S-69000-00013435 - DataLogger RFQ~1.pdf

Single Point of Contact (SPC): Email: robin.v.ramsey@water.oregon.gov Robin Ramsey, Procurement and Contract Specialist

Phone: (971) 375-8850

Oregon Water Resources Department 725 Summer Street NE Salem, OR 97301

REQUEST FOR QUOTE

RFQ # S-69000-00013435

*This is not an order*

Send all questions and return Exhibit A - Bid Sheet to the Single Point of Contact (SPC) Robin Ramsey at the contact information above by 5:00 PM PST on Monday, April 21, 2025, via email or OregonBuys (PDF format is preferred). This Solicitation for Quotes is an Intermediate Procurement per the Authority of OAR 125-246-0170.

SECTION 1: OVERVIEW:

• Oregon Water Resources Department (OWRD) is seeking quotes for dataloggers for water level and barometric pressures.

• OWRD anticipates the Award of one Contract resulting from this RFQ to the lowest responsible Bidder whose Bid substantially complies with the requirements and criteria set forth in this RFQ.

• Bidder may submit Quote electronically as a PDF attachment by email to the SPC or through OregonBuys eProcurement System at https://oregonbuys.gov/bso/.

If submitting by email, include the RFQ # in the subject line of the email. Quotes received after the Closing date and time will not be opened or considered.

o Instructions for submission via OregonBuys are found at the following link:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation% 20Response.pdf o Type in the RFQ number (S-69000-00013435) in the search bar at the top of the screen (Bid Solicitation) and click the magnifying glass icon to locate the RFQ; once located, click on the RFQ number to open.

o Follow the instructions in the above link to “Create the Quote”:

in the Description field, type “Bid for Request for Quotes - Programmable Data Loggers for Hydrologic Applications,” click Save & Continue;

click on the Items tab and click on the Item # in the far left column to open and enter your total

Bid price, then click Save & Continue;

click on the Terms & Conditions tab, click YES, click Save & Continue;

click the Attachments tab, click Add File, select the Bid document(s) from your computer and open to attach, type the name of the attachment where indicated, click Save & Exit after each document you attach. After all documents are attached, click Save & Continue;

click the Summary tab to review. After the Bid (“Quote”) is submitted, Bidder cannot edit the document, however you may withdraw the bid/quote (instructions are included in the above link) for editing and resubmission at any time before the RFQ closing date and time. Click Submit Quote. The screen will refresh, leaving you on the Summary tab and the status will have changed from “In-progress” to “Submitted”. An email notification will be sent to the SPC when your Bid has been submitted.

mailto:robin.v.ramsey@water.oregon.gov https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=309576 https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

• Agency reserves the right to add additional Goods or Services in the future, if needed, up to a total aggregate not-to-exceed dollar amount of $250,000 (Intermediate Procurement Threshold). Prices for additional Goods or Services, if any, will be negotiated by the Parties.

SECTION 2: QUOTE REQUIREMENTS:

• Quotes must be submitted using the Bid Sheet contained within this RFQ document, although additional information may be attached.

• Bidders must indicate any variances from the required Specifications listed below. Alternate Quotes may or may not be considered at the sole discretion of OWRD.

• Bidders must be registered as a supplier in OregonBuys to participate in this RFQ opportunity.

• The Bid Sheet must be signed by Person(s) legally authorized to bind the Bidder to the Bid and the Goods Contract resulting from this RFQ. Digital signatures are accepted. A sample PO is attached. By submitting a Quote, Bidder understands and agrees to the terms and conditions of the Sample Goods Contract.

• Bidders shall provide a lump sum Bid amount for the requested Services and any other associated costs or fees.

• Awarded Bidder/Contractor must be registered with the Oregon Secretary of State (SOS).

https://sos.oregon.gov/business/pages/default.aspx.

SECTION 3: SPECIFICATIONS AND REQUIREMENTS:

OWRD is seeking equipment for hydrologic applications to perform automatic and manual measurement of water levels in groundwater wells. Equipment options should include pressure transducers/data loggers, direct read cables for connecting to the data loggers, all accessories for collecting data from the data loggers including both USB and Bluetooth adapter options, and water level meters for manual data collection. Specifications include:

• Options for transducers/data loggers capable of measuring water level, barometric pressure, and/or temperature. Device options should include measurement ranges for water levels from 30 ft to 650 ft.

• Direct read cables for connection to the data loggers to allow for data collection via USB or Bluetooth. Options for cable lengths should range from 15 ft to 1,000 ft.

• Options for water level meters for collection of manual measurements which allow measurement of depths from 50 ft up to 1,000 ft.

• All relevant and common accessories for installing and working with transducers/data loggers at wells should be included. Examples include slip fit adapters, PC interface cables, any adaptors needed for conversion between different types of transducers/data loggers, and well cap attachments including artesian well connector assemblies.

