2026_Safe_Routes_to_School.pdf

INVITATION FOR BID

S-22-26

2026 SAFE ROUTES TO SCHOOL

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: April 20, 2026

DEADLINE FOR QUESTIONS: May 4, 2026

RESPONSE DEADLINE: May 13, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne

INVITATION FOR BID

2026 Safe Routes to School

I. Introduction II. City of Cheyenne IFB

III. Pricing Proposal IV. Vendor Questionnaire

Attachments:

A - NOTICE OF AWARD, NOTICE TO PROCEED, AND OTHER FORMS

B - GENERAL CONDITIONS

C - ADMINISTRATIVE INSTRUCTIONS

D - AGREEMENT_AND_PERFORMANCE_PAYMENT_BONDS

E - S-17-26 PLANS

F - S-17-26 SPECIAL PROVISON

G - S-17-26 FEDERAL PROVISIONS

Invitation For Bid #S-22-26 Title: 2026 Safe Routes to School

1. Introduction

1.1. Summary

This project includes ADA ramp modifications, school zone device upgrades, and pavement marking upgrades.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date April 20, 2026

Legal Advertisement 1 of 2 April 22, 2026

Legal Advertisement 2 of 2 April 29, 2026

Pre-Bid Meeting (Mandatory) April 29, 2026, 2:00pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: Bid S-17-26 / MANDATORY ZOOM Pre-Bid

Meeting / 2026 Safe Routes to School

Time: Apr 29, 2026 02:00 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/88359219690?pwd=O

G9emcMMVjADYAasaYvyptQmBpKbvt.1

Meeting ID: 883 5921 9690

Passcode: 2101 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045 https://us02web.zoom.us/j/88359219690?pwd=OG9emcMMVjADYAasaYvyptQmBpKbvt.1 https://us02web.zoom.us/j/88359219690?pwd=OG9emcMMVjADYAasaYvyptQmBpKbvt.1

Question Submission Deadline May 4, 2026, 5:00pm

Addendum Response Deadline May 5, 2026, 5:00pm

Proposal Submission Deadline May 13, 2026, 2:00pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: Bid S-17-26 / ZOOM Bid Opening / 2026 Safe

Routes to School

Time: May 13, 2026 02:00 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/81553381947?pwd=3B tBeyobwgunyGYOTqbrmEGgn5QB2r.1

Meeting ID: 815 5338 1947

Passcode: 2101

City Council 1st Reading: May 26, 2026

Finance Committee: June 2, 2026

City Council Final Approval June 8, 2026

Contract Signature Processing June 9, 2026

Notice to Proceed (Estimated) June 15, 2026

Final Completion December 31, 2026 https://us02web.zoom.us/j/81553381947?pwd=3BtBeyobwgunyGYOTqbrmEGgn5QB2r.1 https://us02web.zoom.us/j/81553381947?pwd=3BtBeyobwgunyGYOTqbrmEGgn5QB2r.1

2. City of Cheyenne IFB

S-22-26

2026 Safe Routes to School

2.1. INVITATION FOR BIDS

The Governing Body of the City of Cheyenne, Wyoming (“the Governing Body”) will only receive electronic bid proposals via the City's eProcurement Portal until 2:00 pm on Wednesday, May 13, 2026 for the 2026 Safe Routes to School

Bidders shall create a free account on line by signing up at https://procurement.opengov.com/portal/cheyennecity Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

At the aforementioned time and place, such bids that are received for the project shall be publicly opened and read aloud.

The work to be performed will be in accordance with the plans and specifications on file in the City

Purchasing Agent’s office. Bidding documents may be downloaded online via the City's eProcurement

Portal.

MANDATORY ZOOM ONLINE PRE-BID MEETING:

A pre-bid meeting will be held on Wednesday, April 29, 2026 at 2:00 pm.

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting. Topic: Bid S-17-26 /

MANDATORY ZOOM Pre-Bid Meeting / 2026 Safe Routes to School Time: Apr 29, 2026 02:00 PM

Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/88359219690?pwd=OG9emcMMVjADYAasaYvyptQmBpKbvt.1 Meeting ID:

883 5921 9690 Passcode: 2101

Mandatory Pre-Bid Meeting Requirement

Attendance at the scheduled pre-bid meeting conducted via Zoom is mandatory for all prospective bidders. Failure to attend the pre-bid meeting shall render a bidder non-responsive and ineligible for award.

Bidders must log their attendance by entering the company name and representative’s name in the

Zoom meeting chat feature prior to the official adjournment of the meeting. It is the sole responsibility of each bidder to ensure their attendance is properly recorded in the chat.

Only those bidders whose attendance is verified through the Zoom chat log will be considered eligible to submit a bid.

https://procurement.opengov.com/portal/cheyennecity https://procurement.opengov.com/portal/cheyennecity

A bid guarantee in the amount of five percent (5%) of the total bid shall accompany any bid submitted.

See Section below, titled: Instructions to Bidders. The successful bidder shall furnish and pay for satisfactory performance and payment bonds in the amount of one hundred percent (100%) of the accepted bid. See Section below, titled: "Instructions to Bidders."

The City of Cheyenne (“the City”) reserves the right to reject any or all bids or to waive any formalities in the bidding.

