S-25700-00005629 Prebid Meeting Agenda and Q-A.doc
DOC document 44 KB Posted
- Attached to
- MOVABLE HIGH DENSITY STORAGE SYSTEM
- Solicitation number
- S-25700-00005629
- Issued by
- Clackamas County, Oregon
About this file
This document is the Pre-proposal Conference Agenda and Q&A Notes for OregonBuys Bid # S-25700-00005629 - Movable High Density Storage System, which is a contract opportunity issued by the State of Oregon for Clackamas County. The scope of this solicitation is to provide the Medical Examiner with a movable high-capacity storage solution specifically designed for storing glass slides and paraffin blocks. The project must be completed no later than June 1, 2023. Key dates include the pre-offer conference on February 16, 2023, questions and requests for clarification due by February 23, 2023, and the offer opening on March 3, 2023, with the notice of award anticipated on March 10, 2023. The prebid meeting provided an opportunity for vendors to view and measure the impacted storage area. Mandatory proposal requirements include a proposal, Proposer Information & Certification Sheet, three references, and a price proposal. There are no late penalties or partial payments, and any contract changes will require mutual agreement and a signed amendment.
The project will be paid in full at completion, and there are no set-aside requirements or incumbent information provided. The funding source and amount are not specified in the document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment H.pdf | ||
| RFP-S-25700-00005629- Movable High Density Storage System.doc | DOC document | |
| Attachment E.docx | DOCX document | |
| Attachment G.doc | DOC document | |
| Attachment A.docx | DOCX document | |
| Attachment B.docx | DOCX document | |
| Attachment D.docx | DOCX document | |
| Intent to Award Multi Sector Recycling Contamination Reduction Research~1.pdf | ||
| Attachment C.docx | DOCX document | |
| Attachment F.docx | DOCX document |
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S-25700-00005629 Prebid Meeting Agenda and Q&A Notes
Pre-proposal conference Agenda REGARDING OregonBuys Bid # S-25700-00005629 - MOVABLE HIGH DENSITY STORAGE SYSTEM Location: OSP: Medical Examiner, 13309 SE 84th Ave, Ste 100, Clackamas OR 97015 A. INTRODUCTIONS: Kelsey Evans (Forensic Manager), Rod Waldner (Project Manager 2), and Enrique Rodriguez (Procurement & Contracts Spec. 3)
B. SIGN-IN SHEET- REMINDER
C. HANDLING QUESTIONS DURING PRE-PROPOSAL CONFERENCE
1. Must be asked in writing. Pencils and cards will be handed out.
D. PROJECT DESCRIPTION & SCOPES OF WORK
1. Solicit for a movable high-capacity storage solutions specifically designed for storing glass slides & paraffin blocks.
2. Project Completion Requirement is no later than June 1, 2023.
3. Important Deadlines:
| Event |
| Date |
| Time |
| Pre-offer Conference |
| February 16, 2023 |
| 3:00 PM |
| Questions / Requests for Clarification Due |
| February 23, 2023 |
| 12:00 PM |
| Opening (offer Due) |
| March 3, 2023 |
| 12:00 PM |
| Issuance of Notice of Award (approx.) |
| March 10, 2023 |
E. RFP PROCESS REVIEW
F. COMPLETION TIME EXPECTATIONS
G. PROPOSAL REQUIREMENTS
1. Mandatory Offers Content Requirements
I. Proposal (what Proposer is offering and the details)
II. Proposer Information & Certification Sheet (Attachment C) III. Three (3) References
(Attachment D) IV. Price Proposal
(Attachment E)
2. If applicable, Offers Content Requirements I. Disclosure Exemption Affidavit
(Attachment B)
II. COBID Certification / Outreach Plan (Attachment F)
III. Responsibility Inquiry
(Attachment G)
H. STORAGE ROOM TOUR
1. Opportunity to view and measure impacted area.
Vendor Attendees:
1. Robert Sharp of Pacific Business Systems
2. Doug Miller of Spacesaver Specialists
Questions and Answers:
1. Clarification of floor placement of Mobile System.
a. Mobile System will need to be mounted on concrete floor surface with any tripping hazards eliminated.
2. Are permits needed for this project?
a. Awarded contractor shall be responsible for pulling any required permits and paying any applicable fees related to their work on this project. Agency written approval of permit and fee expenses required prior to costs being reimbursable with complete documentation of performance.
3. Approximate weight of slides that will be on Mobile System.
a. 100 slides are about 475 grams or 1.04 pounds.
4. Clarification on late penalties.
a. There are no late penalties otherwise known as a liquidated damages clause. However, the vendor entering into a contract with the Agency may be held in breach since a contract would have been signed with a definite completion date related to available funding.
5. Payment expectations:
a. This project is to be paid in full at completion. Partial payments will not be considered prior to completion.
6. Changes:
a. Any deviation from the signed contract will require mutual agreement and a signed amendment.
File details come from the government source that posted it. Updated .