S-10000-00018293 Att E - Responsility Inquiry.pdf
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- Attached to
- RFA for Disaster Human Service Vendors
- Solicitation number
- S-10000-00018293
- Issued by
- Oregon
About this file
This document is Attachment E of RFA # S-10000-00018293 for Disaster Human Services Vendors issued by the Oregon Department of Administrative Services (DAS) Procurement Services. The attachment serves as a Responsibility Inquiry form that the state agency will use to determine applicant responsibility prior to contract award and execution. The form requires applicants to demonstrate capability to meet all contractual responsibilities through available financial, material, equipment, facility, and personnel resources. Applicants must provide responses to eight inquiry sections covering contract performance history, criminal or civil charges, contract terminations or disputes, outstanding judgments, financial distress indicators, bankruptcy filings, required licenses and legal authorization to do business in Oregon, and possession of a Pay Equity Certificate if applicable. The inquiry also permits the agency to request additional documentation including profit-and-loss history, balance statements, cash flow information, bonding capacity, credit information, and performance records under previous contracts.
Failure to promptly provide requested information or demonstrate responsibility may result in an agency finding of non-responsibility and rejection of the application. Pay Equity Compliance Certificates are required for contracts exceeding $500,000 or for applicants employing 50 or more full-time workers. The form must be signed by an authorized representative of the applicant, who certifies under penalty of law that all responses are complete, accurate, and not misleading. This responsibility inquiry is a standard evaluation mechanism for the state's disaster human services vendor selection process, which encompasses Human Services Network Coordination, Disaster Case Management, Flexible Funds, and technical assistance related to wildfire response, stabilization, and recovery activities.
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Text version
RFA # S-10000-00018293 – Disaster Human Services Vendors Attachment E (Agency Internal #6323)
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 1 of 3
ATTACHMENT E - RESPONSIBILITY INQUIRY
Agency will determine responsibility of an Applicant prior to award and execution of a Price Agreement. In addition to this form, Agency may notify Applicant of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an Agency finding of non-responsibility and rejection.
1. Does Applicant have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Applicant to meet all contractual responsibilities? YES / NO .
2. Within the last five years, how many contracts or price agreements of a similar nature has Applicant completed that, to the extent that the costs associated with and time available to perform the contract or price agreement remained within Applicant′s control, Applicant stayed within the time and budget allotted, and there were no contract or price agreement claims by any party? Number: ____
How many contracts or price agreements did not meet those standards? Number: ____ If any, please explain.
Response:
3. Within the last three years has Applicant (incl. a partner or shareholder owning 10% or more of Applicant’s firm) or a major subcontractor (receiving 10% or more of a total contract or price agreement amount) been criminally or civilly charged, indicted or convicted in connection with:
obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract, price agreement or subcontract, violation of federal or state antitrust statutes relating to the submission of bids, or embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property? YES / NO .
If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.
Response:
4. Within the last three years, has Applicant had:
any contracts or price agreements terminated for default by any government agency, or any lawsuits filed against it by creditors or involving contract or price agreement disputes? YES / NO .
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 2 of 3
If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)
Response:
5. Does Applicant have any outstanding or pending judgments against it? YES / NO .
Is Applicant experiencing financial distress or having difficulty securing financing? YES / NO .
Does Applicant have sufficient cash flow to fund day-to-day operations throughout the proposed contract or price agreement period? YES / NO
If "YES” on the first question or second question, or “NO” on the third question, please provide additional details.
Response:
6. Within the last three years, has Applicant filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES / NO .
If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.
Response:
7. Does Applicant have all required licenses, certification, insurance and/or registrations, if any, and is Applicant legally authorized to do business in the State of Oregon? YES /NO .
If "NO," please explain.
Response:
8. Pay Equity Certificate. Does a current authorized representative of Applicant possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services?
YES / NO / N/A . [Contracts or Price Agreements in excess of $500,000 and Applicants that employ 50 or more full-time workers must obtain a Pay Equity Compliance Certificate, issued to the Applicant by the Oregon Department of Administrative Services.]
Response:
DAS Procurement Services, Version 1.0 – February 20, 2019 Page 3 of 3
AUTHORIZED SIGNATURE
By signature below, the undersigned Authorized Representative on behalf of Applicant certifies to the best of his or her knowledge and believes the responses provided on this form are complete, accurate, and not misleading.
Applicant Name: RFA # S-10000-00018293xxxxx
Project Name: Disaster Human Services Vendors
Authorized Signature Date
Print Name Title
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