Prior to the award of the contract, the City may hold bids for a period not to exceed 60 days from the date of opening of bids for the purpose of reviewing the bids and investigating the qualifications of the bidders. Provisions of Wyo. Stat. § 15-1-113, incorporated by reference, are made an express part of the

Contract Documents.

TJ Barttelbort

Purchasing Division

Published in: Wyoming Tribune Eagle

2.2. USE OF SEPARATE BID FORMS

These Contract Documents include a complete set of bidding and contract forms which are for the convenience of bidders. Bidders shall make proposals upon the forms furnished herein and pursuant to the instructions and requirements set forth herein.

2.3. INTERPRETATION OF DOCUMENTS

The City will not provide oral interpretations to any bidder as to the meaning of the Contract Documents or any part thereof. If any person contemplating submitting a proposal requires interpretation or clarification regarding the meaning of any part of the drawings, specifications, or other portions of the contract documents, or finds discrepancies in or omissions from the drawings or specifications, that bidder shall submit a written request for interpretation, clarification, or correction thereof to the City of

Cheyenne, hereinafter “City”. The bidder submitting the request will be responsible for its prompt delivery. Questions shall be submitted via the City's eProcurement Portal - Question and Answer tool.

2.4. ADDENDA

The City will make every interpretation, clarification, or correction to bidders by written addendum to the Contract Documents. The City will post addenda via it's eProcurement Portal to all persons identified on the City’s plan-holders/followers list, but it shall be the bidder’s responsibility to make inquiry as to the addenda issued. It shall also be the bidder’s responsibility to confirm that it is included on the City’s plan-holders list by "following" the project on line. The bidder shall acknowledge all addenda issued during the time of bidding in the bid proposal and shall be made a part of the Contract. Addenda shall be acknowledged via the City's eProcurement Portal. The City will consider as incomplete any bid proposal in which all addenda are not acknowledged.

All questions shall be submitted by 5:00 pmon Monday, May 4, 2026.

The City will respond with an Addendum no later than 5:00 pm on Tuesday, May 5, 2026.

2.5. DEFINITIONS AND TERMS

Contract Documents: All documents in the bidding packet, including addenda, as identified in Part V, Article 5.

Contract Modification: A written document that must, at minimum, be executed by the Contractor and by the Mayor of the City of Cheyenne. A Contract Modification may require the approval of the City’s

Governing Body. A contract modification must be executed to change the Contract Price, Contract Time, or to otherwise modify the Contract Agreement.

Contract Price: The original amount bid by the contractor, as specified in Article 4 of the Agreement and modified by any Contract Modifications.

Contract Time: Begins upon the date specified in the Notice to Proceed and consists of the number of calendar days up to and including the date specified in Part V, Article 3.

Field Order: A form issued by the City Engineer (“Engineer”) to authorize the Contractor to proceed with changes or additions to the work as described in a Work Directive or a Request for Adjustment. A Field

Order may either increase or decrease quantities or authorize work for payment under a Force Account, if included in the bid, but cannot increase the Contract Price.

Force Account: A method of payment for work performed by the Contractor at the Engineer’s discretion and calculated in accordance with Part VI, Section 14.

Request for Adjustment: A form issued by the Engineer to allow the Contractor to request an adjustment of the Contract Time, the Contract Price, or to request any other modification of the

Contract Agreement. The Contractor shall also use this form for submitting pricing as a result of a Work

Directive.

Work Directive: A form issued by the Engineer to inform the Contractor of a change in the Work which does not alter the Contract Time, the Contract Price, or any other provisions of the Contract Agreement.

If a change in the Work will increase the Contract Price, the City must approve and execute a Contract

Modification before the Contractor may proceed with the Work as modified.

2.6. SITE INSPECTION AND CONTRACT DOCUMENTS EXAMINATION

Each bidder shall visit the proposed work site and become acquainted with the existing conditions of the site. Then, in preparing and submitting bids, contractors should take into account the observed existing conditions, construction necessities, required labor, facilities involved, and difficulties and restrictions that may be encountered in contract performance. If possible, the City will conduct a tour of the work areas. All interested parties should contact TJ Barttelbort in the City’s Purchasing Office, at (307) 773-

1045.

Each bidder should also thoroughly examine and become familiar with the Drawings, Technical

Specifications, and all other Contract Documents.

The selected bidder, by executing a contract, shall in no way be relieved of any obligation under it due to the selected bidder’s failure to review or examine any form, legal instrument, or to become acquainted with existing conditions in the work area. The City will be justified in rejecting any claim based on facts which the selected bidder knew or should have been aware of as a result of inspecting the site and

Contract Documents.

2.7. ALTERNATE BIDS

The City will not consider alternate bids unless alternate bid items are specifically requested by the

Specifications and the bid proposal.

2.8. BID PROPOSAL REQUIREMENTS

Bidders shall submit all bids via the City's eProcurement Portal, all such bids are subject to the Contract

Documents requirements. All bids shall be regular in every respect. The bidder shall not make or include any The bidder shall not make or include any interlineation, excisions, or special conditions in the bid submittal. Bids may be withdrawn/edited at any time prior to 2:00 pm on Wednesday, May 13, 2026

The City may consider as irregular any bid on which there is an alteration of or departure from the bid form provided and, at its option, may reject the bid.

Award of a contract resulting from this bid will be based on Section below titled: Bid Opening.

Bidders shall correctly complete the Pricing Schedule/Bid Sheet to submit pricing via the City's eProcurement Portal.

