research Forest Authority (ESRF Authority) as an independent state agency charged with managing the forest and renaming the forest as the Elliott State Research Forest. The legislation set the date for establishing the ESRF Authority beginning January 1, 2024 and appropriated the final $121 million needed for the State to decouple the forest from its Admission Act obligation of providing revenue to the Common School Fund.

Documents detailing the work described above can be located at the following website hosted by Agency: https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx

Currently, the Agency is responsible for management of the ESRF. Beginning in January 2024, the ESRF Authority will begin taking on more responsibility of managing the ESRF.

The State Land Board has appointed the prospective board of directors for the ESRF Authority. Agency is working with the prospective board to prepare for inception of the ESRF Authority and transition of management of the ESRF. Agency anticipates that the selected Consultant will work primarily with Agency for completion of the Scope of Work.

However, as the ESRF Authority develops as an entity, Consultant will work more directly with the ESRF Authority.

In October 2022 DSL submitted a proposed HCP and application for an Incidental Take Permit for review and approval by federal regulatory agencies charged with protecting species listed under the federal Endangered Species Act. Final action on that application is expected in March 2024.

https://www.oregon.gov/dsl/Board/Pages/SLB.aspx https://www.oregon.gov/DSL/Land/Pages/Land.aspx https://www.oregon.gov/dsl/About/Pages/AboutCSF.aspx https://www.oregon.gov/dsl/WW/Pages/Waterways.aspx https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx

2.4 SCOPE OF WORK

Phase One: Carbon Market Assessment Report Consultant will design and draft a Carbon Market Assessment Report (Report) that evaluates market and program options. The Report must evaluate at least one voluntary program and one regulatory program. Consultant will perform market research to evaluate the market and program options and provide a written Report that assess, compares, and contrasts available and viable program options for enrollment, certification, and sale of ESRF carbon credits.

Consultant will assist Agency in creating presentation materials summarizing the results of Phase One. Consultant’s Report will be used by Agency as part of a decision process to determine whether and how the Agency will proceed with Phase Two and Phase Three of the Project.

Agency anticipates Phase One to be highly interactive between Consultant and project leaders from Agency, OSU, and HCP consultants regarding the anticipated management platform constraints and proposed HCP restrictions for the ESRF.

Consultant may use Agency’s existing documents in drafting their Report. Existing documents can be found at https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx. Examples of existing documents include growth and yield models for the forest; modeled harvest forecast based on proposed management of the forest; prior assessment of carbon sequestration potential for the forest completed in 2019; Elliott State Forest timber cruise report (detailed forest inventory 2016); the draft HCP; etc. Examples of available data include GIS shapefile of the 2016 forest inventory, GIS shapefile of the proposed land-use allocations for the ESRF including updated stand age attributes based upon progression of the 2016 forest inventory age to year 2020; and revision based on LiDAR canopy height models and satellite imagery.

Consultant’s Report must include but not be limited to the following elements:

• Description of current carbon market dynamics, pricing information, and trends.

• Description of eligibility, forest management constraints, and opportunities associated with enrolling a publicly owned forest like the ESRF in a “voluntary” alternative carbon certification program as compared to a “regulatory” based program such as the California Air Resources Board.

• An evaluation of the regulatory and voluntary programs including an estimated timeline for each of the work products required, and anticipated cost estimates associated with enrollment in each program.

• Description identifying the pros and cons of enrolling in each program in relation to implementing stated parameters of the forest’s research program and proposed HCP requirements.

• An estimated range for the potential financial value of carbon stocks on the ESRF based on existing harvest growth and yield modeling provided by Agency and current pricing information.

• A summary of key carbon project requirements estimated costs for market application and registration, and long-term management responsibilities associated with each of the two programs must be examined in the report.

https://www.oregon.gov/dsl/Land/Pages/Elliott.aspx

Consultant will deliver a draft Report to Agency for review and will revise the draft Report to include Agency comments and input.

