S-10700-00000521_NOITA.pdf

Kate Brown, Governor

December 6, 2021

Chris Sheldon Sunwater Solar, Inc.

PO Box 295 Talent, OR 97540

And Interested Parties

RE: BID NO: S-10700-00000521

ITB NAME MILL CREEK WAREHOUSE RACKING PROJECT

INTENT TO AWARD

This letter is to notify you that your company has been determined to be responsible and has submitted the apparent lowest responsive offer on this above referenced Invitation to Bid (ITB), and the State of Oregon intends to award a contract to your company. The award will be based upon your company submitting the lowest bid. The total awarded contract amount will be $178,500.00.

This award shall not be final until the later of the following:

(a) The seven (7) day minimum time period to file an appeal has passed; or

(b) If an appeal is filed, the date upon which the Department of Administrative Services, Procurement Services (DASPS) provides a written response to all timely filed appeals that denies the appeals and affirms the award.

Your company will be required to furnish the required bonding and insurance documents stipulated in the Invitation to Bid as well as sign, scan and return the attached copy of the Public Improvement Agreement within the time specified in section C.23 of the ITB.

Also, please complete and submit the attached Covid compliance form.

After the Agreement is fully executed and all necessary documents have been received by DAS Procurement, a copy of the Agreement will be sent to your company with a Notice to Proceed Letter authorizing work to commence on the date indicated.

On behalf of the State of Oregon, I wish to take this opportunity to thank you for your interest and effort in participating in our procurement process; to request further information regarding this notification, please call me at

(971) 349-2117

Respectfully, Kelly Mann, CPPB DAS Procurement Services

Cc: Heidi Overton, Project Manager EAM Procurement File DAS PS File, # S-10700-00000521

Department of Administrative Services Enterprise Goods & Services - Procurement Services

1225 Ferry Street Salem, Oregon 97301-4285

PHONE: 503-378-4642

FAX: 503-373-1626

I have documentation confirming all Workers from my company who work onsite at the above listed worksite are fully vaccinated against COVID-19, as required by EO 21-29.

I have documentation confirming that all Workers from my company who work onsite at the above listed worksite are either fully vaccinated against COVID-19 or have an approved medical exception or have an approved religious exception, as required by EO 21-29. I have a written accommodation plan for each approved exception.

I do not have documentation confirming that all Workers at the above listed are in compliance with EO 21-29

I decline to respond

I acknowledge that substitute, replacement, additional or new Workers are subject to this EO-21-29 and I will maintain documentation confirming compliance with EO 21-29 during the term of this contract or the duration of EO 21-29 whichever first expires or terminates.

By signature below, the undersigned Authorized Representative on behalf of Contractor certifies to the best of his or her knowledge and belief that the responses provided on this form are complete, accurate, and not misleading.

Date: ________________________

Title: _________________________

Signature: __________________________________

Printed Name: ______________________________

For questions about this form, contact Kelly

Mann, Kelly.Mann@das.oregon.gov

On August 13, 2021, Governor Kate Brown signed Executive Order (EO) 21-29. The purpose of the EO is to protect state workers, their coworkers and the public that relies on state services from the effects of COVID-19. This EO requires, in part, that Executive Branch state agencies have documentation that all workers are in compliance with the requirements of the EO. Per section 1.f., a Worker is an individual who is not employed by the state of Oregon but is engaged to provide goods or services to the Executive Branch through any formal or informal agreement; and where the goods or services are performed in person and on site at an Executive Branch worksite.

The purpose of this form is to document compliance with EO 21-29. If you fail to submit this signed document, you, your employees, and your subcontractors may be denied access to the worksite. A failure to comply with EO 21-29 may be a breach of contract and could result in termination of the contract.

The undersigned also understands that any statement or representation it makes, to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Department of Administrative Services has determined that Sunwater Solar, Inc. has Workers at the addresses listed under Contract number __________________.

By checking the box below, I declare that the following statement is true:

Executive Order 21-29 Vaccination Compliance Form