Each bidder shall be fully authorized to submit a bid on behalf of the firm. If the bid is made by a sole proprietorship or partnership, the name and address of the sole proprietorship or partnership shall be shown, together with the names and addresses of the proprietor or partners. If the proposal is made by a corporation or other business entity, an official who is authorized to bind the corporation or other business entity shall sign in the name of such corporation or business entity.

The City will consider as incomplete and may reject any bid not displaying the information required by this Section.

City representatives and the successful bidder shall hold a pre-construction conference upon contract award. This conference will be for the purpose of reaching a complete understanding with the successful bidder concerning quality of work expected, work schedule and time of completion, work progress, and coordination of all construction.

2.9. BID GUARANTEE

Each bid proposal shall be accompanied by a bid guarantee which shall not be less than five percent

(5%) of the bid amount.

The 5% bid guarantee may be in the form a bid bond secured and issued by a surety or guaranty company authorized to do business in the State of Wyoming or a cashier’s check made payable to the

City of Cheyenne. Cash deposits, personal checks or company checks (unless certified) will not be accepted.

If the bid guarantee is to be submitted in the form of a bid bond, bidders must use the attached bid bond form. No deviation from the attached form will be allowed. If a surety company’s bid bond form is used, the wording shall be exactly as shown on the City’s bid bond form. No bid will be considered unless it is accompanied by the required guarantee. The bid guarantee shall ensure the execution of the agreement. The successful bidder shall furnish a surety bond as required by the Contract Documents.

If the Contractor (i) withdraws the bid within 60 days after bid opening, (ii) fails to provide performance and payment bonds, (iii) or fails to provide the minimum insurance certificates within the time required by Wyo. Stat. § 15-1-113 after the City accepts the proposal, then the bidder shall be liable to the City for default in the amount set forth on the bid bond as liquidated damages for said default.

Bid guarantees of unsuccessful bidders will be returned as soon as practicable after bid proposals are opened.

2.10. COLLUSIVE AGREEMENTS

Each bidder submitting a bid to the City for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto an affidavit substantially in the form herein provided to the effect that he or she has not colluded with any other person, firm, or corporation in regard to any bid submitted.

2.11. STATEMENT OF BIDDER QUALIFICATIONS

Each bidder shall, upon the City’s request, submit satisfactory evidence that the bidder has practical knowledge of the particular work being bid upon, and has the necessary financial resources required to complete the proposed work. In awarding the contract, the City will give due consideration to the ability, reliability, work load, and general reputation of each bidder, as well as the City’s past experience with the bidders.

Each bidder, upon the City’s request, shall show that prior work performed by the bidder has been handled in such a manner that there are no just or proper claims against such work.

No bid proposal will be acceptable if the bidder is engaged in any other work which impairs his or her ability to finance this contract or provide equipment for the proper execution of the contract.

2.12. UNIT PRICES

If unit prices are called for, the unit price of each item in the proposal shall include the pro rata share of overhead and profit. As such, the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid equals the total bid. The City may reject as irregular any bid not conforming to this requirement. Bidders should pay special attention to this provision.

If conditions make it necessary to revise bid quantities, no limit will be fixed for such quantity revisions, provided the net cash value of all such additive and subtractive changes shall not change the original, total contract price by more than twenty percent (20%). The quantities appearing on the proposal form are approximate and are prepared for the comparison of bids. Payment to the contractor will be made only for the actual, accepted quantities of work performed and materials furnished in accordance with the contract.

The presence of any unit bid price that generates reasonable doubt that award to that bidder would result in the lowest ultimate cost to the City may be rejected as irregular.

2.13. TIME FOR RECEIVING BIDS

Bid proposals received before the advertised time for opening bids will be kept securely sealed until the time arrives to open bids. The officer whose duty it is to open bids will decide when the specified time has arrived, and no bid received thereafter will be considered.

2.14. BID OPENING

At the time and place fixed for opening bids, the City will open and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present in person or by representative.

2.15. BID WITHDRAWAL

Bids may be withdrawn via the City's eProcurement Portal at any time prior to the scheduled closing time for receipt of proposals.

2.16. CONTRACT AWARD AND BID REJECTION

The City will award the contract to the most qualified and responsible bidder, as determined in the City’s sole discretion, who submits the lowest total responsive bid shown on Itemized Bid Sheet “A” plus “B”.

This bid must also be less than funds available for this project. The City reserves the right to reject a bid if the total bid shown on the last Itemized Bid Sheet is not identical to the total bid shown on the Bid

Proposal Sheet, included in this Bid Packet. The City reserves the right to reject a bid if the total bid price shown on the last Itemized Bid Sheet is not calculated correctly.

The City reserves the right to reject any or all proposals or to waive any formality or irregularity in any proposal in the interest of the City. No bidder may withdraw his proposal for a period of 60 days after the date of opening thereof.

2.17. FUNDS PROGRAMMED

The funds programmed for construction are estimated to be sufficient to provide for the proposed work shown on the plans. In the event contract unit prices indicate a total cost of the project in excess of the allotted funds, the project length may be shortened or quantities decreased to keep the cost of work within the funds allocated to the project. Similarly, if the contract unit prices indicate a total cost of the project less than the allotted funds, the length of the project may be increased and quantities added to ensure the allotted funds for the project are used.