• Solinst brand equipment is preferred but an agency approved alternative would be considered.

https://sos.oregon.gov/business/pages/default.aspx

EXHIBIT A – BID SHEET

Company Name: Federal ID No:

Contact Person: Email:

Address:

City, State ZIP: Phone:

The prices quoted are all-inclusive and include any other associated costs or fees. All pricing must be held firm for 90 days.

Description Quantity Price Per Unit Total

Each Each Each Each Each Each Each Each Each Each Each Each

*If additional space is needed, include in separate page*

Any individual signing below hereby certifies they are an authorized Representative of Bidder and that:

Bidder understands that and accepts the requirements of this RFQ and the terms and conditions of the attached sample Goods Contract.

Signatory has knowledge regarding Bidder’s payment of taxes and by signing below certifies that, to the best of his/her knowledge, Bidder is not in violation of any Oregon tax laws.

Bidder does not unlawfully discriminate against any of Bidder’s employees in the payment of wages or other compensation for work of comparable character based on an employee’s membership in a protected class.

“Protected Class” means a group of Persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, Veteran status, disability, or age.

Bidder and Bidder’s employees, agents, and subcontractors are not included on the government-wide exclusions list in the System of Award Management (SAM) found at www.sam.gov.

Bidder certifies that, to the best of its knowledge, there exists no actual or potential conflict of interest between the Bidder and the State of Oregon OWRD.

Bidder certifies that all contents of this RFQ response are truthful and accurate and have been prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.

Bidder understands that any statement or representation it makes in response to this RFQ, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of omission of material information could result in a “false claim” subject to the Oregon False Claims Act, ORS 180.750 to 180.785 and any liabilities or penalties associated with the making of a false claim under that Act.

Bidder understands that a Quote submitted in response to this RFQ will be public record and is open to public inspection after a notice of Award is posted in OregonBuys.

Authorized Signature Date http://www.sam.gov/ https://oregon.public.law/statutes/ors_180.750 https://oregon.public.law/statutes/ors_180.785

EXHIBIT B – PROPOSER INFORMATION AND CERTIFICATION FORM

Legal Name of Proposer:

Address:

City, State ZIP:

State of Incorporation: Entity Type:

Contact Name:

Telephone: Email:

Oregon Business Registry Number:

Any individual signing below hereby certifies that they are an authorized Representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFQ. By submitting a Quote, Proposer agrees to be bound by the Contract terms and conditions, except for those terms and conditions, if any, that OWRD has reserved for negotiation, as identified in the RFQ.

2. Proposer acknowledges receipt of all Amendments to this RFQ.

3. Quote is a firm offer for 90 calendar days following the Bid Opening date.

4. If awarded a Contract, Proposer agrees to perform the Scope of Work and meet the performance standards set forth in the final negotiated Statement of Work of the Contract.

5. I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a Political Subdivision of the state, including, without limitation, ORS 305.620, and ORS Chapters 316, 317, and 318.

6. Proposer does not discriminate in its employment practices regarding race, creed, age, religious affiliation, gender, disability, sexual orientation, or national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled Veteran owns, or an emerging small business. If applicable, Proposer has, or will have prior to the Contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. OWRD may not enter into a Contract with an anticipated Contract Price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information.

7. Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of Persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, Veteran status, disability, or age.

8. Proposer’s continuing compliance constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles OWRD to terminate this Contract for cause.

9. Proposer may not prohibit any of Proposer’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another Person. Proposer may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another Person.

10. Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155), and applicable Public Utility Commission Rules and will remain in compliance throughout the term of the Contract.

https://oregon.public.law/statutes/ors_305.620 https://oregon.public.law/statutes/ors_chapter_316 https://oregon.public.law/statutes/ors_chapter_317 https://oregon.public.law/statutes/ors_chapter_318 https://oregon.public.law/statutes/ors_200.055 https://oregon.public.law/statutes/ors_279A.112 https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx https://oregon.public.law/statutes/ors_652.220

11. Proposer and Proposer’s employees, agents, and subcontractors are not included on:

a. The “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

b. The government wide exclusions list in the System for Award Management found at:

https://www.sam.gov/portal/

12. Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFQ. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify OWRD in writing.

13. Proposer certifies that all contest of the Quote (including any other forms or documentation, if required under this RFQ) and this Certification Sheet are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

14. Proposer understands that any statement or representation it makes, in response to this RFQ, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a “claim” {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a “false claim” {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

15. Proposer acknowledges these certifications are in addition to any certifications required in the Contract at the time of Contract execution.

Authorized Signature Date:

Printed Name and Title:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf https://www.sam.gov/portal/ https://oregon.public.law/statutes/ors_180.750 https://oregon.public.law/statutes/ors_180.750 https://oregon.public.law/statutes/ors_180.750 https://oregon.public.law/statutes/ors_180.785