Phase Two: Market Enrollment and Certification Consultant will develop a strategy and will provide project management services to guide and assist Agency through (Phase Two) the ESRF market enrollment and credit certification process for the program selected by Agency. Consultant’s strategy must be consistent with market criteria and the forest management platform intended by the proposed HCP. Consultant’s services must include all steps to establish enrollment in the selected program and must guide Agency through the process of meeting the carbon credit certification requirements and preparing the credits for sale in the marketplace.

Phase Three: Sale of Carbon Credits Consultant will market and guide the sale of Carbon Credits as directed by Agency. Consultant will advise Agency and the ESRF Authority and will provide project management services to oversee all facets of marketing, and sales transactions.

Phase Three service must include but not limited to the following:

• Advise Agency in the planning and sale of carbon credits, including development of strategies for when and how to undertake sales to complement relevant financial plans and regulatory commitments of Agency and the ESRF Authority.

• Assist Agency with the structure of sale agreements, lock in pricing, risk reduction measures, and meeting process compliance requirements.

• Oversight and management of credit transfers and payments.

• As agreed, manage the sale of carbon credits on behalf of and in partnership with Agency.

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, Proposal must demonstrate how Proposer meets all requirements of this section:

3.1.1 Proposer must have completed at least one carbon registration project involving a public or private forest that resulted in the sale of carbon credits in either a voluntary program or regulatory program.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submission Requirements

To be considered for evaluation, Proposal must contain each of the following elements (further detailed in Proposal Requirements section below):

• Project Plan

• Project Timeline

• Sample agreement or terms of an agreement (only if proposing an alternative compensation plan)

• Project Team

• Experience

• Cost Proposal

• Disclosure Exemption Affidavit (Attachment B) Form

• Proposer Information and Certification Sheet (Attachment C) Form

• COBID Certification / Outreach Plan (Attachment D) Form

• Responsibility Inquiry (Attachment E) Form

3.2.2 Proposal Page Limits

Proposal is limited to 30 pages; a double-sided page will be considered as two pages. Any pages exceeding the page limit will be separated from the evaluation documents and will not be provided to the evaluation committee or considered in the evaluation. The following items do not count toward the 30-page limit:

• Sample agreement or terms of an agreement (if proposing an alternative compensation plan)

• Project Team Resumes

• Cost Proposal

• Disclosure Exemption Affidavit (Attachment B)

• Proposer Information and Certification Sheet (Attachment C)

• COBID Certification / Outreach Plan (Attachment D)

• Responsibility Inquiry (Attachment E)

3.2.3 Proposal Format and Quantity

Proposal should follow the format and reference the sections listed in the Procurement Requirements Section 3.3. Responses to each section and subsection should be labeled to indicate the item being addressed.

OregonBuys Electronic Response. Proposer should submit its Proposal electronically through OregonBuys. Proposer should follow the procedures for electronic submission outlined in OregonBuys Vendor Formal Solicitation Response.pdf.

The Cost Proposal must be submitted as a separate attachment to the Quote in OregonBuys.

Proposer shall submit one copy of its Proposal and all other submittal requirements including, all Required Forms as specified in Section 3.4 (Required Forms).

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure. (See Section 3.4.1)

3.2.4 Authorized Representative

Failure of Proposer’s authorized representative to sign the Proposal may result in rejection of the Proposal by DAS PS.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

3.3 PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed, or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Proposal should not include extensive artwork, unusual printing, or other materials not essential to the utility and clarity of the Proposal. Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if required information is difficult to locate.

3.3.1 Project Plan – Required Submission (Evaluated: 150 Points Possible)

Proposer shall provide a Project Plan that details how Proposer would carry out each Phase of the Scope of Work as described in this RFP and must include Proposer’s recommendations for additional work that it can provide to help the Agency complete its objectives on this project. The Scope of Work in this RFP is not intended to be exclusive.

Agency is looking for Proposer to detail its approach and provide an explanation of why Proposer’s recommendations are necessary to complete the Project.