2.18. AGREEMENT EXECUTION, PERFORMANCE, AND PAYMENT BONDS

Subsequent to the award and within fifteen (15) calendar days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City an agreement in the form included in the Contract Documents in such number of copies as the City may require and at the same time shall also provide the insurance, Workers Compensation and Unemployment insurance certificates, and the performance and payment bonds. The performance and payment bonds will remain active for the two (2) year warranty period, which is the two (2) year period following the City’s acceptance of the substantial completion certificate. If the Contractor is required to perform corrections in the work of the project in the two (2) year warranty period, the Contractor shall provide copies of their current insurance, Worker’s Compensation, and Unemployment Insurance Certificates as required in the original project.

Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph “a.” above, furnish a surety bond, not less than the amount of the contract as awarded, as security for the faithful performance of the contract and a bond in an equal sum as surety for the payment of all persons, firms, or corporations to whom the successful bidder may become legally indebted for labor, materials, tools, equipment, or services of any nature, including utilities and transportation services employed or used by him in performing the work. Such bond or bonds shall be in the same form as that included in the Contract Documents and shall bear the same date as that of the agreement. The current power of attorney for the person who signs for any surety company shall be attached to such bonds. These bonds shall be signed by an authorized agent of the surety company qualified to do business in the State of Wyoming. The successful bidder shall notify the surety of any changes affecting the general scope of the project or change in the Contract Price, and the amount of the bonds shall be adjusted accordingly. The successful bidder shall furnish proof of such adjustment to the City.

The successful bidder’s failure to execute such agreement, or to supply the required bond or bonds within thirty (30) calendar days after the prescribed forms are presented for signature, or within such extended period as the City may grant based upon reasons determined sufficient by the City, shall constitute a default. The City may then award the contract to the next lowest, responsible bidder or re-advertise for bids, and the bid guarantee of the bidder shall be forfeited to the City as liquidated damages as per Wyo. Stat. § 15-1-113(f). The City may also charge against the defaulting bidder the additional difference between the amount of the original low bid and the amount for which the contract is subsequently let, if the amount exceeds the amount of the bid bond. If a more favorable bid is received by re-advertising, the defaulting bidder shall have no claim against the City for a refund.

If the cost of a payment and performance bond is included in the bid, the successful bidder may receive reimbursement for the costs of the bonds subject to the following requirements. If the bond cost is not included as a bid item, the bond cost shall be deemed to have been included in the Contract Price.

Subsequent to the contract award and compliance with the conditions stated in the preceding paragraph, the successful bidder may submit a written request to the engineer in charge of the project requesting the payment and performance bid item. The successful bidder shall include with this written request, a statement from the insuring firm, indicating the bond cost based on the preliminary estimate of the cost of the contract or as adjusted by the final contract price. Payment for the bond cost will be computed on the basis of the final Contract Price or on the basis of the preliminary cost estimate of the contract, whichever is less. The payment for a payment and performance bond may be adjusted upon project completion based on approved modifications to the Contract Price.

2.19. SALES AND USE TAX PROVISIONS

The successful bidder shall abide by Wyo. Stat. § 39-15-101 et seq., and Wyo. Stat. § 39-16-101 et seq., relating to Sales and Use Taxes. In particular, the successful bidder shall abide by the guidance provided in State of Wyoming, Department of Revenue Bulletin, “Use Tax and You” issued December 5, 2012, revised July 1, 2014. This Bulletin is available on-line through the Wyoming Department of Revenue’s website. If the Contractor has difficulty locating the Bulletin, they may contact the Wyoming

Department of Revenue for assistance.

The successful bidder shall cause all subcontractors to abide by and perform their work on the same terms and conditions as provided above. The successful bidder shall cause the above statements to be inserted in any contract or agreement between the successful bidder and subcontractors.

The successful bidder shall notify the Wyoming Department of Revenue, Excise Tax Division, when they begin work on any project in the State of Wyoming. The notice shall include the project name, specific project location and contract amount. Questions regarding sales and use taxes should be directed to the

Wyoming Department of Revenue, Excise Tax Division at (307) 777-5204.

2.20. TRADE NAME PROVISIONS

When in the specifications or drawings, an item is identified by a manufacturer’s name, trade name, catalog number, or reference, the bidder proposes to furnish the item so identified and does not propose to furnish an “equal” unless the proposed “equal” is clearly communicated to the City by the bidder, and the bidder has obtained prior certification from the City for approval of the proposed

“equal”.

The reference to a manufacturer’s name, trade name, or catalog number is intended to be descriptive, but not restrictive, and only to indicate to the bidder articles that will be satisfactory. Bids on other makes, catalog numbers, etc., will be considered, provided each bidder clearly states on the bid proposal exactly what the bidder proposes to furnish, and has submitted to the City, at least seven (7) calendar days prior to the bid opening date, illustrations, specifications, or other descriptive matter which clearly indicate the character of the article(s) to be covered by the bid, and has obtained the prior approval of the City for the proposed “equal”.

The City reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from specifications but which may comply substantially therewith.

2.21. RETAINAGE ADMINISTRATION FOR CONTRACTS EXCEEDING $50,000.00

The City will withhold five percent (5%) of the work’s dollar value completed throughout the contract term.

