S-22-26_SPECIAL_PROVISION.pdf
PDF 72 KB Posted
- Solicitation number
- S-22-26
- Issued by
- Laramie County, Wyoming
About this file
This Special Provisions document outlines the procedural requirements for temporary use of railroad property, specifically addressing right-of-way access protocols established by Union Pacific Railroad (UPRR). The document details mandatory prerequisites that must be completed before any entry onto railroad company property, including execution of agreements between the applicant and railroad company, submission of license fees and insurance certificates, clearance from UPRR's Fiber Optic Cable Hotline (800-336-9193), and arrangements with the railroad company's local track maintenance manager for flagging protection if required. A minimum of 48 hours' advance notice is generally required following agreement execution prior to property entry, and all authorizations must be documented in writing with no verbal authorizations permitted. If a contractor is engaged by the licensee to perform agreed-upon activities, the contractor must submit a Contractor's Endorsement Form along with a $500 administrative fee and a General Liability Insurance certificate meeting specified coverage requirements.
All parties entering railroad property must procure Railroad Protective Liability Insurance, which may be obtained through an independent insurance agent or through UPRR's Railroad Protective Liability Insurance program. The railroad company's standard agreement terms are explicitly non-negotiable, and applicants are prohibited from requesting modifications or alterations to any agreement provisions or terms. This requirement applies regardless of whether the licensee or its contractor carries the Railroad Protective Liability Insurance policy, ensuring consistent risk management standards across all temporary use arrangements on railroad property.
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Text version
Special Provisions
Temporary Use of Railroad Property - Procedures
1. Before you enter the railroad company's right of way, the following must be completed:
o All agreements must be executed by the applicant and the railroad company.
A copy of the executed agreement must be within the applicant's possession before entering the railroad company's right of way.
o Verbal Authorizations will not be permitted or granted. Generally, a minimum of 48 hours' advance notice after execution of an agreement will be required prior to entry.
o License fees and insurance certificates, if required, must be submitted at the time you execute and return the agreement.
o Clearance and approval from the railroad company's Fiber Optic Cable Hotline (800) 336-9193.
o Arrangements must have been made with the railroad company's local manager of track maintenance, as listed in the agreement, for flagging protection (if required).
o You will be required to obtain Railroad Protective Liability Insurance. This may be purchased from an insurance agent of your choice, or you may be eligible for inclusion in UPRR's Railroad Protective Liability Insurance program.
o If a Contractor is employed by the Licensee to perform any of the agreed to activities under the Right of Entry Agreement, that Party will need to complete and return the Contractor's Endorsement Form and submit along with a $500 Administrative Fee and a copy of their General Liability Insurance certificate meeting the specified coverages as shown in the License Agreement. A Railroad Protective Liability Insurance policy must be in procured by the Licensee OR its Contractor.
2. The terms of the railroad company's standard agreements are non-negotiable. Please do not attempt to make any changes to the agreement or request alteration to any of the terms and/or provisions to the agreement.
https://www.up.com/real-estate/rrinsurance/liability-insurance
File details come from the government source that posted it. Updated .