Proposer’s Project Plan must be broken into Phases to include:

Phase One Proposer’s Project Plan must demonstrate Proposer’s understanding and ability to undertake all steps necessary to complete Phase One of the Project as identified in this RFP and its Proposal. Proposer’s Project Plan must describe the approach, key elements, tasks, and the recommendations to assess viable options for enrollment, certification, and sale of ESRF carbon in existing voluntary and regulatory programs.

Proposer’s Phase One Project Plan must include but not be limited to the following:

a) Identify how Proposer will perform the market research to produce a Carbon Market Assessment Report

b) Identify Proposer’s strategy for assessing viable options for enrollment, certification, and sale of carbon in the regulatory and voluntary program option.

c) Describe how Proposer will accommodate the management platform established for the ESRF as set forth in the draft proposed Habitat Conservation Plan (HCP).

d) Demonstrate how Proposer will inform Agency on how to forecast the potential revenue that may be realized from the sale of certified credits in each program.

e) Describe the approach, key elements, and recommendations to assess viable options for enrollment, certification, and sale of ESRF carbon in existing voluntary or regulatory programs.

f) Describe how Proposer will summarize the findings of Phase One in a format that informs Agency of the constraints and opportunities of each program option and educates Agency in making an informed decision of which program to pursue and whether to proceed with Phases Two and Three of the Project

Phase Two Proposer’s Project Plan must demonstrate Proposer’s understanding and ability to undertake all steps necessary to complete Phase Two of the Project as identified in this RFP and its Proposal. Proposer’s Project Plan must describe Proposer’s strategy to guide Agency through the process of applying for (enrollment) and certifying ESRF Carbon Credits.

Proposer’s Phase Two Project Plan must include but not be limited to the following;

a) Demonstrate Proposer’s knowledge and ability to implement an enrollment strategy that is consistent with market criteria and the forest management platform identified in the proposed HCP.

b) Demonstrate Proposer’s understanding of each program option and show Proposer’s ability to develop a strategy that guides Agency through the enrollment and certification of the ESRF Carbon Credits.

c) Demonstrate that the Proposer has the project management expertise, resources, and ability to successfully complete Phase Two of the Project as identified in the RFP and its Proposal.

Phase Three Proposer’s Project Plan must describe how Proposer will guide and oversee the marketing and sale of the ESRF Carbon Credits and completion of Phase Three of the Project as identified in this RFP and its Proposal. Proposer’s Project Plan must demonstrate how Proposer will advise Agency and the ESRF Authority on when and how many credits are advisable to market and sell and must include how Proposer will educate Agency and subsequently the ESRF Authority to make appropriate market decisions.

Proposer’s Phase Three Project Plan must include but not be limited to the following:

a) Demonstrate that Proposer understands and has the ability to implement a strategy for the successful sale of credits in a voluntary and a regulatory program.

b) Demonstrate that Proposer understands and has the ability advise Agency on decisions related to the sale of credits regardless of assumption of market risks.

c) Demonstrate that the Proposer has the project management expertise, resources, and ability to successfully manage, and complete Phase Three of the Project as identified in the RFP and its Proposal.

3.3.2 Project Timeline (Evaluated: 30 Points Possible)

Proposer shall provide a detailed Project timeline which includes tasks, milestones, services of Proposer’s project team, and expectations for use of Agency resources. Proposer’s timeline must include a roadmap for enrollment, certification, and sale for each program option.

Proposer’s timeline must demonstrate how Proposer will complete Phase One in 60 days of Contract Execution.

3.3.3 Experience – Required Submission (Evaluated: 30 Points Possible)

Proposer shall provide a detailed narrative that describes Proposer’s carbon project experience in:

a) Understanding voluntary and regulatory carbon programs, including the relevant distinctions, opportunities, challenges, and tradeoffs associated with each.

b) Managing the market certification and enrollment of both private and public forest land carbon projects.

c) Providing project management services to assist clients in the process of meeting the protocols for registration, validation, enrollment, certification, and sale of credits in both voluntary and regulated programs.

3.3.4 Project Team, Key Persons (their Resumes), and Subcontractors – Required Submission (Evaluated: 20 Points Possible)

Project Team

Proposer shall provide a list of their Proposed Project Team. The list must include each person’s position, title, and availability during the Project (remotely or in-person).