If requested by the general contractor, the City shall enter into an interest bearing deposit agreement with any depository designated by the general contractor, after notice to the surety, to provide an agent for the custodial care and servicing of any deposits placed with it pursuant to this act on any contract of more than fifty thousand dollars ($50,000.00) pursuant to Wyo. Stat. § 16-6-704. Interest income will be paid to the successful bidder as collected or as otherwise instructed by the successful bidder. All expenses incurred for this service will be charged to the successful bidder and deducted from payments due and retained funds.

If the City finds that satisfactory progress is being made in all phases of the contract it may, upon written request by the contractor, authorize payment from the withheld percentage. Before the payment is made, the public entity shall determine that satisfactory and substantial reasons exist for the payment and shall require written approval from any surety furnishing bonds for the contract work in accordance with Wyo. Stat. § 16-6-116.

No payments returning retainage from this fund will be made until the City has determined that satisfactory and substantial reasons exist for the payment, and the required Certificate of Completion;

Affidavit of Release of Liens; Contractor’s Final Waiver of Liens; Sub-Contractor’s Final Waiver of Liens;

Consent of Surety for final payment; Sworn Statement for Final Payment Pursuant to Wyo. Stat. § 16-6-

116 and § 16-6-117; and Engineer’s Certificate of Completion have all been received by the City, and all the items on the punch list have been completed.

2.22. SUB-CONTRACTORS, MATERIALMEN PROTECTION UNDER A BOND OR

GUARANTEE; LIMITATIONS.

For contracts of $150,000.00 or more, the Contractor shall post on the construction site a prominent sign citing Wyo. Stat. § 16-6-121 and stating that any Sub-Contractor or materialmen shall give notice to the Contractor of a right to protection under the bond or guarantee and that failure to provide the notice shall waive the Sub-Contractor or materialmen’s protection under the bond or guarantee and shall waive any right to a lien for material or services provided. The general contractor shall post on the construction site a prominent sign citing this section and stating that any subcontractor or materialman shall give notice to the general contractor of a right to protection under the bond or guarantee and that failure to provide the notice shall waive the subcontractor or materialman's protection under the bond or guarantee.

2.23. PERMITS, LICENSES, AND INSPECTIONS

The Contractor shall obtain all permits necessary to execute the work. Fees will be waived for permits issued by the City. Permits may be required by other entities which are not furnished or paid for by the

City. The successful bidder and its subcontractors shall be required to hold and pay for any licenses required and shall also pay for all public utility charges.

The awarded Contractor shall furnish to the City Project Manager, prior to the commencement of work, a copy of all permits and licensing documentation necessary for the completion of the job. The City shall not allow the Contractor to proceed if they have not completed the necessary permits or licensing.

On projects requiring inspection by the City Building Department (Not inspection by 1% Construction

Department), a copy of the final inspection shall be furnished to the City prior to the commencement of

Project Closeout.

3. Pricing Proposal

The Bidder has carefully examined the Bidding Documents, including the Drawings and Specifications and the work site, and has fully apprised him/her -self of the conditions affecting the work to be executed, and hereby proposes to construct and complete the above-referenced project, all in accordance with the Bidding Documents, at and for the following sum, as reflected in the total on the attached itemized bid sheets:

2026 SAFE ROUTES TO SCHOOL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1000 PERFORMANCE BOND 1 LS

1000.01 MOBILIZATION 1 LS

1000.02 FORCE ACCOUNT 1 FA $20,000.00

1050.01 TRAFFIC CONTROL, INCLUDES 2

MESSAGE BOARDS

1 LS

1050.02 FLAGGING 40 HR

2515.01 R&R BITUMINOUS PATCH 4" ASPHALT

OVER 6" COMPACTED GRADING "W"

BASE

30 SY

2570.01 ADJUST WATER OR GAS VALVE 2 EA

2805.01 SUPPLY AND INSTALL NEW SCHOOL

ZONE ASSEMBLY

8 EA

2805.02 SUPPLY AND INSTALL (S5-1) SIGN 80 SF

2805.03 SUPPLY AND INSTALL NEW RRFB

ASSEMBLY

8 EA

2805.04 SUPPLY AND INSTALL (S1-1) SIGN AND

(W16-7P) (8 LEFT/8 RIGHT)

135 SF

2805.05 NEW TELESPAR SIGN POST, 12' 96 LF

2805.06 NEW TELESPAR SIGN POST, 14' 140 LF

Line Item Description Quantity Unit of

Measure Unit Cost Total

2805.07 SUPPLY AND INSTALL (R2-1) SIGN

WITH (S4-1P)

28 SF

2805.08 SUPPLY AND INSTALL (R1-5BL) SIGN

(4)

36 SF

2805.09 SUPPLY AND INSTALL (S1-1) SIGN, 3

WITH (W16-9P), 9 WITHOUT

81 SF

2805.1 SUPPLY AND INSTALL (S5-2) SIGN (6) 30 SF

2805.11 SUPPLY AND INSTALL NO STOPPING

WITH LEFT ARROW SIGN (4)

6 SF

2805.12 SUPPLY AND INSTALL NO STOPPING

WITH RIGHT ARROW SIGN (2)

3 SF

2805.13 SUPPLY AND INSTALL NO STOPPING

WITH TIMES AND LEFT ARROW SIGN

AND MON - FRI PLAQUE SIGN (2)

4 SF

2805.14 SUPPLY AND INSTALL NEW STOP SIGN

(4)