Proposal must demonstrate that Proposer has an established a Project Team that:

a) Is capable to perform the services described in this RFP.

b) Has experience to successfully undertake a project of the scope and complexity of the Project as identified in this RFP.

Key Persons

Proposer shall specify the Key Persons to be assigned to this project. For each Key Person, Proposer shall submit a current resume (not to exceed two (2) pages each. A 2-sided page is considered two (2) pages) that demonstrates each Key Person’s qualifications.

Subcontractors

If any of the persons listed on the Project Team are subcontractors, then Proposer shall provide a statement of how Proposer intends to use the subcontractor to accomplish the work required by this RFP. Proposer shall include a description of the scope and portions of the work each subcontractor will perform. If a subcontractor is identified as a Key Person, Proposer must submit a resume for that person.

3.3.5 Cost Proposal – Required Submission (Evaluated: 20 Points Possible)

Proposer shall submit a Cost Proposal that includes a roadmap and estimated budget for each of the selected program options. The Cost Proposal must identify all Project Costs by Phase, and must include tasks, project costs, any fees, personnel, hourly rates, and any additional costs.

Proposer’s Proposal may include alternative methods of compensation such as an “Off Take Model” in which Consultant assumes all market risks and provides the Agency a guaranteed price for credits that meet certification requirements of the designated program, or other methods. Proposers who propose an alternative method of compensation must include sufficient detail for the Agency to understand the proposed relationship and process, including but not limited to key contractual parameters for the type of program including program selection, timing, pricing, and payment for credits certified. Proposer’s who Propose an alternative method of compensation must include a sample agreement or terms of an agreement (i.e., a term sheet) with their Proposal.

3.4 REQUIRED FORMS

Proposal must address each of the Forms listed in this section, in addition to all the other requirements set forth in this RFP.

3.4.1 DISCLOSURE EXEMPTION AFFIDAVIT – ATTACHMENT B (If Applicable – Not Evaluated)

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Proposer shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure.

3.4.2 PROPOSER INFORMATION AND CERTIFICATION SHEET – ATTACHMENT C

(Required Form – Not Evaluated)

Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C). This form is required and must bear the Proposer’s authorized representative’s Signature.

Failure to demonstrate compliance with Oregon Tax Laws and sign the Proposer Information and Certification Sheet may result in a finding of non-Responsibility.

3.4.3 COBID CERTIFICATION / OUTREACH PLAN– ATTACHMENT D (Required Form

– Not Evaluated)

Proposer shall complete and submit the Certified Disadvantaged Business Outreach Plan (Attachment D). This form is required.

If the Proposer has potential subcontracting opportunities, the Proposer must disclose those opportunities in the Certified Disadvantaged Business Outreach Plan (Attachment E).

Pursuant to Oregon Revised Statute (ORS) Chapter 200, DAS PS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business.

DAS PS also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit:

COBID Certification Management System (diversitysoftware.com) and

Business Oregon: Certification Office for Business Inclusion and Diversity (COBID): Certification Office for Business Inclusion and Diversity (COBID): State of Oregon https://oregon4biz.diversitysoftware.com/FrontEnd/searchcertifieddirectory.asp https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx

3.4.4 RESPONSIBILITY INQUIRY – ATTACHMENT E (Required Form – Not Evaluated)

Proposer shall complete and submit the Responsibility Inquiry form (Attachment E). This form is required.

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE

The RFP and its Attachments are published in the State of Oregon’s electronic procurement system (OregonBuys) at https://oregonbuys.gov/. RFP documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP or its Attachments will be made by written Amendment(s) published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

4.2 PRE-PROPOSAL CONFERENCE (Not Mandatory)

A Pre-Proposal conference will be held at the date and time listed in the Schedule, see Section

1.2 of this RFP. Prospective Proposers’ participation in this conference is highly encouraged but not mandatory.

The purpose of the Pre-Proposal conference is to:

• Provide additional description of the project,

• Explain the RFP process; and

• Answer any questions potential Proposers may have related to the project or the RFP process.