36 SF

2805.15 INSTALL LIGHTED BOLLARD PROVIDED

BY CITY PERSONNEL

6 EA

2805.16 SUPPLY AND INSTALL NEW SCHOOL

ZONE ASSEMBLY (30 MPH)

2 EA

2900.01 LANDSCAPE RESTORATION 1 LS

3330.01 R&R TYPE "A" CURB & GUTTER 24",

INCLUDES 6" COMPACTED GRADING

"W" BASE

140 LF

3330.02 DRILLED SHAFT 24" DIA X 48" DEPTH

(16) (WYDOT STANDARD)

64 LF

3330.03 TYPE "C" LANDSCAPING CURB 130 LF

3340.01 R&R SIDEWALK 4", INCLUDES 4"

COMPACTED GRADING "W" BASE

1,100 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

3340.02 DETECTABLE WARNING PLATES, EAST

JORDAN IRON WORKS 7005 SERIES OR

NEENAH FOUNDRY #4984, 2' X 2'

14 EA

4000.01 THERMOPLASTIC STOP BARS (24IN x

VARIES) PREMARK No.

XF8431067CONT OR EQUAL

182 LF

4000.02 THERMOPLASTIC CROSSWALK BARS

(24IN x 10FT) PREMARK No.

XF8431067CONT OR EQUAL

900 EA

4000.03 THERMOPLASTIC SCHOOL LEGEND

PREMARK No.XF8110101CONT OR

EQUAL

8 EA

4004.01 CURB PAINT - 12" SOLID YELLOW

(LATEX)

460 LF

TOTAL

4. Vendor Questionnaire

CITY OF CHEYENNE BID PROPOSAL FORM

4.1. FILE UPLOAD INFORMATION

4.1.1. File Upload Instructions*

Bidders are instructed to ensure that all of the files they are uploading are the COMPLETED/EXECUTED version of each requested file/form:

• BID BOND

• NON-COLLUSION AFFADAVIT

• SUBCONTRACTORS & MATERIAL SUPPLIERS LIST

Bidders that upload Blank, Wrong, Incorrect, Illegible, Incomplete, or Corrupt Files or Documents will be deemed Non-Responsive.

☐ Please confirm

*Response required

4.2. REQUIRED FORMS

4.2.1. BID BOND FORM*

Please download the below documents, complete, and upload.

This Bid Proposal is accompanied by the required Bid Guarantee of five percent (5%) based upon the total cost of all items required to be bid. The City of Cheyenne is authorized to hold said Bid Guarantee for a period of not more than sixty (60) calendar days after the opening of the bids for the purpose of evaluating bids prior to award. If awarded the contract for this work, the undersigned Bidder agrees to execute the Agreement and furnish the required Bonds and Insurance Certificates within thirty (30) calendar days from the date of Notice of Award.

• BID_BOND_FORM.pdf

*Response required

4.2.2. CITY OF CHEYENNE NON-COLLUSION AFFIDAVIT OF PRIME BIDDERS FORM*

Please download the below documents, complete, and upload.

Attached hereto is an affidavit in proof that the undersigned has not entered into a collusive agreement with any person in respect to this bid or any other bid or the submitting of bids for which this bid is submitted.

• NON-COLLUSION_AFFIDAVIT_OF_...