Statements made at the Pre-Proposal conference are not binding upon DAS PS or Agency.

Proposers may be asked to submit questions in Writing.

Interested parties may participate in the Pre-Proposal Conference by:

Conference Call Number: (503) 446-4951 Access Code: 910014251# or

Join on your computer, mobile app or room device.

Click here to join the meeting

Microsoft Teams

Meeting ID: 212 827 070 592

Passcode: 59HLvF https://oregonbuys.gov/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDMzOGYyNzgtOGEyYy00MGIxLTlkZGQtMGQwZjcwYmIwODRl%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%22be8e42c0-d74f-4439-ab53-36cd24e088f1%22%7d

4.3 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All questions, request for clarifications, inquiries, whether relating to the RFP process, administration, deadline, or method of award, or to the intent or technical aspects of the RFP must:

• Be delivered to the SPC via OregonBuys;

• Reference the OregonBuys RFP number, S-DASOBO-00006846;

• Identify the specific area of the RFP being questioned (i.e., page, section, and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2 of this RFP.

Questions by telephone are not accepted.

All questions, answers to questions, inquires, answers to inquiries, requests for clarification, and answers to requests for clarifications will be published in OregonBuys. The RFP may only be changed by Written Amendment issued by DAS PS. Amendments, clarifications, corrections, or changes to this RFP made in any other manner are not binding on the State.

4.4 SOLICITATION PROTESTS

4.4.1 Protests to RFP

Prospective Proposer may submit a Written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work, and the proposed Sample Contract. This is prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Amendment(s) as provided below and Proposer may take exception to the terms and conditions of the Sample Contract marked as negotiable as set forth in the Negotiations Section.

4.4.2 Protests to Amendment(s)

Prospective Proposer may submit a Written protest of anything contained in an Amendment. Protests to an Amendment, if issued, must be submitted by 5:00 p.m. Pacific Time on the second Business Day following the issuance of the Amendment or the date/time specified in the Amendment, or they will not be considered. Protests of matters not added or modified by the Amendment will not be considered.

4.4.3 Requirements for Protests

All protests must:

• Be delivered via OregonBuys or to the SPC via email;

• Reference the OregonBuys bid (RFP) number, S-DASOBO-00006846;

• Identify prospective Proposer’s name and contact information;

• Be sent by an authorized representative;

• State the reason for the protest, including:

o the grounds that demonstrate how the Procurement Process is contrary to law, Unnecessarily Restrictive, legally flawed, or improperly specifies a brand name;

and o evidence or documentation that supports the grounds on which the protest is based; and

• State the proposed changes to the RFP provisions or other relief sought.

Protests to the RFP must be received by the due date and time identified in the Schedule, Section 1.2 of this RFP.

Protests to an Amendment must be received by the due date specified in Section 4.4.2 of this RFP or as otherwise identified in the Amendment.

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. DAS PS and Agency are not responsible for any delays in mail or by common carriers or by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected. The following delivery options are permitted for this RFP:

Delivery through OregonBuys

Proposal submission should be electronically through OregonBuys at: OregonBuys.gov.

Detailed instructions on how to submit a Proposal can be found at OregonBuys Vendor Formal Solicitation Response.pdf

4.6 PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, or wishes to withdraw its submitted proposal, the Proposer may only do so through OregonBuys.gov or, in accordance with requirements detailed in OAR 125-247-0440 & ORS 137-047-0440.

Proposal Modifications and Withdrawals must occur before the Opening (Bid due date and time).

Detailed instructions on how to submit a Proposal Modification or Proposal Withdraw through OregonBuys can be found at OregonBuys.gov WithdrawReopenResubmitQuote.pdf (oregon.gov)

4.7 PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the SPC on or before Opening. All Proposal modifications or withdrawals must also be received prior to Opening.

A Proposal received after Opening is considered LATE and will NOT be accepted for evaluation.

A late Proposal will be returned to the Proposer or destroyed.