*Response required

4.2.3. CITY OF CHEYENNE SUBCONTRACTORS AND MATERIALS SUPPLIERS LIST

FORM*

https://government-project.s3.us-west-2.amazonaws.com/23821/848ff955-3d0d-4321-9b72-4e265f636ba5_BID_BOND_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MW27AYEI%2F20260420%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260420T173154Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFgaCXVzLXdlc3QtMiJHMEUCIAu%2FKBRaticEmCiCDWxayl%2FwydOYaE7lOncaJ7k%2FRDUTAiEAxVdd1mHihkrVJpkI%2FX9K7aN54Jz7kKepBX5WU8knSwUqjAUIIRACGgw4OTIzNjQ2ODc2NzIiDGqzJ17CpY9vyBysRyrpBNmUHpEHP3P4DXjsvfZpfwaCdm3GgH7jiqtYDzImfGQ5%2B0zclb%2B9lcjRTDyYstCoafVAM6pDbraRJSQk0BmngmC91cseFlFsmsSCQjmiX%2BsCQkbJTZqldxOt0jZ8wacqroLyx8nzPm1nqhurhDV%2Flln8P%2FS6iqRR0iXXXSfzk581V7ZaG2r26ulN77LiMEMhNL1tMTM7Ly864Or2M3A79zefhA4hlzFLmutdlDIim35jGAOakCDCRDpPxMmQWQv9UYaXef5dO7eYsvX3hfzSpTjkKpu9bO5%2FhhdHcJZqWywn7FrKsHoTXXvR5oBmRGUxHifaom9HxVjIBEAttbgmMTL%2FqJq0GqaJT9mcnkGs17rUnKiDt5q0WqtB%2Ba5DxJrqLXn10xhT3wOlxLmLIVh9KkTBgq%2BVPjy3VMuwFwu7Dq6a3CVwaSMyCSzqQhHNHgiRMDu4jgC5eEtUvEvZ0SmbCdOcHWcaO5sP2SVjMMpYDo%2FqE68f8E3Mi4xBVIow2eOXLpbtDZjMv3RlZohZUG1svJtIzgxAX81iYc1UMCTFhHGkI26cl1VCnZ63RhTPVNCq6EDjFJSjm2SMNoWZOkUOVVQ%2FxuQCUiEITw8V1%2F9Tf2cUbMJJIBq%2F3Bb3NmlEZlDhp25iTTyXgd8QcJ7ZIKRK0%2FDO1qdjZC9%2FscBaRKEEEDc3cdgewTwNSg04wLQiEHfW2kt66iIlrdCxudoaqeROG7eKLicgL3xoRxT7Z9WOBRJO2J6M2VwbzVI63rQOEqOMyEddM1dDKXxZUkd3oGQ0MKhFQ7oGBS4%2B%2FUNJ3Iw15zRDV%2FgYroVfVmzXMO%2BYmc8GOpkBl48uz8NImocm6IeC8Ke40pJy8D9h3YjYVJaz4NfXJ0dur1FujuR4byg508LC4z19XFcYZHOESLSOSFEGofzcUob3MQxbwDV88zz%2FNy4msA3IA77iGV2bZydsEo%2F23lP1H1rvbrt6yiii2lKW3Z3tk2PeT5qTAVlXnHRT1pb0ZQD922W2NOZDi8oPTlhN7PvS%2BB%2Fgn%2BSbUTs6&X-Amz-Signature=9270a207a55d1ba2d40b14dbf21a210d658282d749d1e6405c7ee4d75b1b28e6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BID_BOND_FORM.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/23821/d7e58e3b-6620-49f0-b5e7-e2c5d77426f6_NON-COLLUSION_AFFIDAVIT_OF_PRIME_BIDDERS_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MW27AYEI%2F20260420%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260420T173154Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFgaCXVzLXdlc3QtMiJHMEUCIAu%2FKBRaticEmCiCDWxayl%2FwydOYaE7lOncaJ7k%2FRDUTAiEAxVdd1mHihkrVJpkI%2FX9K7aN54Jz7kKepBX5WU8knSwUqjAUIIRACGgw4OTIzNjQ2ODc2NzIiDGqzJ17CpY9vyBysRyrpBNmUHpEHP3P4DXjsvfZpfwaCdm3GgH7jiqtYDzImfGQ5%2B0zclb%2B9lcjRTDyYstCoafVAM6pDbraRJSQk0BmngmC91cseFlFsmsSCQjmiX%2BsCQkbJTZqldxOt0jZ8wacqroLyx8nzPm1nqhurhDV%2Flln8P%2FS6iqRR0iXXXSfzk581V7ZaG2r26ulN77LiMEMhNL1tMTM7Ly864Or2M3A79zefhA4hlzFLmutdlDIim35jGAOakCDCRDpPxMmQWQv9UYaXef5dO7eYsvX3hfzSpTjkKpu9bO5%2FhhdHcJZqWywn7FrKsHoTXXvR5oBmRGUxHifaom9HxVjIBEAttbgmMTL%2FqJq0GqaJT9mcnkGs17rUnKiDt5q0WqtB%2Ba5DxJrqLXn10xhT3wOlxLmLIVh9KkTBgq%2BVPjy3VMuwFwu7Dq6a3CVwaSMyCSzqQhHNHgiRMDu4jgC5eEtUvEvZ0SmbCdOcHWcaO5sP2SVjMMpYDo%2FqE68f8E3Mi4xBVIow2eOXLpbtDZjMv3RlZohZUG1svJtIzgxAX81iYc1UMCTFhHGkI26cl1VCnZ63RhTPVNCq6EDjFJSjm2SMNoWZOkUOVVQ%2FxuQCUiEITw8V1%2F9Tf2cUbMJJIBq%2F3Bb3NmlEZlDhp25iTTyXgd8QcJ7ZIKRK0%2FDO1qdjZC9%2FscBaRKEEEDc3cdgewTwNSg04wLQiEHfW2kt66iIlrdCxudoaqeROG7eKLicgL3xoRxT7Z9WOBRJO2J6M2VwbzVI63rQOEqOMyEddM1dDKXxZUkd3oGQ0MKhFQ7oGBS4%2B%2FUNJ3Iw15zRDV%2FgYroVfVmzXMO%2BYmc8GOpkBl48uz8NImocm6IeC8Ke40pJy8D9h3YjYVJaz4NfXJ0dur1FujuR4byg508LC4z19XFcYZHOESLSOSFEGofzcUob3MQxbwDV88zz%2FNy4msA3IA77iGV2bZydsEo%2F23lP1H1rvbrt6yiii2lKW3Z3tk2PeT5qTAVlXnHRT1pb0ZQD922W2NOZDi8oPTlhN7PvS%2BB%2Fgn%2BSbUTs6&X-Amz-Signature=0e7a8470ae560e265e34ca6d776abe2184e1067bac585c7f40495e73bd8b2ea7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22NON-COLLUSION_AFFIDAVIT_OF_PRIME_BIDDERS_FORM.pdf%22&x-id=GetObject

Please download the below documents, complete, and upload.

• SUBCONTRACTORS_AND_MATERIAL...

*Response required

4.3. FEDERAL PROVISONS

4.3.1. Federal Provisions*

Please download the below documents, complete, and upload.

• S-17-26_FEDERAL_PROVISIONS.pdf

*Response required

4.3.2. Sam.gov Certificate

Please upload your current Sam.Gov Certification. (If you are not registered, no upload is required- but registration will be necessary prior to award).

4.4. FIRM / BIDDER INFORMATION

4.4.1. FIRM / BIDDER NAME *

Name of Company Submitting Bid.

*Response required

4.4.2. FIRM'S / BIDDER'S LEGAL STATURE*

Please select One (1)

☐ Corporation

☐ Partnership

☐ Individual Sole Proprietorship

☐ L.L.C.

☐ Other

*Response required

4.4.3. STATE OF INCORPORATION*

Please list State of Incorporation for Firm / Bidder.

*Response required

4.4.4. BIDDERS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

4.4.5. FIRM / BIDDER PHONE NUMBER*

Please provide phone number for Firm / Bidder.

*Response required

4.4.6. FIRM / BIDDER E-MAIL ADDRESS*

https://government-project.s3.us-west-2.amazonaws.com/23821/71c3b205-6e0a-4fd4-90f4-7d625a61f342_SUBCONTRACTORS_AND_MATERIALS_SUPPLIERS_LIST_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MW27AYEI%2F20260420%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260420T173154Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFgaCXVzLXdlc3QtMiJHMEUCIAu%2FKBRaticEmCiCDWxayl%2FwydOYaE7lOncaJ7k%2FRDUTAiEAxVdd1mHihkrVJpkI%2FX9K7aN54Jz7kKepBX5WU8knSwUqjAUIIRACGgw4OTIzNjQ2ODc2NzIiDGqzJ17CpY9vyBysRyrpBNmUHpEHP3P4DXjsvfZpfwaCdm3GgH7jiqtYDzImfGQ5%2B0zclb%2B9lcjRTDyYstCoafVAM6pDbraRJSQk0BmngmC91cseFlFsmsSCQjmiX%2BsCQkbJTZqldxOt0jZ8wacqroLyx8nzPm1nqhurhDV%2Flln8P%2FS6iqRR0iXXXSfzk581V7ZaG2r26ulN77LiMEMhNL1tMTM7Ly864Or2M3A79zefhA4hlzFLmutdlDIim35jGAOakCDCRDpPxMmQWQv9UYaXef5dO7eYsvX3hfzSpTjkKpu9bO5%2FhhdHcJZqWywn7FrKsHoTXXvR5oBmRGUxHifaom9HxVjIBEAttbgmMTL%2FqJq0GqaJT9mcnkGs17rUnKiDt5q0WqtB%2Ba5DxJrqLXn10xhT3wOlxLmLIVh9KkTBgq%2BVPjy3VMuwFwu7Dq6a3CVwaSMyCSzqQhHNHgiRMDu4jgC5eEtUvEvZ0SmbCdOcHWcaO5sP2SVjMMpYDo%2FqE68f8E3Mi4xBVIow2eOXLpbtDZjMv3RlZohZUG1svJtIzgxAX81iYc1UMCTFhHGkI26cl1VCnZ63RhTPVNCq6EDjFJSjm2SMNoWZOkUOVVQ%2FxuQCUiEITw8V1%2F9Tf2cUbMJJIBq%2F3Bb3NmlEZlDhp25iTTyXgd8QcJ7ZIKRK0%2FDO1qdjZC9%2FscBaRKEEEDc3cdgewTwNSg04wLQiEHfW2kt66iIlrdCxudoaqeROG7eKLicgL3xoRxT7Z9WOBRJO2J6M2VwbzVI63rQOEqOMyEddM1dDKXxZUkd3oGQ0MKhFQ7oGBS4%2B%2FUNJ3Iw15zRDV%2FgYroVfVmzXMO%2BYmc8GOpkBl48uz8NImocm6IeC8Ke40pJy8D9h3YjYVJaz4NfXJ0dur1FujuR4byg508LC4z19XFcYZHOESLSOSFEGofzcUob3MQxbwDV88zz%2FNy4msA3IA77iGV2bZydsEo%2F23lP1H1rvbrt6yiii2lKW3Z3tk2PeT5qTAVlXnHRT1pb0ZQD922W2NOZDi8oPTlhN7PvS%2BB%2Fgn%2BSbUTs6&X-Amz-Signature=f32244f0fc4d290afd621096d5d3a5edf281e391a252dfb7641c0a6128512fbc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SUBCONTRACTORS_AND_MATERIALS_SUPPLIERS_LIST_FORM.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/257179/5e33adcf-1c1f-4b4a-b7b7-003b83dc6258_S-17-26_FEDERAL_PROVISIONS.pdf

Please provide e-mail address for Firm / Bidder.

*Response required

4.4.7. FULL COMPLIANCE WITH BIDDING DOCUMENTS*

Pursuant to and in full compliance with all Bidding Documents, the undersigned Bidder hereby proposes to furnish all the labor and materials and to perform all the work required for the complete and prompt execution of everything described or shown in or reasonably implied by the Bidding Documents, including the Drawings and Specifications, for the work above indicated for the monies stated herein, which includes all State, County and local taxes normally payable in respect to such work when done for an entity not entitled to any exemption from such taxes. The amounts stated include all allowances for profit and overhead, taxes, fees and permits, transportation, services, tools and equipment, labor and materials and other incidental costs.

☐ Yes

☐ No

*Response required

4.4.8. BIDDERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Bid on behalf of the Firm / Bidder.

*Response required