4.8 PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule set forth in Section 1.2.

The Public Opening for this RFP will be done in the following manner.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/WithdrawReopenResubmitQuote.pdf https://www.oregon.gov/das/ORBuys/Documents/WithdrawReopenResubmitQuote.pdf

A record of all Proposal submissions will be documented in OregonBuys within 48 hours after the Opening. Only the name of the Proposer(s) will be published, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 125-247-0630.

4.9 PROPOSAL REJECTION

DAS PS may reject a Proposal for any of the following reasons:

• Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

• Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State.

• Proposer fails to meet the responsibility requirements of ORS 279B.110.

• Proposer makes any contact regarding this RFP with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or inappropriate contact with the SPC.

• Proposer attempts to influence a member of the Evaluation Committee.

• Proposal is conditioned on DAS PS or Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Amendment(s).

4.10 EVALUATION PROCESS

4.10.1 Responsiveness and Responsibility Determination

4.10.1.1 Responsiveness determination

A Proposal received prior to Opening will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected; however, DAS PS may waive mistakes in accordance with

OAR 125-247-0470.

4.10.1.2 Responsibility Determination

DAS PS will determine if an apparent successful Proposer is Responsible prior to award and execution of the Contract.

At any time prior to award, DAS PS may reject a Proposer found to be not Responsible.

4.10.2 Evaluation Criteria

Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Using the Evaluation Explanation table below evaluators will assign a score for each evaluation criterion listed in this Section, up to the maximum points available as specified in Section 4.11 (Point and Score Calculation).

SPC may request further clarification from a Proposer to assist the Evaluation Committee in gaining additional understanding of a Proposal. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

Evaluation Committee members may change, and DAS PS and Agency may have additional or fewer evaluators for optional rounds of competition.

Evaluation Explanation Table

Percent of Points;

SCORE

EVALUATION EXPLANATION

81%-100%

OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Proposer provides insight into its expertise, knowledge, and understanding of the subject matter.

61%– 80% VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

41%-60% ADEQUATE – Response meets all requirements in an adequate manner.

Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Proposer.

1%– 40% FAIR – Proposer meets minimum requirements but does not demonstrate sufficient knowledge of the subject matter.

0% RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFP. Proposer has not demonstrated knowledge of the subject matter.

4.10.2.1 Project Plan (150 Points x % of points given by evaluator = evaluator score) The evaluation team will score the Project Plan and submission using the following criteria:

a) How well does Proposer’s Project Plan demonstrate Proposer’s understanding and ability to perform all Phases of the Project as detailed in this RFP and their Proposal?

b) How well does Proposer’s Project Plan demonstrate Proposer’s understanding and ability to research and assess viable program options for enrollment, certification, and sale of ESRF carbon credits in existing voluntary or regulatory programs?

c) How well does Proposer’s Proposal demonstrate Proposer’s understanding and ability to inform Agency of the constraints and opportunities, to decide whether to proceed to Phases Two and Phase Three of the Project?

d) How well does Proposer demonstrate Proposer’s understanding and ability to accurately project the level of effort by Phase and Task that it will take Proposer, State project leaders, and sub-contractors, if any, to complete all three phases of the Project?

e) How well does Proposer ‘s Project Plan demonstrate Proposer’s knowledge and ability to incorporate the forest management platform identified in the proposed HCP in the Project?

4.10.2.2 Timeline (30 Points x % of points given by evaluator = evaluator score)

The evaluation team will score the Timeline submission using the following criteria:

a) How well does Proposer’s timeline indicate that Proposer is able to adequately manage all Tasks in each Phase of the Project?

b) How well does Proposer’s Timeline indicate the level of effort and resources to complete each Task?

c) How well does Proposer’s Timeline demonstrate that Proposer is able and has the Team to complete Phase One of the Project in 60 days of Contract Execution.

4.10.2.3 Experience (30 Points x % of points given by evaluator = evaluator score) The evaluation team will score the Experience submission using the following criteria:

a) How well does Proposer’s carbon project experience indicate Proposer has adequate experience in managing the program certification and enrollment of both private and public forest land carbon projects?

b) How well does Proposer’s carbon project experience indicate Proposer has adequate experience providing project…